HomeMy WebLinkAboutResolutions - 2013.07.17 - 20889Chairperson, I move the adoption of the foregoing Resolution.
Miscellaneous Resolution 413168
BY: Commissioner Michael J. Gingeli, District 1
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013
APPROPRIATION - CITY OF AUBURN HILLS - JOSLYN ROAD, COLLIER ROAD TO NORTH OF
PACIFIC DRIVE - PROJECT NO. 50971
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen.:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized
the Tr-Party Road Improvement Program to assist Oakland County's cities, villages
and townships (CVTs) with the construction, maintenance and repair of roads under
the supervision, direction and control of the Road Commission for Oakland County;
and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution
#10045, provides that any Oakland County appropitiation in support of the Tr-Party
Road Imorovement Program shall be distributed only after completion of all of the
following:
1. The Road. Commission for Oakland County (RCOC) and a city, village, or
township (CVT) have identified a project and the project is ready to be
undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and
transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and
has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a
resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund Balance for
Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board.; and
WHEREAS the City of Auburn Hills, along with the RCOC has identified a project and
said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in
the City of Auburn Hills and said appropriation has been transferred to a project
account; and
WHEREAS the City of Auburn Hills has demonstrated that it has authorized its 1/3
share of the funding for the project and has executed a contract for payment with
the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the - Fiscal Year 2013 authorized
amount of Tr-Party Road Improvement funding for Project 50971 in the City of
Auburn Hills is $100,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Auburn Hills and authorizes the
release of Fri-Party Road Improvement Program funds from the Oakland County
Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the
original agreement, which are consistent with the project as originally approved,
will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original
agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies
of this resolution to the Road Commission for Oakland County, Oakland County Fiscal
Services and the City of Auburn Hills.
or OAKLAND COUNTY
Board of Road Commissioners
Ronald J. Fowkes
Commissioner
Gregory C. Jamian
Commissioner
June 6,2013
Ms. Tern Kowa!, Clerk
City of Auburn Hills
1827 N. Squirrel Road
Auburn Hills, Ml 48326-2753
Re: Project No. 50971, Joslyn Road
Collier Road -to North of Pacific Drive
Dear Ms. Kowal:
Eric S. Wilson
Commissioner 1
Dennis G. Kolar, P. E..
Managing Director
Gary Piofrowicz, P.E., P.T.O.E.
Deputy Managing Director
County Highway Engineer
A fully signed and executed contract for the above-referenced project is
enclosed.
The agreement was approved and subsequently signed by Dennis G. Kolar,
RE., Managing Director at the regularly scheduled Board meeting of
Thursday, June 6, 2013,
Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-
2000 ext. 2266 to answer any questions or for additional information.
Sincerely,
0 Patricia Z. Wierzbicki
Deputy-Secretary /Clerk of the Board
Clerk of the Board
31001 Lahser Road
Beverly Hills, MI 48025
248-645-2000
FAX
248-645-1349
Enclosure
cc: Dennis Lockhart
Tom Blust
Torn Noechel ,
117 Soave
www.reocweb.org
fje
Attachments
Recommended for Board Approval
/73
Thomas G. Blust, P.E.
Director of Engineering
0'
-for OAKLAN-B-C
CEN TENN iAL
100 YEARS OF TRANSPORTATION EXCELLENCE
Inter-Departmental Memorandum
PROGRAMMING DIVISION
DATE: May 24, 2013
To: Thomas G. Blust, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor
SUBJECT: PROJECT NO. 50971, JOSLYN ROAD
COLLIER ROAD TO NORTH OF PACIFIC DRIVE
LOCAL COST PARTICIPATION AGREEMENT
CITY OF AUBURN HILLS
Attached for your review and submi,ssion tivthelagard for their approval is the local cost
participation agreement with the City of Auburn Hills for the resurfacing of Joslyn Road
from Collier Road to north:of Pacific Drive. Construction on this project is expected to
begin in spring 2014.
The estimated total cost of the project is $1,800,000 and will be partially funded with
National Highway'Performance Program Funds estimated in the amount of $1,050,000.
