HomeMy WebLinkAboutResolutions - 2013.10.02 - 21048MISCELLANEOUS RESOLUTION: #13242 September 19, 2013
BY: Human Resources Committee, John Scott, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN 4 th QUARTERLY
REPORT FOR FY2013
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Plan approved by the Board of Commissioners for Salary Grades
1 - 21 provides a process for departments and employees to request a review of the salary grade placement of
classifications; and
WHEREAS the 4 th Quarterly Report for FY 2013 identifies the job studies conducted and the salary grade
changes recommended by the Human Resources Department after completion of this review process; and
WHEREAS funding is available in the Classification and Rate Change fund to implement GF/GP salary
grade changes resulting from this Salary Administration Plan Quarterly Report recommendation.
NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes
implementation of the Salary Administration Plan 4th Quarterly Report for FY 2013, which includes the following
classification changes:
1. Change the factors of the following classifications with no change in title or salary grade:
To
Grade Points
19 701
13 449
From
Classification Position # Grade Points
Court Business Administrator 3010201-07503 19 679
Supervisor — Equalization Administrative 1020501-02246 13 434
Services
2, Change the following classifications resulting in new classifications:
From
Classification Position # Grade Points
Contract Coordinator 4030201-09629 12 433
to new classification of
Supervisor — Sheriff Contracts & Accounts
Construction Inspector IV 6010151-00928 10 363
to new classification of
Supervisor — Soil Erosion
To
Grade Points
14 473
12 408
3. Retitle the following classification with no change in factors or salary grade:
From
Job Code To
Administrator Forensic DNA/Biology Lab Services 001385 Administrator Forensic Lab Services
4. Delete the following classification from the salary administration plan:
Contract Coordinator
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing
resolution,
HUMAN RESOURCES COMMITTEE
Motion carried unanimously on a roll call vote.
COUNTY MICHIGAN
DEPARTMENT OF HUMAN RESOURCES
L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
Nancy Scarlet, Director
TO: Human Resources Committee
FROM: Karen Jones, Manager — Human Resources
DATE: 09/11/13
SUBJECT: Salary Administration Fourth Quarterly Report for FY2013
Attached is the Salary Administration Fourth Quarterly Report for FY2013. It includes
determinations on reviews of salary grade placements made for classifications in salary grades I -21.
It also details the classifications reviewed, the Human Resources Department determinations and the
cost of implementing the recommended changes.
EXECUTIVE OFFICE BUILDING 41 WEST • 2100 PONTIAC LAKE RD DEPT 440 • WATERFORD MI 48328-0440 • (248) 858-0530 • www.oakgov.corr
OAKLAND COUNTY SALARY ADMINISTRATION FOURTH QUARTERLY REPORT FOR FY2013 09111113 CONTENTS Miscellaneous Resolution Background Summary IV. Human Resources Department Recommendations V. Reasons for Recommended Changes VI. Job Descriptions for New Classifications
OAKLAND COUNTY SALARY ADMINISTRATION FOURTH QUARTERLY REPORT FOR FY2013 09/11/13 PART II - BACKGROUND BACKGROUND Per Merit Rule 2, the Salary Administration Plan provides for a review and appeal process of salary grade placements. It requires presentation of a quarterly report to the Human Resources Committee of reviews conducted during the quarter by the Human Resources Department, and of appeals heard by the Job Evaluation Review Panel if applicable. The Human Resources and Finance Committees and the Board of Commissioners must approve any recommended changes in grade level prior to becoming effective. Funds are contained in the FY13 Budget specifically for classification and rate changes resulting from these reviews. In cases where the Human Resources Department is not recommending a change in salary grade, an additional appeal step has been provided. Departments wishing to appeal one of their requests may appeal directly to the Job Evaluation Review Panel. Employees wishing to appeal their re-evaluations must submit a request in writing to the Human Resources Committee. The Human Resources Committee may receive and file the request, or advance the request to the Job Evaluation Review Panel.
