HomeMy WebLinkAboutResolutions - 2013.05.22 - 20842MISCELLANEOUS RESOLUTION #13126 May 22, 2013
BY: General Government Committee, Christine Long, Chairperson
IN RE: HEALTH AND HUMAN SERVICES — HOMELAND SECURITY DIVISION — 2011 AND 2012 FEMA STATE
OF MICHIGAN HOMELAND SECURITY GRANT PROGRAM AGREEMENT — REGIONAL ALLOCATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS funding was released from the United States Department of Homeland Security, Federal Emergency
Management Agency (FEMA) to the State of Michigan for the 2011 and 2012 Homeland Security Grant Program
(HSGP); and
WHEREAS the purpose of the HSGP is to provide federal pass-through funds through the subgrantee to prevent,
deter, respond to and recover from incidents of national significance, including threats and incidents of terrorism; and
WHEREAS the State of Michigan has awarded a 2011 and 2012 Homeland Security Grant Program to Region 2
which includes, but is not limited to, the City of Detroit, Macomb, Monroe, Oakland, St. Clair, Washtenaw and Wayne
Counties; and
WHEREAS the Michigan Homeland Protection Board created Regional Homeland Security Planning Boards
throughout the State to identify and prioritize how the grant funds will be used; and
WHEREAS the Regional Homeland Security Planning Board for Region 2 (UASI Board) is comprised of the
representatives from the above-listed political subdivisions; and
WHEREAS Macomb County has been voted and approved to act as the fiduciary agent and subgrantee for the Board
for the 2011 and 2012 HSHP; and
WHEREAS the Homeland Security Division receives funding awarded by the UASI Board for regional projects from
the Regional Allocation as outlined in the 2011 and 2012 grant agreements accepted per MR #13008; and
WHEREAS the regional funding will continue two (2) Homeland Security — Regional SAP positions (#1060601- 10296
and #1060601-10520) and one (1) Special Revenue Intelligence Analyst position in the Sheriffs Office, Emergency
Response and Preparedness Division Admin Unit (#4030501-11083); and
WHEREAS at this time the UASI Board has awarded $182,350 for regional projects from the 2011 Grant
Agreements and $78,150 for regional projects from the 2012 Grant Agreements for a total of $260,500 in grant
funding; and
WHEREAS the grant agreement has been reviewed and approved through the County Executive Contract Review
Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the addition of the
regional funds of $260,500 from the 2011 and 2012 grant from the regional allocation for budget purposes.
BE IT FURTHER RESOLVED that the acceptance of this funding does not obligate the County to any future
commitment.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its Chairperson or his
designee to execute and enter into this agreement on behalf of the County of Oakland and to approve any grant
extensions or changes, within fifteen percent (15%) of the original award which are consistent with the original
agreement as approved.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
GENERAL GOVERNMENT COMMITTEE
Motion carried unanimously on a roll call vote with Hatchett absent.
GRANT REVIEW SIGN OFF Homeland Security Division
GRANT NAME: 2011/2012 Homeland Security Grant Program
FUNDING AGENCY: Michigan Department of State Police, Emergency Management and Homeland
Security Division (Macomb County fiduciary)
DEPARTMENT CONTACT PERSON: Sara Stoddard 248 858-5080
STATUS: Amendment #1 to current contract over 15%
DATE: April 23, 2013
Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal
grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note,
and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate
Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Tim Soave (4/11/2013)
Department of Human Resources:
Approved_ — Karen Jones (4/15/2013)
Risk Management and Safety:
Approved by Risk Management. —Julie Second.= (4/11/2013)
Corporation Counsel:
I am sorry, but I do not really understand what is under review. From a legal point-of-view, I believe that the
County can accept the regional UASI allocations based on the current Interlocal Agreements in place.
I do not believe that the 2011 and 2012 Interlocal Agreements with Macomb County need to be amended to
reflect or include the actual amount of the regional allocations of the USAI money. Although Oakland's
amount of the regional allocation of the UASI funds are not specifically enumerated in the htterlocal
Agreements, the Agreements contemplate the regional allocations, by using the term "Grant Program funds."
