HomeMy WebLinkAboutResolutions - 2013.08.29 - 20962MISCELLANEOUS RESOLUTION #13221 August 29, 2013 BY: PLANNING AND BUILDING COMMITTEE, JIM RUNESTAD, CHAIRPERSON
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS - COMMUNITY & HOME
IMPROVEMENT DIVISION - 2013 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE
FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS
PROGRAM (HOME) AND EMERGENCY SOLUTIONS GRANT (ESG) PROGRAMS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners authorized submittal of the Oakland County
2013 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD); and
WHEREAS the 2013 Annual Action Plan contains a consolidated Federal grant application for activities
designed to accomplish the goals and objectives for the Community Development Block Grant (CDBG)
Program, HOME Investment Partnerships (HOME) Program and the Emergency Solutions Grants (ESG)
Program; and
WHEREAS HUD by letter dated July 26, 2013 transmitted to the Community & Home Improvement
Division a Program Year 2013 consolidated allocation of $6,868,762 including $5,135,462 for CDBG,
$1,476,127 for HOME and $257,173 for ESG, for the period of May 1, 2013 through April 30, 2014; and
WHEREAS this is the 39th year of grant funding and acceptance for these programs; and
WHEREAS total program revenue for the 2013 CDBG Program will be $5,635,462 including $5,135,462
grant allocation and $500,000 in estimated CDBG Revolving Loan Funds; and
WHEREAS total program revenue for the 2013 HOME Program will be $2,058,256 including $1,476,127
HOME grant allocation, $332,129 grant match and $250,000 in estimated HOME Program Income; and
WHEREAS funding for the HOME program match is appropriated in the Oakland County 2013 Adopted
Budget; and
WHEREAS total program revenue for the 2013 ESG Program will be the grant allocation of $257,173;
and
WHEREAS the CDBG and ESG grants are 100 percent federally funded and no County funds are
required; and
WHEREAS fund schedules and program descriptions for the 2013 CDBG, HOME and ESG programs
appear in Attachment A; and
WHEREAS the grant currently funds 22 Special Revenue (SR) positions in the Economic Development
& Community Affairs/Community & Home Improvement Division (1090611); 40% of one (1) GF/GP
Environmental Prog Coord position (1090207-09809) in Planning & Economic Development Division for an
Emergency Solutions Grant (ESG) Coordinator; and 50% of one (1) GF/GP Accountant III position (1020615-
02558) in the Management & Budget/Fiscal Services Division for grant accounting services; and
WHEREAS the grant funds will cover the following positions in the Community & Home Improvement
Division listed below as follows:
1 Corn & Home Improvement Asst. - 05413 1 Grant Compliance & Program Coord
-01370
4 Corn & Home Improvement Coord - 01279/03231/03430/060981 Supv - Com & Home Impr Admin Serv -
01371
2 Com & Home Improvement Tech - 03230/01768
00999/03182
2 Corn & Home Imp Specialist - 03567/10806
03354
2 Corn & Home Imp Field Tech - 01457/09578
1 Senior Corn & Home Imp Spec - 00730
2 Sr Corn & Home Imp Field Tech - 02426/09522
00993
2 Supv - Corn & Home Imp —
1 Housing Counselor Homeless Sv Supv -
1 Student - 05341
1 Chief - Corn & Home Imp - 01708
1 Manager - Corn & Home Imp -
WHEREAS the CDBG, HOME and ESG grant agreements have been reviewed by County Executive
Departments through the County grant review process (M.R. #13180); and
WHEREAS acceptance of these grants does not obligate Oakland County to any future commitment;
and
PLANNING & BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
WHEREAS Federal sequestration and continuing resolutions delayed Congressional Release of CDBG,
HOME and ESG funds by two months imposing a constrained program year and an adverse impact on the
County to meet federal spending performance requirements. To expedite release of funds and mitigate adverse
impacts to the program, grant agreements were sent to the County Executive and Board of Commissioner's
Chairperson for signature upon completion of the Grant Review Process but prior to completion of the Board of
Commissioners' Grant Acceptance process; and
WHEREAS program budget amendments for 2013 CDBG Home Improvement Program Revolving Loan
Fund and HOME Program Income actual amounts will be requested by resolution in 2014 after compilation of
additional information and fiscal year closing; and
WHEREAS the 2012 Annual Action Plan and Consolidated Grant Acceptance for CDBG, HOME and
ESG (MR. #07164) estimated Home Improvement Program Revolving Loan Fund revenue of $500,000 and
Home Investment Partnership Act program income revenue of $250,000; and
WHEREAS actual program year 2012 program income revenues from the Home Improvement
Revolving Loan Fund totaled $592,281.15 and the HOME Program totaled $444,833.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
consolidated CDBG, HOME and ESG grant funding from the U.S. Department of Housing and Urban
Development in the amount of $6,868,762, $500,000 in estimated Home Improvement Revolving Loan Funds,
$250,000 in estimated HOME Program Income and HOME County match of $332,129 for a consolidated 2013
program year grant package totaling $7,950,891.
BE IT FURTHER RESOLVED that the 2012 Annual Action Plan and Consolidated Grant Acceptance
has been amended to reflect actual revenues generated through the CDBG Home Improvement Revolving
Loan Fund totaling $592,281.15 and Home Investment Partnership Act totaling $444,833 during the program
year period of May 1, 2012 through April 30, 2013.
BE IT FURTHER RESOLVED that the future level of service, including personnel, will be contingent
upon the level of Federal funding available for these programs; and
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes both the
Board of Commissioners Chairperson and the County Executive to execute the grant agreements and to
approve amendments and extensions up to fifteen (15) percent variance from the award, consistent with the
agreement as originally approved. Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Carla Spradlin
From:
Sent:
To:
Subject:
Attachments:
West, Catherine <westca@oakgov.com >
Monday, August 05, 2013 1:23 PM
Rieth, Kerry; Spredlin, Carla; 'Spanos, Irene'; 'Srogi, Connie'; tinsleym@oakgov.com ;
Kline, Val
GRANT REVIEW SIGN OFF: Community & Home Improvement Division - 2013
Community Development Block Grant, HOME Investment Partnership Grant, and
Emergency Shelter/Solutions Grants - Acceptance
Grant Accept Sign Off.pdf
GRANT REVIEW SIGN OFF — Community & Home Improvement Division
GRANT NAME: 2013 - Consolidated Grant Acceptance for Community Development Block Grant (CDBG), HOME
Investment Partnership Grant (HOME) and Emergency Shelter/Solutions Grants (ESG)
FUNDING AGENCY: U.S. Department of Housing and Urban Development
DEPARTMENT CONTACT PERSON: Karry L. Rieth (248) 858-5403
STATUS: Grant Acceptance
DATE: August 5, 2013
Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant
review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison
Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing
grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for
grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (8/02/2013)
Department of Human Resources:
Approved. — Karen Jones (8/02/2013)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (8/02/2013)
Corporation Counsel:
There are no outstanding legal issues with the above grant. —Joellen Shortley (8/05/2013)
COMPLIANCE
The grant agreement references a number of federal and/or state regulations. Please review the grant agreement for
specific federal and state compliance regulations related to this grant.
