HomeMy WebLinkAboutResolutions - 2013.05.22 - 20844MISCELLANEOUS RESOLUTION #I3124 May 22, 2013
BY: GENERAL GOVERNMENT COMMITTEE, Christine Long, chairperson
IN RE: HEALTH AND HUMAN SERVICES - HOMELAND SECURITY DIVISION —
HOMELAND SECURITY GRANT PROGRAM (HSGP) FOR FISCAL YEAR 2009
FUNDING AMENDMENT
TO: THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan awarded Oakland County grant reimbursement for the
period August 1, 2009 through April 30, 2012 to support the four mission areas or homeland
security (prevent, protect, respond and recover) and address the 8 national priorities and 37 target
capabilities as they relate to terrorism, and to strengthen preparedness planning; and
WHEREAS per Miscellaneous Resolution #10132 Oakland County received $148,218 in
State Homeland Security Program (SHSP) funding and $1,474,714 for Urban Area Security
Initiative (UASI) funding for a total (HSGP) award of $1,622,932, ; and
WHEREAS Oakland County has since been notified that this amendment will modify
Article IV: to increase the original grant amount under the portion of funding awarded for
(UASI) by an additional $311,000 which exceeds 15% of the original (HSGP) award for a total
of $1,933,932 and, therefore, requires a resolution of acceptance; and
WHEREAS the performance end date of these projects is January 31, 2013; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes acceptance of FY 2009 Homeland Security Grant Program
supplemental funding from the State of Michigan in the amount of $311,000.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs
its Chairperson or designee to execute the grant funding amendment on behalf of the County of
Oakland.
BE IT FURTHER RESOLVED that acceptance of this additional funding does not
obligate the County to any future commitment.
Chairperson, on behalf of the General Government Committee, I move the adoption of
the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
GENERAL GOVERNMENTGOVERNMENT COMMITTEE
Motion carried unanimously on a roll call vote with Hatchett absent.
GRANT REVIEW SIGN OFF — Homeland Security Division
GRANT NAME: 2009 Homeland Security Grant Program - Oakland County Amendment #1
FUNDING AGENCY: Michigan Department of State Police, Emergency Management and Homeland
Security Division
DEPARTMENT CONTACT PERSON: Sara Stoddard 858-5080
STATUS: Amendment #1 to current contract Over 15%
DATE: May 2, 2013
Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned grant materials and grant amendment package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant amendment/contract, Finance Committee Fiscal
Note, and this Sign Off email containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. - Tim Soave (4/11/2013)
Department of Human Resources:
Approved. - Karen Jones (4/11/2013)
Risk Management and Safety:
Approved. - Julie Second= (5/2/2013)
Corporation Counsel:
After reviewing the above-referenced grant amendment, I found no legal issues that must be resolved. -
Jody S. Hall (4/22/2013)
COMPLIANCE
The grant agreement references a number of specific federal and/or state regulations. Below is a list of
these specifically cited compliance related documents for this grant.
FEMA - Uniform Administrative Requirements for Grants and Cooperative agreements with State and Local
Governments (44 CFR Part 13)
http://www.access.gpo.gov/nara/cfr/waisidx 06/44cErl 3_06.html
Cost Principles for State, Local and Indian Tribal Governments (OMB CIRCULAR A-87) (2 CFR Part 225)
http://ww w.ac c ess. gpo.gov/nara/cfi -/waisidx 08/2cfr225_08.html
Federal Office of Management and Budget (OMB) Circular No, A-87, A-102, and A-133
http://www.whitehouse.govlomb/circulars/index.html
Single Audit Act of 1984 (with amendments in 1996)
htto://w-ww. whitehouse.govlomb /fmanci al/fin single audit.htral