If you want a Roc regollittion to accept the actual amount awarded by the Region 2 Planning Board/UASI
Board, based on Macomb's letter, that is good, but I do not see why the Interlocal Agreements need to be
amended. As fiduciary, Oakland County, for years did not actually insert the amount of the grant awards into
the interlocal agreements. Reason being that the amounts of the grant allocations are/were approved by the
Region 2 Planning Board.
Please let me know if you have any other questions. — Jody S. Hall (4/22/2013)
Katie West
From:
Sent:
To:
Cc:
Subject
Soave, Tim <soavet@oakgov.corn>
Thursday, April 11, 2013 1:54 PM
'West, Catherine'; 'Davis, Patricia'; 'Jones, Karen'; 'Secontine, Julie '; 'VanPelt, Laurie'
'Stoddard, Sara'; 'Pisacreta, Antonio'
RE: Grant Review: Health and Human Services - Homeland Security Division - FY2011
and FY2012 Homeland Security Grant Programs - Grant Amendment
Approved
From: West, Catherine rmailto:westca(@oakgov.comi
Sent: Thursday, April 11, 2013 1:42 PM
To: Davis, Patricia; Jones, Karen; Secontine, Julie ; VanPelt, Laurie; 'Soave, T -im'
Cc: Stoddard, Sara; Pisacreta, Antonio
Subject: RE: Grant Review: Health and Human Services - Homeland Security Division - FY2011 and FY2012 Homeland
Security Grant Programs - Grant Amendment
PLEASE NOTE: Additional attachment 2012 Interlocal Agreement
From: Katie West [mailto:westca(aoakgov.com]
Sent: Thursday, April 11, 2013 8:18 AM
To: Davis, Patricia; Jones, Karen; Secontine, Julie ; VanPelt, Laurie; 'Soave, Tim' (soavet@oakgov.corn)
Subject: Grant Review: Health and Human Services — Homeland Security Division - FY2011 and FY2012 Homeland
Security Grant Programs - Grant Amendment
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Karen Jones—Julie Secontine — Pat Davis
‘RE: GRANT CONTRACT REVIEW RESPONSE — Health and Human Services — Homeland Security Division
FY2011 and FY2012 Homeland Security Grant Programs
State of Michigan - County of Macomb is fiduciary
Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating
your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to
all) of this email.
Time Frame for Returned Comments: April 18, 2013
GRANT INFORMATION
Date: April 11, 2013
Operating Department: Health & Human Services, Homeland Security Division
Department Contact: Sara Stoddard
Contact Phone: 248 858-5080
Document Identification Number:
Katie West
From:
Sent:
To:
Cc:
Subject:
Jones, Karen <jonesk@oakgov.com >
Monday. April 15, 2013 10:28 AM
'West, Catherine'; 'Davis, Patricia'; 'Secontine, Julie '; 'VanPelt, Laurie'; 'Soave, Tim'
'Stoddard, Sara'; 'Pisacreta, Antonio'
RE: Grant Review: Health and Human Services - Homeland Security Division - FY2011
and 1Y2012 Homeland Security Grant Programs - Grant Amendment
Approved.
From: West, Catherine [mailto:westca@oakgov.corn]
Sent: Thursday, April 11,2013 1:42 PM
To: Davis, Patricia; Jones, Karen; Secontine, Julie ; VanPelt, Laurie; 'Soave, Tim'
Cc: Stoddard, Sara; Pisacreta, Antonio
Subject: RE: Grant Review: Health and Human Services - Homeland Security Division - FY2011 and FY2012 Homeland
Security Grant Programs - Grant Amendment
PLEASE NOTE: Additional attachment 2012 interlocal Agreement
From: Katie West [mailto:westcaoakdov.00ml
Sent: Thursday, April 11, 2013 8:18 AM
To: Davis, Patricia; Jones, Karen; Secontine, Julie ; VanPelt, Laurie; 'Soave, Tim' (soavetoakgov.com )
Subject: Grant Review: Health and Human Services — Homeland Security Division - FY2011 and FY2012 Homeland
Security Grant Programs - Grant Amendment
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Karen Jones—Julie Secontine — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Health and Human Services — Homeland Security Division
FY2011 and FY2012 Homeland Security Grant Programs
State of Michigan - County of Macomb is fiduciary
Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating
your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to
all) of this email.
