HomeMy WebLinkAboutResolutions - 2013.07.17 - 20896Miscellaneous Resolution 4 13175
BY: Commissioner Bob Hoffman, District 2
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013
APPROPRIATION - TOWNSHIP OF ROSE - 2013 GRAVEL ROAD IMPROVEMENT PROGRAM -
PROJECT NO. 51932
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized
the Tr-Party Road Improvement Program to assist Oakland County's cities, villages
and townships (CVTs) with the construction, maintenance and repair of roads under
the supervision, direction and control of the Road Commission for Oakland County;
and
WHEREAS Miscellaneous Resolution 409221, as amended by Miscellaneous Resolution.
#10045, provides that any Oakland County appropriation in support of the Tr-Party
Road Improvement Program shall he distributed only after completion of all of the
following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or
township (CVT) have identified a project and the project is ready to be
undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and
transferred said appropriation to a project account; and
The CVT has authorized its 1/3 share of the funding for the project and
has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a
resolution authorizing the appropriation of the County's
1/3 share of the project from the General Fund Designated Fund Balance for
Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and
WHEREAS the Township of Rose, along with the RCOC has identified a project and said
project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in
the Township of Rose and said appropriation has been transferred to a project
account; and
WHEREAS the Township of Rose has demonstrated that it has authorized its 1/3 share
of the funding for the project and has executed a contract for payment with the
RCOC; and
WHEREAS Oakland County's one third ;1/3) share of the - Fiscal Year 2013 authorized
amount of Tr-Party Road Improvement funding for Project 51932 in the Township of
Rose is $43,785.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the Project submitted by the Township of Rose and authorizes the release
of Tr-Party Road Improvement Program funds from the Oakland County Designated Fund
Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the
original agreement, which are consistent with the project as originally approved,
will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original
agreement will require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies
of this resolution to the Road Commission for Oakland County, Oakland County Fiscal
Services and the Township of Rose.
Chairperson, I move the adoption of the foregoing Resolution.
Resolution #13175 June 13, 2013
The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections.
CFNITN:NiAt
108 YEARs OF TRANSPO ON EXCELLENCE
Board of Road Commissioners
Ronald Fawkes
Commissioner
Gregory C. Jamian
Commissioner
May 23, 2013
Eric S. Wilson
Commissioner
Ms. Debbie Miller, Clerk
Township of Rose
9080 Mason Street
Holly, MI 48442
Re: Project No. 51932, 2013 Gravel Road Program
Various Roads
Dear Ms. Miller:
A fully signed and executed contract for the above-referenced project is
enclosed.
The agreement was approved and subsequently signed by Dennis G. Kolar,
P.E., Managing Director at the regularly scheduled Board meeting of
Thursday, May 23, 2013.
Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-
2000 ext. 2266 to answer any questions or for additional information.
Sincerely,
Lthik,Oktolu-L,
Patricia Z. Wiefrbicki
Deputy-Secretary /Clerk of the Board
Ism
Enclosure
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Tim Soave
Dennis G. Kolare RE.
Managing Director
Gary Piotrowicz, RE, P.T.O.E.
Deputy Managing Director
County Highway Engineer
Clerk of the Board
31001 Lahser Road
Beverly Hills, Ml 48025
248-645-2000
FAX
248-645-1349
www.rCocweb,org
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: May 16, 2013
To: Thomas G. Blust, RE., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor12M
SUBJECT: PROJECT NO. 51932, 2013 GRAVEL ROAD PROGRAM
VARIOUS ROADS
LOCAL COST PARTICIPATION AGREEMENT
TOWNSHIP OF ROSE
Attached for your review and submission toAnefipard for their approval is the local cost
participation agreement with the Township of Rose for the spreading of gravel and
chloride on various roads within the Township,
The Township of Rose has elected to use the Tn.-Party Program to fund the estimated
total project cost,ef'$131,355. Our share is estimated to be $43785 and is in the FY13
budget.