U.S. Departmentof Housing end When Development
Detroit Field ()film
Community Flaming and DevelopMent Divisbn
Patrick V. McNamara. Federal Building
477 Michigan AVenue
Detrok MI 48226-2592
Tel. (313) 226-7900
July 26, 2013
Ms. Karry Rieth, Manager
Community and Home Improvement
Division
County of Oakland
250 Elizabeth Lake Road, Suite 1900
Pontiac, Michigan 48341-0414
Dear Ms. Rieth:
SUBJECT: County of Oakland
2013 Annual Plan Approval
Community Development Block Grant. Program
B-13-UC-26-0002
HOME Investment Pantnership Program
1413/M2602U
Emergency Solutions Grant
E-13-UC-26-0002
We, are pleased to approve your Fiscal Year 2013 COnsoiidai ted Oan. The grant assistance that is
being approved with the Plan is as follows:•
Community Development Block Grant (CDBG) Program $5,135,462
HOME Investment Partnerships (HOME) Program $1,476,127
Emergency Solutions Grant (SG) $257,173
The total allocation for your community is $6,868,762..
Your 2013 program yeat began on iviay 1, 2013.
Thank you for your successful completion of this year's annual update of the Consolidated Plan. We
believe that the goals and objectives developed through this process provide the foundation for the
formulation of new partnerships at all levels of government and with the private sector including for-profit
and non-profit organizations. These partnerships are invaluable as you and your partners address the
problems of affordable housing, homelessness, and economic opportunities for all citizens, particularly for
very low-income and low-income persons.
Enclosed are three copies of each of the required Grant Agreements and Funding Approvals. This
constitutes the contract between our Department and the County. You should note any special conditions
listed in the Funding Approvals. Please return two executed copies for each Grant to the Detroit Field Office
of Community Planning and Development, and retain the other for your records. In addition to the Grant
Agreements, we have also enclosed a copy of "Consolidated Plan Advice and Guidance" applicable to the
various Programs . Also, Please be aware of the Special Conditions that have been placed on the 2013
HOME allocation.
Sincerely,
Director
Office of Comnankty
and Development
Detroit Field Office
We look forward to working with you during the year to accomplish the goals the County has set
forth and to further refine and improve the Consolidated Plan development process. In the meantime, if you
have any questions or desire assistance concerning thi letter or other items related to the community
development programs, please contact, Steven Spencer, Senior Community Planning and Development
Representative, at (313) 234-7332.
Enclosures
cc:
Gordon Lambert
SPECIAL CONTRACT CONDITIONS FISCAL YEAR 2013
Notwithstanding any other provision of this agreement, no funds provided under this agreement may be
obligated or expended for the planning or construction of water or sewer facilities until receipt of written
notification from HUD of the release of funds on completion of the review procedures required under
Executive Order (E 0)13372, Intergovernmental Review of Federal Programs, and HUIYs implementing
regulations at 24 CFR Part 52. The recipient shall also complete the review procedures required under E0.
13372 and 24 CFR. Part 52 and receive written notification from HUD of the release of funds before
obligating or expending any funds provided under this agreement for any new or revised activity for the
planning or construction of water or sewer facilities not previously reviewed under ED. 13372 and
implementing regulations.
2013 AINIWAL PLAN ADVICE AND GU1D —CE
RepoRequirements for Fiscal Year 2012 Grrmts
'The Consolidated.Annual perfomrance and Evaluation Reports (CAPER) which includes CIMG and HOME,
for the 2012 Program Year are to be submitted to 'this Office no later than July 29, 2013 (90 days after your
Program Yearinds),
Environmental Review. Procedures
Certain activities included in the Qmsolidated Annual Plan are subject to the provisions, of 24 CFR Part 58
(Environmental Review Procedures for the CDBG Program). ThirOs for all non-exempt activities must not
be obligated or expended unless the release of finds has been approved in writing by HUD. A request for the
release of funds must be accompanied by an environmental certifidation, Appropriate forms are enclosed.
Amount Project Number
Funding Approval/Agreement
Title I of the Housing and Community
Development Act (Public Law 930383)
HI-00515R of 20515R
1.Name of Grantee (as shown in item 5 of Standard Form 424)
Coiinty of Oakland
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program OMB Approval No.
2 5 06-01 93 (exp 1/3 1/2015)
3a. Grantee's 9-digit Tax ID Number: 3h. Grantee's DUNS Number: 4. Date use of funds may
begin (minkici/yyyy):
38-6004876 136200362 07/01/2013
2. Grantee's Complete Address (as shown in item 5 of Standard Form 424)
1200 N. Telegraph Road
Pontiac, MI 48341-1043
5a. Project/Grant No. 1
B-13-UC-26-0002
5b. Project/Grant No. 2
6a. Amount Approved
$5,135,462.00
6b. Amount Approved
Sc. Project/Grant No. 3 Sc. Amount Approved
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the
authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions for Tide I assistance, the
HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to dine), and this Funding Approval, including any special
conditions/addendums, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here
available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred
after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre-
agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special
conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and
required in regulations issued by the Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its
responsibility for adherence to the Agreement by sub-recipient entities to which it makes funding assistance hereunder available.
U.S. Department of Housing and Urban Development (By Name)
Keith E. Hernandez, MCP
Grantee Name
County of Oakland
Title
Director, OfEde • 1:iv ,,,1" ' aiming and Development
TItleOakland County Executive
Oakl um. oun ..,,,;.rd of Commissioners Cha:
Signature 411r2e-
—AL
Date (mm/dc/yyyy)
07/26/2013
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7. Catego,df Ti - ^ !stance for thi nding Actit n
(checKonly one)
El a. Entitlement Sec 106(b
b. State-Administered, Se e . .
D C. HUD-Administered Small Cities, Sec 106(d)(2)(B)
0 d. Indian CDBG Programs, Sec 106(a)(1)
0 e. Surplus Urban Renewal Funds, Sec 112(b)
0 f. Special Purpose Grants, Sec 107
g. Loan Guarantee, Sec 108
8 Special Conditions
(check one) 0 None
-',, ore--.'.'"-•1" - ed S.r,e —Iran
(mm/dd o ) 07/1 13
0 FAII.41, 7, - • e
I a. Orig. Funding
Approval D b. Amendment
Amendment Number
9b Date Grantee Notified
(mm/dd/ ) 07/26/2013 Attached
9c Date of Start of Program Year
(mm/dd/ 07/01/2013
11. Amount of Community Development
Block Grant FY (2013) FY ( )
a. Funds Reserved for this Grantee $5,135,462.00
b. Funds now being Approved $5,135,462.00 I
c. Reservation to be Cancelled
(11a minus 11b)
1 2s Amount of Loan Guarantee Commitment now heino Anoroved I 12b. Name and complete Address of Public Aaen v
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department of Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other
requirements of HUD now or hereafter in effect, pertaining to the
assistance provided it.
