HomeMy WebLinkAboutResolutions - 2013.08.01 - 20928Miscellaneous Resolution #13199
BY: Commissioner Kathy Crawford, District 9
RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013
APPROPRIATION - CITY OF NORTHVILLE - 8 MILE ROAD, BECK ROAD TO TAFT ROAD
PROJECT NO. 51721
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized
the Tr-Party Road Improvement Program to assist Oakland County's cities, villages
and townships (CVTs) with the construction, maintenance and repair of roads under
the supervision, direction and control of the Road Commission for Oakland County;
and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution
410045, provides that any Oakland County appropriation in support of the Tr-Party
Road Improvement Program shall be distributed only after completion of all of the
following:
I. The Road Commission for Oakland County (RCOC) and a city, village, or
township (CVT) have identified a project and the project is ready to be
undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and
transferred said appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and
has executed a contract for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a
resolution authorizing the appropriation of the County's
1/3 share of the project from the General 2 nd Designated Fund Balance for
Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and
WHEREAS the City of Northville, along with the RCOC has identified a project and
said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in
the City of Northville and said appropriation has been transferred to a project
account; and
WHEREAS the City of Northville has demonstrated teat it has authorized its 1/3
share of the funding for the project and has execaied a contract for payment with
the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the - Fiscal Year 2013 authorized
amount of Tr-Party Road Improvement funding for Project 51721 in the City of
Northville is $69,341.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners nereby
approves the project submitted by the City of Noxth-:ille and authorizes the release
of Tr-Party Road Improvement Program funds from the Oakland County Designated Fund
Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the
original agreement, which are consistent with the oroject as originally approved,
will be paid when invoiced and appropriated in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original
agreement will require a separate Finance Committee cesolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies
of this resolution to the Road Commission for Oakland County, Oakland County Fiscal
Services and the City of Northville.
Chairperson, I move the adc lion of the foregoing esolution.
Board of Road Commissioners
Ronald J. Fawkes
Commissioner
Gregory C. Jamian
Commissioner
June 20, 2013
Eric S. Wilson
Commissioner
Ms. Dianne Massa, Clerk
City of Northville
215W. Main Street
Northville, Mi 48167
Re: Project No. 51721, 8 Mile Road
Napier Road to Taft Road
Dear Ms. Massa:
A fully signed and executed contract for the above-referenced project is
enclosed.
The agreement was approved and subsequently signed by Dennis G. Kolar,
RE., Managing Director at the regularly scheduled Board meeting of
Thursday, June 20, 2013.
Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-
2000 ext. 2266 to answer any questions or for additional information.
Sincerely,
Patricia Z. Wierzbicki
Deputy-Secretary /Clerk of the Board
Ism
Enclosure
cc: Dennis Lockhart
Tom Blust
Tom Noechel
m.'Soave
Dennis G. Kolar, P.E
Managing Director
Gary Piotrowicz, P.E., P.T.O.E.
Deputy Managing Director
County Highway Engineer
Clerk of the Board
31001 Lahser Road
Beverly Hills, MI 48025
248-645-2000
FAX
248-645-1349
www.rcocweb.org
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6-0-9 omas G. Biust, P.E.
Director of Engineering
100 YEARS OF TRANSPORTATION EXCELLENCE
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: June 7, 2013
To: Thomas G. Blust, RE., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor -Teel
SUBJECT: PROJECT NO. 51721,8 MILE ROAD
NAPIER ROAD TO TAFT ROAD
LOCAL COST PARTICIPATION AGREEMENT
CITY OF NORTH VILLE
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the City of Northville for the resurfacing on 8 Mile Road
from Beck Road to Taft Road, a portion of the project described above. Construction on
this project is expected to begin this summer.
The estimated total cost of the project is $1,655,000 and will be partially funded with
National Highway Performance Program funds estimated in the amount of $1,058,000.
The City of Northville has agreed to contribute $293,500 toward the local match of
$597,000 and has elected to use the Tri-Party Program to fund $208,023 of this
amount. The Charter Township of Northville has also agreed to contribute $125,000
toward a non-motorized pathway in a separate local agreement. Our total share is
estimated to be $247,841 and is in the FY13 budget.
The project is in the district of County Commissioner Kathy Crawford. The agreement is
in our standard approved format, and i recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
/je
Attachments
Recommended for Board Approval
C Dr
4
COST PARTICIPATION AGREEMENT
CONSTRUCTION
8 Mile Road
Beck Road to Taft Road
City of Northville
Board Project No. 51721
This Agreement, made and entered into this 20444, day of \.,\ , 2013,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, the City of Northville, hereinafter referred to as CITY,
provides as follows:
WHEREAS, the BOARD, the CITY, and the Charter Township of Northville, hereinafter
referred to as TOWNSHIP, in cooperation with the Michigan Department of Transportation,
hereinafter referred to as MDOT, have programmed the resurfacing of 8 Mile Road from
Beck Road to Taft Road, as described in Exhibit "A", attached hereto, and made a part hereof,
which improvements involve roads under the jurisdiction of the BOARD and within the CITY,
which improvements are hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $1,655,000; and
WHEREAS, the BOARD will enter into a contract with MDOT for partial funding of the
PROJECT with federal program dollars under the National Highway Performance Program in
the amount of $1,058,000; and
WHEREAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MDOT to bear all costs of the PROJECT in excess of federal funds, hereinafter
referred to as the LOCAL MATCH; and
WHEREAS, the CITY'S share of said LOCAL MATCH involves certain designated and
approved Tr-Party Program funding in the amount of $208,023, which shall be paid through
equal contributions by the BOARD, the CITY, and the Oakland County Board of Commissioners,
hereinafter referred to as the COUNTY; and
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WHEREAS, all the parties hereto have reached a mutual understanding regarding the
cost sharing for the LOCAL MATCH and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the CITY And the BOARD that:
The CITY approves of the PROJECT, declares its public necessity, and authorizes the
BOARD and MDOT to perform or cause to be performed, and complete the PROJECT
along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor.
