HomeMy WebLinkAboutResolutions - 2013.06.13 - 20871REPORT ('MISC . 13161) June 13,2013
BY: Human Resources Committee, John Scott, Chairperson
IN RE: SHERIFF'S OFFICE — 2013 REORGANIZATION OF THE FORENSIC LABORATORY
AND RELATED POSITION CHANGES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on June 5,
2013, reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the
foregoing report.
HUMAN RESOURCES COMMITTEE
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION # 13161 June 13, 2013
BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFFS OFFICE — 2013 REORGANIZATION OF THE FORENSIC LABORATORY AND
RELATED POSITION CHANGES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS M.R. #12185 authorized a reorganization within the Forensic Laboratory to prepare for
a future DNA laboratory; and
WHEREAS the Sheriff is requesting to make some further changes after a comprehensive study
by the National Forensic Science Technology Center (NFSTC); and
WHEREAS the NFSTC has recommended some additional positions and reclassifications; and
WHEREAS these changes will allow the establishment of a DNA laboratory that meets with the
high standards as established by the NFSTC; and
WHEREAS the proposed changes are to reclassify the Supervisor-Forensic Laboratory (grade
17) to an Administrator Forensic DNA/Biology Services (grade 19) and reclassify the Forensic Biologist
Leader (grade 16) to a DNA/Biology Lab-Supervisor (grade 17); and
WHEREAS it is proposed to create one (1) Forensic Biologist, one (1) Forensic CODIS Analyst
and one (1) DNA Technician in the Investigative & Forensic Services Division, Forensic Services Unit
(43030910); and
WHEREAS one (1) Sergeant and two (2) Deputy II positions will transfer from the Special Teams
Unit to the Forensic Laboratory as this will enable the forensic examinations that the Computer Crimes
Unit perform to be under the direction of the Administrator Forensic DNA/Biology Services; and
WHEREAS to offset the cost of this reorganization it is proposed to delete the following positions:
One (1) full-time eligible GF/GP Deputy II Special Teams position (#4030905-00507), one (1) full-time
eligible GF/GP Forensic Lab Specialist II position (#4030910-02269); and
WHEREAS this reorganization will result in operational efficiencies and the Sheriff is committed to
not increasing the salary and operating general fund costs in this matter.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the reorganization of the Forensic Laboratory in the Investigative and Forensic Services
Division of the Sheriff's Office which includes the following actions:
1. Create the following new classifications:
Classification
Administrator Forensic DNA/Biology Lab Services.
DNA/Biology Lab-Supervisor
Forensic CODIS Analyst
DNA Technician
Grade
19
17
16
12
FLSA
Exempt
Exempt
Exempt
Non-exempt
2. Create one (1) full-time eligible GF/GP Forensic Biologist position, one (1) full-time eligible GF/GP
Forensic CODIS Anal'yst position and one (1) fi.ill-time eligible GF/GP DNA Technician position in
the Investigative & Forensic Services Division, Forensic Services Unit (#4030910).
3. Transfer one (1) full-time eligible GF/GP Sergeant (4030915-02275) and two (2) full-time eligible
GF/GP Deputy II positions (4030915-01444,09763) to the Investigative & Forensic Services
Division, Forensic Services Unit (43030910).
4. Delete the following GF/GP positions in the Sheriff's Office:
Classification Position No.
Deputy II - FTE (4030905-00507)
Forensic Lab Specialist II - FIE (4030910-02269)
5. To upwardly reclassify the following positions:
From Grade
Supervisor. Forensic 17
Lab
To Grade
Adm. Forensic 19
DNA/Biology Lab
Services
Position Number
4030910-02480
4030910-11259 Forensic Biologist 16 DNA/Biology Lab 17
Leader Supervisor
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing
resolution.
PUBLIC SERVICES COMMITTEE
Motion to directly refer the resolution to Human Resources and Finance Committe
Motion carried unanimously on a roll call vote.
LAW ENFORCEMENT ENHANCE LAB FEE FUND #21340
Revenue
4030101-112580-665882 Planned Use of Balance
Total Revenue
FY2013
$ 210,107
$ 210,107
FISCAL NOTE (MISC. #13 161 June 13, 2013
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF'S OFFICE — 2013 REORGANIZATION OF THE FORENSIC LABORATORY AND
RELATED POSITION CHANGES - 2013
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. The Sheriff's Office with MR # 12185 initiated the reorganization of the Forensic Lab and the
expansion of the Lab to process DNA analysis; the current resolution further defines and
funds the final project plan and reorganizes the necessary technical staff positions in the Lab.