HUD Accounting use Only
12c. Name of Authorized Official for Designated Public Agency
Title
Signature
Effective Date
Batch
TAO Program Y A Reg Area Document No. Project Number Category Amount (mm/dd/yyyy)
Proiect Number Amount
nn•n•n•n
Date Entered PAS (mm/dd/yyyy) Date Entered LOOCS (mmIddiyyyy) Batch Number Transaction Code Entered By Verified By
24 CFR 570 form HUD-7082 (1 1/1 0)
Funding Approvai and HOME
Investment Partnerships Agreement
Title II of the National Affordable Housing Act
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person is
not required to respond to, a collection of information unless that collection displays a valid OMB control number.
The HOME statute imposes a significant number of data collection and reporting requirements. This includes information on assisted properties, on the owners or
tenants of the properties, and on other programmatic areas. The information will be used: 1) to assist HOME participants in managing their programs; 2) to track
performance of participants in meeting fund commitment and expenditure deadlines; 3) to permit HUD to determine whether each participant meets the HOME
statutory income targeting and affordability requirements; and 4) to permit HUD to determine compliance with other statutory and regulatory program requirements.
This data collection is authorized under Title II of the Cranston-Gonzalez National . Affordable Housing Act or related authorities. Access to Federal grant funds is
contingent on the reporting of certain project-specific data elements. Records of information collected will be maintained by the recipients of the assistance.
Information on activities and expenditures of grant funds is public information and is generally available for disclosure, Recipients are responsible for ensuring
confidentiality when public disclosure is not required.
1. Participant Name and Address
Oakland County
1200 N. Telegraph Road.
Pontiac, MI 48341-1043
2. Participant Number
M-l3-UC-26-0210
3. Tax Identification Number
38-6004876
4. DUNS Number
136200362
4. Appropriation Number
863/50205
5. FY (yyyy)
2013
6. Previous Obligation (Enter "0" for initial FY allocation) $0.00
a. Formula Funds
b. Community Housing Development Org. (CHDO) Competitive $0.00
7. Current Transaction (+ or -) $1.47b.127.(10
a. Formula Funds $1,476,127.00
1. CHDO (For deobligations only) $
2. Non- CHDO (For deobligations only) $
b. CHDO Competitive Reallocation or Deobligation (see #18 below) $
B. Revised Obligation
a. Formula Funds $
b. CHDO Competitive Reallocation
9. Special Conditions (check applicable box)
0 Not applicable' kl Attached
10. Date of Obligation (Congressional Release Da e
(mm/dd/vvw) 07/26/2013
This Agreement between the Department of Housing and Urban Development (HUD) and the Participating Jurisdiction/Entity is made pursuant to the authority of the
HOME Investment Partnerships Act (42 U.S.C. 12701 et seq.). The Participating Jurisdiction's /Entity's approved Consolidated Plan submission/Application and the
HUD regulations at 24 CFR Part 92 (as is now in effect and as may be amended from time to time) and this HOME Investment Partnership Agreement, form HUD-
40093, including any special conditions*, constitute part of this Agreement. Subject to the provisions of this Agreement, HUD will make the funds for the Fiscal Year
specified, available to the Participating Jurisdiction/Entity upon execution of this Agreement by the parties. All funds for the specified Fiscal Year provided by HUD by
formula reallocation are covered by this Agreement upon execution of an amendment by HUD, without the Participating Jurisdiction's execution of the amendment or
other consent. HUD's payment of funds under this Agreement is subject to the Participating Jurisdiction's/Entity's compliance with HUD's electronic funds transfer and
information reporting procedures issued pursuant to 24 CFR 92.502. To the extent authorized by HUD regulations at 24 CFR Part 92, HUD may, by its execution of an
amendment, deobligate funds previously awarded to the Participating Jurisdiction/Entity without the Participating Jurisdiction's/Entity's execution of the amendment or
other consent. The Participating Jurisdiction/Entity agrees that funds invested in affordable housing under 24 CFR Part 92 are repayable when the housing no longer
qualifies as affordable housing. Repayment shall be made as specified in 24 CFR Part 92. The Participating Jurisdiction agrees to assume all of the responsibility for
environmental review, decision making, and actions, as specified and required in regulation at 24 CFR 92.352 and 24 CFR Part 58.
The Grantee shall comply with requirements established by the Office of Management and Budget (OMB) concerning the Dun and Bradstreet Data Universal
Numbering System (DUNS), the System for Award Management (SAM) (SAM replaces CCR), and the Federal Funding Accountability and Transparency Act
(FFATA), including Appendix A to Part 25 of the Financial Assistance Use of Universal Identifier and Central Contractor Registration, 75 Fed. Reg. 55671 (Sept. 14,
2511 (to be codified at 2 CFR part 25) and Appendix A to Part 170 of the Requirements for Federal Fundinccountability and Transparency Act ImplementatiOn, 75
Fed. Reg. 55663 (Sept. 14, 2010) (to be codified at 2 CFR part 170).
13. Date
07/26/2013
Datefp
11. For the U.S. Department of HUD (Name and Title of Authorized Official)
Keith E. Hernandez, AICP, Director, CPD Detroit Field Office
oj.rthoeoPaticipATell..irlsationEititApyarrgxagTiyeiss-.7)fcAuthorized Official)
Mi. °heel J. Gingell , Board of Commissioners Chair
17. Check one:
[Z] Initial Agreement E Amendment #
'I Funding Information: HOME
-.itrce of Funds Anorooriation Code PAS Code Amount
.JME 863' 50205 31,476,127.00
*Special Conditions
HOME funds used for projects not completed within 4 years of the commitment date, as determined by a
signature of each party to the agreement shall be repaid, except that the Secretary may extend the deadline for
1 year if the Secretary determines that the failure to complete the project is beyond the control of the
participating jurisdiction.
No HOME funds may be committed to any project unless each participating jurisdiction certifies that it has
conducted an underwriting review, assessed developer capacity and fiscal soundness, and examined
neighborhood market conditions to ensure adequate need for each project.
Any homeownership units funded with HOME funds which cannot be sold to an eligible homeowner within
6 months of project completion shall be rented to an eligible tenant.
No HOME funds may be awarded for development activities to a community housing development organization
that cannot demonstrate that it has staff with demonstrated development experience.
Page 2 of 2 form HUD-40093
Funding Approval/Agreement
Emergency Solutions Grants Program
Subtitle B of Title IV of the McKinney-Vento Homeless
Assistance Act, 42 U.S.C. 11371 et seq.