The project is in the district bf•County ComMissioner Robert Hoffman. ,Rte agreement
is in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
/je
Attachments
Recommended for Board Approval
• eziktz.e_4224 3-4/6//
Thomas G. Blust, P.E.
Director of Engineering
;
-
COST PARTICIPATION AGREEMENT
2013 GRAVEL ROAD PROGRAM
Township of Rose
Board Project No. 51932
This Agreement, made and entered into this ZS day of '0\,A-1' , 2013,
by and between the Board of Road Commissioners for the County of dakland, Michigan,
hereinafter referred to as the BOARD, and the Township of Rose, hereinafter referred to as the
COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of
gravel and chloride on various roads under the jurisdiction of the BOARD, as described in
Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed
upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT;
and
WHEREAS, the estimated total cost of the PROJECT is $131,355; and
WHEREAS, the PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $131,355 which amount shall be paid through equal contributions by
the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE. in consideration of the mutual covenants set forth herein, it is
hereby agreed between the COMMUNITY and the BOARD that:
The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
2. The actual total cost of the PROJECT shall include total payments to the
contractor.
3. The estimated total PROJECT cost of $131,355 shall be funded in the following
order:
a. Tr-Party Program funding in the amount of $131,355.
b. Any PROJECT costs above the Tr-Party Program funding of $131,355 will
be funded first with any available Tr-Party Program funds. If no Tr-Party
Program funds are available, any PROJECT costs above $131,355 will be
funded 100% by the COMMUNITY,
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $43,785 (being 100% of the COMMUNITY'S
Tri-Party contribution).
5. Upon execution of this agreement and approval by the COUNTY, the BOARD
shall submit an invoice to the COUNTY in the amount of $43,785 (being 100% of
the COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6, Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to
the BOARD the full amount thereof, within thirty (30) days of such receipt.
2013 Gravel Road Program
Township of Rose
Project No. 51932
4/17/2013
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Z, By yt.41A,0
Managing Director Its
2013 Gravel Road Program
Township of Rose
Project No. 51932
4/17/2013
-3-
EXHIBIT A
-1-RI-PARTY PROGRA m
2013 Gravel Road Program
Township of Rose
Board Project No. 51932
Spreading of gravel and chloride on various roads within the township.
ESTIMATED PROJECT COST
Contractor Payments $131,355
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY2005 Tr-Party Program $80 $80 $81 $241
FY2009 Tr-Party Program $1,827 $1,827 $1,826 $5,480
FY2010 Tr-Party Program $10,557 $10,557 $10,558 $31,672
FY2011 Tri-Party Program $10,466 $10,466 $10,465 $31,397
FY2012 Tr-Party Program $10,483 $10,484 $10,484 $31,451
FY2013 Tri-Party Program $10,372 $10,371 $10,371 $31,114
TOTAL SHARES $43,785 $43,785 $43,785 $131,355
2013 Gravel Road Program
Township of Rose
Project No, 51932
4/17/2013
-4-
FISCAL NOTE (MISC. #13175) July 17, 2013 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION — CHARTER TOWNSHIP OF ROSE — 2013 GRAVEL ROAD
IMPROVEMENT PROGRAM - PROJECT NO. 51932
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution #12322
which assigned $3,000,000 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $43,785 is available in the General Fund Assigned Fund Balance for Tr-Party 2013
and prior funding (account #383510) for project 51932.
3. This project is for the spreading of gravel and chloride on various roads.
4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior
to payment.
6. The FY 2013 budget be amended as follows:
FY 2013
$43,785
$43,785
$43,785
$43,785
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #13175 July 17, 2013
Moved by Dwyer supported by Quarles the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, GingeII, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack,
Bosnic, Crawford. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
if)
7/2
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCI. 45,558A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 17, 2013,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 17th day of July, 2013.
Lisa Brown, Oakland County