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Resolutions - 2013.06.13 - 20864
MISCELLANEOUS RESOLUTION #13159 June 13, 2013 BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION — FY 201212013 AND FY 2013/2014 INLAND BEACH GRANT CONTRACT AND ADDENDUM A WITH THE DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) —DEQ PROJECT NUMBER 2013-7209 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Department of Environmental Quality (DEQ) has awarded the Oakland County Health Division continued funding for the Inland Beach Grant Project pursuant to the Clean Michigan Initiative Implementation Act, PA 288 of 1998 for the period of March 1, 2013 through September 30, 2014; and WHEREAS the 2011 through 2013 Inland Beach Grant Project award included total funding of $40,378.74 with $13,462.82 of local matching funds; and WHEREAS the 2013 through 2014 Inland Beach Grant Project Contract award includes a total funding amount of $40,430.00 (an increase of $51.26) with $13,476.00 of local in-kind matching funds; and WHEREAS no personnel changes are required to administer this program; and WHEREAS the 2013 through 2014 Inland Beach Grant Contract and Addendum A have been submitted through the County Executive Review Process and was recommended for approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby accepts the 2013 through 2014 Inland Beach Grant Project Contract and Addendum A for $40,430.00 with $13,476.00 of local in-kind matching funds for the period of March 1, 2013 through September 30, 2014. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its Chairperson to execute this Agreement subject to the following additional condition: That the County's approval for entering into this Agreement is specifically conditioned and premised upon the acceptance, approval and execution of the Agreement containing Addendum A, by the Michigan Department of Environmental Quality, and that the failure of the Michigan Department of Environmental Quality to execute the Agreement as specified shall, without any further act of the Oakland County Board of Commissioners, automatically negate and void the County's approval and/or acceptance of this Agreement as provided for in this resolution. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE (ILL.- 0 GENERAL GOVERNMENT COMMITTEE Motion carried unanimously on a roll call vote. GRANT REVIEW SIGN OFF — Health Division GRAN NAME: FY 13 M.DEQ — Oakland County Inland Beach Monitoring FUNDING AGENCY: Michigan Department of Environmental Quality DEPARTMENT CONTACT PERSON: ,Rachel Shymkiw 2-2151 STATUS: Grant Acceptance DATE: May 21, 2013 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal arant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (5/14/2013) Department of Human Resources: Approved. — Karen Jones (5/1612013) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (5/16/2013) Corporation Counsel: Approved. — Bradley G. Berm. (5/21/2013) • COMPLIANCE The grant agreement references a number of federal and/or state regulations. Please refer to the application and agreement documents for specifically cited compliance requirements for this grant. Katie West From: Sent: To: Cc: Subject: VanPelt, Laurie <vanpeltl@oakgov.com > Tuesday, May 14, 2013 2:08 PM 'West, Catherine'; 'Davis, Patricia'; 'Jones, Karen'; 'Secontine, Julie' 'Hankey, Barb'; 'Elgrably, Kimberly' RE: GRANT REVIEW: Community Corrections - FY2013 Comprehensive Community Corrections Plan - Grant Amendment Approved. From: West, Catherine [mailto:westca(aoakgov.corn] Sent: Tuesday, May 14, 2013 11:43 AM To: Davis, Patricia; Jones, Karen; Secontine, Julie ; VanPelt, Laurie Cc: Hankey, Barb; 'Elgrably,. Kimberly' Subject: GRANT REVIEW: Community Corrections - FY2013 Comprehensive Community Corrections Plan - Grant Amendment GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt— Karen Jones Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Community Corrections FY2013 Comprehensive Community Corrections Plan Michigan Department of Corrections - Office of Community Corrections Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: May 21, 2013 GRANT INFORMATION Date: May 14, 2013 Operating Department: Community Corrections Department Contact: Barb Hankey Contact Phone: 248 451-2306 ' Document Identification Number: CPS-2013-1-63 REVIEW STATUS: Amendment to Current Contract within 15% Funding Period: October 1, 2012 through September 30, 2013 New Facility / Additional Office Space Needs: no IT Resources (New Computer Hardware / Software Needs or Purchases): no M/WBE Requirements: no Funding Continuation/New: Continuation (modification) Katie West laSSIMIEMNE13310,1; i'AMATERaffaelffaegg-N, From: Sent: To: Cc: Subject: Jones, Karen <jonesk@oakgov.com > Thursday, May 16, 2013 11:13 AM 'West, Catherine', 'Davis, Patricia'; 'Secontine, Julie '; VanPelt, Laurie' 'Shymkiw, Rachel'; 'Drautz, Tony'; 'Forzley, Kathy; 'Pisacreta, Antonio' RE: Grant Review: Human Services/Health Division - FY 13 MDEQ - Oakland County Inland Beach - Grant Agreement Approved. From: West, Catherine rmailto:westcaPoakgov.coml Sent: Tuesday, May 14, 2013 1:37 PM To: Davis, Patricia; Jones, Karen; Secontine, Julie ; VanPelt, Laurie Cc: Shyrnkiw, Rachel; 'Drautz, Tony'; Forzley, Kathy; Pisacreta, Antonio Subject: Grant Review: Human Services/Health Division - FY 13 MDEQ - Oakland County Inland Beach - Grant Agreement GRANT CONTRACT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Karen Jones —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Human Services/Health Division FY 13 MDEQ— Oakland County Inland Beach Agreement Michigan Department of Environmental Quality Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: May 21, 2013 GRANT INFORMATION Date: May 14, 2013 Operating Department: Human Services/Health Department Contact: Rachel Shymkiw ' Contact Phone: 2-2151 Document Identification Number: 2013-7209 REVIEW STATUS: Acceptance — Resolution Required Funding Period: 3/1/2013 -9130/2014 New Facility/Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): None WWBE Requirements: No Funding Continuation/New: Continuation Katie West From: Sent To: Cc: Subject: Attachments: Erlenbeck, Robert <erlenbeckr©oakgov.com > Thursday, May 16, 2013 4:27 PM West, Catherine Secontine, Julie ; Davis, Patricia; Jones, Karen; VanPelt, Laurie; Shymkiw, Rachel; Drautz, Tony; Forzley (Mgr.), Kathy; Pisacreta, Antonio; Easterling, Terri FW: Grant Review: Human Services/Health Division - FY 13 MDEQ - Oakland County Inland Beach - Grant Agreement 2013-7209 Contractpdf; ADDENDUM A.docx Approved by Risk Management. File: RM13-0172. From: Secontine, Julie [mailto:secontinejPoakgov.coml Sent: Thursday, May 16, 2013 2:17 PM To: erlenbed<r(aoaknov.com Subject: FW: Grant Review: Human Services/Health Division - FY 13 MDEQ - Oakland County Inland Beach - Grant Agreement From: West, Catherine [mailto:vvestcaPoakgov,coml Sent: Tuesday, May 14, 2013 1:37 PM To: Davis,. Patricik Jones,. Karen, Seoontin.e, Julie ; VanPelt, Laurie Cc: Shymkiw, Rachel; 'Drautz, Tony'; Forzley, Kathy; Pisacretk Antonio Subject: Grant Review: Human Services/Health Division - FY 13 MDEQ - Oakland County Inland Beach - Grant Agreement GRANT CONTRACT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Karen Jones — Julie .Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Human Services/Health Division FY 13 MDEQ— Oakland County Inland Beach Agreement Michigan Department of Environmental Quality Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: May 21, 2013 GRANT INFORMATION Date: May 14, 2013 Operating Department: Human Services/Health Department Contact: Rachel Shymkiw Contact Phone: 2-2151 Katie Wes 't'f'7141E771.44.11.1.:. From: Sent: To: Cc: Subject: Berm, Bradley G <berinb@oakgov.com > Tuesday, May 21, 2013 7:53 AM 'Shymkiw, Rachel'; 'Katie West' 'Drautz, Tony' #2013-0488 FY2013 MDEQ - Oakland County Inland Beach Monitoring Program (Agreement) - Grant Acceptance Approved. Bradley G. Bern Assistant Corporation Counsel Department of Corporation Counsel 1200 N. Telegraph Road Bldg 14 East Courthouse West Wing Extention, 3rd Floor Pontiac, MI 48341-0419 Phone: (248) 858-0558 Fax: (248) 858-1003 Email: bennboakciov.com PRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney- client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in any way. Individuals are advised that any dissemination, reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you ha. st received this message in error, please notify the sender immediately. If you have any questions, please contact the Departr — of Corporation Counsel at (248) 858-0550. Thank you for your cooperation. CMI-CWF GRANT CONTRACT BETWEEN THE MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY AND OAKLAND COUNTY HEALTH