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
1. Recipient Name and Address
Oakland County
1200 N. Telegraph Road
Pontiac, MI 48341-1043
2. Grant number: E13-UC-26-0002
3. Tax Identification Number 38-6004876
4. DUNS Number 136200362
5. Fiscal Year (yyyl") 2013
6. Previous Obligation (Enter "0" for initial Fiscal Year allocation) $
7. Current Transaction (+ or -) $257,173.00
8. Revised Obligation $
9. Date of Start of Recipient's
Program Year (mm/dd/yyyy)
07/01/2013
10. Date HUD Received Recipient's
Consolidated Plan Submission (mrn/dd/yyyy)
07/11/13
11. Date On Which Recipient May Begin
Incurring Costs (the later of the dates listed in 9
and 10) (mmidd/yyyy)
07/11/13
12. Type of Agreement (check applicable box)
Fiscal Year allocation)
of funds)
of additional funds)
13. Special Conditions (check applicable box)
0 Attached Not applicable Initial Agreement (Purpose #1 - Initial • Amendment (Purpose #2 - Deobligation
Amendment (Purpose #3 - Obligation
This Agreement between the U.S. Department of Housing and Urban Development (HUD) and the Recipient is made pursuant to the
authority of Subtitle B of Title IV of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11371 et seq.). The Recipient's
Consolidated Plan submissions (including the Recipient's approved annual Action Plan and any amendments completed in accordance
with 24 CFR Part 91), the Emergency Solutions Grants Program regulations at 24 CFR Part 576 (as now in effect and as may be
amended from time to time), and this Agreement, including any special conditions attached to this Agreement, constitute part of this
Agreement. Subject to the terms and conditions of this Agreement, HUD will make the funds for the specified Fiscal Year available to the
Recipient upon execution of this Agreement by the Recipient and HUD, and the funds may be used to pay costs incurred on or after the
date specified in Box 11 above. All funds for the specified Fiscal Year that HUD provides by reallocation are covered by this Agreement
upon execution of an amendment by HUD, without the Recipient's execution of the amendment or other consent. The Recipient agrees to
assume all of the responsibilities with respect to environmental review, decision making, and action required under the HUD regulations at
24 CFR Part 58. The Recipient shall also comply with the Office of Management and Budg requirements for Universal Identifier and
Central Contractor Registration at 2 CFR Part 25, Appendix A to Part 25—Award Terrn >,,,
14. For the U.S. Department of HUD (Name and Title of Authorized Official)
Keith E. Hernandez, AICP, Director, CPD Detroit Field Office
17. For the Recipient (Name and Title of Authorized Official) L. Brooks Patterson, County Executive
Funding Information (HUD Accounting Use Only):
PAS Code:
Appropriation:
Allotment:
Program Code:
Region:
Office:
Appro Symbol:
16. Date
(Date of Obligation)
07/26/2013
AporA,,Aftp.Air, 169atA
A 1 ti b 7r.4#1'; .11Ww.
Attachment A — Excerpt from PY 2013 Annual Action Plan Oakland County, MI
Table 1: Comparison of Grant Application with Grant Award
GRANT APPLICATION AWARD
• 1 VARIANCE ! 1
Community Development Block Grant (CDBG) $4,950,190 $5,135,462 $185,271
HOME Investment Partnerships Grant (HOME) $1,487,000 $1,476,127 ($10,873)
Emergency Shelter/Emergency Solutions Grant (ESG) $303,461 $257,173 ($46,288)
Total $6,740,652 $6,868,762 $128,110
COMMUNITY DEVELOPMENT
Community Development Block Grant (CDBG) 91.220(1)(1)
Statement of Need - Sixty five percent of the participating communities fell below the County's 2000
overall per capita income level of $32,534. Nearly half the participating communities have median
family income (MFI) levels below the County's overall level of $75,540 based on 1999 income data.
Along with the loss of 560,000 manufacturing jobs over the past seven years and more than 7,000
home foreclosures in 2011, Oakland County faces great challenges. Housing values are also
expected to stay depressed for the foreseeable future and Oakland County faces a looming shortage
of skilled workers as the proportion of residents age 65 or older grows. Economists have predicted
that the proportion of residents over the age of 65 in Oakland County, currently at one in eight people,
will rise to one of every four by 2035. That trend, which is not unique to either Oakland County or the
state at large, is expected to create huge shortages in meeting the demand for more services
associated with aging demographics.
Assessment of Relationship of CDBG Funds to Goals and Objectives - The Community
Development Block Grant (CDBG) program was initiated by the Housing and Community
Development Act (HCDA) of 1974. The primary objective of the CDBG program is the development of
viable urban communities, by providing decent housing, suitable living environments, and expanded
economic opportunities, principally for low income persons. Through the CDBG program, HUD
provides funds to local governments for a wide range of community development activities for low
income persons. CDBG funds are likely the most flexible federal funds available to local
governments. Activities include:
• Housing rehabilitation
• Construction and rehabilitation of public facilities and public infrastructure
• Public services such as transportation, chore services, and meals on wheels
• Removal of architectural barriers
• Down payment and other homeownership assistance
Consistent with the primary goal Oakland County gives maximum feasible priority to housing, public
service, and capital improvement projects that are consistent with one or more of the national and
county objectives:
Attachment A — Excerpt from PY 2013 Annual Action Plan Oakland County, MI
Table 2: Community Development Block Grant Objectives
NATIONAL OBJECTIVES
Ensure benefit to low income persons;
Aid in the prevention or elimination of slums or blighting community conditions; and
Meet other community development needs having a particular urgency because existing conditions pose a
serious and immediate threat to the health or welfare of the community where other financial resources are
not available to meet such needs.
COUNTY OBJECTIVES
Ensure that not less than 70% of CDBG funds received annually are used for activities that principally benefit
low income persons.
Improve the human environment through infrastructure and public facilities projects in eligible areas of
participating communities.
Provide public services for eligible residents.
Improve, upgrade, maintain or increase property values through the concentration of rehabilitation efforts
within neighborhoods.
Reduce the number of substandard dwelling units within the county through the rehabilitation of existing
residential units.
Improve living conditions within housing units and reduce the financial burden of low income persons.
Reduce housing maintenance and fuel costs and enable low income persons to remain in their units.
Instill within homeowners the incentive to maintain and improve conditions within the housing unit.
Assist homeowners in using available funding sources to accomplish housing rehabilitation activities.
Reduce the isolation of income irou.s and increase housins opportunities for low income persons.
Minimize displacement and relocation through a detailed plan in accordance with Uniform Relocation and
Real Property Acquisition Policies Act requirements.
Ensure that the county maintains no more than 1.5 times its current year's allocation worth of CDBG funds
unexpended in accordance with HUD spending performance guidelines.
Encouragernmunities to realistically Ian for, and invest in, future development.
Assist communities in developing the capacity to implement activities.
Provide technical assistance to participating communities to enable them to more effectively carry out CDBG
projects and ensure compliance with federal regulations.
The County's philosophy is that local communities know local needs best; therefore, by formula
participating communities receive two-thirds of all CDBG funds, less administration. The communities
determine how to allocate resources within overall program objectives, regulations, and laws. The
Oakland County Board of Commissioners approved a revised CDBG distribution formula in 2003.
The formula follows the federal "option one" method of CDBG distribution to grantees from the
Housing and Community Development Act of 1974, as amended [42 USC 5306(b)(2)]. The county
formula is expressed as: (P+3L)/4. P= ratio of participating community's population to population in
all participating communities. L= ratio of the community's low income population to all communities.
