HomeMy WebLinkAboutResolutions - 2010.05.20 - 20843May 20, 2010
REPORT MR # 10102
BY: Human Resources Committee. Sue Ann Douglas, Chairperson
RE: SHERIFFS OFFICE — CONTRACT FOR FIRE DISPATCH SERVICES FOR
THE CITY OF ROCHESTER HILLS 2010 - 2013
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee having reviewed MR #10102 reports with the
recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the
acceptance of the foregoing Report.
HUMAN RESOURCES COMMITTEE
HUMAN RESOURCES COMMITTEE VOTE
Motion carried unanimously on a roll call vote with Capello absent
May a, 2010
MISCELLANEOUS RESOLUTION#10102
BER PUBLIC SERVICES COMMITTEE, JEFF POTTER, CHAIRPERSON
IN R7: SHERIFF'S OFFICE-CONTRACT FOR FIRE DISPATCH SERVICES FOR THE
CITY OF ROCHESTER HILLS FOR 2010-2013
TO TUT OAKLAND COUNTY BOARD CT COMMISSIONERS
Chairperson, Ladies "and Gentlemen:
WHEREAS it is the policy of the Oakland County Roard of
Commissioners to permit the Sheriff's Office to enter into contractual
agreements for the purpose of Fire Dispatch services; ang
WHEREAS the City of Rochester Hills has requested that one
Sndtlff's OfAmbe dispatch fire calls for the City of Rochester tills
Fire Department; amd
WHEREAS the Sheriff's Office, along with the Department of
Managembnt & Budget, is recommending disPatching services per the
attached confract between the County of Oakland and City of Rochester
Hills; and
WHEREAS this contract is for one year longer than the normal
dispatch contracts; and
WHEREAS Corporation Conmsel has approved the attachbd contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the Chairperson of the Hoard to enter into the
attached. Fire Dispatcn Agreement with Sc.t City of Rochester Hills.
3E IT FURTHER RESOLVED that two (2) Dispatch Specialist posiLions
be created in the Sheriff Emergency Due sadness, Training and
Communications Division, Communications Unit.
3E IT FURTHER RESOLVED that these positions are contingent coon
renewal of the attached agreement.
Chairperson, on behalf of the Public Services Committge, move
too adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried unanimously on a roll call vote
FISCAL NOTE (MISC. #10102) May 20, 2010
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF'S OFFICE — CONTRACT FOR FIRE DISPATCH SERVICE FOR THE CITY OF ROCHESTER
HILLS FOR 2010 - 2013
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule Xlf-C of this Board, the Finance Committee has reviewed the above referenced resolution and
finds:
1. The City of Rochester Hills has requested to enter into contract with the Sheriffs Office for the purpose
of providing Sheriff dispatch services.
2. The contract agreement with the Sheriffs Office for fire dispatch services is effective April 1, 2010
through March 31, 2013.
3. This resolution creates two (2) GFGP FTE Dispatch Specialist positions in the Sheriffs
Office/Emergency Preparedness & Training/Communications Unit.
4. The contract rates established for the period of April 1 through March 31 total annual costs of $116,127
for 2010/2011, $119.626 for 2011/2012, and $125,625 for 2012/2013.
5. Budget estimates based on fiscal years ending September 30 are $58,063 for FY 2010, $117,877 for
FY 2011, $122,626 for FY 2012 and $62,812 for FY 2013.
6. A budget amendment is recommended to the FY 2010 Budget for six months of costs and to FY 2011 —
FY 2012 as follows:
GENERAL FUND (#10100)
Revenue FY 2010 FY 2011 FY 2012
4030501-116230-630539-40500 Dispatch Rev. $58,063 $117,877 $122,626
Total Revenues $58,063 $117,877 $122,626
Expenditures
4030501-116230-702010
4030501-116230-722740
4030501-116230-712020
4030501-116230-750581
Salaries $ 37,094 $ 74,188 $ 74,188
Fringe Benefits 21,328 42,656 42,656
Overtime ( 859) 33 4,782
Uniforms 500 1,000 1,000
Total Expenditures $ 58,063 $117,877 $122,626
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Woodward absent.
