HomeMy WebLinkAboutResolutions - 2013.05.22 - 20882Miscellaneous Resolution #13111
BY: Commissioner Dave Woodward, District 19
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013
APPROPRIATION - CITY OF ROYAL OAK - RESURFACING OF COOLIDGE HIGHWAY FROM
WEBSTER ROAD TO WOODWARD AVENUE - PROJECT NO. 50661
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized
the Tri-Party Road Improvement Program to assist Oakland County's cities, villages
and townships (CVTs) with the construction, maintenance and repair of roads under
the supervision, direction and control of the Road Commission for Oakland County;
and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution
#10045, provides that any Oakland County appropriation in support of the Tr-Party
Road Improvement. Program shall be distributed only after completion of all of the
following:
7. The Road Commission for Oakland County (RCOC) and a city, village, or
township (CVT) have identified a project and the project is ready to be
undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and
transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and
has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a
resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund Balance for
Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full. Board; and
WHEREAS the City of Royal Oak, along with the RCOC has identified a project and
said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in
the City of Royal Oak and said appropriation has been transferred to a project
account; and
WHEREAS the City of Royal Oak has demonstrated that it has authorized its 1/3 share
of the funding for the project and has executed a contract for payment with the
RCOC; and
WHEREAS_ Oakland County's one third (1/3) share of the - Fiscal Year 2013 authorized
amount of Tr-Party Road Improvement funding - for Project 50661 In the City of Royal
Oak is $23,363.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Royal Oak and authorizes the release
of Fri-Party Road Improvement Program funds from the Oakland Coanty Designated Fund
Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the
original agreement, which are consistent with the project as originally approved,
will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original
agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies
of this resolution to the Road Commission for Oakland County, Oakland County Fiscal
Services and the City of Royal Oak.
Chairperson, I move the adoption of theAoregdng Res
248-645-2000 cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
www.rcocweb.org
Board of Road Commissioners
Ronald J. Fowkes
Commissioner
Gregory C. Jarnian
Commissioner
April 11,2013
Eric S. Wilson
Commissioner
Ms. Melanie Halas, Clerk
City of Royal Oak
211 Williams Street
Royal Oak, MI 48068-0064
Re: Project No. 50661, Coolidge Highway
Webster Road to Woodward Avenue
Local Cost Participation Agreement
Dennis G. Kolar,
Managing Director
Gary Piotrowicz, P.E., P.T.O.E.
Deputy Managing Director
County Highway Engineer
Dear Ms. Halas:
A fully signed and executed contract for the above-referenced project is
enclosed.
The agreement was approved and subsequently signed by Dennis
P.E., Managing Director at the reguiarly scheduled Board meeting of
Thursday, April 11,2013.
I Please contact Thomas G. No_ ei, Programming Supervisor at (248
2000 ext. 2266 to answer any questions or for additional information.
Sincerely,
W1/4,- 41,3
Patricia Z. Wierzbicki
Deputy-Secretary /Clerk of the Board
Clerk of the Board ism
31001 Lahser Road
Beverly Hills, MI 48025
Enclosure
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: April 1, 2013
To: Thomas G. Must, RE. of Engineering•
FROM: Thomas G. Noechel, Programming Supervisor -1-,-/1
SUBJECT: PROJECT NO. 50661, COOLIDGE HIGHWAY
WEBSTER ROAD TO WOODWARD AVENUE
LOCAL COST PARTICIPATION AGREEMENT — CITY OF ROYAL OAK
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the City of Royal Oak for the resurfacing of
Coolidge Highway from Webster Road to Woodward Avenue.
The estimated total cost of the project is $8.15,000 and .wili be partially funciE.::i with
Surface Transportation Program funds in the amount of $541,800. The remainft;:.. Iccal
match of $173,200 will be funded with $70,089 in Tr-Party Program funds and a
$103,111 contribution by the Board. Our total estimated share is $126,474 and is in the
FY13 budget.
The project is in the district of County Commissioner Dave Woodward. The agreement
is in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
lje
Attachments
Recommended for Board Approval
-.Y r/
j X 7 ett16
Thomas G. Biust, P.E.