The low income ratio is factored three times and then multiplied by the total CDBG funds available to
communities in a given year. All communities falling below $5,000 receive $5,000 as a minimum
allocation. The formula is then applied to "non-minimum allocation" communities. The result is the
community allocation for a given program year.
and Minority Business Enterprise (W/MBE) Outreach - Oakland County's W/MBE
strategy focuses on outreach efforts and includes maintaining a qualified list of licensed and insured
contractors and residential builders. For every bid request, at least one W/MBE is solicited and
hvited to bid on all community capital improvement projects. The Division also participates with the
ounty's Purchasing and Planning Divisions to expand W/MBE opportunities
2
Attachment A — Excerpt from PY 2013 Annual Action Plan Oakland County, MI
City of Pontiac - The City of Pontiac joined the Oakland County urban county program, as a
Metropolitan City (MC) under a "Joint Agreement". This allows Pontiac to retain its MC status and for
HUD to allocate funds to the County on the City's behalf by formula ("B"). HUD used "B" to calculate
Pontiac CDBG funding and uses the formula "A" under a Cooperation Agreement for the remaining
participating communities.
Table 3A: PY 2013 CDBG Revenues (Pa icipatina Communities
REVENUE AMOUNT
Federal CDBG Allocation $3,714,792
County Revolving Loan Fund (estimate) $500,000
Total Revenues $4,214,792
Table 3B: PY 2013 CDBG Revenues(City of Pontiac)
, REVENUE AMOUNT
Federal CDBG Allocation $1,420,670
Total Revenues $1,420,670
Table 4A: PY 2013 CDBG Allocations(Participating Communities
ALLOCATION AMOUNT
General Program Administration $522,655
Housing Counseling $220,303
Home Improvement Program $990,512
Housing Counseling Revolving Loan Fund (estimate) $75,000
Home Improvement Program Revolving Loan Fund (estimate) $425,000
Community Allocations $1,981,322
Total Allocations $4,214,792
Table 4B: PY 2013 CDBG Allocations (City of Pontiac
ALLOCATION AMOUNT
General Program Administration (County) $284,134
Home Improvement Program $378,807
Community Allocation $757,729
Total Allocations $1,420,670
Table 5A: PY 2013 CDBG Benefit Distribution Participating Communities)
CLASSIFICATION PERCENTAGE
Benefit to Low Income Persons 76%
Prevention/Elimination of Slums/Blight 9%
Meeting an Urgent Community Need 0%
Administration 15%
Public Service Activities (*12% - Independent Calculation)
Public Service activities cannot exceed 15% of the total and are calculated independently.
Public service activity funds are included in the benefit to low income amounts.
3
Attachment A — Excerpt from PY 2013 Annual Action Plan Oakland County, MI
Table 5B: PY 2013 CDBG Benefit Distribution (City of Pontiac
CLASSIFICATION PERCENTAGE
Benefit to Low Income Persons 100%
Prevention/Elimination of Slums/Blight 0%
Meeting an Urgent Community Need 0%
Administration 0%
• HOME Investment Partnership Program (HOME) 91.220(1)(1)
HOME Program Special information - A Consortium Agreement between Oakland County and the
City of Pontiac was formed to jointly formulate and submit required plans to receive and administer
HOME funds as a single entity and maximize HOME funds to meet the affordable housing needs of
the population within the combined jurisdictions. The County and the City have agreed that the
County shall act as the lead entity for the Consortium through its Economic Development &
Community Affairs Department, Community & Home Improvement Division as defined in the Federal
Program Requirements for HOME funding provided directly by HUD. The Consortium is known as
the Oakland ICoUnty HOME Consortium (OCHC). Oakland County (and now OCHC) expects to
receive an annual HOME allocation to further the intent of the HOME regulations. Funds will be
budgeted for low-income homeowner rehabilitation, homebuyer assistance, the support of certified
community based housing development organizations (CHD0s), and HOME program administration.
Statement of Need - According to the Oakland County Comprehensive Housing Needs Assessment
almost 103,000 households (22% of all households) face affordability problems. Nine percent (almost
40,600 households) face severe affordability problems. Oakland County's elderly households face
affordability problems much more frequently than younger households. Twenty-nine percent of all
elderly households face cost burden (2nd highest rate in the state). Fourteen percent face severe
cost burden (highest rate in the state). Affordability problems impact all income groups in the county.
In addition, Oakland County's special needs populations that frequently have very low incomes face
severe affordability problems. Affordability problems are especially prevalent among households at
or below low income, but a considerable number of middle-income families also face affordability
problems. The amount of older housing stock continues to increase, and the need for home
improvement loans is expected to rise. In addition, many septic fields in the County are beginning to
fail and many wells are failing due to lower water tables. Subsequently, houses in many older
communities are in need of connections to municipal weber and sewer systems.
Assessment of Relationship of HOME Funds to Goals and Objectives - The HOME program
developed as a result of the National Affordable Housing Act of 1990. HOME provides federal funds
to develop and rehabilitate affordable rental and ownership housing for low income households
'defined as below 80% of area median income). The program gives local governments the flexibility
to fund a wide range of activities through housing partnerships with private industry and non-profit
organizations. HOME funds can be used for activities that promote affordable rental housing and
homeownership, including: property and/or building acquisition, homebuyer assistance, tenant-based
assistance, moderate or substantial rehabilitation, and new construction and reconstruction
Attachment A — Exec,- pt from PY 2013 Annual Action Plan Oakland County, MI
Table 6: HOME Investment Partnership Grant Objectives
NATIONAL OBJECTIVES
Expand supply of decent, safe, sanitary, and affordable housing for very low and low income residents;
Strengthen ability of the county to design and implement strategies for achieving adequate supplies of
decent, affordable housing; and
Encourage public, private, and nonprofit partnerships in addressing affordable housing needs.
COUNTY OBJECTIVES
Fund housing rehabilitation for low income households.
Work to nurture community housing development organizations (CHD0s) to provide decent, safe, sanitary,
and affordable housing for low income persons.
Strengthen public-private partnership through provision of HOME match.
Estimated Use of HOME Funds and Matching Contributions - The Consolidated Plan indicates
that Oakland County's housing stock is overwhelmingly single-family owner-occupied and housing
rehabilitation is a proven method for improving the quality of housing in which low income persons
reside. .The goal of the HOME Program is to "expand the supply of decent, safe, sanitary, and
affordable housing" for low income persons (s.92.1). The following details the OCHC's plan for use of
PY 2013 HOME funds.
Match Contributions - Oakland County ensures that rehabilitation projects receive one-dollar of
non-federal matching funds per every four dollars of HOME funds expended, in accordance with
federal guideline (s.92.218).
Reservation of HOME Funds for County Operated Programs - According to the Oakland County
Comprehensive Housing Needs Assessment, Oakland County's housing stock is dominated by single
family structures (78% of all in 2000), most of them traditional detached units.