FIRE DISPATCH SERVICE AGREEMENT BETWEEN
THE COUNTY OF OAKLAND
AND
THE CITY OF ROCHESTER HILLS
This Agreement is made and entered into between the COUNTY OF OAKLAND, a Michigan
Constitutional and Municipal Corporation, whose address is 1200 North Telegraph Road, Pontiac,
Michigan 48341 (the "COUNTY'), and the CITY OF ROCHESTER HILLS, whose address is 1000
Rochester Hills Drive, Rochester Hills, Michigan 48309-3033 ("CITY OF ROCHESTER HILLS"). In this
Agreement, the COUNTY shall be represented by the OAKLAND COUNTY SHERIFF, in his official
capacity as a Michigan Constitutional Officer, whose address is 1200 North Telegraph Road, Bldg. 38
E., Pontiac, Michigan 48341 (the "SHERIFF"). In this Agreement, whenever the COUNTY and the
SHERIFF are intended to be referred to jointly, they shall collectively be referred to as the "OAKLAND
COUNTY SHERIFF'S OFFICE" ("0.C.S.0.")
WITNESSETH
WHEREAS, the CITY OF ROCHESTER HILLS is authorized by law to provide fire protection
service for its residents; and
WHEREAS, in order to provide effective fire protection services for its residents, CITY OF
ROCHESTER HILLS must also provide Fire Department communication and dispatch functions; and
WHEREAS, the 0.C.S.O. provides police communication and dispatch functions and has the
capability to provide fire dispatch but, absent this Agreement, is not obligated to provide "FIRE
DISPATCH SERVICE", as defined in this Agreement, for CITY OF ROCHESTER HILLS; and
WHEREAS, the COUNTY and CITY OF ROCHESTER HILLS may enter into an contract by which
the 0.C.S.O. would provide FIRE DISPATCH SERVICE for CITY OF ROCHESTER HILLS; and
WHEREAS, the CITY OF ROCHESTER HILLS has concluded that it is more cost effective to
contract for FIRE DISPATCH SERVICE with the 0.C.S.O. than to equip and staff its own fire
communication and dispatch center; and
WHEREAS, the 0.C.S.O. agrees to provide FIRE DISPATCH SERVICE for the "CITY OF
ROCHESTER HILLS FIRE PERSONNEL", as defined in this Agreement, under the following terms and
conditions;
NOW, THEREFORE, it is mutually agreed as follows:
1. The COUNTY, with the cooperation and approval of the SHERIFF, shall, in conjunction with its
existing 0.C.S.O. police communications functions, provide FIRE DISPATCH SERVICE to CITY
OF ROCHESTER HILLS FIRE PERSONNEL.
2. For all purposes and as used throughout this Agreement, the words and expressions listed
below, whether used In the singular or plural, within or without quotation marks, or
possessive or nonpossessive. shall be defined, read, and interpreted as follows:
2.1. "FIRE DISPATCH SERVICE" shall be defined to include; any emergency or non-
emergency telephone call or notice, of any kind, received by the 0.C.S.O., which
requests, requires, or, in the sole judgment of the 0.C.S.O. or a COUNTY AGENT
appears to request or require the presence, attention, or services of any CITY OF
ROCHESTER HILLS FIRE PERSONNEL to address, respond, or attend to any issue,
event, or circumstance involving public health or safety, an accident, an accidental
injury, the protection of property, or any emergency (including, but not limited to medical,
FIRE DISPATCH SERVICE AGREEMENT BETWEEN
THE COUNTY OF OAKLAND AND THE CITY OF ROCHESTER HILLS
Page 1
fire, and/or health), which results in any 0.C.S.O. or COUNTY AGENT radio
communication, or any attempted radio communication to any CITY OF ROCHESTER
HILLS FIRE PERSONNEL.
