HomeMy WebLinkAboutResolutions - 2013.07.17 - 20890Shelley Coodm ub, District 12
Yliscellandous Resolution # 13169
BY: Commissioner Shelley Goodman Taub, District 12
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013
APPROPRIATION - CITY OF BLOOMFIELD HILLS - LONG LAKE ROAD AT ORCHARD RIDGE
ROAD, BOTH LAHSER ROAD AND ORCHARD RIDGE - PROJECT NO. 51901
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen.:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized
the Tr-Party Road Improvement Program to assist Oakland County's cities, villages
and townships (CVTs) with the construction, maintenance and repair of roads under
the supervision, direction and control of the Road Commission for Oakland County;
and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution
#10045, provides that any Oakland County appropriation in support of the Tr-Party
Road Improvement Program shall be distributed only after completion of all of the
following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or
township (CVT) have identified a project and the project is ready to be
undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and
transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and
has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a
resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund Balance for
Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and
WHEREAS the City of Bloomfield Hills, along with the RCOC has identified a project
and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in
the City of Bloomfield Hills and said appropriation has been transferred to a
project account; and
WHEREAS the City of Bloomfield Hills has demonstrated that it has authorized its
1/3 share of the funding for the project and has executed a contract for payment
with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the - Fiscal Year 2013 authorized
amount of Tr-Party Road Improvement funding for Project 51901 in the City of
Bloomfield Hills is $15,712.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Bloomfield Hills and authorizes the
release of Tr-Party Road Improvement Program funds from the Oakland County
Designated Fund Balance,
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the
original agreement, which are consistent with the project as originally approved,
will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original
agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies
of this resolution to the Road Commission for Oakland County, Oakland County Fiscal
Services and the City of Bloomfield Hills.
Chairperson,
qr.3 for OAKLAND COUNTY
une 6, 2013
Ms. Amy Burton, Clerk
City of Bloomfield Hills
45 East Long Lake Road
Bloomfield Hills, Ml 48304-2322
Re: Project No. 51901, Long Lake t-'oad at Orchard Ridge Road
and Both Lahser Road and Orchard Ridge Road
Dear Ms. Burton:
Board of Road Commissioners
Ronald J. Fawkes
Commissioner
Gregory C. Jamian
Commissioner
Eric S. Afton
Commissioner
Dennis G. Kolar, P.E.
Managing Director
Gary Piotrowicz, P.E., P.T.O.E.
Deputy Managing Director
County Highway Engineer
A fully signed and executed contract for the above-referenced project is
enclosed.
The agreement was approved and subsequently signed by Dennis G. Kolar,
P.E., Managing Director at the regularly scheduled Board meeting of
Thursday, June 6, 2013.
Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-
2000 ext. 2266 to answer any questions or for additional information.
Sincerely,
Patricia 13lierzbicki
Deputy-Secretary /Clerk of the Board
Ism
Clerk of the Board
31001 Lahser Road
Beverly Hills, Nil 48025
248-645-2000
FAX
248-645-1349
; Enclosure
cc: Dennis Lockhart
Tom Blust
TOm...Noechel
Tim Soave
www.rcocweb.org
3
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Long Lake Road at Orchard Ridge Road
Lahser Road and Orchard Ridge Road
City of Bloomfield Hills
Board Project No. 51901
This Agreement, made and entered into this Cp-kAs\. day of Au , 2013,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Bloomfield Hills, hereinafter referred to as
the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed safety improvements
on Long Lake Road at Orchard Ridge Road and drainage improvements on Lahser Road and
Orchard Ridge Road, described in Exhibit "A", attached hereto and made a part hereof, which
improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY,
which improvements are hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $47,135; and
WHEREAS, said PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $47,135, which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
5
7. Within 90 days of completion of the PROJECT, the COMMUNITY shall submit to
the BOARD the following:
a. A cover letter originated by the COMMUNITY certifying that the PROJECT is
now complete.
b. A copy of the FINAL payment estimate paid to the contractor.
c. One copy of the complete set of the as-built construction plans containing the
adjusted quantities of the PROJECT.
