HomeMy WebLinkAboutResolutions - 2013.05.22 - 20883Miscellaneous Resolution #13113
BY: Commissioner Jim Runestad, District 6
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013
APPROPRIATION - CHARTER TOWNSHIP OF WAITE LAKE - GRAVEL ROAD PROGRAM, VARIOUS
ROADS - PROJECT NO. 51812
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized
the Tr-Party Road Improvement Program to assist Oakland County's cities, villages
and townships (CVTs) with the construction, maintenance and reoair of roads under
the supervision, direction and control of the Road Commission for Oakland County;
and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution
#10045, provides that any Oakland. County appropriation in support of the Sri-Party
Road Improvement Program shall be distributed only after completion of all of the
following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or
township (CVT) have identified a project and the Project is ready to be
undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and
transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and
has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a
resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund Balance for
Sri-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and
WHEREAS the Charter Township of White Lake, along with the RCOC has identified a
project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in
the Charter Township of White Lake and said appropriation has been transferred to a
project account; and
WHEREAS the Charter Township of White Lake has demonstrated that it has authorized
its 1/3 share of the funding for the project and has executed a contract for
payment with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the - Fiscal Year 2013 authorized
amount of Sri-Party Road Improvement funding for Project 50.812 in the Charter
Township of White Lake is $31,477.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of White Lake and authorizes
the release of Tr-Party Road Improvement Program funds from the Oakland County
Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the
original agreement, which are consistent with the project as originally approved,
will be paid when invoiced and appropriated in the Quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original
agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies
of this resolution to the Road Commission for Oakland County, Oakland County Fiscal
Services and the Charter Township of White Lake.
Cnairoerson, I move the adoption of the foregoing Resolution.
unestad, Dis-trict 6
Board of Road Commissioners
Ronald J. Fawkes
Commissioner
Gregory C. Jarnian
Commissioner
April 1 I, 2013
Eric S. Wilson
Commissioner
Mr. Terry Lilley, Clerk
Charter Township of White Lake
7525 Highland Road
White Lake, MI 48383-2900
Re: Project No. 51812, 2013 Gravel Road Program
Various Roads
Local Cost Participation Agreement
Dennis G. Kolar, ,RE
Managing Director
Gary Piofrowica, P.E., P. T. 0.E.
Deputy Managing Director
County Highway Engineer
Dear Mr. Liliey:
A fully signed and executed contract for the above-referenced project is
enclosed.
The agreement was approved and subsequently signed by Dennis
P.E., Managing Director at the regularly scheduled Board Meeting of
Thursday, April 11,2013.
Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-
2000 ext. 2266 to answer any questions or for additional information.
Deputy-Secretary /Clerk of the Board
fsm
Enclosure
cc: Dennis Lockhart
Tom Blust
Tom 1`,Icechel
Tim Soave
Clerk of the Board
31001 Lahser Road
Beverly Hills, MI 48025
248-645-2000
FAX
248-645-1349
www,rcocweb.org
Recommended for Board Approval
Thomas G. Blust, RE,
Director of Engineering
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: April 1, 2013
To: Thomas G. Blust, RE., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor
SUBJECT: PROJECT NO. 51812, 2013 GRAVEL ROAD PROGRAM
VARIOUS ROADS
LOCAL COST PARTICIPATION AGREEMENT
CHARTER TOWNSHIP OF WHITE LAKE
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of White Lake for the spreading of
gravel and chloride on various roads within the Township.
The Charter Township of White Lake has elected to use the Tri-Party Program to fund
the estimated total project cost of $94,432. Our share is estimated to be $31,478 and is
in the FYI 3 budget.
The project is in the district of County Commissioner Jim Runestad. The agreement is
in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
/je
Attachments
COST PARTICIPATION AGREEMENT
2013 GRAVEL ROAD PROGRAM
Charter Township of White Lake
Board Project No. 51812
This Agreement, made and entered into this _\X-'.. day of , 2013,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of White Lake, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of
gravel and chloride on various roads under the jurisdiction of the BOARD, as described in
Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed
upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT;
and
WHEREAS, the estimated total cost of the PROJECT is $94,432; and
VV1-IEREAS, the PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $94,432 which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the COMMUN/TY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement,
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, 11: is
hereby agreed between the COMMUNITY and the BOARD that:
The BOARD shall forthwith undertake and complete the PROJECT ,as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
2. The actual total cost of the PROJECT shall include total payments to the
contractor.
The estimated total PROJECT cost of $94,432 shall be funded in the following
order:
a. Tr-Party Program funding in the amount of $94,432.
b. Any PROJECT costs above the Tr-Party Program funding of $94,432 will
be funded first with any available Tri-Party Program funds. If no Tr-Party
Program funds are available, any PROJECT costs above $94,432 will be
funded 100% by the COMMUNITY.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $31,477 (being 100% of the COMMUNITY'S
Tr-Party contribution).
Upon execution of this agreement and approval by the COUNTY, the BOARD
shah submit an invoice to the COUNTY in the amount of $31,477 (being 100% of
the COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to
the BOARD the full amount thereof, within thirty (30) days of such receipt.
2013 Gravel Road Program
Charter -Township of White Lake
Project No. 51812
3/260013
Managing Director
By
CHARTER TOWNSHIP OF WHITE LAKE
By / ° ,
Its
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
its
2013 Gravel Road Program - 3 - Charter Township of Whke Lake
Protest No. 51812
3/26/2013
EXHIBIT A
TRI -PARTY PROGRAM
2013 Gravel Road Program
Charter Township of White Lake
Board Project No. 51812
Spreading of gravel and chloride on various roads within the township.
ESTIMATED PROJECT COST
Contractor Payments $94,432
COST PARTICIPATION BREAKDOWN
IIIIMIIIIIIIIIIIIEEMM
FY12 Tri-Party Program , 01
COUNT Y ' BOARD i TOTAL
$2,602 $2.602 , 417,805 I
FY13 Tri-Party Program $28.876 $28,875 , $28,876 i $86,627
TOTAL SHARES $31.477 cr-,?,. 47-, , ,D,..., i. r , i ,47 $94,432 I i
2013 &wet Road Program - 4 - Charter Township of White Lake
Project No. 511112
3/2612013
Resolution #13113 May 9, 2013
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #13113) May 22, 2013
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION - CHARTER TOWNSHIP OF WHITE LAKE - GRAVEL ROAD
PROGRAM, VARIOUS ROADS - PROJECT NO. 51812
TO: The Oakland County Board of rnmmissinnPN
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution #12322
which assigned $3,000,000 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $31,477 is available in the General Fund Assigned Fund Balance for Tr-Party 2013
and prior funding (account #383510) for project 51812.
3. This project is for the spreading of gravel and chloride on various roads.
4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior
to payment.
6. The FY 2013 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2013
$31,477
$31,477
$31,477
$31,477
FINANCE COMMITTEE VOTE:
Motion nnrripri unanimously on A roll call \intP with Wnnriwnrcl, Mntic and Quarles kern nf. 6.411,..-7,or
Resolution #13113 May 22, 2013
Moved by Spisz supported by Quarles the resolutions - (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingen, Gosselin, Hoffman, Jackson, Long, Matis, McGillivray,
Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THIS RESOLUTIOA
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.558A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 22, 2013,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 22nd day of May, 2013.
Lisa Brown, Oakland County