Salaries Increase Summa ry GF/GP PR/SR Remainder of FY Salaries Increase: $3,658 2,667 Remainder of FY Si. Increase: 0 0 Remainder of FY Benefits Increase: $1,752 1,278 Fiscal Year Total Increase: $5,626 $4,103 OAKLAND COUNTY SALARY ADMINISTRATION FOURTH QUARTERLY REPORT FOR FY2013 09/11/13 PART III - SUMMARY PAGE Position Activity Summary Activity Classes Positions Up: 2 2 Same: 2 2 Down: 0 0 Newly Placed on Plan: 0 0 Removed from the Plan: 0 0 Total Requested for Review: 4 Pay Period Information Number of Pay Periods this FY: 26 Number of Remaining Pay Periods in FY: 25 Effective Date: 10/05/13 Remainder of FY Total Increase: $5,410 $3,945 Fiscal Year Salaries Increase: $3,804 $2,774 FY Service Increment (Si.) Increase: 0 0 Fiscal Year Benefits Increase: 1,822 1,329 Note: Annual rates are shown for illustrative purposes only.
OAKLAND COUNTY SALARY ADMINISTRATION FOURTH QUARTERLY REPORT FOR FY2013 09111113 PART IV - HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS Department/Division Classification Court Business Administrator Last Studied * 0512000 # of Positions 1 Current Grade 19 Proposed Grade Current Points Proposed Points Remainder Salaries & GF/GP Funds 0 of Year F. B. Costs PR/SR Funds 0 Circuit Court / Administration 19 679 701 Sheriff's Office / Administration Contract Coordinator to a new classification of Supervisor-Sheriff Contracts & Accounts 08/2000 1 12 14 433 473 $5,410 0 Management & Budget / Equalization Supervisor — Equalization Administrative Services 4/1999 1 13 13 434 449 0 0 WRC / Administration Construction Inspector IV to a new classification of Supervisor — Soil Erosion -- 1 10 12 363 408 0 $3,945
OAKLAND COUNTY SALARY ADMINISTRATION FOURTH QUARTERLY REPORT FOR FY2013 09111113 PART V - REASONS FOR RECOMMENDED CHANGES Department/Division Class Title Description Circuit Court! Administration Court Business Administrator Decrease Factor 3, Supervision, from level 100/79 to level 10B/76 to reflect that the position now is responsible for less than 18 employees instead of over 21. Increase Factor 6, Accountability, from level 601/130 to level 6D1/155 to reflect that this position is responsible for a total budget of over $75 million. Sheriffs Office / Administration Contract Coordinator to a new classification of Supervisor-Sheriff Contracts & Accounts Increase Factor 3, Supervision, from level 5N23 to level 7N43 to reflect the change from a working supervisor to a full supervisor. Increase Factor 4, Problem Solving from level 4/70 to level 5/95 to credit the complexity of the problems solved regarding contracts and budgeting. Decrease Factor 9, Accident or Health Hazards, from level 2N10 to level 10/5 to reflect that the duties are performed in a normal office environment. Management & Budget / Equalization Supervisor — Equalization Administrative Services Increase Factor 1, Education, from 4/45 to 6/80 to reflect the job requiring advanced education such as that normally acquired with a Bachelor's degree. Decrease Factor 2, Experience, from 6/100 to 5/75 to reflect that four years of experience is sufficient for successful performance. Increase Factor 4, Problem Solving, from 3/55 to 4/70 to indicate the complex research involved in performing tax rolls and balancing community assessment statements. Increase Factor 5, Communication, from 2A130 to 2B135 due to the increased amount of time spent communicating with the public and staff from local municipalities. Decrease Factor 7, Mental Concentration, from 4/55 to 3/40 to reflect that the position spends no more than 50% of work time in tasks requiring a high level of concentration. WRC / Administration Construction Inspector IV to a new classification of Supervisor — Soil Erosion Increase Factor 3, Supervision, from level 5N23 to level 7N43 to reflect the change from a working supervisor to a full supervisor. Increase Factor 4, Problem Solving, from 3/55 to 4/70 to indicate responsibility for evaluating soil erosion structures, approving permits, and intervening in complex issues that arise. Increase Factor 5, Communication, from 28/35 to 3A155 to indicate that this position requires diplomacy and discretion in communicating with developers, engineers, and the general public. Decrease Factor 9, Accident or Health Hazards, from 313130 to 3N25 to reflect the decrease in driving the position participates in while recognizing the hazards of construction sites. Decrease Factor 10, Working Conditions, from 2B/15 to 2A/10 to reflect the decrease in field time to 10% of working time.