Home Improvement Program (Moderate Rehabilitation) — OCHC plans to undertake moderate
rehabilitation of single-family owner-occupied housing for low income families. Specifically, the
program is used to rehabilitate the principal residence of an owner whose family qualifies as low
income (i.e. income not exceeding 80% of area median income) at the time HOME funds are
committed to the housing (s.92.254 (b)). Participants will reside in one of the communities
participating in the Oakland County HOME Program Consortium. The value of the property, after
rehabilitation, will not exceed the area's mortgage limit for single-family housing under HUD's
single-family insuring authority, the National Affordable Housing Act (s.92.254 (b)). Housing that is
assisted with HOME funds will comply at a minimum with the Universal Physical Condition
Standards (UPCS). Due to the current housing and employment market, the rehabilitation loan is a
zero percent deferred loan with no monthly payments and is to be repaid when the homeowner no
longer resides in the home.
Reservation of HOME Funds for Community Housing Development Organizations (CHD0s) -
CHDOs receive the required fifteen percent of HOME funds, per regulations at s92.300. In
keeping with Consolidated Plan goals, a qualified CHDO may receive funds to implement Home
Buyer Assistance through acquisition with rehabilitation and /or new construction and a rental
program to address the needs of low income renters, especially people with disabilities and
seniors.
5
Attachment A — Excerptfrom PI 2013 Annual Action Plan Oakland County, MI
Home Buyer Assistance - A CHDO may use HOME funds to acquire and rehabilitate existing single
family homes and/or acquire vacant property and construct new or emplace modular homes for sale
to qualified low income homebuyers. Typically, CHDOs would sell the property to a qualified
homebuyer by immediately transferring the title. However, due to the current economic situation in
Michigan including job losses, high foreclosure rates, and increased inventory of housing the County
has implemented ,a lease purchase option. This option will enable CHDOs to transfer title to qualified
low income homebuyers within 36 months of signing a lease-purchase agreement. All forms of home
buyer assistance include pre and post purchase housing counseling requirements. HUD has
established a maximum HOME funded investment level based on the number of bedrooms per unit.
Lease Purchase - For homebuyers purchasing under a Lease-Purchase program the housing must
be purchased by the initial homebuyer within 36 months of signing the lease-purchase agreement.
However, if this homebuyer is unable to purchase the unit within the 36 months, the CHDO shall have
6 additional months to qualify a new buyer to purchase the unit. If the CHDO is unable to sell the
property within 42 months after project completion, the HOME affordability requirements for rental
housing in 24 CFR 92.252 shall apply, including ongoing property standards and occupancy and rent
limit compliance. In addition, this project is subject to ongoing compliance requirements of the HOME
Program as a rental property for a maximum of 20 years from the date of initial occupancy. During
this compliance period, the CHDO will assure continued compliance with HOME Program affordability
requirements.
Resale/Recapture Provisions - [24CFR 92.254(a)(5)] states that housing that qualifies as affordable
and is for purchase is subject to resale and/or recapture provisions. Oakland County and now OCHC
uses a recapture provision that allows for the entire amount of homebuyer assistance to be
recaptured. Under the recapture provision, the HOME investment that is subject to recapture is the
HOME assistance that enables the low income homebuyer to buy the dwelling unit, making the unit
affordable. This assistance is a deferred payment loan with 0% interest and is secured with a
mortgage and mortgage note. One hundred percent of the HOME investment is recaptured upon
conversion of property use and/or ownership unless, due to foreclosure, there are not enough
proceeds to pay the full amount of the loan. Oakland County will accept the balance of the net
proceeds as payment in full, the debt will be extinguished and the
Rental Housing - Addressed in the 2011-2015 Consolidated Plan, the County identified a need for
rental rehabilitation to expand housing opportunities for low income households. Providing CHDOs
with the opportunity to acquire and rehabilitate multi-unit properties with less than 11 units of
affordable rental housing offers a response to the need and a flexible development strategy. The
rental assistance component of the HOME CHDO set aside will be developed in accordance with the
new HOME Program regulations. The HOME program requirements for rental housing will be
incorporated into the final program design which is to be included in the PY 2013 CHDO application
process.
°fable 7: Maximum Per-Unit Subsidy (as of 1/1/2012)
0-BEDROQii
$149,415
-BEDROOr.V1 2-BEDROC& 3-BEDROCL'el '100M
$171,283 I $208,278 $269,444 1 $2766
Source: U.S. Department of Housing and Urban Development (HUD)
ral Program Administration - Ten percent of the OCHC's PY 2013 HOME allocation will be
rTved for administrative and planning costs per s.92.207.
6
Attachment A — Excerpt from PY 2013 Annual Action Plan Oakland Coun MI
HOME Tenant-Based Rental Assistance - Tenant based rental assistance is a need in Oakland
County. However, due to limited HOME funding and the OCHC's need to maximize returns on
investments in providing additional affordable housing and preserving Oakland County's aging
housing stock for low income persons, tenant based rental assistance is not funded as a primary
housing need for the OCHC.
Other Forms of Investment - OCHC will not invest HOME funds in a loan guarantee account as an
eligible activity as indicated in 24 CFR 92.205(b)
Refinancing - OCHC does not intend to refinance existing debt secured by multifamily housing
rehabilitated with HOME funds.
Monitoring - The county and OCHC will follow a monitoring plan for the HOME program. The plan
includes technical assistance to CHDOs through program monitoring, required single audits,
spending performance reviews, on-site property inspections, and project reviews for compliance. As
necessary, a CHDO will receive letters of deficiencies to ensure corrective actions.
Women and Minority Business Enterprise (W/MBE) Outreach -- OCHC's W/MBE strategy in the
HOME Program focuses on enhancing and overseeing existing W/MBE outreach efforts in the single
family owner-occupied housing rehabilitation program administered by Oakland County. The county
maintains a list of licensed and insured contractors/residential builders for both the CDBG and HOME
financed home improvement program (HIP). Contractors on the contractor list may bid on HIP jobs on
an alternating basis. The county includes at least one W/MBE in its invitation to bid every HIP job.
The Division participates with the Oakland County Purchasing and Planning Divisions to expand
W/MBE opportunities in Oakland County. The county distributes contractor brochures at local building
departments to promote the HIP to potential W/MBE contractors. The Division advertises contractor
participation through its Website, Annual Report, newsletters, brochures and other media. All HOME
funded CHDOs include at least one W/MBE in invitations to bid on affordable housing developments.
Section 215 Guidelines - HUD requires the County to comment upon its adherence to Section 215
guidelines. The guidelines provide that rental and homeownership housing shall qualify as affordable
only if households qualifying as low income occupy the units. Oakland County will address Section
215 requirements for rental units. Oakland County's homeownership programs qualify as affordable
housing under Section 215 since the housing —
7
Attachment A — Excerpt from PY 2013 Annual Action Plan Oakland County, MI
1. has an initial purchase price that does not exceed 95 percent of the median purchase price for the area, as
determined by the Secretary with such adjustments for differences in structure, including whether the
housing is single-family or multifamily, and for new and old housing as the Secretary determines to be
appropriate;
2. is the principal residence of an owner whose family qualifies as a low-income family--
A. in the case of a contract to purchase existing housing, at the time of purchase;
B. in the case of a lease-purchase agreement for existing housing or for housing to be constructed, at the
time the agreement is signed; or
C. in the case of a contract to purchase housing to be constructed, at the time the contract is signed;
3. is subject to resale restrictions that are established by the participating jurisdiction and determined by the
Secretary to be appropriate to–
A. allow for subsequent purchase of the property only by persons who meet the qualifications specified
under paragraph (2), at a price which will--
i. provide the owner with a fair return on investment, including any improvements, and
ii. ensure that the housing will remain affordable to a reasonable range of low-income homebuyers; or
B. recapture the investment provided under this subchapter in order to assist other persons in accordance
with the requirements of this subchapter, except where there are no net proceeds or where the net
proceeds are insufficient to repay the full amount of the assistance; and
4. if newly constructed, meets the energy efficiency standards promulgated by the Secretary in accordance
with section 12709 of this title.