2.2. "CITY OF ROCHESTER HILLS FIRE PERSONNEL" shall be defined to include: all
uniformed, non-uniformed, civilian, command, volunteer, administrative, and/or
supervisory personnel employed and/or contracted by the CITY OF ROCHESTER
HILLS to provide, supply, support, administer, or direct any fire or emergency related
services and/or any persons acting by, through, under, or in concert with any of them; or
any CITY OF ROCHESTER HILLS official, Officer, employee or agent whose job duties
may include the receipt of any 0.C.S.O. FIRE DISPATCH SERVICE.
2.3. 'COUNTY AGENT' shall be defined to include the SHERIFF and all COUNTY elected
and appointed officials, commissioners, officers, boards, committees, commissions,
departments, divisions, employees (including any SHERIFF'S DEPUTY), agents,
predecessors, successors, or assigns, (whether such persons act or acted in their
personal, representative, or official capacities), and all persons acting by, through,
under, or in concert with any of them. COUNTY AGENT as defined in this Agreement
shall also include any person who was a COUNTY AGENT at any time during the term
of this Agreement but, for any reason, is no longer employed, appointed, or elected in
his/her previous capacity.
2.4. "CLAIM" shall be defined to include any and all losses, complaints, demands for relief,
damages, lawsuits, causes of action, proceedings, judgments, deficiencies, penalties,
costs and expenses, including, but not limited to, reimbursement for reasonable attorney
fees. witness fees, court costs, investigation, litigation expenses, amounts paid in
settlement, and/or any other amount for which the COUNTY or COUNTY AGENT
becomes legally and/or contractually obligated to pay, whether direct, indirect, or
consequential, whether based upon any alleged violation of the constitution (federal or
state), any statute, rule, regulation, or the common law, whether in law or equity, tort,
contract, Or otherwise, and/or whether commenced or threatened.
3. Except for the FIRE DISPATCH SERVICE expressly contracted for herein, the 0.C.S.O.
and/or any COUNTY AGENT shall not be obligated to provide or assist CITY OF
ROCHESTER HILLS or any CITY OF ROCHESTER HILLS FIRE PERSONNEL with any other
direct, indirect, backup, or supplemental support or fire-related service or protection, of any
kind or nature, or be obligated to send any COUNTY AGENT to respond, in any way, to any
cell for CITY OF ROCHESTER HILLS FIRE PERSONNEL services.
4. Under all circumstances, CITY OF ROCHESTER HILLS shall remain solely and exclusively
responsible for all costs and/or liabilities associated with providing available on-duty CITY OF
ROCHESTER HILLS FIRE PERSONNEL to receive and respond to FIRE DISPATCH
SERVICE in a timely and professional manner.
5. This Agreement does not, and is not intended to, include any 0.C.S.O. warranty, promise, or
guaranty, of any kind or nature, concerning the performance of FIRE DISPATCH SERVICE to
the CITY OF ROCHESTER HILLS except that 0.C.S.O. will make a reasonable effort to provide
FIRE DISPATCH SERVICE for CITY OF ROCHESTER HILLS FIRE PERSONNEL consistent
with existing 0.C.S.O, dispatching procedures, policies, and/or standards.
6. This Agreement does not, and is not intended to, obligate or require the 0.C.S.O. to change,
alter, modify, or develop any different 0.C.S.O. dispatch related procedures, policies, and/or
standards; purchase or use any special or additional equipment; or, alternatively, prohibit the
0.C.S.O. from implementing any future communication-related changes that the 0.C.S.O., in its
sole judgment and discretion, behaves to be in its best interest.
