HomeMy WebLinkAboutResolutions - 2013.09.19 - 21021MISCELLANEOUS RESOLUTION #13232 September 19, 2013
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE; FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING - AWARD OF
CONTRACT FOR THE BOARD OF COMMISSIONERS PARKING LOT REPAVING PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson. 1 -1 ,•.a.nd..Ciontlemen:
WHEREAS the Fiscal Year 2013 Capital Improvement Program includes the annual Parking
Lot Paving Program project; and
WHEREAS the Northeast Courthouse Parking Lot was identified as the primary lot for
repaving, which has been successfully accomplished; and
WHEREAS there remains sufficient Building Fund balance under the Parking Lot Paving
Program to repave the Board of Commissioners parking lot; and
WHEREAS the Board of Commissioners parking lot was last repaved in 1995; and
WHEREAS cold patching and other temporary repairs are no longer sufficient to keep that lot
in acceptable condition, and thus trip and fall risks and the risk of damages to vehicles are increasing;
and
WHEREAS Planning & Building Committee authorized the Facilities Planning & Engineering
Division to advertise and receive bids for the Board of Commissioners parking lot repaving project; and
WHEREAS such a project will involve full-depth reclamation with bituminous asphalt to a
depth of four inches and installation of a cement stabilized base over the entire 40,000 square foot lot;
and
WHEREAS it is expected that the repaving will take four weeks to complete and temporary
parking for the commissioners and the Treasurer's Office staff will be available in the lot south of the
courthouse; and
WHEREAS in accordance with Purchasing Division procedures, bids for the project were
received August 1, 2013, and reviewed by the Facilities Planning & Engineering Division and the
Purchasing Division; and
WHEREAS the lowest responsible bidder was Asphalt Specialists Inc. (ASI) of Pontiac,
Michigan, with a bid in the amount of $129,470; and
WHEREAS Purchasing and Facilities Planning & Engineering met with ASI to review their bid
and confirm all work was understood and included; and
WHEREAS a total project cost of $157,364 is recommended by the Facilities Planning &
Engineering Division, including a 20% contingency and $2,000 to lay conduit for a possible future
electric vehicle charging station; and
WHEREAS funding in the amount of $157,364 for the project is available for transfer from the
FY 2013 Capital Improvement Program/Building improvement Fund (#40100), line item 1 under the
Utility, Roads, and Parking Lot section, to the Project Work Order Fund (#40400) for the Board of
Commissioners parking lot repaving project.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Board
of Commissioners parking lot repaving project in the amount of $157,364.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes transfer of funding
in the amount of $157,364 from the Capital Improvement Program/Building Fund (#40100) to the
Project Work Order Fund (#40400) to establish the Board of Commissioners parking lot repaving
project (#100000001832) as detailed below:
Building Improvement Fund #40100
1040101-148020-788001-40400Transfer Out
Project Work Order Fund #40400
1040101-148020-695500-40100Transfer In
($157,364)
$157,364
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing
resolution.
pN CE COMMITTEE Ai
1
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long absent.
County of Oakland Purchasing Division Bid Tabulation Solicitation Event 002893 BOC Parking Lot ITEM NO. COMPANY ---, DESCRIPTION .f. Bidder #1 Bidder 2 Bid er #3 Bidder tr4 Eil.ier #5 Asphalt Specialists, Inc. Cadillac Asphalt Nagle Paving 7501 Asphalt Paving Total Ael.Ihall Paving BASE BID . Total Base Bid 5120,470.00 $175,712.80 5142,000.00 5138.685.00 5145.982.50 ALTERNATE BID ITEMS Remove and replace concrete Curb and gutter $28.00 $40.00 $26.50 $35.00 5:38_00 2 Install 2' 1100T (36A) asphalt $82.00 570.5$ $78.00 $71.00 $55.00 3 Install 2" 11901.. 20AA Asphalt $51.00 $75.52 $65.00 $71.00 li 2,00 4 Repair stortn structure per linear foot of depth $325.00 610000 4250.00 4500.00 I.:: I.0.09 5% cement stabilizer $29,78000 515,000.00 529,000 00 515,000.00 .1:- it r..N.r.r. Remove and replace 1,600 S.F. of 5" concrete sidmivalk and 150 L.F. of concrete curb 516,375 00 522,000_00 $13,575.00 $14,90090 5'.5 050 no SOIL EROSION CONTROL(UNIT PRICE) 1 Sediment control tercing 51.00 53.00 5231 51.00 0.50 2 Sediment inlet filters $65.00 5150.00 550.00 050.00 5'6.0 00 .. 3 Vehicle mud tracking control $200.00 07,000 00 5500_00 $100.00 5,6,2. 00 UNDERGROUND STRUCTURES (UNIT PRICE) O Adjust storm structures and install new frames and cover ifranne Si cover provided by owner) $250.90 $500.00 5350 00 0250.00 0.'::!!:.: 30 2 Edge drain 4' Pelyutherene as shown in the drawings $10.00 420.00 010.50 510,00 1.'.5.00 PAVING (UNIT PRICE) 1 -HY FOR stabilized with 5% Portland Cement by weight 59.75 T $10.12 $9.75 $9.50 $12.00 2 Install 2" MOOT 1 IDOL (20AA) 'asphalt $50.00 S7555 $68.00 $71.00 5'3.00 Install 2" MOOT 11005 (36A) asphalt $62.00 57552 $75.00 $71.00 0.Ii00 CONCRETE (UNIT PRICE) Remove and replace damaged concrete curb and gutter 529.00 54500 526.50 $05.00 03.00 TEMPORARY CONTROLS (UNIT PRICE) 1 Barricades 37(1 constructio.n fence $750.00 55.000 00 5500.00 52513.00 j $1 030.00 2 ConstructiOn directional signs $50000 $500.00 $400.00 $100.00 51.1:0000 Temporary Striping 022E00 $1,000.00 $835.09 $750.00 too PERMANENT TRAFFIC SIGNS (UNIT PRICE) : Permanent striping for parking lot 2 coats including tattering $1,500.00 5E000.00 51,500.00 $1.500,00 j $2. 550.00 SAFETY 1 Experience Mnthfcation Rate (E.M.R.) lor last three years 16, .93, .93 .65_60, .50 .74_73_62 .84, .87..83 .74 .07. .91 BONDING CAPACITY 1 Capacity $15.000,000.00 075,000,000.00 20.000,000.00 55,000,090.00 : 51,05.0 .10100 2 Available $10,000,000_00 $15,000,000.00 $15,000,000.00 55.000.009.00 $1,0100 :0000 : COMPANY HISTORY/BACKGRO ND . Years under current name 25 ti- ID 55 44 il: Brief background and history pi company provided? Yes No No No No Provided (3) references Yes Yes Yes Na t,,,.,t( PAYMENT DISCOUNT TERMS 1 -1Provide any payment discount terms available N/A N/A 1%15 Days, Net 39 NA i 5/2,2013
Resolution #13232 September 19, 2013
Moved by Crawford supported by McGillivray the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton,
Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford, Dwyer,
Gershenson. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
HEREBY APPROVE THIS RESOLUTION
CHEF DEPUTY COUNTY EXECUTWE
ACTING PURSUANT TO MCI_ 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 19,
2013, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 19 th day of September 2013.
Lisa Brown, Oakland County