The Board will contribute $45g000 towaedltle local iatdb of $750,000 and the City of
Auburn Hills will contribute $300,000,1 -Theyiave elected tO use the Tr-Party Program
to fund their entire share. Our estiphated total share is $55Q000 and Is in the FY13
budget. i •
•
,
The project is in the district ofriCioci- _,on-lrilisibiler4
is in our standard approved forrnaf,‘.apd f rrecorPrirr ro,e7'n1
Managing Director to executp the agremet,401e
dial-4 J. -Gingen. The agreement
trd approval and authorize the
4
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Joslyn Road
Collier to North of Pacific Drive
City of Auburn Hills
Board Project No. 50971
This Agreement, made and entered into this 6th day of 2013, by and between the
Board of Road Commissioners for the County of Oakland, Michigan, hereinafter referred to as
the BOARD, and the City of Auburn Hills, hereinafter referred to as the COMMUNITY, provides
as follows:
WHEREAS, the BOARD and the COMMUNITY, in cooperation with the Michigan
Department of Transportation, hereinafter referred to as MDOT, have programmed the
resurfacing of Joslyn Road from Collier Road to north of Pacific Drive, as described in Exhibit
"A", attached hereto, and made a part hereof, which improvements involve roads under the
jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter
referred to as the PROJECT; and
WHEREAS, he estimated total cost of the PROJECT is $1,800,000; and
WHEREAS, the BOARD will enter into a contract with MDOT for partial funding of the
PROJECT with federal program dollars under the National Highway Performance Program in
the amount of $1,050,000; and
WHEREAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MDOT to bear all costs of the PROJECT in excess of federal funds, hereinafter
referred to as the LOCAL MATCH; and
WHEREAS, the COMMUNITY'S share of said LOCAL MATCH involves certain
designated and approved Tr-Party Program funding in the amount of $300,000, which shall be
paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County
Board of Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, all the parties hereto have reached a mutual understanding regarding the
cost sharing for the LOCAL MATCH and wish to commit that understanding to writing in this
Agreement.
NOW, THER E FORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD and MDOT to perform or cause to be performed, and complete
the PROJECT along with all administration in reference thereto.
2. The PROJECT shall include construction engineering and total payments to the
contractor.
3. The estimated total LOCAL MATCH is $750,000 and shall be shared in the following
Order:
a. -Fri-Party Program funding in the amount of $300,000.
b. The BOARD will contribute $450,000 toward the LOCAL MATCH.
c. Any PROJECT costs above the Tr-Party Program funding of $300,000 and the
BOARD contribution of $450,000 will be funded 100% by the BOARD.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $100,000 (being 100% of the COMMUNITY'S Tr-Party
contribution),
After execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $100,000 (being 100% of the
COUNTY'S Tr-Party contribution).
Joslyn Road - 2 -
City of Auburn Hills
Project No. 50971
419/2013
6
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. The total actual LOCAL MATCH will be determined from the records of the BOARD
upon completion of State financial audits of the PROJECT and a final determination of
the total federal funds used on the PROJECT. Final adjustments in the financial
obligations of the parties hereto will be made upon completion of the required audits.
7. Upon receipt of said invoice(s), the COMMUNI -IY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
Joslyn Road - 3 -
City of Auburn Hills
Project No, 50971
4/9/2013
7
By
By
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Its Managing Director
CITY OF AUBURN HILLS
Its Assistant City Manager
Its tr Seqr VI
Joslyn Road - 4 -
City'of Auburn Hills
Project No. 50971
4/9/2013
8
$1,650,000
$150,000
,050,000
750.000
EXHIBIT A
TRI-PARTY PROGRAM
Joslyn Road
Collier Road to north of Pacific Drive
City of Auburn Hills
Board Project No. 50971
Resurfacing of Joslyn Road from Collier Road to north of Pacific Drive.
Contractor Payments
Construction Engineering
Less Federal Funds
Total Estimated Local Share
ST PARTICIPATION BREAKDOWN
FY2011 Tr-Party Program $22,573
$23,764
FY2012 Tr-Party Program ;18,178
$0
Joslyn Road
City of Auburn Hills
Project No. 50971
4/9/2013
9
Resolution #13168 June 13, 2013
The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #13168) July 17, 2013
BY: Finance Committee, Tom Middleton. Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION — CITY OF AUBURN HILLS — JOSLYN ROAD, COLLIER ROAD TO
NORTH OF PACIFIC DRIVE - PROJECT NO. 50971
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution #12322
which assigned $3,000,000 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
L. Funding of $100,000 is available in the General Fund Assigned Fund Balance for Tr-Party 2013
and prior funding (account #383510) for project 50971.
3. This project is for the resurfacing of Joslyn Road from Collier Road to north of Pacific Drive.
4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior
to payment.
6. The FY 2013 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2013
$100,000
$100,000
$100,000
$100,000
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #13168 July 17, 2013
Moved by Dwyer supported by Quarles the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack,
Bosnic, Crawford. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
FI EBY AP PRA,TEILSAE'SOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL. 40,55RA (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 17, 2013,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 17th day of July, 2013.
Lisa Brown, Oakland County