7 CITY OF ROCHESTER HILLS shall be solely and exclusively responsible, during the term of
this Agreement, for guaranteeing that: (a) all CITY OF ROCHESTER HILLS FIRE PERSONNEL
FIRE DISPATCH SERVICE AGREEMENT BETWEEN
THE COUNTY OF OAKLAND AND THE CITY OF ROCHESTER HILLS
Page 2
radios and other communication equipment will be properly set, adjusted, and maintained to
receive any FIRE DISPATCH SERVICE from the 0.C.S.O. and/or COUNTY AGENT and will
comply with all current and future applicable 0.C.S.O. dispatching procedures, policies,
standards, technical specifications, and/or any applicable state or federal communication
requirements, including, but not limited, to all Federal Communications Commission orders,
regulations, and policies; (b) all CITY OF ROCHESTER HILLS FIRE PERSONNEL will be
adequately trained and will comply with all current and future applicable 0.C.S.O. dispatching
procedures, policies, standards, technical specifications and/or any applicable state or federal
communication requirements, including, but not limited, to all Federal Communications
Commission orders, regulations, and policies; and (c) CITY OF ROCHESTER HILLS and all
CITY OF ROCHESTER HILLS FIRE PERSONNEL shall, at all times, promptly and properly
notify the designated COUNTY AGENT of any on-duty or off-duty status and/or availability or
unavailability of CITY OF ROCHESTER HILLS FIRE PERSONNEL to receive FIRE DISPATCH
SERVICE from the 0.C.S.O.
8 CITY OF ROCHESTER HILLS shall be solely and exclusively responsible for all costs,
expenses and Viabilities associated with the purchase, lease, operation, and/or use of any
CITY OF ROCHESTER HILLS FIRE PERSONNEL radio or other communication equipment.
The 0.C.S.O. shall not be obligated to provide CITY OF ROCHESTER HILLS FIRE
PERSONNEL with any radio or other communication equipment of any kind. CITY OF
ROCHESTER HILLS shall not be obligated under the terms of this Agreement to supply or
provide the 0.C.S.O. with any additional telephones, telephone lines, radios, other
communications equipment, or property.
9. The 0.C.S.0. may, at its sole discretion and expense, inspect any CITY OF ROCHESTER
HILLS FIRE PERSONNEL radio or other communication equipment to ensure that it conforms
with applicable 0.C.S.O. dispatching procedures, policies, standards, technical specifications,
and/or state and federal law. If the inspection reveals a lack of conformance, the 0.C.S.O. shall
notify CITY OF ROCHESTER HILLS in writing of the specific violations. CITY OF
ROCHESTER HILLS shall address and correct such violations at its own expense within thirty
(30) calendar days of receiving the written notice or present a written plan to 0,C.S.O. within 15
calendar days setting forth a procedure for correcting the violations. If CITY OF ROCHESTER
HILLS fails to address and/or correct such violations within the time period set forth in this
paragraph, the 0.C.S.O. may terminate and/or cancel the Agreement.
10, In consideration of the COUNTY'S promises and efforts under this Agreement, CITY OF
ROCHESTER HILLS shall pay the COUNTY $9,677.23 (Nine Thousand Six Hundred Seventy
Seven Dollars and Twenty Three Cents) per month for the months of April 1, 2010 through
March 31, 2011. $9,968.84 (Nine Thousand Nine Hundred Sixty Eight Dollars and Eighty Four
Cents) per month for the months of April 1, 2011 through March 31, 2012 and $10,468.74 (Ten
Thousand, Four Hundred Sixty Eight and Seventy Four cents) per month for the months of
April 1, 2012 through March 31,2013, Said payments shall be made as follows:
10.1 Each monthly payment shall be due and payable no later than the 15th calendar day of
each calendar month starting on the le calendar day after this Agreement takes effect
and continuing each calendar month thereafter.
10.2 All Monthly payments shall be due and payable by CITY OF ROCHESTER HILLS
without any further notice or demand from the COUNTY.
10.3 Each monthly payment shall be made by a check drawn on a CITY OF
ROCHESTER HILLS account and shall be made payable to the County of Oakland
and delivered to the attention of. Oakland County Treasurer, 1200 N. Telegraph
Road, Pontiac, MI 48341-0479, or in any manner directed by the County.
