HomeMy WebLinkAboutResolutions - 2013.06.13 - 20857MISCELLANEOUS RESOLUTION #13152 June 13, 2013
BY: Finance Committee, Tom Middleton, Chairperson
RE: DEPARTMENT OF INFORMATION TECHNOLOGY — REVISION OF THE ACCESS
OAKLAND/G2G CLOUD SOLUTIONS MASTER FEE STRUCTURE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS as provided by Public Act 462 of 1996, Enhanced Access to Public Records Act, the
Board of Commissioners, by approving Miscellaneous Resolution #97165 dated August 14, 1997,
adopted the Oakland County Enhanced Access to Public Records Policy; and
WHEREAS Section 3 (FEES) of the aforementioned Policy specifies that, "It is the policy of
Oakland County to charge a reasonable fee for providing enhanced access to a public record"; and
WHEREAS the Policy further specifies that the proposed fees shall be presented to and approved
by the Board of Commissioners before they shall be effective; and
WHEREAS the Board of Commissioners, by Miscellaneous Resolution #07121 dated May 10,
2007 approved the current Master Fee Structure for all Oakland County enhanced access products and
services; and
WHEREAS the fees are used for products delivered under G2G Cloud Solutions including Access
Oakland and Property Gateway; and
WHEREAS the Master Fee Structure should be modified to correct clerical errors, remove
obsolete or retired products, revise certain product names and cost models and add new products with
the associated enhanced access fees; and
WHEREAS the CVT Property Sales Report and the Recorded Document Type Report should be
removed per Miscellaneous Resolution #07121 dated May 10, 2007; and
WHEREAS the Residential Property Analyzer (RPA) should be removed because it has become
obsolete and has been retired; and
WHEREAS the Mainframe Land Tax Appraisal (L-T-A), Mainframe Sales Data and GIS
Orthophotography products should be removed because they have become obsolete and are being
replaced by newer technologies; and
WHEREAS Tax Data, Assessing Data, Parcel Attribute Data, Sales Data Subscription and GIS
Orthoimagery products should be added because these new products will replace Mainframe Land Tax
Appraisal (L-T-A), Mainframe Sales Data and GIS Orthophotography products; and
WHEREAS the cost model should be revised for the GIS Parcel Data and the GIS Contour Data
products because pricing by geographic extent is more equitable than pricing by file size; and
WHEREAS the revised cost models for current and replacement products is expected to have
little or no impact on current revenues; and
WHEREAS the Real Estate Tax Service Report, GIS LiDAR Data and GIS Site Address Data are
new products that should be added to the Master Fee Structure; and
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
WHEREAS the Department of Information Technology has agreed to amend the Master Fee
Structure to add or remove products and modify product names and cost models as described above and
further detailed in the attached Explanation of Changes to the Access Oakland/G2G Cloud Solutions
Master Fee Structure.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the revised
Access Oakland/G2G Cloud Solutions Master Fee Structure (attached) which includes the
aforementioned modifications.
BE IT FURTHER RESOLVED that no budget amendment is required at this time.
Chairperson, on behalf of the Finance Committee I move the adoption of the foregoing resolution.
CURRENT
ACCESS OAKLAND
MASTER FEE STRUCTURE
PRODUCT NAME
Residential Property Profile (RPP) — Subscription
Residential Property Profile (RPP) — Any Transaction
Commercial & Industrial Property Profile — Subscription
Commercial & Industrial Property Profile — Any Transaction
Residential Property Analyzer (RPA) — Any Transaction
Mortgage Application Acceleration Program (MAAP) — Any Transaction
Delinquent Tax Statement Program — Account Transaction
Delinquent Tax Statement Program — Non Account Transaction
Current Tax Profile — Any Transaction
Map Atlas Viewer (MAV) — Any Transaction
Land Product Bundle (LPB)-(Bundle includes the above RPP, RPA, MAAP, and
MAV product offerings.)