3. The estimated total LOCAL MATCH is $597,000 and shall be shared as follows:
a. Tr-Party Program funding in the amount of $208,023.
b. The CITY shall contribute $85,477 toward the LOCAL MATCH.
c. The TOWNSHIP shall contribute $125,000 toward the LOCAL MATCH.
d. The BOARD shall contribute $178,500 toward the LOCAL MATCH.
e. Any PROJECT costs above the Tr-Party Program funding of $208,023 and the
BOARD, CITY and TOWNSHIP contributions will be funded 100% by the BOARD.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the CITY in
the amount of $154,818 (being 100% of the CITY'S Tr-Party contribution and 100% of
the CITY'S contribution).
5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $69,341 (being 100% of the
COUNTY'S Tr-Party contribution).
8 Mile Road
City of Northville
Project No. 51721
4/10/2013
6
a. The invoice shall be sent to:
Mr. Tim Soave, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. The total actual LOCAL MATCH will be determined from the records of the BOARD
upon completion of State financial audits of the PROJECT and a final determination of
the total federal funds used on the PROJECT. Final adjustments in the financial
obligations of the parties hereto will be made upon completion of the required audits.
7. Upon receipt of said invoice(s), the CITY and the COUNTY shall pay to the BOARD the
full amount thereof, within thirty (30) days of such receipt.
8 Mile Road - 3 -
City of Northville
Project No. 51721
4/10/2013
7
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the riqy and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
'L By
Its ki4ems.tomPsiona4 IVACO iCILV II gW 16..4.141
CITY OF NORTHVILLE
8 Mile Road -4-
City of Northville
Project No. 51721
4/10/2013
8
EXHIBIT A
TRI-PARTY PROGRAM
8 Mile Road
Beck Road to Taft Road
City of Northville
Board Project No. 51721
Resurfacing of 8 Mile Road from Beck Road to Taft Road.
ESTIMATED PROJECT COST
Contractor Payments $1,655,000
Less Federal Funds $1,058,000
Total Estimated Local Share $597,000
COST PARTICIPATION BREAKDOWN
CITY TOWNSHIP COUNTY BOARD TOTAL
FY92-93 Tr-Party Program
FY94-95 Tr-Party Program
FY96-97 Tr-Party Program
FY98-99 Tr-Party Program
FY2000 Tr-Party Program
FY2001 Tr-Party Program
FY2002 Tr-Party Program
FY2003 Tr-Party Program
FY2004 Tr-Party Program
FY2005 Tr-Party Program
FY2006 Tr-Party Program
FY2007 Tr-Party Program
FY2008 Tr-Party Program
FY2009 Tr-Party Program
FY2010 Tr-Party Program
FY2011 Tri-Party Program
FY2012 Tri-Party Program
FY12 Add'I Tr-Party Program
FY2013 Tr-Party Program
Contribution
TOTAL SHARES
$2,675
$3.600
$3,588
$4,558
$2,279
$2,279
$2,279
$5,308
$2,659
$2,660
$4,871
$4,711
$4,692
$4,693
$3,373
$3,404
$3,502
$4,609
$3,601
$85,477
$154,818
$0 I $2,675 $2,675 $8,025
$0 I $3,600 $3,600 $10,800
$0 I $3,589 $3,589 $10,766
$0 I $4,558 $4,558 $13,674
$0 I $2,279 $2,279 $6,337
$0 $2,279 $2,279 $6,837
$0 $2,279 $2,279 $6,837
$0 $5,308 $5,308 $15,924
$0
$2,660 $2,660 $7.979
$0 $2,659 $2,660 $7.979
$0 $4,872 $4,871 $14,614
$0 $4,711 $4,710 $14.132
$0
$4,692 $4,693 $14,077
$0 $4,692 $4,692 $14,077
$0 $3,373 $3,373 $10,119
$0
$3,403 $3,404 $10,211
$0 $3,502 $3,502 $10,506
$0 $4,609 $4,608 $13,826
$0 $3,601 $3,601 $10,803
$125,000 $O $178,500 $388,977
$125,000 $69,341 $247,841 1 $597,000
8 Mile Road
City of Northville
Project No. 51721
4/10/2013
9
Resolution #13199 July 17, 2013
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #13199) August 1, 2013
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TM-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2013 APPROPRIATION — CITY OF NORTHVILLE —8 MILE ROAD, BECK ROAD TO TAFT
ROAD - PROJECT NO. 51721
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution #12322
which assigned $3,000,000 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $69,341 is available in the General Fund Assigned Fund Balance for Tr-Party 2013
and prior funding (account #383510) for project 51721.
3. This project is for the resurfacing of 8 Mile Road from Beck Road to Taft Road.
4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior
to payment,
6. The FY 2013 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Fund Balance
Total Revenues
Expenditures
9010101 -1 53010-740135 Road Commission Tr-Party
Total Expenditures
FY 2013
$69,341
$69,341
$69,341
$69,341
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #13199 August 1,2013
Moved by Dwyer Supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis, McGillivray,
Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 1,
2013, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 1 st day of August, 2013.
Lisa Brown, Oakland County