Time Frame for Returned Comments: April 18, 2013
GIANT INFORMATION
Date: April 11, 2013
Operating Department: Health & Human Services, Homeland Security Division
Department Contact: Sara Stoddard
Contact Phone: 248 858-5080
Document Identification Nurnber:
1
Katie West
From:
sant.
To:
Cc:
Subject:
Secontine, Julie <secontinej@oakgov.com >
Thursday, April 11, 2013 2:53 PM
'West, Catherine': 'Davis, Patricia': 'Jones, Karen': 'VanPelt, Laurie': 'Soave, Tim'
'Stoddard, Sara': 'Quisenberry, Theodore H.'
RE: Grant Review: Health and Human Services - Homeland Security Division - FY2011
and FY2012 Homeland Security Grant Programs - Grant Amendment
Approved by Risk Management.
From: West, Catherine [mailto:westca@oakgov.com]
Sent: Thursday, April 11, 2013 8:18 AM
To: Davis, Patricia; Jones, Karen; Secontine, Julie ; VanPelt, Laurie; 'Soave, Tim'
Subject: Grant Review: Health and Human Services - Homeland Security Division - FY2011 and FY2012 Homeland
Security Grant Programs - Grant Amendment
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt Karen Jones—Julie Secontine — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Health and Human Services — Homeland Security Division
FY2011 and FY2012 Homeland Security Grant Programs
State of Michigan - County of Macomb is fiduciary
Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating
your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to
all) of this email.
Time Frame for Returned Comments: April 18, 2013
GRANT INFORMATION
Date: April 11, 2013
Operating Department: Health & Human Services, Homeland Security Division
Department Contact: Sara Stoddard
Contact Phone: 248 858-5080
Document Identification Number:
REVIEW STATUS: Amendment to Current Agreement over 15% - Requires Resolution
Funding Period: May 1, 2013 through May 31, 2014
New Facility / Additional Office Space Needs: None
IT Resources (New Computer Hardware / Software Needs or Purchases): None
MWDBE Requirements: Yes, compliance with OMB circular A-102
Funding Continuation/New: Continuation
Application Total Project Amount:
Katie West
From:
Sent:
To:
Subject:
Hall, Jody <halljs@oakgov.com >
Monday, April 22, 2013 1:41 PM
West, Catherine; 'Quisenberry, Theodore H.'; 'Stoddard, Sara'; Pisacreta, Antonio; Lane,
Kathy; 'Soave, Tim'; 'Secontine, Julie ; 'Laurie Van Pelt; 'Jones, Karen'
Grant Contract Review Response
Good Afternoon All:
I am sorry, but I do not really understand what" is under review. From a legal point-of-view, I believe that the County can
accept the regional UASI allocations based on the current Interlocal Agreements in place.
I do not believe that the 2011 and 2012 Interlocal Agreements with Macomb County need to be amended to reflect or
include the actual amount of the regional allocations of the USAI money. Although Oakland's amount of the regional
allocation of the UASI funds are not specifically enumerated in the Interlocal Agreements, the Agreements contemplate
the regional allocations, by using the term "Grant Program funds."
If you want a BOC resolution to accept the actual amount awarded by the Region 2 PlanningBoard/UASI Board, based
on Macomb's letter, that is good, but I do not see why the Interlocal Agreements need to be amended. As fiduciary,
Oakland County, for years did not actually insert the amount of the grant awards into the interlocal agreements. Reason
being that the amounts of the grant allocations are/were approved by the Region 2 Planning Board,
Please let me know if you have any other questions.
Jody
Jody S.Hall, Assistant Corporation Counsel
Department of Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 East
Courthouse West Wing Extension, 3rd Floor
Pontiac, MI 48341
Phone Number: (248) 858-0555
Fax Number: (248) 858-1003
E-mail: hallisoakgov.com
PRIVILEGED AND CONFIDENTIAL— ATTORNEY CLIENT COMMUNICATION
This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-
client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not
authorized to waive or modify this privilege in anyway. Individuals are advised that any dissemination, reproduction or unauthorized
review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited.
If you have received this message in error, please notify the sender immediately. If you have any questions, please contact the
Department of Corporation Counsel at (248) 858-0550. Thank you for your cooperation.