Executive Order 13347 - Individuals With Disabilities in Emergency Preparedness
hit ://www.fema. ov/ Verner ec 13347. df
Title VI of the 1964 Civil Rights Act (42 U.S.0 Section 2000d)
htto://www.lisdoj.gov/crt/cor/coorci/titlevistat.htra
Michigan Elliott-Larsen Civil Rights Act - "Act 453 of 1976"
h ://w w w. le i slature. mi.-ovIt• • 31 z55z2itiwv49/rni le-.- px?pne=getobject&ohiectname=mcl-Act-
453-of-19768tquervid=14718540
Michigan Persons with Disabilities Civil Rights Act - "Act 220 of 1976"
http ://w w w. legislature.mi. gov/(4q3lx_geltmrj5 z55z2ui wv45 )/mileg. asp x?page=getobi ec t&obi ectriame-mcl-Act-
220-of-1976&queryid=14718589
Michigan State Contracts with Certain Employers Prohibited - Act 278 of 1980
http ://w w w.le gi sl ature.m gov/(S(e alraq v4 un cl gbvh10 s 21355))/m i leg.aspx1page= g etObj ect&obi ectNarne=roct-Act-
278-of-1980
Department of Homeland Security- Protected Critical Infrastructure Information (6 CFR Part 29)
http://ecfr.gpoaccess. go v/cgi/t/textftext-idLx?c-eefr&thl-/ccfrbrowse/Title06/6efr29 _main 02.tpl
Department of Homeland Security - Protection of Sensitive Security Information (49 CFR Part 1520)
http ://w ww.acce ss gpo. go v/nara/cfr/waisi dx 04/49cfr1520 04.11 mg
Executive Order 12372 - Intergovernmental review of Federal programs
http://www.fws.gov/policyflibraiy/rgeo12372,pdf
US DOJ Uniform Administrative Requirements for Grants and Cooperative Agreements (28 CFR Part 66
and 28 CFR Part 70)
http://i,vww.access.gpo.gov/nara/cfr/waisidx 04/28cfrv2 04.html
Office of Justice Programs Hearing and Appeal Procedures (28 CFR Part 18)
http://wvvw.access. goy/nal-a/c friw aisidx 01/28c fr18 01.html
Confidentiality of Identifiable Research and Statistical Information (28 CFR Part 22)
http://w ww.access. gpo , gov/nara/cfr!waisidx_04/28cfr22 04.html
Criminal Intelligence Systems Operating Policies (28 CFR, Part 23)
bttp://www.access.gpo.go/naraiefl1waisidX 04/28ch-23 04.htm1
Intergovernmental Review of Department of Justice Programs and Activities (28 CFR Part 30)
http://www.access . .gov/narafcfr/waisidx_O I /28 cfr30 . 01.html
Nondiscrimination of the basis of Disability in State and Local Government Services (28 CFR Part 35)
http://www. access. goo. gov/nara/efewaisidx 01/28cfr35 01.html
Equal Treatment for Faith Based Organizations (28 CF R Part 38)
http://www.usdoj .gov/ovw/doc sr/ann.-Leine reinriplementationof28efrpart38.pdf
Nondiscrimination; Equal Employment Opportunity; Policies and Procedures (28 CFR Part 42)
http://www. access. gpo .gov/nara/cfr/waisidx 01/28cfr42 01.html
Procedures for Implementing the National Environmental Policy Act (28 CFR Part 61)
httu://ww w.acces s o vinara/cfr/waisidx 01/28 cfr61 01.html
Floodplain Management and Wetland Protection Procedures (28 CFR Part 63)
http://www.access.gpo.gov/naralcfr/waisidx 01/28cfr63 01 .html
National Historic Preservation Act of 1966 (16 U.S.C. 470)
http://www.pps.govfhistor /local-law/ph a] 966.htm
Executive Order 11593 - Protection and enhancement of the cultural environment
http://www.gsa.goviPortallgsa/ep/content ew. do? c ontentType-GS A_BASIC& c ontentld=12094
Archeological and Historic Preservation Act of 1974 (16 U.S.C. 469)
http://www.nps. go v/hi stoty/lo c al-law/FHPL_ArchHistP res.p d f
The National Environmental Policy Act of 1969 (42 U.S.C. 4321)
http://www.nepa.govi'nepa/resfnepa/nepaeqiahtni
Omnibus Crime Control and Safe Streets Act of 1968
http://www.usdoj govicrt/sp lit/42usc3789 ditto
Victims of Crime Act (42 USC Section 10604)
http ://www.usd o .go Wert/co r/byagen cy/do j10604.hun
Juvenile Justice and Delinquency Prevention Act
http://oi jdj,,ncrsorg/abou1Jjjdpa2002titlev.pdf
Federal Civil Rights Act of 1964
http://www.usdoi.govIcrt/eor/index.htm
The Rehabilitation Act of 1973, Section 504 (29 U.S.C. Section 794)