10.4 Each payment shall clearly identify that it is a monthly payment being made pursuant to
this Agreement and identify the calendar month for which CITY OF ROCHESTER HILLS
FIRE DISPATCH SERVICE AGREEMENT BETWEEN
THE COUNTY OF OAKLAND AND THE CITY Of ROCHESTER HILLS
Page 3
intended the payment to apply. The COUNTY, in its discretion, may apply any monthly
payment received from CITY OF ROCHESTER HILLS to any past due amount or
monthly payment then due and owing to the COUNTY pursuant to this Agreement.
11. All payment obligations in this Agreement shall be absolute and unconditional and shall not be
subject to any set-off, defense, counterclaim, or recoupment for any reason by CITY OF
ROCHESTER HILLS. To the maximum extent provided by law, if there is any amount past due
under this Agreement, the County has the right to set-off that amount from any amount due to
CITY OF ROCHESTER HILLS from the County, including, but not limited to, distributions from
the Delinquent Tax Revolving Fund (DTRF).
12, Notwithstanding any other provision in this Agreement, with regard to any actual or alleged
'CLAIM' (as defined above), the parties agree that neither one shall have any rights under this
Agreement or any other legal theory or principle (i.e. legal, equitable, or implied indemnification,
contribution, subrogation, or other similar right) to be indemnified or reimbursed by the other
party of any of its agents for any such 'Claims".
13. Nothing in this Agreement is intended, nor shall it operate, to diminish, delegate, divest, impair,
OF contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation,
duty, capacity, immunity or character of office including, but not limited to, governmental
immunity on behalf of either Party or any of its agents.
14, This Agreement does not, and is not intended to, create, by implication or otherwise, any direct
or indirect obligation, duty, promise, benefit, and/or right to be indemnified, or any other right of
any kind in favor of any person, organization, alleged third party beneficiary, or any right to be
contractually, legally, equitably or otherwise subrogated to any indemnification or any other
rights provided under the terms of this Agreement
15, Neither the COUNTY nor any COUNTY AGENT, by virtue of this Agreement or otherwise, shall
be considered employees of ROCHESTER HILLS. The COUNTY and/or any COUNTY
AGENTS legal status and relationship to CITY OF ROCHESTER HILLS shall be that of an
Independent Contractor. No CITY OF ROCHESTER HILLS FIRE PERSONNEL shall, by virtue
of this Agreement or otherwise, be considered an employee, agent, or working under the
supervision and control of the COUNTY and/or any COUNTY AGENT.
16. CITY OF ROCHESTER HILLS and the 0.C.S.O. shall each remain the sole and exclusive
employer of each of their respective employees, CITY OF ROCHESTER HILLS and the
COUNTY each agree to remain solely and exclusively responsible for the payment of each of
their respective employees' wages, compensation, overtime wages, expenses, fringe benefits,
pension, retirement benefits, training expenses, Of other allowances or reimbursements of any
kind, including, but not limited to, workers' disability compensation, unemployment
compensation, Social Security Act protection and benefits, employment taxes, or any other
statutory or contractual right or benefit based, in any way, upon employment.
17. This Agreement does not, arid is not it intended to, create, change, modify, supplement,
supersede, or otherwise affect or control, in any manner, any term or condition of employment of
any COUNTY AGENT, or any applicable 0.C.S.O. employment and/or union contract, any level
or amount of supervision, any standard of performance, any sequence or manner of
performance, and/or any 0.C.S.O. rule, regulation, training and education standard, hours of
work, shift assignment, order, policies, procedure, directive, ethical guideline, etc., which shall
solely and exclusively, govern and control the employment relationship between the 0.C.S.O.
and/or all conduct and actions of any COUNTY AGENT.