Director of Engineering
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Coolidge Highway
Webster Road and Woodward Avenue
City of Royal Oak
Board Project No. 50661
This Agreement, made and entered into this ve day of .\-3 1..).),‘ , 2013,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Royal Oak, hereinafter referred to as the
COMMUNITY, provides as fellows:
WHEREAS, the BOARD and the COMMUNITY, in cooperation with the Michigan
Department of Transportation, hereinafter referred to as MDOT, have programmed the
resurfacing of Coolidge Highway from Webster Road to Woodward Avenue, as described in
Exhibit "A", attached hereto., and made a part hereof, .which improvements involve road's under
the jurisdiction of the BOARD. and within the COMIVILti:7' which improvements are hereinafter
referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $815,000; and
WHEREAS, the BOARD entered into Contract No 12-5499 with MDOT for partial funding
of the PROJECT with federal program dollars under the Surface Transportation Program in the
amount of $641,800; and
WHEREAS, the BOARD, as the requesting party therein, will be the party financiallv.
responsible to MDOT to bear all costs of the PROJECT in excess of federal funds, hereinafter
referred to as the LOCAL MATCH; and
WHEREAS, the COMMUNITY'S share of said LOCAL MATCH involves certain
designated and approved Tr-Party Program funding in the amount of $70,089, which shall be
paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County
Board of Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, all the parties hereto have reached a mutual understanding regarding the
cost sharing for the LOCAL MATCH and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD and MDOT to perform or cause to be performed, and complete
the PROJECT along with all administration in reference thereto.
. The PROJECT shall include total payments to the contractor.
3. The estimated total LOCAL MATCH is $173,200 and shall be shared in the oll ing
order:
a. Tr-Party program funding in the amount of
The BOARD shall contribute $103,111 toward the Le C. TCH.
Any PROJECT costs above the Tri-Early Program funding of $70,089 and the
BOARD contribution of $103,111 will be funded 100% by the BOARD.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $23,363 (being 100% of the COMMUNITY'S Tri-Party
contribution).
Upon execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $2363 (being 100% of the
COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford. MI 48328
Coolidge Highway -2-
City of Royal Oak
Project No. 50661
2/11/201.3
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
Coolidge Highway -.3-
City of Royal Oak
Project No. 50661
2/11/2013
IN WITNESS WHEREOF. the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Its
Vianagin, rc
CITY OF ROYAL OAK
ATTORNEY
Coolidge Highway
City of Royal Oak
Project No. 50661
2111/2013
ivIMUNITY
$11,202
$12,161
Contribution
TOTAL SHARES
$0
23,363 $23,363 1 $1 6,474 $173,200
COUNTY BOARD 7— TOTAL
,202 1 .11,201 $33,605
2,161 1 $12,162 $36,484
$0 1 $103,111 $103,111
EXHIBIT A
TR1-PARTY PROGRAM
Coolidge Highway
Webster Road to Woodward Avenue
City of Royal Oak
Board Project No. 50661
Resurfacing of Coolidge Highway from Webster Road to Woodward Avenue.
Contractor Payments $815,000
Less Federal Funds $641,800
Total Estimated Local Share $173,200
COST PARTICIPAT!ON BREAKDOWN.
Coolidge Highway - 5 -
City of Royal Oak
Project No. 50661
2/11/2013
Resolution #13111 May 9, 2013
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #13111) May 22, 2013
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION — CITY OF ROYAL OAK — RESURFACING OF COOLIDGE HIGHWAY
FROM WEBSTER ROAD TO WOODWARD AVENUE - PROJECT NO. 50661
TO: The Oakl and County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution #12322
which assigned $3,000,000 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $23,363 is available in the General Fund Assigned Fund Balance for Tr-Party 2013
and prior funding (account #383510) for project 50661.
3. This project is for the resurfacing of Coolidge Highway from Webster Road to Woodward Avenue.
4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior
to payment.
6. The FY 2013 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2013
$23,363
$23,363
$23,363
$23,363
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward, Matis and Quarles absent.
Resolution #13111 May 22, 2013
Moved by Spisz supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis, McGillivray,
Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
:-PROVE THIS RESOLUTION
PAJTY COUNTY EXECUTIVE
R S UANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown. Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 22, 2013,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 22nd day of May, 2013.
Lisa Brown, Oakland County