ht tp://www. dol. gov/oasam/regs/statutes/s ec504 . htm
The Americans with Disabilities Act of 1990 (42 U.S.C., Sec 12101)
http://www.ada. gov/pubstada.htm
The Education Amendments of 1972 (20 U.S.C., Sec 1681, 1683, 1685-86)
http://www.usdoi.gov/crticor/coord/titleixstat.hlm
Age Discrimination Act of 1975 42 U.S.C. Sections 6101-6107
t ://wwvh sam/regs/statutes/age act,htm
Executive Order 13279 - Equal Protection of the Laws for Faith-based and Community Organizations
http://w w w.whitehouse.2ov/news/releases/2002/12/20021212-6.html
U.S. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970
http://www.1hvva.dot.govirealestate/act.htm
Federal Hatch Act - Political Activity of Certain State and Local Employees
bttp://www.oscaov/hatchacthtm
FEMA — New Restrictions on Lobbying (44 CFR Part 18)
IAD://www.access. gpo. go vinarakfr/waisidx 06/44c fr18 06.htxrd
Executive Order 12549 — Debarment and Suspension
http://www.archives. govlfederal-register/codification/executivc.--order/12549.html
Emergency Management and assistance Regulations (44 CFR)
htp://www. access. gpo.go v/nara/cfr/waisidx 00144cfrv 1 00.htcrul
Drug-Free Workplace Act of 1988
hrtp://frwebeate.access.gpo .go v/cgi-bin/getdo c. c gi?dbuam w se us c & do c id—C ite: -411JS C701
Katie West
From:
Sent:
To:
Cc:
Subject:
Soave, Tim <soavet@oakgov.com >
Thursday, April 11, 2013 11:15 AM
West, Catherine'; 'Davis, Patricia'; `Jones, Karen'; 'Secontine, Julie '; 'VanPelt, Laurie'
'Stoddard, Sara'; 'Pisacreta, Antonio'; 'Lane, Kathy'
RE: Grant Review: Health 8/, Human Serv., Homeland Security Division - 2009 State
Homeland Security Grant Program - Amendment over 15%
Approved
From: West, Catherine [mailto:westca@oakgov.com]
Sent: Thursday, April 11, 2013 10:05 AM
To: 'Soave, Tim`; Davis, Patricia; Jones, Karen; Secontine, Julie ; VanPett, Laurie
Cc: Stoddard, Sara; Pisacreta, Antonio; Lane, Kathy
Subject: Grant Review: Health & Human Serv., Homeland Security Division - 2009 State Homeland Security Grant
Program - Amendment over 15%
Please Note: The original 2009 grant agreement is attached.
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS— Laurie Van Pelt — Karen Jones —Julie Secontine — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Health & Human Sent., Homeland Security Division
2009 State Homeland Security Grant Program Amendment
Michigan Department of State Police, Emergency Management and Homeland Security Division.
Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your
APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this
email.
Time Frame for Returned Comments; April 18, 2013
GRANT INFORMATION
Date: April 11, 2013
Operating Department: Homeland Security Division
Department Contact: Sara Stoddard
Contact Phone: 8-5080
Document Identification Number: 2009-SS-T9 ,0060
REVIEW STATUS: Amendment to Current Agreement over 15% - Requires Resolution
Funding Period: August 1, 2009 through January 31, 2013
New Facility / Additional Office Space Needs: None
IT Resources (New Computer Hardware / Software Needs or Purchases): No
M/WBE Requirements: Yes — Federal Pass-through; compliance with common rule and OMB circular A-102
Funding Continuation/New: Continuation
Application Total Project Amount: $311,000
Prior Year Total Funding: $1,622,932 (UASI and SHSP)
New Grant Funded Positions Request: No
Changes to Current Positions: N/A
Grantor Funds: $311,000
From:
Sent:
To:
Cc:
Subject:
Jones, Karen <ionesk@oakgo‘Lcorn>
Thursday, April 11, 2013 10:42 AM
'West, Catherine'; 'Soave, Tim'; 'Davis, Patricia'; 'Secontine, Julie '; 'VanPelt, Laurie'
'Stoddard, Sara'; `Pisacreta, Antonio'; 'Lane, Kathy'
RE: Grant Review: Health & Human Serv., Homeland Security Division - 2009 State
Homeland Security Grant Program - Amendment over 15%
Katie West
Approved.