Affirmative Marketing - The County and OCHC, in accordance with 24 CFR 92.351(a), will carry out
affirmative marketing for all HOME assisted homebuyer projects of five or more units. Actions will
provide information to attract eligible persons in the housing market area to available housing without
regard to race, color, national origin, sex, religion, familial status or disability. Community Housing
Development Organizations (CHD0s) will develop advertising campaigns to provide Federal fair
housing law and Equal Housing Opportunity (EHO) within the market area. All promotional materials
will include the EHO logotype or slogan. Each CHDO under contract must certify that it will
affirmatively market projects of five or more housing units in accordance with the County's Affirmative
Marketing Plan. In addition, each CHDO must provide written procedures indicating their plan to
inform and solicit applications from persons in the housing market area who are least likely to apply
for the housing without special outreach. The County will maintain records of each CHDOs
affirmative marketing efforts. Annually, Oakland County will meet CHDOs to assess the success of
their affirmative marketing actions and discuss corrective steps as needed.
Table 8: PY 2013 HOME OCHC Revenues
REVENUE AMOUNT
, ME Allocation • 1,487,00,-;
Match Obligation $332,129
HOME Program Income (estimate) $250.000
[ Total $2,069,129
e 9: PY 2013 HOME OCHC Allocations
!
ALLOCATION HOME
FUNDS
25%
MAT(..1-r
HOME
Pi (EST
..ising Rehabilitation (Home Improvement Program ) $1,107,096 282,310 $225,000 ' ,614,4 3
(.H DO Activities (15% of HOME Allocation) $221,419 49,819 $271,2"
•nty Administration (10% of HOME Allocation) $$147,612 N/A $25,000 $172,612
. ,
$1,476,127 $332,12G $250,000 $2,058,25 .._,—
E requires a 25% match of funds for housing rehabilitation and new constructio activities.
8
Attachment A — Excerpt from PY 2013 Annual Action Plan Oakland County, MI
EMERGENCY SOLUTIONS GRANT (ESC.4) CFDAiii: 14-231
Public Law 111- On May 20, 2009, the President signed into law "An Act to Prevent Mortgage
Foreclosures and Enhance Mortgage Credit Availability," which became Public Law 111-22. This law
implements a variety of measures directed toward keeping individuals and families from losing their
homes. Division B of this law is the HEARTH Act, which consolidates and amends three separate
homeless assistance programs carried out under title IV of the McKinney-Vento Homeless Assistance
Act (42 U.S.C. 11371 et seq.) (McKinney-Vento Act) into a single grant program that is designed to
improve administrative efficiency and enhance response coordination and effectiveness in addressing
the needs of homeless persons. The HEARTH Act codifies into law and enhances the Continuum of
Care planning process, the coordinated response for addressing the needs of homelessness
established administratively by HUD in 1995. The single Continuum of Care program established by
the HEARTH Act consolidates the following programs: the Supportive Housing program, the Shelter
Plus Care program, and the Moderate Rehabilitation/Single Room Occupancy program.
Background - In 1988, the McKinney-Vento Act implemented the Emergency Shelter Grant as a way
for the federal government to assist local units of government to fund emergency shelters. Although
originally an independent grant to the County, it became part of the consolidated plan and its formula
allocation was applied for through the annual action plan. At that time, the sole purpose of the grant
was to fund emergency shelters and transitional housing programs. Specific statutory caps were
required of 30 percent for essential services (case management, food, medical, transportation) 10
percent for shelter administrative costs, and 5 percent for County administration. Up to 100 percent
of the grant could be used for shelter operations. In 1997, the Board of Commissioner's adopted the
following formula to distribute the funding:
Formula -
Definitions -
Utilization + 2 (Residency) Ca_pacity
4
Utilization: ratio of the number of beds utilized at 100% capacity during the
previous program year
Residency: ratio of clients whose last known address was a community that
participates in the Oakland County CDBG program. This ratio is
weighted by a factor of two.
Cap- city: number of a vailabie beds
In 2004, the emergency shelter grant regulations were amended to allow up to 30 percent of the grant
to be used toward prevention activities. As prevention was not part of our allocation policy, we limited
the ability to apply to established shelters, but did permit dollars to be used for prevention activities.
No shelter requested use of such funds during 2004-2010. On May 22, 2009, the Homeless
Emergency Assistance and Rapid Transition to Housing Act (HEARTH act) was signed into law
changing the focus of the program from addressing the needs of those in emergency or transitional
shelters to assisting people to quickly regain housing stability after a crisis. The Emergency Solutions
Grant name change reflects this new emphasis and the regulations became effective January 4,
2012.
9
Attachment A — Excerpt from PY 2013 Annual Action Plan Oakland County, MI
Emergency Solutions Grant Components - The Emergency Solutions Grant allows for six basic
components:
1. The Street Outreach component permits funds to be used for the cost of providing essential
services necessary to reach out to unsheltered homeless people and connect them with
appropriate services.
2. The Emergency Shelter component provides the cost of essential services and shelter
operations for emergency shelter programs. Up to 60 percent of the grant or the amount granted
to shelters during PY2010, whichever is greater, can be used for this component. The new
regulations expanded the definition and removed the cap on essential services. We will be
limiting the allowable services in our guidelines. Renovations to shelters and relocation are also
eligible under this component put will not be a part of Oakland County's program.
3. Housing relocation and Stabilization Services for prevention and rapid re-housing pays for the
non-rent financial assistance cost including rental application fees, security deposits, utility
deposits and payments, moving costs, housing search and placement, case management,
inspections, and program related costs for the provider.
4. Short-Term and Medium-Term Rental assistance provides a program participant up to 24
months of rental assistance during any three-year period. Oakland County will be limiting
assistance for up to six months during any one program year.
5. The Homeless Management Information System is a mandated system which provides client
level data and analysis and is required for program reporting.
6. Up to 7.5 percent can be used for Administrative Costs related to the planning and execution of
the ESG activities including planning, general management, oversight, and coordination,
• Match - The Emergency Solutions Grant requires a 100 percent match. This match will be passed on
to the grant recipients. The match may be cash or an in-kind amount and cannot be counted as
satisfying the matching requirement of another federal grant. Eligible types of match include cash
contributions or noncash contributions including volunteer hours, real property, equipment, goods or
services, or costs paid by program income.
