HomeMy WebLinkAboutResolutions - 2013.07.17 - 20893Miscellaneous Resolution # 13171
BY: Commissioner John Scott, District 5
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013
APPROPRIATION - CHARTER TOWNSHIP OF WEST BLOOMFIELD - HAGGERTY ROAD, PONTIAC
TRAIL TO RICHARDSON ROAD - PROJECT NO. 51101
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized
the Tr-Party Road Improvement Program to assist Oakland County's cities, villages
and townships (CVTs) with the construction, maintenance and repair of roads under
the supervision, direction and control of the Road Commission for Oakland County;
and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution
#10045, Provides that any Oakland County appropriation in support of the Tr-Party
Road improvement Program shall be distributed only after completion of all of the
following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or
township (CVT) have identified a project and the project is ready to be
undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and
transferred said appropriation to a project account; and
The CVT has authorized its 1/3 share of the funding for the project and
has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the Project submits a
resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund Balance for
Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and
WHEREAS the Charter Township of West Bloomfield, along with the RCOC has identified
a project and said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in
the Charter Township of West Bloomfield and said appropriat i on has been transferred
to a project account; and
WHEREAS the Charter Township of West Bloomfield has demonstrated that it has
authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the - Fiscal Year 2013 authorized
amount of Tr-Party Road improvement funding for Project 51101 in the Charter
Township of West Bloomfield is $150,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board. of Commissioners hereby
approves the project submitted by the Charter Township of West Bloomfield and
authorizes the release of Tr-Party Road Improvement Program funds from the Oakland
County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the
original agreement, which are consistent with the project as originally approved,
will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original
agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies
of this resolution to the Road Commission for Oakland County, Oakland County Fiscal
Services and the Charter Township of West Bloomfield.
Chairperson, I move the adoption of the foregoing Resolu.tion.
C EN TEN NI AL
OAD
9/.3- for OAKLAND COUN 20
YFARS OF TRANSPORFAI1ON EXCE1,1ENCE
Board of Road Commissioners
Ronald J. Fawkes
Commissioner
Gregory C. Jarnian
Commissioner
23, 2013
Eric S. Wilson
Commissioner
Ms. Cathy Shaughnessy, Clerk
Charter Township of West Bloomfield
P.O. Box 250130
West Bloomfield, MI 48325-0130
Re: Project No. 51101, Haggerty Road
Pontiac Trail to Richardson Road
Dear Ms. Shaughnessy:
A fully signed and executed contract for the above-referenced project is
enclosed.
The agreement was approved and subsequently signed by Dennis G. Kolar,
RE., Managing Director at the regularly scheduled Board meeting of
Thursday, May 23, 2013.
Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-
2000 ext. 2266 to answer any questions or for additional information.
Sincerely,
1
• CiA)
Patricia Z. Wierzbicki
Deputy-Secretary /Clerk of the Board
1•W
Enclosure
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
Dennis G. Kolar, P.E.
Managing Director
Gary Piotrowicz, P.E, P.T.O.E.
Deputy Managing Director
County Highway Engineer
Clerk of the Board
31001 Lahser Road
Beverly Hills, MI 48025
248-645-2000
FAX
248-645-1349
www,rcocweb.org
for OAKLAND C-01/NTY
CfiNriTNNIAI
100 YEARS OF TRANSPORTATION EXCELLENCE
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: May 9,2013
To: Thomas G. Blust, RE., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor -7749M
SUBJECT: PROJECT NO. 51101, HAGGERTY ROAD
PONTIAC TRAIL TO RICHARDSON ROAD
LOCAL COST PARTICIPATION AGREEMENT
CHARTER TOWNSHIP OF WEST BLOOMFIELD
Attached for your review and submission tixthefioard for their approval is the local cost
participation agreement with the Charter Townihip, -Of West Bloomfield for the
reconstruction of Haggerty Read from Pontiac Trail to Richardson Road. The project is
located on the border of West Bloomfield Township and Commerce Township.
The estimated total cost of the project is $3,300,000 and will be partially funded with
Federal Surface Transportation Program Funds estimated in the amount of $1,300,000
and Federal High Priority Program Funds estimated in-ihe„amount of $-1;100,000. The
remaining local match of $900,.000 will be funded equally between the two communities. West Bloomfield Township has elected to Use the Tri-Party Program to fund their
$450,000 share. Our estimated total share is $300,000 and is in the FY13 budget.
The project is in the district of toOntyGdmrnissioners John. N. Scott and Christine Long.
The agreement is in our standard .apProved fOrmat, and I recommend Board approval
and authorize the Managing Dlrectoi to e.xeaite iffie agreement on behalf of the Board.
/je
' Attachments
Recommended for Board Approval
7,434
t /1
Thomas G. Blust, P.E.