-
From: West, Catherine [mailto:westca(aoakgov.com]
Sent: Thursday, April 11, 2013 10:05 AM
To: 'Soave, Tim'; Davis, Patricia; Jones, Karen; Secontine, Julie ; VanPelt, Laurie
Cc: Stoddard, Sara; Pisacreta, Antonio; Lane, Kathy
Subject: Grant Review: Health & Human Sew., Homeland Security Division - 2009 State Homeland Security Grant
Program - Amendment over 15%
Please Note: The original 2009 grant agreement is attached.
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Karen Jones —Julie Secontine — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Health & Human Serv., Homeland Security Division
2009 State Homeland Security Grant Program Amendment
Michigan Department of State Police, Emergency Management and Homeland Security Division.
Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your
APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this
email.
Time Frame for Returned Comments: April 18, 201
GRANT INFORMATION
Date: April 11, 2013
Operating Department: Homeland Security Division
Department Contact: Sara Stoddard
Contact Phone: 8-5080
Document Identification Number: 2009-SS-T9-0060
REVIEW STATUS: Amendment to Current Agreement over 15% - Requires Resolution
Funding Period: August 1, 2009 through January 31, 2013
New Facility / Additional Office Space Needs: None
IT Resources (New Computer Hardware / Software Needs or Purchases): No
M/WBE Requirements: Yes — Federal Pass-through; compliance with common rule and OMB circular A-102
Funding Continuation/New: Continuation
Application Total Project Amount: $311,000
Prior Year Total Funding: $1,622,932 (UAS( and SHSP)
New Grant Funded Positions Request: No
Changes to Current Positions: N/A
Grantor Funds: $311,000
1
Katie West
From:
Sent:
To:
Cc:
Subject:
Secontine, Julie <secontinej@oakgov.com >
Thursday, May 02, 2013,3:45 PM
Easterling, Terri
Catherine West; pirrg@oakgov.com
Re: Grant Review: Health & Human Serv., Homeland Security Division - 2009 State
Homeland Security Grant Program - Amendment over 15%
Approved.
Sent from my iPhone
On May 2, 2013, at 3:29 PM, "Easterling, Terri" <easterlingt@oakgov.corn> wrote:
Julie,
Katie West is looking for the approval for this grant today, or tomorrow a.m. She will be off tomorrow,
so the approval would be sent to Gala Piir (oiirg@oakgov.com ) Thank you.
Terri
From: West, Catherine [mailto:westcaoakgov.corn]
Sent: Thursday, April 11, 2013 10:05 AM
To: 'Soave, Tim!; Davis, Patricia; Jones, Karen; Secontine, Julie ; VanPelt, Laurie
Cc: Stoddard, Sara; Pisacreta, Antonio; Lane, Kathy
Subject: Grant Review: Health & Human Serv., Homeland Security Division - 2009 State Homeland
Security Grant Program - Amendment over 15%
Please Note: The original 2009 grant agreement is attached.
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt— Karen Jones —Julie Secontine — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Health & Human Serv., Homeland Security Division
2009 State Homeland Security Grant Program Amendment
Michigan Department of State Police, Emergency Management and Homeland Security Division.
Attached to this email please find the grant document(s) to be reviewed. Please provide your review
stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments,
via reply (to all) of this email.
Time Frame for Returned Comments: April 18, 2013
GRANT INFORMATION
Date: April 11, 2013
Operating Department: Homeland Security Division
Department Contact: Sara Stoddard
Contact Phone: 8-5080
Document Identification Number: 2009-SS-T9-0060
REVIEW STATUS: Amendment to Current Agreement over 15% - Requires Resolution
Funding Period: August 1, 2009 through January 31, 2013
1
Katie West
From:
Sent:
To:
Subject:
Hall, Jody <halljs@oakgov.com >
Monday, April 22, 2013 10:38 AM
West, Catherine; 'Quisenberry, Theodore 'Stoddard, Sara .; Pisacreta, Antonio;
'Secontine, Julie '; 'Laurie Van Pelt', 'Jones, Karen'; 'Soave, Tim'; Lane, Kathy
Grant Contract Review Response--Health & Human Services--Homeland Security: 2009
State Homeland Security Grant Program Amendment
Good Morning All:
After reviewing the above-referenced grant amendment, I found no legal issues that must be resolved.