DRAFT 09/03/13
OAKLAND COUNTY MICHIGAN
Class Title: SUPERVISOR-SHERIFF CONTRACTS & ACCOUNTS
Department/Division: Sheriff's Office
Reports To: Supervisor Sheriff Administrative Services
FLSA Status: Non-Exempt
JOB SUMMARY
Under direction, administers contracts for the Sheriff's Office. Manages contracts for inmate food service
and inmate health services. Develops, plans and coordinates the implementation of contracts for service
delivery. Communicates with contractors regarding service needs and service delivery. Monitors and
conducts research on service data. Prioritizes service needs and formulates solutions to problems. Assists
contract service providers in the implementation of programs or system changes and as needed, works
with corrections staff and other County Departments in the implementation of these changes. Assists the
Sheriff Business Manager with budget preparation and monitoring expenses. Prepare grant program
applications and process and monitor grant awards. Supervises staff over accounts payable, inmate
accounting and the Jail Law Library. Utilizes current county-wide and/or department specific software to
complete assignments.
SUPERVISION EXERCISED
Functions a.s,a supervisor over para-professionals and support staff. Instructs, assigns work, schedules
and assists with performance appraisals and recommendations for employee increase or promotion.
Participates in decisions to hire, discipline and discharge employees.
ESSENTIAL JOB FUNCTIONS
Supervise staff that performs accounts payable duties for the Sheriff's Office, inmate accounting and staff
for the Jail Law Library.
Prepare and administer the contracts for the inmate food service program and inmate health services.
Monitor the daily operations and expenditures of the contracts. Ensure compliance with State of Michigan
corrections laws and Sheriff's Office operations policies.
Assists the Sheriff Business Manager with the preparation, administration and monitoring of the
Corrections Division Budget. Approves expenditures and ensures accounts are correctly budgeted.
Act as a liaison between the Sheriff's Office and the vendors supplying contracted services to resolve
problems and coordinates contract negotiations.
Develop a system of controls for contracted inmate food service program and inmate health services
authorizing payments and conducting audits of accounts.
Evaluate needs and requests for proposals and make recommendations regarding the contracted jail food
service program and inmate health services.
DRAFT 09/03/13
SUPERVISOR-SHERIFF CONIRACTS & ACCOUNTS
Monitor reports reflecting the services provided by contractors and request special reports from
contractors as needed.
Assists contractors in the implementation of system/program changes. Consults with County departments
to implement changes and services and to facilitate projects or find solutions to resolve problems.
Coordinate the grant application and administration of Sheriff's Office grant funds including monitoring
of expenditures. Researches opportunities for Sheriffs Office to obtain grant awards.
Utilizes current county-wide and/or department. specific software to complete assignments.
NON-ESSENTIAL JOB FUNCTIONS
Evaluate and assist in contract proposals submitted for Patrol Services.
Represent the Sheriff's Office at various meetings and organizational groups regarding inmate health
services and inmate food services.
As assigned, works on a variety of issues and special projects and makes recommendations to
Administration.
ESSENTIAL PHYSICAL & MENTAL REQUIREMENTS
Ability to prepare reports, analyze data, compute numerical data, focus for long periods of time, use
communication skills to transfer information or to negotiate information.
WORKING CONDITIONS
Work is performed in a normal office environment.
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary
range for this job classification. Generally, only those key duties necessary for proper job evaluation
and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the
supervisor.
2
DRAFT 09/03/13
SUPERVISOR-SHERIFF CONTRACTS & ACCOUNTS
EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES
A. REQUIRED MINIMUM QUALIFICATIONS
1. Possess a Bachelor's Degree from an accredited college or university with a major in
Public Administration, Business Administration, Accounting, Finance, or a closely
related area.