Long Lake Road/Lahser Road - 3 - City of BloonTfidd Hills
Project No. 51901
4/10/2013
7
EXHIBIT A
TRI-PARTY PROGRAM
Long Lake Road at Orchard Ridge Road
Lahser Road and Orchard Ridge Road
City of Bloomfield Hills
Board Project No. 51901
Safety improvements on Long Lake Road at Orchard Ridge Road and drainage
improvements on Lahser Road and Orchard Ridge Road.
ESTIMATED PROJECT COST
Contractor Payments - PE $3,770
Contractor Payments - CE $5,665
Contractor Payments - Construction $37,700
Total Estimated Project Cost $47,135
Long Lake Road/Lahser Road - 5 - City of Bloomfield Hills
Project No. 51901
4/10/2013
9
EXHIBIT C
LIABILITY AND INSURANCE REQUIREMENTS
Hold Harmless Agreement: The Contractor shall hold harmless, represent, defend and indemnify the Board of
County Road Commissioners of Oakland County, the Road Commission for Oakland County, its officers and
employees; the County of Oakland; the Water Resources Drain Commissioner and relevant drainage district(s), if
applicable; the Michigan State Transportation Commission; the Michigan Department of Transportation; and the local
unit(s) of government, within which the Project is located against all claims for damages to public or private property,
for injuries to persons, or for other claims arising out of the performance or non-performance of the contracted work,
whether during the progress or after the completion thereof.
Insurance Coverage: The Contractor, prior to execution of the contract, shall file with the Road Commission for
Oakland County, copies of complete certificates of insurance as evidence that he carries adequate insurance
satisfactory to the Board. Insurance coverage shall be provided in accordance with the following:
a. Workmen's Compensation insurance: To provide protection for the Contractor's employees, to the statutory
limits of the State of Michigan and $500,000 employer's liability. The indemnification obligation under this
section shall not be limited in any ways by any limitation on the amount or type of damages, compensation or
benefits payable by or for the Contractor under worker's disability compensation coverage established by
law.
Bodily Injury and Property Damage Other than Automobile: To afford protection against all claims for
damages to public or private property, and injuries to persons arising out of and during the progress and to
the completion of the work, and with respect to product and completed operations for one year after
completion of the work.
1 Bodily injury Liability
OE Single Limit: Bodily Injury and Property Damage
Each Person: $1,000,000
Each Occurrence: $1,000,000
Each Occurrence $1,000,000 Aggregate: $2,000,000
Aggregate $2,000,000
Property Damage Liability:
Each Occurrence: $250,000
Aggregate: $250,000
Such insurance shall include: 1) explosion, collapse, and underground damage hazards (x,c,u), which shall
include, but not be limited to coverage for (a) underground damage to facilities due to drilling and excavating
with mechanical equipment; and (b) collapse or structural injury to structures due to blasting or explosion,
Long Lake Road/Lahser Road - 7 - City of Bloomfield Hilts
Project No 51901
4/10/2013
1 1
Resolution #13169 June 13, 2013
The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #13169) July 17, 2013 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION — CITY OF BLOOMFIELD HILLS — LONG LAKE ROAD AT ORCHARD
RIDGE ROAD, BOTH LAHSER ROAD AND ORCHARD RIDGE - PROJECT NO. 51901
TO; The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution #12322
which assigned $3,000,000 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $15,712 is available in the General Fund Assigned Fund Balance for Tr-Party 2013
and prior funding (account #383510) for project 51901.
3. This project is for the safety improvements on Long Lake Road at Orchard Ridge Road and
drainage improvements on Lahser Road and Orchard Ridge Road.
4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior
to payment.
6. The FY 2013 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2013
$15,712
$15,712
$15,712
$15,712
CE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #13169 July 17, 2013
Moved by Dwyer supported by Quarles the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Nilatis,
McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack,
Bosnic, Crawford. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
HgkEBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PUFISUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 17, 2013,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 17th day of July, 2013.
Lisa Brown, Oakland County