Please let me know if you have any other questions.
Jody
Jody S.Hall, Assistant Corporation Counsel
Department of Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 East
Courthouse West Wing Extension, 3 rd Floor
Pontiac, MI 48341
Phone Number: (248) 858-0555
Fax Number: (248) 858-1003
E-mail: halljsAoakqov.com
PRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION
This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-
client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not
authorized to waive or modify this privilege in anyway. individuals are advised that any dissemination, reproduction or unauthorized
review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited.
If you have received this message in error, please notify the sender immediately, if you have any questions, please contact the
Department of Corporation Counsel at (248) 858-0550. Thank you for your cooperation.
RICK SNYDCR
GOVERNOR
STA rE OF MICHIGAN
DEPARTMENT OF STATE POLICE
'- LANSING
poi:, '<PISTE KIBBEY ETLIE
. , DIRECTOR
P:711 -3 CI'
April 2, 2013
Mr. Theodore H. Ouisenberry, Manager
Oakland County Homeland Security Division
1200 North Telegraph Road
Building 47 West
Pontiac, Michigan 48341-0410
Dear Mr. Ouisenberry:
Re: 2009 Homeland Security Grant Agreement for Oakland County, Amendment # 1
Increase of Urban Area Security Initiative (UASI) funds by $311,000
Please accept this letter as official modification of the 2009 Homeland Security Grant Program (HSGP)
Grant Agreement with our office. The following details the changes to the grant agreement:
• Article IV; Modify the UASI award amount from $1,474,714 to $1,786,714 for an increase
of $311,000.
• Performance period end date for these projects is January 31, 2013.
If you have any questions regarding these terms, please contact Mr. James Porcello at (617) 336-6435,
or at PorcelloJ@michigan.gov ,
Sincere
A. Kerensk
Depiity State Director of Emergegy Mbrfiagement
and Homeland Security
cc. Ms. Penny Burger
Ms, Sandy Glazier
EMERGENCY MANAGEMENT AND HOMELAND SECURITY DIVISION t. 400 COLLINS ROAD 0 LANSING, MICHIGAN 48910 Www.michig?n,g0Wrnsr, • (517) 35(3-0198
FISCAL NOTE (MISC. #13124) May 22, 2013
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: HEALTH AND HUMAN SERVICES - HOMELAND SECURITY DIVISION — HOMELAND SECURITY GRANT
PROGRAM (HSGP) FOR FISCAL YEAR 2009 FUNDING AMENDMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. Oakland County was awarded grant funding by the State of Michigan to support the four mission areas of
homeland security (prevent, protect, respond and recover) and address the 8 national priorities and 37 target
capabilities as they relate to terrorism, and to strengthen preparedness planning.
2. The total (HSGP) award of $1,622,932; comprised of $148,218 for State Homeland Security Program (SHSP)
funding and $1,474,714 for Urban Area Security Initiative (UASI) funding; was received and approved by the
Oakland County Board of Commissioners per Miscellaneous Resolution #10132 for the grant period of August
1, 2009 through April 30, 2012.
3. Oakland County has now received additional funding under the portion of the grant awarded for (UASI) in the
amount of $311,000, which is more than a 15% increase over the original (HSGP) award, for a total of
$1,933,932.
4. The Special Revenue Budget is amended as follows:
DOMESTIC PREPAREDNESS EQUIPMENT (Fund 29340)
Budget Reference 2009 / GR0000000496
FY 2013
Revenues
1060601-115125-610313 Federal Operating Grants
Total Revenues
311,000
$ 311,000
Expenses
1060601-115125-760126 Capital Outlay Misc
Total Expenses
311,000
$ 311,000
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Matis absent.
Resolution #13124 May 22, 2013
Moved by Spisz supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis, McGillivray,
Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
HEREBY APPROVE THIS RESOLUTION
CHEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 22, 2013,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 22nd day of May, 2013.
Lisa Brown, Oakland County