18. Neither CITY OF ROCHESTER HILLS nor any CITY OF ROCHESTER HILLS FIRE
PERSONNEL shall provide, furnish or assign any COUNTY AGENT with any job instructions,
job descriptions, job specifications, or job duties, or, in any manner, attempt to control,
supervise, train, or direct any COUNTY AGENT in the performance of any COUNTY duty or
obligation under the terms of this Agreement
FIRE DISPATCH SERVICE AGREEMENT BETWEEN
THE COUNTY OF OAKLAND AND THE CITY OF ROCHESTER HILLS
Page 4
19. CITY OF ROCHESTER HILLS shall promptly deliver to the 0.C.S.O. written notice and copies of
any CLAIM, accusation or allegation of negligence or other wrongdoing, whether civil or criminal
in nature, that CITY OF ROCHESTER HILLS becomes aware of which involves, in any way, the
0.C.S.O. or any COUNTY AGENT. CITY OF ROCHESTER HILLS shall cooperate with the
0.C.S.O. in any investigation conducted by the SHERIFF of any act or performance of any
duties by any COUNTY AGENT.
20. Subject to the following Paragraph, and unless canceled as provided for in this Paragraph, this
Agreement shall become effective on upon execution by both parties, and shall remain in effect
continuously until it expires, without any further act or notice being required of any party, at
11:59 P.M. on March 31, 2013. This Agreement may be cancelled for any reason, including the
convenience of any Party, and without any penalty, before its March 31, 2013 expiration by
delivering a written notice of the cancellation to the other signatories to this Agreement, or their
successors in office. Such written notice shall provide at least a ninety (90) calendar days notice
of the effective date of cancellation, and such cancellation of this Agreement shall be effective at
11:59 P.M. on the last calendar day of the calendar month following the expiration of the 90
calendar day notice period.
21. This Agreement, and any subsequent amendments, shall not become effective prior to the
approval by concurrent resolutions of the COUNTY Board of Commissioners and the CITY OF
ROCHESTER HILLS City Council. The approval and terms of this Agreement shall be entered
into the official minutes and proceedings of the COUNTY Board of Commissioners and CITY OF
ROCHESTER HILLS City Council and shall also be filed with the Office of the Clerk for the
COUNTY and the CITY OF ROCHESTER HILLS Clerk. In addition, this Agreement, and any
subsequent amendments, shall be filed by a designated COUNTY AGENT with the Secretary of
State for the State of Michigan and shall riot become effective prior to the fling of this Agreement
with the Secretary of State.
22. Any signatory or any signatories' successor in office to this Agreement shall send, by first class
mail, any correspondence and written notices required or permitted by this Agreement to each of
the signatories of this Agreement, or any signatories' successor in office, to the addresses
shown in this Agreement. Any written notice required or permitted under this Agreement shall be
considered delivered to a party as of the date that such notice is deposited, with sufficient
postage, with the U.S. Postal Service_
23. This Agreement is made and entered into in the State of Michigan and shall in all respects be
interpreted, enforced and governed under the laws of the State of Michigan. The language of all
parts of this Agreement is intended to and, in all cases, shall be construed as a whole, according
to its fair meaning, and not construed strictly for or against any Party. As used in this Agreement
the singular or plural number, possessive or non-possessive, shall be deemed to include the
other whenever the context so suggests or requires.
24. Absent an express written waiver, the failure of any party to pursue any right granted under this
Agreement shall not be deemed a waiver of that right regarding any existing or subsequent
breach or default under this Agreement. No failure or delay on the part of any Party in exercising
any right, power or privilege hereunder shall operate as a waiver thereof, nor shall a single or
partial exercise of any right, power or privilege preclude any other or further exercise of any
other right, power or privilege.
25. The COUNTY and CITY OF ROCHESTER HILLS acknowledge that this Agreement shall be
binding upon them and, to the extent permitted by law, upon their administrators,
representatives, executors, successors and assigns, and all persons acting by, through, under,
or in concert with any of them.