Table 10: Emergency Solutions Grant Objectives
• NATIONAL OBJECTIVES
Maximize communitywide planning and strategic use of resources to prevent and end homelessness;
improve coordination and integration with mainstream services to marshal all available resources, capitalize
on existing strengths, and increase efficiency; improve coordination within each community's homeless
services, including services funded by other programs targeted to homeless people; build on lessons learned
from years of practice and research, so that more resources are invested in demonstrated solutions to end
homelessness, such as rapid re-housing; expand resources and services available to prevent
homelessness; realign existing programs and systems to focus on shortening homelessness; direct funding
to the most critical services to help people achieve long-term housing stability and avoid becoming homeless
again; standardize eligibility determinations and improve the targeting of resources to help those most in
need; improve data collection and performance measurement; and allow each community to tailor its
program to the particular strengths and challenges within that community.
COUNTY OW E CTIVEE
:.-nplement the Emergency Solutions Grant to provide administration, HMIS, Emergency Shelter, Housing
Relocation and Stabilization Services/Rental Assistance.
1 0
Attachment A — Excerptfrom PY 2013 Annual Action Plan Oakland County, MI
Scope of Proposed Activities, Allocation and Selection Criteria - The Community & Home
Improvement Division is proposing the following allocation and selection criteria:
Emergency Shelter - 60 percent of the grant will be used to continue funding emergency shelters. Transitional
housing providers are only eligible if they received funding in 2010 and are continually funded thereafter. There are
two eligible transitional housing providers in Oakland County.
Formula - Utilization + 2 (Residency) + Capacity
4
Definitions: Utilization: ratio of the number of beds utilized at a minimum of 90% capacity during the previous
program year. Residency: ratio of clients whose last known address was a community that participates in the
Oakland County CDBG program. This ratio is weighted by a factor of two. Capacity: number of available beds
Housing Relocation and Stabilization Services/Rental Assistance - The balance of the grant
will be allocated for prevention and/or rapid re-housing programs. A maximum of two agencies
will be funded through a request for proposal process based on the following scoring criteria:
Capacity/Experience 40 points), Outreach Plan (25 points) HMIS (15 points), prior experience with
use of Mainstream Resources/Leveraging (15 points), Oakland County Continuum of Care
participation (5 points).
Homeless Management Information System (HMIS) - The Homeless Management Information
System lead agency will receive up to 7.5 percent of the grant.
Administration - Oakland County will retain 7.5 percent of the grant for administration, planning,
implementation, reimbursement, and reporting.
Source of Funds - The substantial amendment must be prepared and submitted in accordance with
the Oakland County citizen participation plan and the requirements of 24 CFR Part 91, as amended
by the Interim Rule. The County will follow the outline provided by HUD as a checklist to ensure an
accurate and complete submission in accordance with the details of the Notice.
Oakland County proposes using the same RFP and allocation process and therefore believes the
amounts allocated in each project classification for PY 2013 will be the same as PY 2012.
Table 11: PY 2013 Emergency Solutions Grant (ESG) Budget
PROJECT CLASSIFICATION AMOUNT
(7.5%) $19,287.97
Homeless Management Information System (HMIS) (7.5%) $19,287.97
[
Administration
Emergency Shelter (60%) $154,303.81
Rapid Re-Housing $64,293.25
Total $257,173
11
FISCAL NOTE (MISC . #13221) August 29, 2013
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS - COMMUNITY &
HOME IMPROVEMENT DIVISION - 2013 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT
ACCEPTANCE FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT
PARTNERSHIPS PROGRAM (HOME) AND EMERGENCY SOLUTIONS GRANT (ESG) PROGRAMS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. Oakland County Community and Home Improvement Division has received program year 2013 funding
from the U.S. Department Housing and Urban Development for the CDBG, HOME, and ESG grants.
2. The total grant award of $7,950,891 includes $6,868,762 in federal CDBG, HOME, and ESG, $500,000
in estimated Home Improvement Revolving Loan Funds, $250,000 in estimated HOME Program
Income and HOME County match of $332,129.
3. The Federal award of $6,868,762 is $422,425 more than the 2012 program year award of $6,446,337.
4. Local County match of $332,129 (25%) is required for grant funding allocated to housing rehabilitation
and/or new construction activities for HOME.
5. County Match of $332,129 is available in the Non-Departmental Grant Match line item of the FY 2013
Adopted Budget. No additional appropriation is required.
6. Indirect costs associated with this grant are not paid due to administrative and planning limits.
7. The grant currently funds 22 Special Revenue (SR) positions in the Economic Development &
Community Affairs/Community & Home Improvement Division (1090611) and 40% of one (1) GF/GP
Environmental Prog Coord position (1090207-09809) in Planning & Economic Development Division for
an ESG Coordinator; and 50% of one (1) GF/GP Accountant III position (1020615-02558) in the
Management & Budget/Fiscal Services Division for grant accounting services.
8. The grants fund the following Community & Home Improvement Division positions listed below:
I Corn & Home Imp Asst. -05413 1 Grant Compliance & Program Coord -01370
4 Com & Home Imp Coord - 01279/03231/03430/06098 1 Supv -Corn & Home Imp Admin Serv -01371
2 Corn & Home Improvement Tech - 03230/01768 2 Supv - Corn & Home Imp — 00999/03182
2 Corn & Home Imp Specialist - 03567/10806 1 Housing Counselor Homeless Sv Supv -03354
2 Corn & Home Imp Field Tech - 01457/09578 1 Student -05341
1 Senior Corn & Home Imp Spec -00730 1 Chief - Corn & Horne Imp -01708
2 Sr Corn & Home Imp Field Tech - 02426/09522 1 Manager - Corn & Home Imp - 00993
9. The 2012 Annual Action Plan and Consolidated Grant Acceptance has been amended to reflect actual
funding generated through the CDBG Home Improvement Revolving Loan Fund of $592,281.15 and
HOME Program Income of $444,833 for the program year period of May 1, 2013 through April 30,
2014.
10. A FY 2013 Budget is amended as follows:
GENERAL FUND #10100
Expenditures
9090101-196030-730800
1090699-196030-788001-29711
Home Investment Partnership Fund #29711 Revenue
Project #GR0000000634 Activity A Analysis Type GLB Operating Unit #27007
1090659-132240-695500-10100 Transfer In $282,310
1090659-132260-695500-10100 Transfer In 49,819
$332,129
Expenditures
1090659-132240-730884
1090659-132260-730261
Housing Rehab Match
CHDO Match
$282,310
49,819
$332,129
-0-
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Quarles absent.
Non-Dept. Grant Match ($332,129)
Transfer Out 332,129
-0-
Resolution #13221 August 29, 2013
Moved by Zack supported by Hoffman the resolutions (with fiscal notes attached) on the Consent Agenda
be adopted.
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Long, Matis, McGillivray, Middleton,
Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted.
I HEREBY APPROW THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 29,
2013, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 29th day of August, 2013.
Lisa Brown, Oakland County