DIVISION This Grant Contract ("Contract") is made between the Michigan Department of Environmental Quality ("State") and the Oakland County Health Division ("Grantee"). The purpose of this Contract is to provide funding in exchange for work to be performed for the project named below. The State is authorized to provide grant assistance pursuant to Clean Michigan Initiative Implementation Act, PA 288 of 1998. Legislative appropriation of funds for grant assistance is set forth in Public Act 200 of 2012. This Contract is subject to the terms and conditions specified herein. Project Name: OAKLAND COUNTY BATHING BEACH MONITORING Project #: PROGP Aryl 2013-7209 Amount of grant: $40,430.00 Amount of match: $13,476.00 = 25.00% Start Date: March 1,2013 GRANTEE CONTACT: Mr. Mark Hansell Name/Title OAKLAND COUNTY HEALTH DIVISION Organization 1200 N. Telegraph Road Building 34E % of grant state 100 / % of grant federal 0 PROJECT TOTAL: $53,906.00 (grant plus match) End Date: September 30, 2014 STATE'S CONTACT: Ms. Diana Butler Name/Title DEQ-WRD-SWAS Surface Water Assessment Section Division/Bureau/Office P.O. Box 30458 Address Pontiac, MI 48341 Address Lansing, MI 48909-7958 Address 248-858-1312 Telephone Number 248-452-9758 Fax Number Hansellm@oakgov.com E-mail Address 38-600-4876 Federal ID Number Address 517-335-3044 Telephone Number 517-373-9958 Fax Number butlerd@mi.gov E-mail Address The individuals signing below certify by their signatures that they are authorized to sign this Grant Contract on behalf of their agencies, and that the parties will fulfill the terms of this Contract, including any attached appendices, as set forth herein. FOR THE GRANTEE: Signature Date Mr. Michael Gingell, Oakland County Commissioner Name/Title FOR THE STATE: WILLIAM CREAL, CHIEF Date WATER RESOURCES DIVISION MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY BP rev 6-15-11 I. PROJECT SCOPE This Contract and its appendices constitute the entire Contract between the State and the Grantee and may be modified only by written agreement between the State and the Grantee. (A) The scope of this project is limited to the activities specified in Appendix A, and such activities as are authorized by the State under this Contract. Any change in project scope requires prior written approval in accordance with Section III, Changes, in this Contract. (B) By acceptance of this Contract, the Grantee commits to complete the project identified in Appendix A within the time period allowed for in this Contract and in accordance with the terms and conditions of this Contract. II. CO NI Trf) A /".1' CI rt 111-1A-o I J L.111%.11.1 Upon signature by the State, the Contract shall be effective from the Start Date until the End Date on page 1. The State shall have no responsibility to provide funding to the Grantee for project work performed except between the Start Date and the End Date specified on page 1. Expenditures made by the Grantee prior to the Start Date or after the End Date of this Contract are not eligible for payment under this Contract. III. CHANGES Any changes to this Contract shall be requested by the Grantee in writing, and approved in writing by the State. The State reserves the right to deny requests for changes to the Contract or to the appendices. No changes can be implemented without approval by the State. IV. GRANTEE DELIVERABLES AND REPORTING REQUIREMENTS The Grantee shall submit deliverables and follow reporting requirements specified in Appendix A of this Contract. (A) The Grantee must complete and submit quarterly financial and progress reports according to a form and format prescribed by the State and must include supporting documentation of eligible project expenses. These reports shall be due according to the following: Reporting Period Due Date January 1 — March 31 April 30 April 1 — June 30 July 31 July 1 — September 30 Before October 15* October 1 — December 31 January 31 *Due to the State's year-end closing procedures, there will be an accelerated due date for the report covering July 1 — September 30. Advance notification regarding the due date for the quarter ending September 30 will be sent to the Grantee. If the Grantee is unable to submit a report in early October for the quarter ending September 30, an estimate of expenditures through September 30 must be submitted to allow the State to complete its accounting for that fiscal year. The forms provided by the State shall be submitted to the State's contact at the address on page 1. All required supporting documentation (invoices, etc.) for expenses must be included with the report. (B) The Grantee shall provide a final project report in a format prescribed by the State. The Grantee must provide a draft final report 45 days prior to the end date of the contract. The Grantee shall submit the final progress report, including all supporting documentation for expenses, along with the final project report and any other outstanding products within 30 days from the End Date of the Grant. 2 (C) The Grantee must provide copies of all products and deliverables in accordance with Appendix A. (D) All products shall acknowledge that the project was supported in whole or in part by the Clean Michigan Initiative-Clean Water Fund, State, per the guidelines provided by the program. (E) If 12 percent or more of the grant amount is expended in a single quarter, payment requests may be submitted once monthly during that quarter. V. GRANTEE RESPONSIBILITIES (A) The Grantee agrees to abide by all local, state, and federal laws, rules, ordinances, and regulations in the performance of this grant. (B) All local, state, and federal permits, if required, are the responsibility of the Grantee. Award of this grant is not a guarantee of permit approval by the State. (C) The Grantee shall be solely responsible to pay all taxes, if any, that arise from the Grantee's receipt of this grant. (D) The Grantee is responsible for the professional quality, technical accuracy, timely completion, and coordination of all designs, drawings, specifications, reports, and other services furnished by the Grantee or its subcontractor under this Contract. The Grantee or its subcontractor shall, without additional compensation, correct or revise any errors, omissions, or other deficiencies in designs, drawings, specifications, reports, or other services. (E) The State's approval of drawings, designs, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Grantee of responsibility for the technical adequacy of the work. The State's review, approval, acceptance, or payment for any of the services shall not be construed as a waiver of any rights under this Contract or of any cause of action arising out of the performance of this Contract. (F) The Grantee acknowledges that it is a crime to knowingly and willingly file false information with the State for the purpose of obtaining this Contract or any payment under the Contract, and that any such filing may subject the Grantee, its agents, and/or employees to criminal and civil prosecution and/or termination of the grant. VI. USE OF MATERIAL Unless otherwise specified in this Contract, the Grantee may release information or material developed under this Contract, provided it is acknowledged that the State funded all or a portion of its development. The State retains an irrevocable license to reproduce, publish, and use in whole or in part, and authorize others to do so, any copyrightable material submitted under this grant whether or not the material is copyrighted by the Grantee or another person. The Grantee will only submit materials that the State can use in accordance with this paragraph. Unless otherwise specified in this Contract, the Grantee may not patent products or processes developed under this Contract. VII. ASSIGNABILITY The Grantee shall not assign this Contract or assign or delegate any of its duties or obligations under this Contract to any other party without the prior written consent of the State. The State does not 3 assume responsibility regarding the contractual relationships between the Grantee and any subcontractor. VIII. SI BCONTRACTS The State reserves the right to deny the use of any consultant, contractor, associate, or other personnel to perform any portion of the project. The Grantee is solely responsible for all contractual activities performed under this Contract. Further, the State will consider the Grantee to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the anticipated Grant. All subcontractors used by the Grantee in performing the project shall be subject to the provisions of this Contract and shall be qualified to perform the duties required. IX. NON-DISCRIMINATION The Grantee shall comply with the Elliott Larsen Civil Rights