100 (users) to 400 (users)
401 (users) to 700 (users)
701 (users) +
Recorded Document Profile — Subscription
80 searches
170 searches
260 searches
450 searches
Document view and/or print
Unlimited usage
Recorded Document Profile — Non Subscription
Document view and/or print
CVT Property Sales Report — Non Subscription Transaction
Recorded Document Type Report — Non Subscription Transaction
Vital Records Order (VRO) — Any Transaction
Each Additional Vital Record Copy (statutory fee)
Survey Oakland — Subscription
Land Corner Recordation Certificate — Subscription
Land Corner Recordation Certificate — Non Subscription Transaction
Mainframe Land Tax Appraisal (L-T-A)
Mainframe Sales Data
PRODUCT PRICE
$13.00 per month
$7.50 per transaction
$15.00 per month
$12.50 per transaction
$20.00 per transaction
$20.00 per transaction
$1.50 per transaction
$2.00 per transaction
$2.50 per transaction
$4.00 per transaction
$10.00 (per month, per user)
$7.00 (per month, per user)
$5.00 (per month, per user)
$40.00 per month
$80.00 per month
$120.00 per month
$200.00 per month
$1.00 per document
$2,000.00 to $5,000.00 per
month
$5.00 per search
$1.00 per document
$.17 per line item, $2.00
minimum
$.17 per line item, $2.00
minimum
$20.00 per order item
$5.00 per additional copy
$500 Annual Fee/company
for unlimited use
$200.00 Annual Fee
$.50 per search
$.25 per document
$6.00
$110 per
City/Village/Township
Per system (L-T-A)
$1,690 per Quarter
May 24, 2007 1
ADDITIONAL GIS SUB-GROUPS:
GIS Digital Orthophotography
GIS Parcel Data
GIS Contour Data
GIS Road Centerline and Address Range Data
GIS Thematic Layers (Cataloged by One Stop Shop)
Shopping Cart, Payment, and Express Checkout Products
Payment Via Credit/Debit Card:
Order Price Range Enhanced Access
$1.00 per megabyte
$10.00 per megabyte, min
$15/max $450
$10.00 per megabyte
$4500 for Entire County
$350 for Entire County
Fees
$2.50
$4.00
$5.50
$8.25
$11.00
$13.75
$16.50
$19.25
$22.00
$24.75
$27.50
From
$0.00
$50.00
$100.00
$200.00
$300.00
$400.00
$500.00
$600.00
$700.00
$800.00
$900.00
$1,000.00
$10,000.00
To
$49.99
$99.99
$199.99
$299.99
$399.99
$499.99
$599.99
$699.99
$799.99
$899.99
$999.99
$9,999.99
and over
Pricing Description
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
2.75% of Order
2.00% of Order
Payment Via Electronic Check: $2.50 Flat Rate per Order
Note: All pricing is for access to this information, which may include the ability to download
and/or print this data, subject to use restrictions that may be necessary to protect the County's
intellectual property rights in this data, and any software underlying the access.
May 24, 2007 2
PROPOSED
ACCESS OAKLAND/G2G CLOUD SOLUTIONS
MASTER FEE STRUCTURE
PRODUCT NAME PRICE
Residential Property Profile (RPP) - Subscription $13.00 per month
Residential Property Profile (RPP) - Any Transaction $7.50 per transaction
Commercial & Industrial Property Profile - Subscription $15.00 per month
Commercial & Industrial Property Profile-Any Transaction $12.50 per transaction
Mortgage Application Acceleration Program (MAAP) - Any Transaction $20.00 per transaction
Delinquent Tax Statement Program - Account Transaction $1.50 per transaction
Delinquent Tax Statement Program - Non Account Transaction $2.00 per transaction
Current Tax Profile - Any Transaction $2.50 per transaction
Map Atlas Viewer (MAV) - Any Transaction I $4.00 per transaction
Land Product Bundle (LPB)-(includes RPP, MAAP and MAV)
100 to 400 users $10.00 per month/per user
401 to 700 users $7.00 per month/per user
701 users + $5.00 per month/per user
Recorded Document Profile - Subscription
80 searches $40.00 per month
170 searches $80.00 per month
260 searches $120.00 per month
450 searches $200.00 per month
Document view and/or print $1.00 per document
Unlimited usage $2,000.00 to
$5,000.00 per month
Recorded Document Profile - Non Subscription $5.00 per search
Document view and/or print $1.00 per document
Vital Records Order (VRO) - Any Transaction $20.00 per order item
Each Additional Vital Record Copy (statutory fee) $5.00 per additional copy
Survey Oakland - Subscription $500.00 annually
Land Corner Recordation Certificate - Subscription $200.00 annually
$0.50 per search
$0.25 per document
Land Corner Recordation Certificate - Non Subscription Transaction $6.00 per transaction
Real Estate Tax Service Report $110.00 per city, village or twp.