2. After a comprehensive study by the National Forensic Science Technology Center (NFSTC)
which recommended some additional positions and reclassifications; this reorganization is
requested to meet the increased demands of the Results Program; to renovate and expand
the Sheriff's Forensic Laboratory to process DNA evidence and become a nationally certified
forensic and crime laboratory.
3. This reorganization will result in operational efficiencies and the Sheriff is committed to not
increasing the General Fund costs in this matter.
4. The cost for the position changes referenced in the resolution is prorated at $35,107 for the
remainder of FY 2013.The cost of the position changes referenced in the resolution for FY
2014 and beyond is $140,428 annually and will be incorporated into the FY 2014-FY2016
County Executive Recommended Budget. Costs for the position changes are available from
the Sheriff Restricted Fund #21340 Enhancement Lab Fees and monies will be transferred
on a quarterly basis to cover Forensic Lab positions.
5. There are one-time building renovation costs to establish the Forensic Laboratory with the
preliminary estimated project costs of $680,000. The renovation project plans are still under
review and renovations will be bid following the county purchasing procedures.
6. Funding for the one-time renovation costs are available from Sheriff's budget task credits
derived from the privatization of the jail clinic and the food services contract savings; a budget
amendment related to the food services contract was included in the FY 2013 2 nd quarter
forecast resolution to recognize the reduction of Planned Use of Balance in the amount of
$175,613 with on-going annual estimated savings of $535,000.
7. A Paul Coverdale grant application was submitted for $175.000 that may offset some of the
one-time renovation costs; if the grant is awarded, that would reduce the County funding for
the project and a budget amendment would be included at the time of the grant award
acceptance. Also, funding is available from the Sheriff Restricted Fund #21340
Enhancement Lab Fees to cover a portion of the one-time renovation project.
8. It is requested that the $680,000 be transferred to the Facilities Project Work Order Fund at
this time to keep the project moving forward; $175,000 will be transferred from the Sheriff
Restricted Fund #21340 and the balance of $505,000 will come from the use of accumulated
Sheriff budget task credits.
9. If it is determined that the one-time renovation project costs will be more than $680,000, an
amendment will be requested to transfer the additional monies needed with a quarterly
forecast resolution. If the project is complete under the $680,000 and/or grant funding is
received for the one-time renovation cost, the balance will be returned to the original funding
source.
10. This fiscal note also reverses Federal Operating Grant Revenue and personnel related
expenses appropriated with MR#12185 for anticipated FY 2012 Paul Coverdale grant funding
of laboratory staffing positions of $71,412; that grant award was denied.
11. The FY 2014-2016 budget changes will be incorporated in the County Executive
Recommended Budget process.
12. The budgets for FY 2013 are amended as follows:
Expenditures
4030101-112580-788001-10100 Transfer Out
Total Expenditures
$ 210.107
$ 210.107
GENERAL FUND #10100
Revenue
9010101-196030-665882
4030901-116240-695500-21340
4030901-116240-610313
Planned Use of Fund Balance $ 505,000
Transfers In 210,107
Federal Operating Grants ( 71,412)
Total Revenue _$643,695
Expenditures
Reversal of MR #12185 P. Coverdale Grant Support of Positions
4030401-116245-702010 Salaries
4030401-116245-722790 Social Security
4030401-116245-722820 Unemployment Ins.
4030401-116245-722750 Workers Comp.
4030401-116245-722770 Retirement
4030401-116245-722760 Group Life
4030401-116245-722810 Disability
4030401-116245-722780 Hospitalization
4030401-116245-722800 Dental
4030401-116245-722850 Optical
4030601-110030-702010 Salaries
4030601-110030-722790 Social Security
4030601-110030-722820 Unemployment Ins.
4030601-110030-722750 Workers Comp.
4030601-110030-722770 Retirement
4030601-110030-722760 Group Life
4030601-110030-722810 Disability
4030601-110030-722780 Hospitalization
4030601-110030-722800 Dental
4030601-110030-722850 Optical
4030901-116240-702010 Salaries
4030901-116240-722790 Social Security
4030901-116240-722820 Unemployment ins.
