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HomeMy WebLinkAboutResolutions - 2013.08.01 - 20929Miscellaneous Resolution#13200 BY: Commissioner Michael J. Gingell, District 1 RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION - CITY OF LAKE ANGELUS - 2013 GRAVEL ROAD PROGRAM, VARIOUS ROADS - PROJECT NO. 51942 TO: Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County hoard of Commissioners has authorized the Ti-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVis) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission tor Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by MisceLlaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of a]i of the following: 1. The Road Commission for Oakland County (RCOC) and dcC y, village, or township )CV) have ioontitied a project she her phri ht s ready to be undertaken immediately; and 2. The RCOC has appropriated ±ss 1/3 share of the funding for hhe project and transferred said appropriation to a project account; Jmd 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with th RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation ot the County's 1/3 share of the project from the General Fund Designated Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and WHEREAS the City of Lake Angelus, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Lake Angelus and said appropriation has been Lraci erred to a project account; and WHEREAS the City of Lake Angelus has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's or third. (1/3) snare of the - Fiscal Year 21 3 autJorized amount of In-Party Road Improvement funding for Project 51942 in the aity of Lake Angelus is $18,000. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Lake Angelus and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance, BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent wi th. the project as originally approved, will be paid when invoiced and appropriated in the quarterly for resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resohution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of Lake Angelus. Chairperson, I move the adoption of the foregoi Board of Road Commissioners Ronald J. Fawkes Commissioner Gregory C. Jamian Commissioner June 20, 2013 Eric S. Wilson Commissioner Ms. Rosalie Lake, Clerk City of Lake Angelus 45 Gallogly Road Lake Angelus, MI 48326 Re: Project No. 51942, 2013 Gravel Road Program Various Roads Dear Ms. Lake: A fully signed and executed contract for the above-referenced project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, June 20, 2013. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645- 2000 ext. 2266 to answer any questions or for additional information. Sincerely, • LiA,3elast,L 0 Patricia Z. Wierzbicki Deputy-Secretary /Clerk of the Board Ism Enclosure cc: Dennis Lockhart Tom Blust Tom Noechel .oave Dennis G. Kolar, RE Managing Director Gary Piotrowicz, P.E., P.T.O.E. Deputy Managing Director County Highway Engineer Clerk of the Board 31001 Lahser Road Beverly Hills, Ml 48026 248-645-2003 FAX 248-645-1349 www.rcocweb.org 3 100 YEARS OF TRANSPORTATION EXCELLENCE Inter—Departmental Memorandum PROGRAMMING DIVISION DATE: June 10,2013 To: Thomas G. Blust, RE., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor SUBJECT: PROJECT NO. 51942,2013 GRAVEL ROAD PROGRAM VARIOUS ROADS LOCAL COST PARTICIPATION AGREEMENT CITY OF LAKE ANGELUS Attached for your review and submission to the Board for their approval is the local cost participation agreement with the City of Lake Angelus for the spreading of gravel and chloride on various roads within the City. This work is expected to be completed early this summer. The City of Lake Angelus has elected to use the Tr-Party Program to fund the estimated total project cost of $54,000. Our share is estimated to be $18,000 and is in the FY13 budget. The project is in the district of County Commissioner MichaetJ. Gingell. The agreement is in our standard approved format, and I recommend Board. approval and authorize the Managing Director to execute the agFeement on behalf of the Board. /je Attachments Recommended for Board Approval . homas G. Blust, P.E. Director of Engineering C otkbor ,7( 4 COST PARTICIPATION AGREEMENT 2013 GRAVEL ROAD PROGRAM City of Lake Angelus Board Project No. 51942 This Agreement, made and entered into this 10 44A day of •A , 2013, by and between the Board of Road Commissioners for the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the City of Lake Angelus, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of gravel and chloride on various roads under the jurisdiction of the BOARD, as described in Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $54,000; and WHEREAS, the PROJECT involves certain designated and approved Tri-Party Program funding in the amount of $54,000 which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is hereby agreed between the COMMUNITY and the BOARD that: The BOARD shall forthwith undertake and complete the PROJECT, as above described, and shall perform all engineering, inspection and administration in reference thereto. 5 2. The actual total cost of the PROJECT shall include total payments to the contractor. 3. The estimated total PROJECT cost of $54,000 shall be funded in the following order: a. Tr-Party Program funding in the amount of $64,000. b. Any PROJECT ousts above the Tr-Party Program funding of $54,000 will be funded first with any available Tr-Party Program funds. If no Tr-Party Program funds are available, any PROJECT costs above $54,000 will be funded 100% by the COMMUNITY. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $18,000 (being 100% of the COMMUNITY'S Tr-Party contribution). 5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $18,000 (being 100% of the COUNTY'S Tr-Party contribution). a. The invoice shall be sent to: Mr. Tim Soave, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (a) days of such receipt. 2013 Gravel Road Program -2- City of Lake Angeles ProOct No. 51942 5/7/2013 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND A Public Body Corporate By Managing Director CITY OF LAKE ANGELUS 2013 Gravel Road Progreso City of Lake Angelus project No. 51942 51712013 -3.- 7 D5,057 $5,056 $5,057 $15,170 $3,367 $3,368 $3,367 $10,102 $3,646 $3,646 $3,546 $10,938 $3,009 $3,00 $9,028 EXHIBIT A TRI-PARTY PROGRAM 2013 Gravel Road Program City of Lake Angelus Board Project No. 51942 Spreading of gravel and chloride on various roads within the township., ESTIMATED PROJECT COST Contractor Payments $54,000 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL FY2001 Tr-Party Program FY2002 Tr-Party Program FY2003 Tr-Party Program FY2004 Tr-Party Program FY2005 Tr-Party Program TOTAL SHARES $2,921 $18,000 $2,921 $2,920 $8,762 ,000 1 $18,000 $54,000 2013 Gravel Road Program -4- City of Lake Angelus Project No. 51942 57/2013 8 Resolution #13200 July 17, 2013 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (MISC. #13200) August 1, 2013 BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION — CITY OF LAKE ANGELUS — 2013 GRAVEL ROAD PROGRAM, VARIOUS ROADS - PROJECT NO. 51942 TO: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds: 1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution #12322 which assigned $3,000,000 in fund balance for the Tr-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $18,000 is available in the General Fund Assigned Fund Balance for Tr-Party 2013 and prior funding (account #383510) for project 51942. 3. This project is for the spreading of gravel and chloride on various roads. 4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment. 6. The FY 2013 budget be amended as follows: General Fund #10100 Revenue 9010101-196030-665882 Planned Use of Fund Balance Total Revenues Expenditures 9010101-153010-740135 Road Commission Tr-Party Total Expenditures FY 2013 $18,000 $18,000 $18,000 $18,000 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Lisa Brown, Oakland County Resolution #13200 August 1,2013 Moved by Dwyer Supported by McGillivray the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted), I HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I. Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 1, 2013, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 1 st day of August, 2013.