Tax Data (Summer or Winter) $0.01 per record
Assessing Data (Residential, Commercial/Industrial or Personal) $0.01 per record
Parcel Attribute Data (Real or Personal) $0.01 per record
Sales Data Subscription $1,690.00 quarterly
GIS Digital Orthoimagery $100.00 per section
GIS Parcel Data $0.01 per record
GIS Contour Data $22.50 per section
GIS Road Centerline and Address Range Data j $4500.00 countywide
GIS Thematic Layers $350.00 countywide
GIS LiDAR Data (.Ias) $100.00 per section
GIS Site Address Data $0.01 per record
May 28, 2013
1
PROPOSED
ACCESS OAKLAND/G2G CLOUD SOLUTIONS
MASTER FEE STRUCTURE
Shopping Cart, Payment, and Express Checkout Products
Payment Via Credit/Debit Card:
Order Price Range Enhanced Access
From To Fees
$0.00 $49.99 $2.50
$50.00 $99.99 $4.00
$100.00 $199.99 $5.50
$200.00 $299.99 $8.25
$300.00 $399.99 $11.00
$400.00 $499.99 $13.75
$500.00 $599.99 $16.50
$600.00 $699.99 $19.25
$700.00 $799.99 $22.00
$800.00 $899,99 $24.75
$900.00 $999.99 $27.50
$1,000.00 $9,999.99
$10,000.00 and over
Pricing Description
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
2.75% of Order
2.00% of Order
Payment Via Electronic Check: $2.50 Flat Rate per Order
Note 1: All pricing is for access to this information, which may include the ability to download
and/or print this data, subject to use restrictions that may be necessary to protect the County's
intellectual property rights in this data, and any software underlying the access.
Note 2: Fees are applicable to Access Oakland, Property Gateway and G2G Cloud Solution
products.
Note 3: The same fees are used by all G2G Cloud Solution participants.
May 28, 2013 2
EXPLANATION OF CHANGES TO THE ACCESS OAKLAND/G2G CLOUD SOLUTIONS MASTER FEE STRUCTURE Product Name Action Reason Proposed Cost Model Changes Proposed Pricing Current Pricing CVT Property Sales Report Remove Per MR #07121 product is now available under the Recorded Document Profile product Recorded Document Type Report Remove Per MR #07121 product is now available under the Recorded Document Profile product Residential Property Analyzer (RPA) Remove Retire product as it is no longer cost effective to maintain Mainframe Land Tax Appraisal (L-T-A) Remove Replace with Parcel Attribute Data, Tax Data, Assessing Data Mainframe Sales Data Name Change Rename Sales Data Subscription to remove reference to obsolete technology GIS Orthophotograpy Name Change Rename GIS Orthoimagery to remove reference to obsolete technology and modify cost model for improved equity Convert to per section cost $100/section $1/megabyte Real Estate Tax Service Report Add New product $110/report Tax Data Add Replace Mainframe Land Tax Appraisal (L-T-A) and modify cost model for improved equity Convert to per record cost $0.01/record $110/CVT Assessing Data Add Replace Mainframe Land Tax Appraisal (L-T-A) and modify cost model for improved equity Convert to per record cost $0.01/record $110/CVT Parcel Attribute Data Add Replace Mainframe Land Tax Appraisal (L-T-A) and modify cost model for improved equity Convert to per record cost $0.01/record $110/CVT GIS LiDAR Data Add New Product $100/section GIS Site Address Data Add New Product $0.01/record Oakland County Dept. of Information Technology 1 May 28, 2013
EXPLANATION OF CHANGES TO THE ACCESS OAKLAND/G2G CLOUD SOLUTIONS MASTER FEE STRUCTURE Product Name Action Reason Proposed Cost Model Changes Proposed Pricing Current Pricing GIS Parcel Data Revise Modify cost model for improved equity Convert to per record cost $0.01/record $1/megabyte GIS Contour Revise Modify cost model for improved equity Convert to per section cost $100/section $10/megabyte Oakland County Dept. of Information Technology 2 May 28, 2013
Resolution #13152 June 13, 2013
Moved by Taub supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles,
Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
C-0
N_PL I HEREBY APPFNEThIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 13, 2013,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 13th day of June, 2013.
Lisa Brown, Oakland County