Act, 1976 PA 453, as amended, MCL 37.2101 et seq, the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended, MCL 37.1101 et seq, and all other federal, state, and local fair employment practices and equal opportunity laws and covenants that it shall not discriminate against any employee or applicant for employment, to be employed in the performance of this Contract, with respect to his or her hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment, because of his or her race, religion, color, national origin, age, sex, height, weight, marital status, or physical or mental disability that is unrelated to the individual's ability to perform the duties of a particular job or position. The Grantee agrees to include in every subcontract entered into for the performance of this Contract this covenant not to discriminate in employment. A breach of this covenant is a material breach of this Contract. X. UNFAIR LABOR PRACTICES The Grantee shall comply with the Employers Engaging in Unfair Labor Practices Act, 1980 PA 278, as amended, MCL 423.321 et seq. Xl. LIABILITY (A) The Grantee, not the State, is responsible for all liabilities as a result of claims, judgments, or costs arising out of activities to be carried out by the Grantee under this Contract, if the liability is caused by the Grantee, any subcontractor, or anyone employed by the Grantee. (B) All liability as a result of claims, demands, costs, or judgments arising out of activities to be carried out by the State in the performance of this Contract is the responsibility of the State and not the responsibility of the Grantee if the liability is caused by any State employee or agent. (C) In the event that liability arises as a result of activities conducted jointly by the Grantee and the State in fulfillment of their responsibilities under this Contract, such liability is held by the Grantee and the State in relation to each party's responsibilities under these joint activities. (D) Nothing in this contract should be construed as a waiver of any governmental immunity by the Grantee, the State, its agencies, or their employees, respectively, as provided by statute or court decisions. XII. CONFLICT OF INTEREST No government employee, or member of the legislative, judicial, or executive branches, or member of the Grantee's Board of Directors, its employees, partner agencies or their families shall benefit financially from any part of this Contract. 4 XIII. ANTI-LOBBYING If all or a portion of this contract is funded with federal funds, then in accordance with OMB Circulars A-21, A-87, or A-122, as appropriate, the Grantee shall comply with the Anti-Lobbying Act, which prohibits the use of all project funds regardless of source, to engage in lobbying the state or federal government or in litigation against the State. Further, the Grantee shall require that the language of this assurance be included in the award documents of all subawards at all tiers. If all or a portion of this contract is funded with state funds, then the Grantee shall not use any of the grant funds awarded in this contract for the purpose of lobbying as defined in the State of Michigan's lobbying statute, MCL 4.415(2). "Lobbying' means communicating directly with an official of the executive branch of state government or an official in the legislative branch of state government for the purpose of influencing legislative or administrative action." The Grantee shall not use any of the grant funds awarded in this contract for the purpose of litigation against the State. Further, the Grantee shall require that language of this assurance be included in the award documents of all subawards at all tiers. XIV. DEBARMENT AND SUSPENSION By signing this Contract, the Grantee certifies to the best of its knowledge and belief that it, its agents, and its subcontractors: (1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or the state. (2) Have not within a three-year period preceding this Contract been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction, as defined in 45CFR1185; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. (3) Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses enumerated in subsection (2). (4) Have not within a three-year period preceding this Contract had one or more public transactions (federal, state, or local) terminated for cause or default. (5) Will comply with all applicable requirements of all other state or federal laws, executive orders, regulations, and policies governing this program. XV. AUDIT AND ACCESS TO RECORDS The State reserves the right to conduct a programmatic and financial audit of the project, and the State may withhold payment until the audit is satisfactorily completed. The Grantee will be required to maintain all pertinent records and evidence pertaining to the grant contract, including grant and any required matching funds, in accordance with generally accepted accounting principles and other procedures specified by the State. The State or any of its duly authorized representatives must have access, upon reasonable notice, to such books, records, documents, and other evidence for the purpose of inspection, audit, and copying. The Grantee will provide proper facilities for such access and inspection. All records must be maintained for a minimum of five (5) years after the final payment has been issued to the Grantee by the State. XVI. INSURANCE (A) The Grantee must maintain insurance or self-insurance that will protect it from claims that may arise from the Grantee's actions under this Contract, or from the actions of others for whom the Grantee may be held liable. 5 (B) The Grantee must comply with applicable workers' compensation laws while engaging in activities authorized under this Contract. XVII. OTHER SOURCES OF FUNDING The Grantee guarantees that any claims for reimbursement made to the State under this Contract must not be financed by any source other than the State under the terms of this Contract. If funding is received through any other source, the Grantee agrees to delete from Grantee's billings, or to immediately refund to the State, the total amount representing such duplication of funding. XVIII. COMPENSATION (A) A breakdown of costs allowed under this Contract is identified in Appendix A. The State will pay the Grantee a total amount not to exceed the amount on page 1 of this Contract, in accordance with Appendix A, and only for expenses incurred and paid. All other costs necessary to complete the project are the sole responsibility of the Grantee. (B) Expenses incurred by the Grantee prior to the Start Date or after the End Date of this Contract are not allowed under this Contract. (C) The State will approve payment requests after approval of reports and related documentation as required under this Contract. (D) The State reserves the right to request additional information necessary to substantiate payment requests. (E) Payments under this Contract may be processed by Electronic Funds Transfer (EFT). The Grantee may register to receive payments by EFT at the Contract & Payment Express Web Site at: www.cpexpress.state.mi.us . (F) An amount equal to 10 percent (10%) of the grant award„ will be withheld by the State until the project is completed in accordance with Section XIX, Closeout and Appendix A. (G) The Grantee is committed to the match percentage on page 1 of the Contract, in accordance with Appendix A. The Grantee shall expend all local match committed to the project by the End Date on page 1 of the Contract. XIX. CLOSEOUT (A) A determination of project completion, which may include a site inspection and an audit, shall be made by the State after the Grantee has met any match obligations, satisfactorily completed the activities, and provided products and deliverables described in Appendix A. (B) Upon issuance of final payment from the State, the Grantee releases the State of all claims against the State arising under this Contract. Unless otherwise provided in this Contract or by State law, final payment under this Contract shall not constitute a waiver of the State's claims against the Grantee. (C) The Grantee shall immediately refund to the State any payments in excess of the costs allowed by this Contract. XX. CANCELLATION This Contract may be canceled by the State, upon 30 days written notice, due to Executive Order, budgetary reduction, other lack of funding, upon request by the Grantee, or upon mutual agreement 6 by the State and Grantee. The State reserves the right to provide just and equitable compensation to the Grantee for all satisfactory work completed under this Contract. XXI. TERMINATION (A) This Contract may be terminated by the State as follows. (1) Upon 30 days written notice to the Grantee: a. If the Grantee fails to comply with the terms and conditions of the Contract, or with the requirements of the authorizing legislation cited on page 1, or the rules promulgated thereunder, or other applicable law or rules. b. If the Grantee knowingly and willingly presents false information to the State for the purpose of obtaining this Contract or any payment under this Contract. c. If the State finds that the Grantee, or any of the Grantee's agents or representatives, offered or gave gratuities, favors, or gifts of monetary value to any official, employee, or agent of the State in an attempt to secure a subcontract or favorable treatment in awarding, amending, or making any determinations related to the performance of this Contract. d. During the 30-day written notice period, the State shall also withhold payment for any findings under subparagraphs a through c, above. e. If the Grantee or any subcontractor, manufacturer, or supplier of the Grantee appears in the register of persons engaging in unfair labor practices that is compiled by the Department of Licensing and Regulatory Affairs or its successor. (2) Immediately and without further liability to the State if the Grantee, or any agent of the Grantee, or any agent of any subcontract is: a. Convicted of a criminal offense incident to the application for or performance of a State, public, or private contract or subcontract; b. Convicted of a criminal offense, including but not limited to any of the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; c. Convicted under State or federal antitrust statutes; or d. Convicted of any other criminal offense, which in the sole discretion of the State, reflects on the Grantee's business integrity. e. Added to the federal or state Suspension and Debarment list. (B) If a grant is terminated, the State reserves the right to require the Grantee to repay all or a portion of funds received under this Contract. PROGRAM-SPECIFIC SECTION XXII. QUALITY ASSURANCE/QUALITY CONTROL A project-specific Quality Assurance Project Plan (QAPP) must be submitted to the State in accordance with guidance provided by the State project administrator. Monitoring conducted prior to final State approval of the QAPP will not be reimbursed. 7 Appendix A Tracking Code 2013-7209 Protect Description Statement of Water Quality Concerns/Issues Oakland County's bathing beach water quality has been monitored for over 30 consecutive years by testing for fecal coliform (until 1995) and E. coli (1995-present). Over the past six years, the County has had reason to recommend closure of beaches to swimmers 180 times at 62 individual beaches on multiple lakes throughout the county due to the presence of E. coli bacteria that exceeded water quality standards. The Health Division's concern is for the health and safety of its recreational bathing beach users and for the accurate and timely conveyance of sampling results to would be swimmers. Though this is not a mandated program, Oakland County intends to continue dedicating resources to bathing beach water quality sampling for the purpose of protecting and promoting public health by evaluating the quality of water at bathing beaches to determine whether the water is safe for bathing purposes. By enforcing 1978 PA 368 (MCL 333.12541) as amended, citizens will be made aware of the sampling efforts and the location of reported sampling results. If the water is determined to be unsafe for bathing, the bathing beach will be closed by order or by other measures. Project Goals and Objectives Oakland County's Bathing Beach Program has the following goals: 1) to prevent illness associated with recreational bathing beach waters. 2) to provide accurate and timely sampling results to the public 3) to protect and improve the environment. These goals will be met with the following objectives: A) The center and endpoints, in decimal degrees, will be captured for each of the 44 semi-public beaches proposed to be sampled in seasons 2013 and 2014, respectively. This information will be provided to the Michigan Department of Environmental Quality (DEQ). B) The Oakland County beach survey form will be revised to include additional feasible parameters outlined in the Michigan Environmental Health Association Ready Reference, 5 th Ed., "Bathing Beach Evaluation Guidelines" (MEHA 2004) and the Michigan Department of Environmental Quality BeachGuard website. The revised Oakland County survey form will be shared electronically with the DEQ. Surveys will then be conducted to identify existing or potential beach pollution sources per the resources listed above. C) Sampling will occur at each of the season's selected public and semi-public beaches at least once weekly during the bathing season and will be consistent with sections 12541 to 12546 of Act 368, P.A. 1978 and Rules. Approximately 45 public beaches will be sampled in both the 2013 and 2014 seasons. Forty-four semi-public beaches will be sampled in 2013; a different set of 44 semi-public beaches will be sampled in 2014. Additionally, any of the semi-public beaches, sampled and closed due to elevated E. Coli levels in 2013, will be sampled again during the 2014 monitoring season. D) Results will be recorded and made available to the public electronically through the State and County websites and updated at least once weekly. E) Monitoring protocol will comply with Rule 62, of the Part 4 Rules, Water Quality Standards, Part 31, Act 451, P.A. 1994. Waters not in compliance with these quality standards will be immediately closed to swimmers until such time that additional samples have shown the waters to be safe by laboratory analysis. Oakland County's Environmental Health Summer Student Sanitarians will be utilized for sampling and beach surveys. The Program Coordinator will perform all data entry. Background Information and Study Design In the past, Oakland County routinely sampled over 100 public and semi-public/private beaches each season. With the unfortunate downturn in available resources, Oakland County was forced to limit its sampling program to exclusively public beaches beginning in 2009. With the finding opportunity available from the Clean Michigan Initiative — Clean Water Fund, however, Oakland County desires to return to monitoring not only the 45 public beaches but also reinitiate 2 sampling of the 220 semi-public beaches on a five year rotation. The 220 semi-public beaches are located on 101 different lakes, and, as with the public beaches, are contained within five different watersheds. The semi-public beaches are often subdivision or lake association beaches typically frequented by residents of a particular area The semi-public beaches are used by hundreds of bathers each summer and tend to be closed more often than the public beaches. During the five year period from 2004 — 2008, out of 86 beach closures, 47 or 55%, occurred on semi-public beaches. Sampling the semi-public beaches is important as many may not be maintained on a regular basis. Deficiencies in maintenance would be identified during the sanitary surveys. Sampling of the semi-public beaches would not only help to educate the homeowners, but would call attention to the importance of maintaining septic systems, and keeping the beaches free from debris including animal waste, if sampling results proved unsatisfactory. The semi-public beaches having elevated E. Coli levels would continue to be sampled the following year and not scheduled for the five year rotation. By identifying these problem semi-public beaches, and sampling more frequently, Oakland County hopes to work with the homeowners associations, encouraging participation in the active improvement of their beach water quality. The 45 public beaches, located on 38 different lakes, will again be sampled each season of the grant term. This will include 6 public beaches located within the Flint River Watershed, a priority geographic area for 2012, as listed in the 2012 Water Quality Monitoring Grant Application Package. Inland Beach Monitoring Proposals Each of the proposed bathing beaches is to be sampled weekly for a minimum of 8 weeks during the swimming seasons. Each will be sampled in a minimum of three locations representative of the designated swimming area. The daily geometric mean and 30-day geometric mean, as applicable, will be calculated and results entered directly to DEQ's database via BeachGuard. Sampling is proposed to begin in June and continue through July for each of the bathing seasons. Monitoring protocol will comply with Rule 62, of the Part 4 Rules, Water Quality Standards, Part 31, Act 451, P.A. 1994. Waters not in compliance with these quality standards will be immediately closed to swimmers until such time that