FISCAL NOTE (MISC. 113126) May 22, 2013
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: HEALTH AND HUMAN SERVICES — HOMELAND SECURITY DIVISION —2011 AND 2012 FEMA STATE
HOMELAND SECURITY GRANT PROGRAM AGREEMENT — REGIONAL ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board. the Finance Committee, has reviewed the above referenced resolution, and
1. The Michigan Department of State Police, Emergency Management and Homeland Security Division has
awarded Homeland Security Grant Program (HSGP) funding to Region 2 of the State, which includes, but
is not limited to the following political subdivisions: City of Detroit along with the Counties of Macomb,
Monroe, Oakland, St Clair, Washtenaw, and Wayne.
2. The program provides funds to build capabilities to prevent, respond to, and recover from incidents of
national significance, including threats and incidents of terrorism.
3. Macomb County has been appointed by the Region 2 Planning Board as fiduciary and subgrantee for the
2011 and 2012 Homeland Security Grant Program (HSGP).
4. Funding from the Urban Area Security Initiative (UASI) and State Homeland Security Program (SHSP)
was received and approved by the Oakland County Board of Commissioners per Miscellaneous
Resolution #13008.
5. The Resolution authorizes acceptance of 2011 and 2012 HSGP funds allocated to the Region 2
Designated Funding Allocation.
6. The grant period for the 2012 grant is September 1, 2012 through May 31, 2014.
7. Oakland County is being awarded a total of $260,500 in grant funds consisting of $182,350 for regional
projects from the 2011 Grant Program Agreement and $78,150 for regional projects from the 2012 Grant
Program Agreement.
8. The regional funding will be used to cover the continuation of two (2) full-time eligible special revenue
Regional SAP positions (#10296 and #10520) in the Homeland Security Division as well as one (1)
Special Revenue full-time eligible Intelligent Analyst position (#11083) in the Sheriff's Office Emergency
Response and Preparedness Division Admin Unit.
9. The future level of service, including personnel, will be contingent upon the level of funding available from
the State.
10. The Special Revenue Budgets are amended as follows to reflect the Region 2 award:
DOMESTIC PREPAREDNESS EQUIPMENT (Fund 29340)
Budget Reference 2011! GR0000000594
FY 2013
Revenues
1060601-115127-610313 Federal Operating Grants
4030501-110110-610313 Federal Operating Grants
Total Revenues
113,751
68,599
$ 182,350
Expenses
1060601-115127-702010-63054
1060601-115127-722740-63054
1060601-115127-731346-63054
1060601-115127-732018-63054
1060601-115127-750399-63054
4030501-110110-702010-63054
4030501-110110-722740-63054
4030501-110110-731346-63054
4030501-110110-732018-63054
Total Expenses
Salaries
Fringe Benefits
Personal Mileage
Travel and Conference
Office Supplies
Salaries
Fringe Benefits
Personal Mileage
Travel and Conference
67,948
22,423
8,400
7,980
7,000
37,347
17,890
5,000
8,362
$ 182,350
DOMESTIC PREPAREDNESS EQUIPMENT (Fund 29340)
Budget Reference 2012 / GR0000000629
Amendment
finds:
Revenues
1060601-115127-610313 Federal Operating Grants 48,750
Salaries
Other Misc Sal
Fringe Benefits
Personal Mileage
Travel and Conference
Office Supplies
Salaries
Other Misc Sal
Fringe Benefits
Personal Mileage
Travel and Conference
29,120
630
9,980
2,600
3,420
3,000
16,007
315
7,852
1,500
3,726
$ 78,150
4030501-110110-610313 Federal Operating Grants
Total Revenues
29,400
$ 78,150
Expenses
1060601-115127-702010-63054
1060601-115127-702140-63054
1060601-115127-722740-63054
1060601-115127-731346-63054
1060601-115127-732018-63054
1060601-115127-750399-63054
4030501-110110-702010-63054
4030501-110110-702140-63054
4030501-110110-722740-63054
4030501-110110-731346-63054
4030501-110110-732018-63054
Total Expenses
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Matis absent.
Resolution #13126 May 22, 2013
Moved by Spisz supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis, McGillivray,
Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THIS F 'SOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 22, 2013,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 22nd day of May, 2013.
Lisa Brown, Oakland County