4030901-116240-722750 Workers Cornp.
4030901-116240-722770 Retirement
4030901-116240-722760 Group Life
4030901-116240-722810 Disability
4030901-116240-722780 Hospitalization
4030901-116240-722800 Dental
4030901-116240-722850 Optical
4030901-110050-702010 Salaries
4030901-110050-722790 Social Security
4030901-110050-722820 Unemployment Ins.
4030901-110050-722750 Workers Comp.
4030901-110050-722770 Retirement
4030901-110050-722760 Group Life
4030901-110050-722810 Disability
4030901-110050-722780 Hospitalization
4030901-110050-722800 Dental
4030901-110050-722850 Optical
Creation of Three New Positions
($ 12,152)
( 3,511)
( 45)
( 575)
( 19241)
( 167)
( 758)
27,946)
( 1,524)
( 220)
49,780
3,808
184
1,299
18,817
154
722
13,973
762
110
( 75,498)
( 5,776)
( 279)
( 699)
( 25,329)
( 234)
( 1,006)
(13,973)
( 727)
( 111)
1,133
1,844
4
( 287)
10,693
91
427
13,974
762
109
4030901-116240-702010
4030901-116240-722790
4030901-116240-722820
4030901-116240-722750
4030901-116240-722770
4030901-116240-722760
4030901-116240-722810
4030901-116240-722780
4030901-116240-722800
4030901-116240-722850
Salaries
Social Security
Unemployment Ins.
Workers Comp.
Retirement
Group Life
Disability
Hospitalization
Dental
Optical
44,763
3,424
166
555
16,535
139
631
10,480
572
83
Reclassification of Supervisor — Forensic Lab Position
4030901-116250-702010 Salaries 2,299
4030901-116250-722790 Social Security 176
4030901-116250-722820 Unemployment Ins. 9
4030901-116250-722750 Workers Cornp. 29
4030901-116250-722770 Retirement 849
4030901-116250-722760 Group Life 7
4030901-116250-722810 Disability 32
Reclassification of Forensic DNA/Biologist Position
4030901-116240-702010 Salaries 864
4030901-116240-722790 Social Security 66
4030901-116240-722820 Unemployment Ins. 3
4030901-116240-722750 Workers Cornp. 11
4030901-116240-722770 Retirement 319
4030901-116240-722760 Group Life 3
4030901-116240-722810 Disability 12
Deletion of Deputy II - Warrants Div. Position
4030901-110100-702010 Salaries
4030901-110100-722790 Social Security
4030901-110100-722820 Unemployment Ins.
4030901-110100-722750 Workers Comp.
4030901-110100-722770 Retirement
4030901 -1101 00-722760 Group Life
4030901-110100-722810 Disability
4030901-110100-722780 Hospitalization
4030901-110100-722800 Dental
4030901-110100-722850 Optical
Deletion of Forensic Lab Specialist II Position
4030901-116250-702010 Salaries
4030901-116250-722790 Social Security
4030901-116250-722820 Unemployment Ins.
4030901-116250-722750 Workers Comp.
4030901-116250-722770 Retirement
4030901-116250-722760 Group Life
4030901-116250-722810 Disability
4030901-116250-722780 Hospitalization
4030901-116250-7'2_2800 L.Dental
4030901-116250-722850 Optical
4030901-116240-788001-40400 Transfer Out
Total General Fund Expenses
(12,445)
( 952)
( 46)
( 154)
( 4,597)
( 39)
( 175)
( 3,493)
( 191)
( 28)
( 14,256)
( 1,091)
( 53)
( 177)
(5,266)
( 44)
( 201)
( 3,493)
( 191)
( 28)
$ 680.000
$643,695
PROJECT WORK ORDER FUND FUND #40400 (Project ID 100000001812)
Revenue
1040101-148020-695500-10100 Transfer In $ 680,000
Total Revenue $ 680,000
Expenditures
1040101-148020-796500 Budget Equity Adjustments
Total Expenditures (r--\
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #13161 June 13, 2013
Moved by Taub supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles,
Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 13, 2013,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 13th day of June, 2013.
Lisa Brown, Oakland County