additional samples have shown the waters to be safe by laboratory analysis. Signage, indicating the beach is temporarily closed, will be posted at the beach entrance and removed upon acceptable sampling results. In addition, Oakland County will maintain a list of seasonal beach closings and re-openings on the County Website. The 45 public beaches will be sampled each season of the grant term. The remaining 220 semi-public beaches within the County will be placed on a five year rotation so that each semi-public beach will be sampled at least once during five years. Forty-four semi-public beaches will be sampled in 2013. A different set of 44 semi-public beaches will be sampled in 2014, along with any of the semi-public beaches closed due to elevated E. Coli levels as sampled in 2013. See Appendix A for a list of the 45 public beaches to be sampled annually, and lists of the proposed semi-public beaches to be sampled in years 2013 and 2014. Organization Information Oakland County's mission is, "To protect the community through health promotion, disease prevention and protection of the environment." We do this by focusing on our current strategic priority "Protecting Environmental Health" and our vision of being "Your recognized leader in public health". The Health Division's proposed bathing beach monitoring program encompasses these as well as our values of service, education and safety. With the help of program staff, the County has been able to keep bathing beach sampling viable as a county program, and it remains one of our most in-demand and high profile summer programs. With additional grant assistance for years 2013 and 2014, the beach monitoring program will be able to expand, thus providing greater protection to our citizens and environment. 3 Program staff consists of full time county employees and summer students that devote a portion of their time to bathing beaches. All staff involved have a strong educational background in environmental health, and the student sanitarians are currently studying environmental health or related programs in pursuit of a bachelor's degree. The project coordinator conducts training relative to beach surveys and sampling. The student sanitarians will be performing these duties. The project coordinator will be performing all data entry. As an added program element, the project coordinator has a solid understanding of geographic information systems (GIS) and has placed all of Oakland County's beaches in GIS for mapping and analysis. Partners None Project Sustainability Once the student intern staff has completed their service to Oakland County, full-time staff will monitor those beaches that continue to have water quality problems as determined in the previous months' sampling. Media contact will continue to be a part of the program. When done in a responsible fashion, media stories help inform the public about the program. Dissemination of the Oakland County and DEQ beach monitoring websites also help keep the public informed. In spite of current budget shortfalls, the County is optimistic that continued sampling of all public beaches, as well as the semi-public beaches, will occur in seasons to come. Oakland County intends to continue its summer bathing beach sampling program in the future as it has in the past. Evaluation Evaluations of the student sanitarians' training, sampling, and monitoring protocol will be conducted weekly as supervision has direct responsibility for student sanitarian performance. Improvements will be developed as opportunity arises. All results will be reported to the Michigan Department of Environmental Quality (DEQ) per Section 12541 of Act 368, P.A. 1978 as amended and rules. This will be done by utilizing the Oakland County portion of the DEQ BeachGuard website. Additional reporting will be completed via Oakland County's website by posting all beach closings and re-openings for public use. Also, notifications of scheduled sampling will be provided to the appropriate City, Village or Township, as well as the beach contacts, prior to the sampling start date with directions on how to locate individual results on both State and County Websites. 4 Work Plan: Task 1 (Planning) 4% of total time A total of 65 beaches (45 public each year and a different set of 20 semi-publics each year), located on inland lakes, will be searched using available GIS databases by the Program Coordinator. The sampling locations of qualifying beaches will be mapped as a "point" and printed as a poster size wall map used for strategy in sampling assignments. Sub-Task 1.1 Drafting and submission of the required Quality Assurance Project Plan (QAPP) will be completed by the Program Supervisor and reviewed by the Program Chief in accordance with DEQ guidelines. Approval of the QAPP is to be granted prior to any beach sampling for the season. Sub-Task 1.2 The Program Coordinator will make a site visit to provide the required center and endpoint coordinates, in decimal degrees, for each proposed semi-public beach scheduled to be sampled that season. This information will be provided to DEQ Beach Monitoring program staff. Sub-Task 1.3 The proposed lists of bathing beaches to be sampled will be used to create a form for data entry. Other tables, forms and reports are developed as necessary for program information management. Sub-Task 1.4 Beaches will be clustered by geographical area and assigned to a Student Sanitarian. Each Student Sanitarian is given a report generated from the bathing beach database indicating the beach name, beach identifier, city, village, or township of beach location, and beach address and/or cross-streets as a reference. Sub-Task 1.5 The Program Coordinator will liaison with Oakland County Department of Information Technology to update the beach sampling lists and data entry interfaces for posting of closures and reopenings for the current year. This includes correspondence of requirements and testing. Sub-Task 1.6 The cities, villages, and townships in which each of the season's beaches are located, as well as the beach operator/contact person for each beach, will be notified via form letter of the sampling to occur. This will be completed by the Program Coordinator in accordance with Section 12541, Act 368, P.A. 1978 as amended. Sub-Task 1.7 The Program Coordinator and Program Supervisor will update the beach sanitary survey form (year 2013 only) to include parameters as suggested on the Michigan Department of Environmental Quality BeachGuard website and the Michigan Environmental Health Association Ready Reference, 5 th Ed., "Bathing Beach Evaluation Guidelines" (MEHA 2004). Revised materials will be provided to DEQ. Time for Task 1, Sub-Task 1.1, 1.2, 1.3, 1.4, 1.5, 1.6 and 1.7: 16 hours X 1 Program Coordinator (8 hours assigned to GPS) t 3 hours X 1 Program Supervisor + 1 hour X 1 Program Chief X 2 yrs + 8 hours x 1 Program Coordinator + 1 hour X 1 Program Supervisor (update beach survey form year 2013 only) = 49 total hours. Task 2 (Training) 4% of total time A seasonal training will be conducted by the Program Coordinator. Student Sanitarian training includes an introduction to Oakland County's beach monitoring program, beach survey methodology, and sampling techniques and transport. 5 Sub-Task 2.1 Training materials including the inventory of equipment will be reviewed. hard-copy training materials and electronic presentations will be updated (MS Pol,verPoint). Folders containing PowerPoint notes, regulations, water guidelines, etc will be provided to each Student Sanitarian. Sub-Task 2.2 A field exercise and demonstration will be performed by the Program Coordinator for proper depth and sampling technique. Proper sample handling, storage and transport will be discussed. Time for Task 2: 2 hours X 1 Program Coordinator + 5 hours X 5 Program Staff (1 Program Coordinator X 4 students) X 2yrs =54 total hours. Task 3 (Sampling) 60% of total time Water will be sampled at 3 locations within the boundaries of each assigned beach. Samples will be collected Monday through Thursday as necessary in order to allow for laboratory results. Methods for water sampling will be consistent with the recommended Bathing Beach Evaluation Guidelines as they appear in the Michigan Environmental Health Association Ready Reference, 5' Ed. (MEHA 2004). Each sample will be stored and transported in coolers with cold-packs and delivered to the county lab within 4 to 5 hours of the day's first sample. With follow-up and complaint response (See Tasks 6 and 7), there is estimated to be an average of 75 events per week. (65 routine sampling events + 10% for resamples + 5% for complaints). Sub-Task 3.1 Initial beach surveys, using the newly revised form (See Task 