Director of Engineering
(-6-17
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Haggerty Road
Pontiac Trail to Richardson Road
Charter Township of West Bloomfield
Board Project No. 51101
This Agreement, made and entered into this 2-V--) day of i\ki , 2013,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of West Bloomfield, hereinafter
referred to as WEST BLOOMFIELD, provides as follows:
WHEREAS, the BOARD, WEST BLOOMFIELD, and the Charter Township of
Commerce, hereinafter referred to as COMMERCE, in cooperation with the Michigan
Department of Transportation, hereinafter referred to as MDOT, have programmed the
reconstruction of Haggerty Road from Pontiac Trail to Richardson Road, as described in Exhibit
"A", attached hereto, and made a part hereof, which improvements involve roads under the
jurisdiction of the BOARD and within COMMERCE and WEST BLOOMFIELD, which
improvements are hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $3,300,000; and
WHEREAS, the BOARD will enter into contracts with MDOT for partial funding of the
PROJECT with federal program dollars under the Federal Surface Transportation Program in
the amount of $1,300,000 and the Federal High Priority Program in the amount of $1,100,000;
and
WHEREAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MOOT to bear all costs of the PROJECT in excess of federal funds, hereinafter
referred to as the LOCAL MATCH; and
WHEREAS, WEST BLOOMFIELD'S share of said LOCAL MATCH involves certain
designated and approved Tr-Party Program funding in the amount of $450,000, which shall be
paid through equal contributions by the BOARD, WEST BLOOMFIELD, and the Oakland County
Board of Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, all the parties hereto have reached a mutual understanding regarding the
cost sharing for the LOCAL MATCH and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between WEST BLOOMFIELD and the
BOARD that:
WEST BLOOMFIELD and COMMERCE approve of the PROJECT, declare its public
necessity, and authorizes the BOARD and MDOT to perform or cause to be performed,
and complete the PROJECT along with all administration in reference thereto.
2. The PROJECT shall include construction engineering and total payments to the
contractor.
3. The estimated total LOCAL MATCH is $900,000 and shall be funded in the following
order:
a. COMMERCE has agreed to contribute $450,000 and will fund their share from the
Tr-Party Program. This $450,000 includes $131,630 from the 2014 Tr-Party
Program which is an estimate of their allocation. If these funds are not available,
COMMERCE will be responsible for the $131,630 share.
b. WEST BLOOMFIELD has agreed to contribute $450,000 and will fund their share
from the Tr-Party Program.
c. Any LOCAL MATCH costs above COMMERCE'S Tr-Party Program funding of
$450,000 and WEST BLOOMFIELD'S Tr-Party Program funding of $450,000 will
be funded 100% by the BOARD.
Haggerty Road
Charter Township of West Bloornfieid
Project No. 51101
4/29/2013
4. Upon execution of this agreement and after October 1, 2013, the BOARD shall submit
an invoice to WEST BLOOMFIELD in the amount of $75,000 (being 50% of
WEST BLOOM FIELD'S Tr-Party contribution).
5. Upon execution of this agreement, approval by the COUNTY, and after
October 1,2013, the BOARD shall submit an invoice to the COUNTY in the amount of
$75,000 (being 50% of the COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, Ml 48328
6. On or after March 1, 2014, the BOARD shall invoice WEST BLOOMFIELD for the
remaining 50% of the WEST BLOOMFIELD'S total contribution, not to exceed $75,000.
7. On or after March 1, 2014, the BOARD shall invoice the COUNTY for the remaining
50% of the COUNTY'S Tr-Party contribution not to exceed $75,000.
8. The total actual LOCAL MATCH will be determined from the records of the BOARD
upon completion of State financial audits of the PROJECT and a final determination of
the total federal funds used on the PROJECT. Final adjustments in the financial
obligations of the parties hereto will be made upon completion of the required audits.
9. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
Haggeny Road -3- Charter Township of West Broomfield
Project No. 51101
4/29/2013
By
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Its
Managing Director
CHARTER TOWNSHIP OF WEST BLOOMFIELD
Its
Its
Haggerty Road - 4 - Charter Township of West Bloomfield
Project No, 51101
4/29/2013
EXHIBIT A
TRI-PARTY PROGRAM
Haggerty Road
Pontiac Trail to Richardson Road
Charter Township of West Bloomfield
Board Project No, 51101
Reconstruction of Haggerty Road from Pontiac Trail to Richardson Road.
ESTIMATED PROJECT COST
Contractor Payments $3,000,000
Construction Engineering $300,000
Less Federal Funds (STP) $1,300,000
Less Federal Funds (HPP)
$1,100,000
Total Estimated Local Share $900,000
COST PARTICIPATION BREAKDOWN
WEST
BLOOMFIELD COMMERCE COUNTY BOARD TOTAL
FY09 Tr-Party Program $34,452 $0 $34,452 $34,453 $103,357
FY10 -Fri-Party Program $74,986 $0 $74,986 $74,985 $224,957
FY11 Tri-Party Program $40,562 $0 $40,562 $40,562 $121,686
FY12 Aden Tr-Party Program $0 $63,232 $63,233 $63,233 $189,698
FY13 Tr-Party Program $0 $42,891 $42,891 $42,890 $128,672
FY14 Tr-Party Program* $0 $43,877 $43,876 $43,877 $131,630
TOTAL SHARES $150,000 $150,000 $300,000 $300,000 $900,000
*The FY2014 Tri-Party Program allocation will be announced early in 2014. This is an estimate of that amount.
Haggerty Road -5
Charter Township of West Bloomfield
Project No, 51101
4/29/2013
Resolution #13171 June 13, 2013
The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #13171) July 17, 2013
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION — CHARTER TOWNSHIP OF WEST BLOOMFIELD — HAGGERTY
ROAD, PONTIAC TRAIL TO RICHARDSON ROAD - PROJECT NO. 51101
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution #12322
which assigned $3,000,000 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $150,000 is available in the General Fund Assigned Fund Balance for Tr-Party 2013
and prior funding (account #383510) for project 51101.
3. This project is for the reconstruction of Haggerty Road from Pontiac Trail to Richardson Road.
4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior
to payment.
6. The FY 2013 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FY 2013
$150,000
$150,000
$150,000
$150,000
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #13171 July 17, 2013
Moved by Dwyer supported by Quarles the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack,
Bosnic, Crawford. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVEThUSESOLUT1ON
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 17, 2013,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 17th day of July, 2013.
Lisa Brown, Oakland County