26. This Agreement sets forth the entire contract and understanding between the COUNTY and
CITY OF ROCHESTER HILLS and fully supersedes any and all prior contracts, agreements or
understandings between them in any way related to the subject matter hereof after the effective
FIRE DISPATCH SERVICE AGREEMENT BETWEEN
THE COUNTY OF OAKLAND AND 'THE CITY OF ROCHESTER HILLS
Page 5
date of this Agreement shall remain effective and enforceable for any CLAIM arising or occurring
during any prior contract period. This Agreement shall not be changed or supplemented orally.
This Agreement may be amended only by concurrent resolutions of the COUNTY Board of
Commissioners and CITY OF ROCHESTER HILLS City Council in accordance with the
procedures set forth herein.
27. Each Party shall comply with all federal, state, and local statutes, ordinances, regulations,
administrative rules, requirements applicable to its activities performed under this Agreement.
25. This Agreement does not, and is not intended to impair, divest, delegate, or contravene any
constitutional, statutory, andfor other legal right, privilege, power, obligation, duty, or immunity of
the Parties.
29. It a court of competent jurisdiction finds a term, or condition, of this Agreement to be illegal or
invalid, then the term, or condition, shall be deemed severed from this Agreement. All other
terms, conditions, and provisions of this Agreement shall remain in full force.
30. For and in consideration of the mutual promises, acknowledgments, representations, and
agreements set forth in this Agreement, and for other good and valuable consideration, the
receipt and adequacy of which is hereby acknowledged, the COUNTY and the CITY OF
ROCHESTER HILLS hereby agree and promise to be bound by the terms and provisions of this
Agreement
IN WITNESS WHEREOF, Bryan K. Barnett Mayor, CITY OF ROCHESTER HILLS, hereby
acknowledges that he has been authorized by a resolution of the CITY OF ROCHESTER HILLS City
Council (a certified copy of which is attached) to execute this Agreement on behalf of CITY OF
ROCHESTER HILLS and hereby accepts and binds CITY OF ROCHESTER HILLS to the terms and
conditions of this Agreement on this aC-14-,-. day of _„±s.1 2010.
WITNESS:
,
A r. ." --`
IN WITNESS WHEREOF, BILL BULLARD, Jr., Chairperson, Oakland County Board of Commissioners,
hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of
Commissioners (a certified copy of which is attached) to execute this amendment to the Current
Agreement on behalf of the COUNTY OF OAKLAND and hereby accepts and binds the COUNTY OF
OAKLAND to the terms and conditions of this Agreement on this day of ‘\ketals,,. , 2010.
WITNESS:
e_ j` A
COUNTY OF OAKLAND, a Michigan
Municipal Corporation
BY: LL i.)
BILL BULLARD, Jr.
Chairperson, Oakland County Board of
Commissioners
FIRE DISPATCH SERVICE AGREEMENT BETWEEN
THE COUNTY Or OAKLAND AND THE arf OF ROCHESTER HILLS
Page 6
IN WITNESS WHEREOF, MICHAEL J. BOUCHARD, in his official capacity as the OAKLAND
COUNTY SHERIFF, a Michigan Constitutional Office, hereby concurs and accepts the terms and
conditions of thisAyree ent on this
.10 day of ,
Cons
OAK
MICHAEL J. BOUC
OUN I , a Michiga
Oakland County S eriff
FIRE DISPATCH SERVICE AGREEMENT BETWEEN
THE COUNTY OF OAKLAND AND THE CITY OF ROCHESTER HILLS
Page 7
OHM OF Nun
OFFICE OF THE SHERIFF
NICIAEL L ciui
April 20. 2010
To: The City of Rochester Hills
From: Oakland County Sheriffs Office
Re: Nonbinding Letter of Understanding regarding the provision of Fire Dispatch
Services in the City of Rochester Hills
This is a nonbinding Letter of Understanding setting forth, in general terms, the manner by
which the Oakland County Sheriffs Office (OCSO) will provide fire dispatch services
within the City of Rochester Hills under the terms of the parties'2010-2013 Fire Dispatch
Service Agreement. To the extent there is conflict between the terms of this Letter of
Understanding and the terms of the Fire Dispatch Service Agreement entered into
between the parties, the terms of the Fire Dispatch Service Agreement shall prevail.