1.7), will be performed the week prior to the sampling start date. Time for Task 3: 9 hours X 4 student sanitaiians (surveys) + 11 hours/week X 8 weeks X 4 student sanitarians (sampling) X 2yrs=776 total hours. Task 4 (Laboratory Analysis) 11% of total time Water samples will be delivered directly to the laboratory the day of sampling. The instrument used in the Oakland County Health Division lab for analyzing water samples collected from bathing beaches is the Colilert-Quanti-Tray, SM 9223B. The Health Division lab is Michigan DEQ certified. Samples are set up and run the day of receipt. Results arc read for each sample at the end of the 18 hour incubation time. Sampling may extend beyond the 8 weeks scheduled for student sanitarians due to unresolved closures. Time for Task 4: 3 hours X 3 days/week X 8 weeks X 2yrs=144 total hours. Task 5 (Data Entry) 9% of total time Once sample results have been obtained from the County's laboratory, the Program Coordinator enters them into an in-house database. Sub-Task 5.1 The Program Coordinator will calculate the geometric mean for each sampling event. Analysis will comply with Rule 62, of the Part 4 Rules, Water Quality Standards, Part 31, Act 451, P.A. 1994 for total body contact. Sub-Task 5.2 The Program Coordinator will update closings or re-openings on the Oakland County website. Information updates may extend beyond the 8 weeks scheduled for Student Sanitarians. Sub-Task 5.3 The Program Coordinator will enter all sampling results directly to Michigan Department of Environmental Quality's database via the BeachGuard website. Information updates may extend beyond the 8 weeks scheduled for Student Sanitarians. 6 Time for Task 5 and Sub-Task 5.1, 5.2 and 5.3: 7 hours/week X 1 Program Coordinator X 8 weeks + X 2yrs=112 total hours. Task 6 (Follow-up) 5% of total time The sampling results may indicate needed follow-up for individual beaches. Follow-up may include notifying the beach owner/operator of noncompliance, closing the bathing beach to the public, and posting the beach closing sign on site. When possible, additional water sampling will occur at this time. Student Sanitarians are assigned follow-up as needed. It is estimated that 10% of sampling events will require resampling. Time for Task 6: 1 hour/week (approximately 10% of sampling time per student) X 8 weeks X 4 student sanitarians X 2yrs=64 total hours. Task 7 (Complaint Response) 2% of total time The Oakland County Health Division will respond to all bathing beach complaints during the standard swimming season (June — August or 12 weeks) within 24 hours. Each complaint will be entered into our in house Ehealth system for tracking purposes and documented in the quarterly reports submitted to the DEQ. When necessary, a site visit and investigation will occur. Water samples may be taken at active bathing beach locations if the beach is identified as a public or semi-public beach. Time for Task 7: 1 hour/week (approximately 10% of sampling time per student) X 1 Program Coordinator X 12 weeks (standard swimming season) X 2 yrs = 24 total hours. Task 8 (Contractual Services) 0% of total time The Oakland County Health Division proposes to send 3 staff members to the Michigan Environmental Health Association Annual Education Conference (Rochester, March 2013). Attendance at this conference will allow our permanent staff members to collaborate with beach program staff from around the state to discover how other entities run their beach monitoring programs. Learning new ideas, forming partnerships with surrounding beach program coordinators, and working to improve the existing beach monitoring program are all potential outcomes from attendance. Time for Task 8: No staff time will be requested from grant funds to attend the conference. OCHD is requesting grant funding to cover the registration fees for the Program Coordinator, Program Supervisor, and Program Chief. Task 9 (Reporting) 3% of total time The development and submission of the quarterly status reports and a final report, following DEQ guidance, will be completed by the Program Supervisor and reviewed by the Program Chief. Time for Task 7: 4 hours X 4 quarters + 8 hours X 1 Program Supervisor X 2yrs + 1 hours X 4 quarters X 1 Program Chief X 2 years = 56 total hours. Task 10 (Release of Claims Statement) 1% of total time Drafting and submission of a release of claims statement (as a standard form letter) will be completed at the end of the project (Year 2014 only). Time for Task 8: 4 hours X 1 Program Supervisor + 1 hour X Program Chief= 5 total hours. Note: Providing products and deliverables will include all data collected in both hard copy and electronic foimat as requested. Estimated total hours in Oakland County's Bathing Beach Program=1284 7 Timetable (2013 and 2014 Seasons) Task Quarter & Completion Months Hours per Person per Season Total Hours Percent of Work Plan Completed By 1: Planning Quarters 3 & 7 (April — May) Coordinator: 24(2013) 16 (2014) Supervisor: 6(2013) 4(2014) Ch i ef:1 49 4% Program Coordinator Prnm.nn, cl1r1P1'1,1enr Program Chief Draft and Submit QAPP GPS Endpoints and Center of Beaches Create Databases and forms GIS/Map Season Beaches Generate report for beach assignment Update County Website Identify contacts for each beach -Create form letter for beach contacts -Create form letter for CVT notification Update Beach Survey Form 2: Training Quarters 3 & 7 (June) Coordinator: 7 4 Students: 5/student 54 4% Program Coordinator (Trainer) 4 Student Sanitarians (Trainees) Review/Update Training Presentation Field Exercise/Demonstration 3: Sampling Quarters 3, 4, 7, & 8 (June- August) 4 Students: 9 (survey) + 11/wk X 8 wks= 97 776 60% 4 Student Sanitarians Conduct Beach Surveys for each beach Collect weekly Samples for each beach -for 8 weeks 4: Laboratory Analysis Quarters 3, 4, 7, & 8 (June- August) Lab Tech: 9/wk X 8 wks= 72 144 11% Medical Technologist (Laboratory Personnel) Set-up and running of days samples with Colilert-Quanti-Tray. Reading and Reporting Results back to Health Division. 5: Data Entry Quarters 3, 4, 7, & 8 (June- Coordinator: 7/wk X 8 wks= 56 112 9% Program Coordinator August) Enter sample results onto in-house database for analysis Compute Geometric Mean Update closing/re-opening Enter results on State Website 6: Follow-up Quarters 3, 4, 7, & 8 (June- August) 4 Students: 1 /wk X 8 wks= 8 64 5% 4 Student Sanitarians Notifying beach contact of non-compliance Site visit for posting beach as closed -Re-sampling -Re-claiming closure sign 7. Complaint Response Quarters 3, 4, 7, & 8 (June - September wks= Coordinator . 1.wk X 12 I 24 2% Program Coordinator Enter into Ehealth Investigate Resample if applicable Follow-up 8. Contractual Services Quarter 2 0 0 0 Program Coordinator Program Supervisor Program Chief Attend Michigan Environmental Health Association Annual Education Conference 9: Reporting Quarters 1-8 (October - December) Supervisor: 24 Chief: 4 56 4% Program Supervisor Program Chief Draft/Submit Quarterly Reports Draft/Submit Final Report 8 Task Quarter 8.: Completion Months Hours per Person per Season Total Hours Percent of Work Plan Completed By 10: Release of Claims Quarter 8 (September) Supervisor: 4 Chief: 1 5 1% Program Coordinator Program Supervisor Draft/Submit Release of Claims Statement TOTALS 2013 and 2014 Seasons 1284 100% 9 A. 1)pCfldiX posed Public ic Y; Be Sar D14: Brach ',tier lin y X coord N' coord . .....- ( 1 ty Watershed Environment Park Ty,h• 'Beach leap,th (11) ii•ai..11;':n11 ( .'.013:41• Park •Ni I: -, -S3. is, 42.110429 ! Addnson : On rt. 1 County Palk Umandy._ I- i , Prince .. ..,..83.-.1. 9413 _ _42.79•' A dd .s,ors i (li Ren: t.idl • Clear V..irder K11 l". -83.44821 42.833ii Bro ' ii , Sim y. ...a... Reurear snal Pubt PaiR Independence '17%11), Village Bea,Ri. ,rt.6.8 _ 42:.73,015 . • CLukP 1 Cliutun Prear ional _ vnil•Cy. park , 250. Proud! :",..c Recreation Area artfc_yom,d 0 lio:ty P,:creation• Area - S, I -4 •44,, t ',ace In 1 nal _ ... k 0 I' ron he:tch er . J. :: 42 11.1605 3ro I' nd Find - ,ion;11 St ark 175 Cans Naas - Rodecker Phil 91 7 42 81196 'Jr... and Flint Recreational 1, 150 Can is alas - Sobel! beach P ' - -83,511545 4566 r,t,. ciand Flint -cp.:Moira Educnunai 200 .•:;e"d Ciali -, i7ounty Park -83 5.11.18 17 81996 3rotclarc4 Flint I a' , Cnv Park . .„. 1 Ilig lt even_ -83.679 18 . fh1lv Flint RJ Park lolls 1.,';Wee Fa. 1 nJ: -83.62088 42.79925 Holly SIMmassee Rcrea carl Villano Park 270 Sulic Park - e•-,,,mt, cone _,... . _ . ,.1 11 87 Holly lint .. SIFon „ IndCPrilrkihT 0;;C: County 13uk Crook,.:si -83.39066 •2.713 independence (...hnt&rn Reia1, ii Ccauitv Park bal. Ccoci Park • ti 4 .70!•19•S Indgendence i 1, 1 Pahlic P I: i Keci2.i. .