2. Have had three (3) years of full-time experience in grant administration, accounting,
financial analysis or contract management.
3. Have not been convicted of a violation of criminal law. (Criminal law generally includes
all offenses except traffic law, conservation law and liquor law. Generally, conviction for
a violation of criminal law is automatically disqualifying.)
Pass the complete examination, including the employment medical, established for this
classification.
5. Successfully complete the six-month probationary period.
B. ADDITIONAL DESIRABLE QUALIFICATIONS
1. Knowledge of management principles and administrative techniques.
2. Knowledge of Michigan laws and regulations governing contracts.
3. Knowledge of corrections systems and practices.
3. Knowledge of accounting and budgeting principles.
4. Knowledge of grant application and grant management processes.
3
Resolution #13242 September 19, 2013
The Chairperson referred the resolution to the Finance Committee. There were no objections.
NANCE CO TTEE
FISCAL NOTE (MR. #13242) October 2, 2013 FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: HUMAN RESOURCES DEPARTMENT — SALARY ADMINISTRATION PLAN 4th QUARTERLY REPORT FOR FY
2013
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:
1. The Human Resources Department, with approval from the Board of Commissioners, provides a process for
departments and employees requesting a review of the salary grade placement classifications for Grades 1 — 21.
2. The 4th Quarterly Report for FY 2013 identifies the job studies conducted and the salary grade changes recommended
by the Human Resources Department after completion of the review process.
3. One (1) position Court Business Administrator (3010201-07503) in the Circuit Ct/Farnily Court Division will remain the
same; no fiscal implications.
4. One (1) position Supervisor-Equalization Administrative Services (1020501-02246) in M&B/Equalization Division will
remain the same; no fiscal implications.
5. The classification Administrator Forensic DNA/Biology Lab Services will be retitled to Administrator Forensic Lab
Services with no fiscal implications.
6. The classification Construction Inspector IV (Grade 10) (6010151-00928) will be changed to the new classification of
Supervisor-Soil Erosion (Grade 12) at an annual cost of $4,141 and the cost will be funded by the Drain Equipment
Fund —Water Resources Admin (#63900) and will be rebilled back to the General Fund — Soil Erosion Program.
7. The classification of Contract Coordinator (Grade 12) (4030201-09629) will be changed to the new classification of
Supervisor-Sheriff Contracts & Accounts (Grade 14).
8. The classification of Contract Coordinator will be deleted.
9. The following budget amendment is recommended to the FY2014-2016 Budget:
FISCAL NOTE BUDGET AMENDMENT
General Fund (#10100)
Expenditures
9090101-196030-740037 Non-Dept - Class & Rate Change
4030201-112580-702010 S heriff/Administration
4030201-112580-722750 Sheriff/Administration
4030201-112580-722760 S heriff/Administ ration
4030201-112580-722770 S heriff/Administ ration
4030201-112580-722790 S heriff/Administration
4030201-112580-722810 Sheriff/Administration
4030201-112580-722820 Sheriff/Administration
Salaries
Wrkr Comp
Group Life
Retire
FICA
Disability
tinemploy
FY 2014-FY 2016
(5,680)
3,880
54
12
1,372
297
53
12
Total General Fund Expenditures
Drain Equipment Fund (#63900)
Revenue
6010101-149760-631869 Reimbursement Salaries 4,141
Total Revenue 4,141
Expenditures
6010101-149760-702010
6010101-149760-722740
Salaries
Fringes
Total Expenditures
2,829
1,312
General Fund (#10100)
Expenditures
9090101-196030-740037
6010101-174250-771638
4,141
Non-Dept — Class & Rate Change
Drain Equipment Labor
Total General Fund Expenditures
(4,141)
4,141
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Crawford absent.
Resolution #13242 October 2, 2013
Moved by Hoffman Supported by Zack the resolutions (with fiscal notes attached) on the amended Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray,
Middleton, Runestad, Scott, Spisz, Taub, VVeipert, Woodward, Zack, Bosnic, Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent
Agenda be adopted (with accompanying reports being accepted).
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 2, 2013,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 2nd day of October 2013.
Lisa Brown, Oakland County
-