1. The pricing in the parties Fire Dispatch Service Agreement is 'fixed based on a per
run fee' utilizing historical data. For purposes of this Letter of Understanding, a 'run' occurs
when the OCSO receives a call for fire or medical services and a Fire Department unit is
dispatched to respond. Pricing revisions for subsequent contract years will utilize historical
data from the previous years' contract. Increases to per run fee' in excess of historical
averages (3% to 5%) shall be justified with appropriate documentation.
2. The OCSO proposal relating to fire dispatch services (dated January 29. 2010) is
hereby incorporated by reference and made a part hereof as if fully set forth herein.
3. The OCSO will work with the City of Rochester Hills and other departments in the
Northeast Area relative to operational policies and procedures based on best practices.
4. Should it become necessary for the OCSO to support the City of Rochester Ills
during transition. the OCSO will provide support. as needed. Dispatch personnel will be
provided at an employee's current rate at straight time.
5. During the first year of the contract. OCSO and City of Rochester Hills
representatives shall meet on a monthly basis to discuss performance issues and concerns,
By:
QA process and oversight requirements. After the first year, OCSO and City of Rochester Hills shall periodically
meet when and as agreed between the parties.
6. Any issues or complaints received by the OCSO concerning City of Rochester Hills dispatch services,
including 911 calls, shall be immediately forwarded by OSCO to the City or Rochester Hills representative.
7. The OCSO agrees to follow their Standard Operating Procedures (SOP) with no less than minimal staff for
the Fire Dispatch Positions following is,IFPA 1221 as referenced in the OCSO proposal dated January 29, 2010.
8. In certain circumstances during an active call. the City of Rochester Hills Fire Chief may advise the OCSO
dispatch to make immediate operational changes for the specific situation.
9, The City of Rochester Hills will not be obligated to pay for dispatch services until after the transition of the
Rochester Hills Dispatch operations to the OCSO has been completed and fire dispatching commences,
10. The City of Rochester Hills shall assign to the OCSO the equipment listed below:
• AVL Monitor
• Knox Encoder
• Wireless Phones Lines in Console
• PRO QA EMD tied to CAD with Flips and Aqua QA
• Pictometry interface
• Nextel docked and recorder/interface
• Computer To Support city of Rochester Hills Services
Any additional equipment that may be assigned shall be identified in a separate list or memorandum to be signed
and dated by a representative for each party. Upon termination of this Agreement or upon discontinuation of use of
equipment by OCSO. OSCO shall tender back this equipment back to Rochester Hills.
The parties understand that neither of them is bound by this Letter of Understanding but do hereby commit to
working together in a professional manner to carry out the terms of their Fire Dispatch Service Agreement.
OAKLAND COUNTY SHERIFF'S OFFICE
itA) B
1201 N TELEGRAPH RD ' PONTIAC MI 48341-1044 248/858-5008
Dated:
Resolution #10102 May 5.2010
The Chairperson referred the resolution to the Human Resources Committee and the Finance
Committee. There were no objections.
Resolution #10102 May 20, 2010
Moved by Middleton supported by Nash the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Burns, Capello, Coulter, Douglas, Gershenson, Gingell, Gosselin, Greimel, Hatchett,
Jackson, Jacobsen, Long, McGillivray, Middleton, Nash, Potter, Potts, Runestad, Scott, Taub,
Woodward, Zack, Bullard. (23)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THE FOREGOING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Ruth Johnson, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 20,
2010, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac. Michigan this 20th day of May, 2010.
sgat
Ruth Johnson, County Clerk