-ir City Reach 41193 42,90751 Keep I lar bur 4..hfltfln Cir Greens: hark village beal-t i..1rior 4194 42.15353 I ake irion , Clin Villrine Park 1-4- sl • ' ark "i2 I. .ts "1-,..Yo -83.57 .45913 Aon I : PLIHiC Park 59 .,„„„.. 11:!;18 Onc -83 ,- -1 Lyon iii tyr fl It 1 Lia,,, l.abc Lab 93 , I ::::::-; 11 -83.5807 42.475i" I Lyon lit, ..m 11rccj'r,,l r• a- - " , K.ernungten - slapl.," held.) Echt b... ) 42.53,15S i'llr,', .•.:Natiknlill -.' .'•2 0.t „ 1 •7C In in - NU., iht,h,la " bchch 1 _83,6:i%22 2.527 Milford 1 Ptecre.3", I San.: Park :. Cann) D.• ,.. Phdli -83.62'' 1'12.58108 811111r0 !Itm ,4 '• i•iv Park . Canto De 1 l'hilliys -83.63615 42.58151 Nlillord I furen ' Recreanonal C: IA' Park 1.31;c-shim t: Park Vulled -83.4ti1254 42.-31331 Novi _ ,t'ota",•• Rec rear:oh:II P.'b k ' 1 ISO Ponriae Yrieht Club Ci m",:-Ln I ,... ;• -8 3.1936 :13 i;03.6 Orchard I. ' keen:num:al . Pani f t 5 • Counir Club i5,,0 Shore Dr ) . ..........._................. .., . Bald 'A-Mumma Reim:ail-37 Orchard -83.38117 .. Orchard e Curtain Rc liar;1 1 ..il ,- . Arca La a r I out 10.2 " . 11 °Mat Clinron Z Slut 4;.• • 1 Camp Agas,...uni boy Scout Cain a urilly? 17 -s3...s_so•:.: -83 2.1•11:.-I .t.".7 I I 22.fl327 2 111237 • Onon .,:r, I Oxiord 'Thum 11 Coulon ' 1: t, a. ., , •••1 an:Ian:1- summ::r c Ning Churcn t.a, . , I Lo c. I Iit Scrimer Village Park owin114, ttemit I -83 2881tii, 42 821.25 0xf,,r4 n Reers.•tme ma ••,,yrislart I. .., my [nit: Park Stour ,-,o , 42 911 59 --third ra• n Recre:: 1m" ;F:iltui • ,... Roche:act. 1 ThelnuL, cr Park Curter 83.10.666 12880 113113 Clinton. %At:am:ma t Public Park 1 , t -tuu 10 I Cant, C'lli; „J.:a - '1 ;rill fish , -83 65823 031 -5 Rose Sin:exit, 1 '', al ltiiiation, 0 1 Cairo "."' • Green -83,6124 - .7.1151 Rose Slitawrgace ! Recreational i Ldtreattonal 79 1.3rzi%3:1'.. LiaLltrig 731:Mil i Home 'St is ,,:, . -83 ' 1 42,72397 I Rose Shl,m,rissee -Recreational Recreational Publ.- I Villaze Park 175 Davisburg villace beach Mart COMIIIIIEMV ter) 1;;11 )311d -53.53705 42.7517 Sininaili•id Ferndale Sylvan -83.33026 42 67l8 Sylvan " e Clinton Z,eerearional Pullo I rh 250 H.V. Mereer Orly Reach -83 45300 42.53142 Walled lake RolLic f rCii:1011::1 Dodge Park P4 ; Cass 36735 42.61284 1,Valerfold Cli ;.' '- 1 oomfreld Pa i-,i, ,',:, ea/West !1111 - linin Sobool Vain: -83,33291 West 42,56499 Bloc). I Roam; I". e;Leenim 1 ; L vn•shir, Pedc: " I Pontiac Rent e', l' m .8rea Ponlhre -8144705 42,6014 i Wil 1 ia .1 Reef . tit hunt' Stt 1 Teeple Lake Reetein ion AN:: ' ii"!hitirld Suite i . cL:ole -83,54843 1 :i7 I WhILL .:LC 1 luron 1Fecncatia, '''' Ite Park 225 1- arts 1 aloe 1•;17k ii.1 Haas Four -83.55705 1 47159 i 1 von 1 RITO11 Recreational Pabl le Park 1 130 Day Camo t 1 Sun -83.31034 42.54599 \Vivian Ithron Recreation! dacathinal 1 100 Proposed Semi-Public Benches To Be Sampled hi 2013: Beacti il,ail,„er's Sub, : Mary K. Sub,. Indina Lake Improvement Assoc. tiv;vid, Manor" Pi >int 131-,,, Point • .111,1-..sliia Sub : 657 Dunleavy Oak I leights !tool ovement • !,!..c. • 3015 I Brendle Heiglos -111113vond• Finnish Amer lean Club of Corp,. Shemuldualli'Lttm, Walnut Lakc 1,f)x •ty Assoc. I (7.1).1.11.:16 -53.39805 • an -53.20216 thdian -83.20788 -53.29455 : Stthas -83 .4,306 LOV.:r Sti ."5 ROM.: PV:Iii)011:;. -53.00918 Pettibone -83.60987 13rentlel ! -53.50881 ! Wahlut -83 3-374 ; :hint -33.3265 -85,3372 Walnut Allen -83 4544 7 t.)rellard lake : Clinton CI intort 42.52290 Oxford Cl futon I 797i8 Addison Clinton 42.5553 Bloomfield lIni;;;..e .12 $8571 r'ornmerce 42 5S2' Huron 42 61316 lfighland : Linton 42 00307 !lir bland I lown : 42 000 38 ilighland Ithron 42.043; 3 White Lake ;•1aron 'vre-est 42.55.973: Hioomfield Rouge 42.30772 Ilinomfichi Rouge. West 42 55732 - Bloomlield Rouge 1.1,"resi 42.55028 1.31oc;;;;;;;;.:13 Rouge 42.6.165 t White .;ike - Huron eighliorhor•A ;- I:eerie:1116:ml : .As•soci,non Nei-jihorturiN1 Reeteational. 40: 1 Neighborhood Recreational A•isoe i ion . ; Lake Asso;5lian0,i1 . 90 Ne,ghborhood Reacational i?.eereational Reereational. hood Recreational IZ1:110n 5:;,±b.1,Th0011 Recreational ,a,:;,sociation Neighborhood Reerearisii.d • e.flthoriluigl : Recreational Recreati•erial Neighborhood N. A , dico,1 Re e; 51JI Recreational Fleereatienal Orchard 42 s73 7 Lake 40 240 30 20 130 50 40 170 40 30 70 Bogie -83.50313 42.,02206 Vidthe Lake Huron • Reer :rational • 20 43.50612 42.62109 White Lake Huron -83.50113 42.63954 White Lake Huron West -83.41574 42.60406 Bloomfield Huron Rochester -83.09862 42.64673 Hills Rochester -83,09861 42.64889 Hills Clinton Clinton 42.58493 Commerce Huron Huron Clinton Huron Clinton Clinton Clinton Clinton 42.69921 Waterford Clinton West 42.58493 Bloomfield Clinton Pinecrest Shores Bogie Pawtalcs Campground Brendel Locklin Pines Assoc. Marion Avon Lakes Beach #1 Avon Lake Avon Lakes Beach #2 Avon Lake Ravinewood East Sherwood Ravinewood West Sherwood Ledgewood Sherwood Lake Waumegah Homeowners Assoc. Lakewood Village Lotus Park Emerald Lake Homeowners Assoc. - Lyster Rd. Emerald Lake Homeowners Assoc. - Little Creek Rd. Eagle Lake Rd. Lakeland Estates Pine Lake Beach Assoc. Mountain View Pine Lake Manor Harris Park Pleasant Lake Manor Pleasant Lake Highlands Pleasant Lake Woods Lakeland Assoc. Lakeland Assoc. 02 Heitch St. Lanarh St. • Lakewood Farms - Sharon St. Geneva Neighborhood Recreational , Association 30 Recreational Campground 620 Neighborhood • Recreational Association 40 Neighborhood Recreational Association 70 Neighborhood Recreational Association 40 Neighborhood Recreational Association 30 Neighborhood Recreational Association 60 Neighborhood Recreational Association 50 Neighborhood Recreational Association 50 Neighborhood Recreational Association 140 Neighborhood Recreational Association 130 Neighborhood Recreational Association 160 Neighborhood Recreational Association 60 Condominium Recreational Association 430 Neighborhood Recreational Association 20 Neighborhood Recreational Association 340 Neighborhood Recreational Association 40 Neighborhood Recreational Association 160 Neighborhood Recreational Association 30 Neighborhood Recreational Association 100 Neighborhood Association 100 Neighborhood • Association 50 Neighborhood Association 50 Neighborhood Association 10\ Neighborhood Association 50 Neighborhood Association 30 Neighborhood Association 70 Waumegah , Brendel Lotus Emerald Sandshores Eagle Eagle Pine Lotus Pine Lotus Pleasant Pleasant Pleasant Watkins Watkins Watkins Watkins -83.53445 42.59029 Commerce Huron -83.54807 -83.53878 42.59473 Commerce -83.45871 42.76457 Springfield -83.50876 42.64049 White Lake -83.41768 42.69268 Waterford -83.11389 42.61659 Troy -83.1139 42.62094 Troy -83.38846 42.69661 Waterford -83.38774 -83.35355 -83.41778 42.69246 Waterford Clinton West -83.33399 42.5952 Bloomfield Clinton -83.42746 42.70034 Waterford Clinton -83.43644 42,6446 Waterford Clinton -83.43869 42.63964 Waterford Clinton Recreational -83.4319 42.6404 Waterford Clinton Recreational -83.36986 42.66746 Waterford Clinton Recreational -83.37667 42.66084 Waterford Clinton Recreational -83.37062 42.65836 Waterford Clinton Recreational -83.36061 42.66436 Waterford Clinton Recreational 43.36547 42.64491 Waterford Clinton Recreational 12 -83.295/43 -53.34103 : `ifinorhels -83.5599 .-53.43527 -83.37103 : 36718 : : -83.40232 : 1 lomoun -5140149, litutoon -83.40159 : • 116rnoon -83.4.0571 • Loon -83.35591 42.5,1881 Blotinifiekl 1-"soutti: cei:to 42.01515 f iarbor Ctinr 42.746 ):r- at Chinon : : - 42.731-17 Chirfon WCSt .12.5602 Illoomneld iron : 42,6165 Watc.rfold Chlidoo : -12.68354 Wtiterloul : Clinton -12 .68407 'iVateribril kit ton 42..65021 'Nate:fold ClinIon 42.6863 WrarnThrd ClintOn - , .... -12.677(.•2 Waterford • Clinton Starr: w 004 P:..44 S14‘ - St. Stimne Square Apt:runt:1mi S 10 Slib. Fn Heather Lake Estates :le.- ',tit Soh Lake‘ tile Landitn,i, Dolfs Dock (S)ip's I.:Hui) 1,1:or:di:rest Farms Sub. - Sqttilte Lake 1.1111s Squdrc 1..ake C'orld Words Lake Farms Volake Property OwnerS.. :Assoc catin::2.1crn Sub. - Cr:. : Deer Lake Estates Club 19 Iris, - ,Yiv.vi.voi..,11 Farris -tArsus S nnitoon 1301 1''''Itcuct it's 1:t511, II Bin Lake Park 1 : Civic Assoc Sandy Beach Recast tional Reorc;ition .,11 1<i:creational Recrettlinnal Rceresititinal : Rec; Re.,:reatiorA Recletolott,a1 lecteatiOlittl Reek:At:ono! Re„creat Recreatnitial Sr.., cc' onal Re.e.:•,,-at tonal Itecreriiional RoLid,ityd!r.1 Rei-xedtiontd Roare;•nionid Recteational tonal Nk411‘..01w. -460 190 •11111..:11!01.):i 29 ,1',1)01-hoOd ASSi.)t.:411i01)- 110 Business Business 270 Nc4:hborhond -nertilon 40 Condominium Asi,ocianon 110 ..'ipartment 1.060 Neigjihorhot.id Assocatiod 110 A.s.wi:on 190 -rithborlititA l'issnrit ion 90 Assoc:mon 50 Ned:lino-119nd 190 :.:icatlen 60 Litke .Astiociation 40 2t eirl,;iei 50 110 260 240 •,-thhorltood 70 Ceic:irrirsnc tot- 540 LakeVi 1 le Lakeville tillhIle S Sipla •2.77997 Oitklinid 12.74.7)4 Orion 42.77101 Clricia 42.77342 Orion : -83.21677 42.77550 (Shion -83.1-1924 -12.82237 Addison t.,:linuin -53.1-191 •12.52265 Add at Clinton -83.29921 12.50355 Bloomlield Rouce -83.39181 12.01901 lilceor aid Ro -S3 3071:1 .5 cr1148 Bloormield -53.31327 4_1.6122.9 Blooffifidd -83.30237 12.55229 I7lotrmlrdd Race.. Nloonittill View Couti-,,•.i.,• Club Silb. -83.43682 42 6923. Wit err.! Clinton Country 80 1),;4 t5tc 42 65601 V.':1:ertiird Clinton 120 Reercaf,•11, Recreational 14 a- Reercdtion,ii (slits S 1.ake5liori; . .................. otch Lake- d'inut Like 12.s.tittes Lone Pme -83.3701 30.,14 -83 35c,,06 -53.4214-1 : -83.32523 12"251 42.62.41 Wnterlidid (Jima : 12 05895 Waterford 42.63702 Writttrford Cir•f Wcst 42.61132 Bloomfield • 42.50120 I iloomileld %Vest 42.54,141 13),--).66-1.1 239• 1 - 49 hood Ass.:ncittion 50 "issoctition 30 80 690 Ll : Wtakins Eh-oaths-1h Scol...;1; , Walnut 13 Rouge Rouge Clinton Clinton Clinton Clinton Clinton Rouge Clinton Clinton Clinton Clinton Shlawassee Recreational Recreational Recreational Recreational Recreational Recreational Recreational Recreational Recreational Recreational Recreational Recreational Recreational -83.32858 -83.32241 -83.33959 -83.33435 -83.29649 -83.37196 -83.32857 -83.2026 -83.12214 -83.37627 -83.38972 -83.36766 -83.6772 Walnut Lake Property Owners Sub. ft I , Walnut Bloomfield Square Beach Assoc. Walnut Sylvan Shores Improvement Assoc. Sylvan Lakeview Sylvan Lakeland Improvement Assoc. - Keith St. Clear Rangate Park Elizabeth Pioneer Highlands Sylvan Chamwood Chamwood Emerald Lake Homeowners Assoc. - Sandshore Rd. Walker ECHPOA Elizabeth Elizabeth Shores Elizabeth Elizabeth Lake Estates Improvement Assoc. Elizabeth Rosmar Tipsico West 42.55547 ! Bloomfield West 42.5631 Bloomfield 42.62984 Waterford 42.61546 Sylvan Lake 42.81346 Oxford 42.63125 Waterford 42.624758 Sylvan Lake 42.61551 Troy 42.61166 Troy 42.62445 Waterford 42.63664 Waterford 42.62759 1 Waterford 42.71275 Rose Neighborhood Assocation Neighborhood Assocauion Neighborhood Assocation Neighborhood Assocation Neighborhood Assocation Neighborhood Assocation Neighborhood Assocation Neighborhood Assocation Neighborhood Assocation Neighborhood Assocation Neighborhood Assocation Neighborhood Assocation Neighborhood Assocation 100 60 50 30 50 180 60 50 130 30 320 270 70 14 LOCAL MATCH AMOUNT TOTAL $ 5,841.00 $ 23 365.00 $ 1,291.00 5,164.00 $ 7,132.00 $ 28,529.00 6.25 25.00 279(1(1 1,116.00 $ 2 475 00 9,900.00 990.00 3,960.00 $ 3.750.25 15.0(11.00 GRANT AMOUNT $ 17,524.00 $ 3,873.00 $ 21,397.00 18.75 7.00 7,425.00 2,97000 $ 11,250.75 MICHIGAN DEPARTMENT of ENVIRONMENTAL QUALITY WATER RESOURCES DIVISION PROJECT BUDGET FORM (Authorized by the Clean Water Act; completion is required to obtain payment) Grantee Name: Project Name: Tracking Code Number: Staffing Fringes (not to exceed 40%) STAFFING AND FRINGE BENEFITS Subtotal CONTRACTUAL SERVICES Cooler Lab Materials (Bottles) Lab Materials (Reagent) Lab Materials (Trays) CONTRACTUAL SERVICES Subtotal SUPPLIES, MATERIALS AND EQUIPMENT SUPPLIES & tv1ATERIALS(it emize) 20 3 720 HOURS or RATE or UNITS TOTAL 25.00 6 n •11 3.600 2.75 600 1.1 QUANTITY COST Oakland County Health Division Oakland County Bathing Beach Monitoring Program 3 SUPPLIES AND MATERIALS Subtotal EQUIPMENT itrim over $1000) EQUIPMENT Subtotal SUPPLIES, MATERIALS AND EQUIPMENT Subtotal TRAVEL MILEAGE ODGING MEALS OTHER TRAVEL (itemize) MEHA AEC Registration TRAVEL Subtotal PROJECT Subtotal INDIRECT RATE ,rot to exceed 20% Staffing and Fringe Benefits) INDIRECT COSTS (Summarize Below) TOTAL GRANT AND MATCH BUDGET Project Percentage Split 4,663.14 1,554.09 $ 6,217.23 - $ $ 150.00 337.50 112.50 $ 450.00 - $ $ 5,000.64 $ 1,666.59 I $ 6.667.23 $ 37 648.39 $ 12,548 84 S 50,197.2 13.00% RATE $ 2,781.6 927.16 3.708.77 40,430.00 13,476 00 $ 53,906.00 75.00% 25.00% SUMMARY OF INDIRECT CHARGES: Adm in costs including accounting (payroll purchasing, accounts payable). Grantee Name Project Name Tracking Code Mame STAFFING DETAILS Fringe Rate Max. 40%) Oakland County Health Division Oakland County Bathing Beach Monitoring Program 2013-7209 Estimated Hours Hourly Rate Range Position Title Projected Current * Highest ** TRichard Peresky , Beach Program Coordinator 190.00 $28.38 40.00% Jeanine McCloskey Beach Program Supervisor 59.00 $31.59 40.00% 'Student 1 220.00 $13.20 H 4.00% Student 2 220.00 $13.20 4.00% Student 3 220.00 $13.20 4.00% Student 4 220.00 $13.20 4.00% LaboratorL Technician 144.00 $28.38 40.00% Mark Hansen Land & Water Program Chief 11.00 $36.95 40.00% * Current hourly rate is the rate for each position when the contract starts. ** Projected highest hourly rate is the anticipated maximum rate for each position during the contract period. ADDENDUM A CONTRACT BETWEEN STATE OF MICHIGAN, DEPARTMENT OF ENVIRONMENTAL QUALITY AND OAKLAND COUNTY HEALTH DIVISION FOR THE PERIOD OF MARCH 1, 2013 THROUGH SEPTEMBER 30, 2014 This Addendum modifies the intergovernmental agreement entitled, "CMI-CWF GRANT CONTRACT BETWEEN MICHIGAN IVEPARTMENT OF ENVIRONMENTAL QUALITY ANMOAKLANMCOUNTY HEALTH MVISION, as follows: V. GRANTEE RESPONSIBILITIES (C) The Grantee shall be solely responsible to pay all taxes, if applicable, that arise from the Grantee's receipt of this grant. (D) The Grantee is responsible for the professional quality, technical accuracy, timely completion, and coordination of all designs, drawing, specifications, reports, and other services furnished by the Grantee under this Contract. The Grantee shall, without additional compensation, correct or revise any errors, omissions, or other deficiencies in designs, drawings, specifications, reports, or other services. XI. LIABILITY (A) The Grantee, not the State, is responsible for all liabilities as a result of claims, judgments, or costs arising out of the activities to be carried out by the Grantee under this Contract, if the liability is caused by the Grantee, or any employee of the Grantee acting within the scope of their employment. XVI. INSURANCE (A) The Grantee must maintain insurance or self-insurance that will protect it from claims that may arise from the Grantee's actions under this Contract. The individual or officer signing this Agreement and Addendum certifies by his or her signature that he or she is authorized to sign the Agreement and Addendum on behalf of the responsible board or agency. For the Grantee Michael J. Gingell, Chairperson IV13te Oakland County Board of Commissioners For State: Water Bureau IV13te FISCAL NOTE #13159 June 13, 2013 BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN FIF: DEPARTMENT OF HEALTH AND HUMAN SPIRVIrPR/1-9PAI TW DIVISION — FY 201212013 AND FY 2013/2014 INLAND BEACH GRANT CONTRACT AND ADDENDUM A WITH THE DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) — DEQ PROJECT NUMBER 2013-7209 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution And finds: 1. The Michigan Department of Environmental Quality (MDEQ) has awarded the Oakland County Health Division (OCHD) $40,430 pursuant to the Clean Michigan Initiative Implementation Act, PA 288 of 1998 with a grant match and source from OCHD in the amount of $13,476 for a total of $53,906 in funding for this agreement. 2. Grant funds will be used to support the Oakland County Bathing Beach Program, which has been in existence for over 30 years, for the purpose of protecting and promoting public health by evaluating the quality of water at bathing beaches to determine whether the water is safe for bathing purposes. 3. The $13,476 grant match and source from OCHD is comprised of in-kind support which includes salaries, fringes, along with indirect costs associated with the grant. No additional positions are required for this grant. 4. The funding period is March 1, 2013 through September 30, 2014. 5. The FY 2014 Budget in the amount of $20,215 has been updated through the Budget Recommendation process to reflect this award. 6. The FY 2013 Budget is amended as follows: FY2013 Amendment GENERAL FUND (#10100) Revenues: 1060220-134185-615571 Expenditures: 9090101-196030-730359 Health - State Operating Grants Total Revenues Non-Dept — Contingency Total Expenses $ 20,215 $ 20,215 $ 20,215 $ 20,215 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Quarles absent. Resolution #13159 June 13, 2013 Moved by Taub supported by McGillivray the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (18) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). 1145—EBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 13, 2013, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 13th day of June, 2013. Lisa Brown, Brown, Oakland County