HomeMy WebLinkAboutResolutions - 2013.10.02 - 21057REPORT October 2, 2013
BY: Human Resources Committee, John Scott, Chairperson
IN RE: MR #13250 PUBLIC SERVICES DEPARTMENT/WISU EXTENSION — ESTABLISHING
A PROFESSIONAL SERVICES CONTRACT FOR ONE 4-H YOUTH DEVELOPMENT
COORDINATOR POSITION AND EDUCATIONAL PROGRAMMING SERVICES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on
September 25, 2013, reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the
foregoing report.
HUMAN RESOURCES COMMITTEE
HUMAN RESOURCES COMMITTEE
Motion carried unanimously on a roll call vote with Haith-e-ti absent.
MISCELLANEOUS RESOLUTION #13250 September 19, 2013
BY: Public Services Committee — Bill Dwyer, Chairperson
IN RE: PUBLIC SERVICES DEPARTMENT/IVISU EXTENSION — ESTABLISHING A PROFESSIONAL
SERVICES CONTRACT FOR ONE 4-H YOUTH DEVELOPMENT COORDINATOR POSITION AND
EDUCATIONAL PROGRAMMING SERVICES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland and Michigan State University Extension (MSUE) have a long
history of working cooperatively to provide certain services and programs to residents of Oakland County;
and
WHEREAS these services and programs have centered on Youth Development,
4-H Programs, Nutrition, Agriculture Services; and
WHEREAS over the past few years MSUE has assessed their mission and developed a new
organizational structure they feel will best service the public in the future, while containing costs; and
WHEREAS a County-funded 4-H Youth Development Program Coordinator position (#1070501-
01787) in the MSU Extension-Oakland County Division of the Public Services is currently vacant; and
WHEREAS the 4-H Youth Development Coordinator function is provided by MSUE; and
WHEREAS on a trial basis, the County desires to utilize the funds from the vacant 4-H Youth
Development Program Coordinator position (#1070501-01787) to contract 4-H Youth Development
Coordinator services from MSUE to determine if this arrangement meets the needs of the County and its
citizens in a more cost effective manner; and
WHEREAS the professional services contract will also include Educational Programming services
provided by MSUE; and
WHEREAS it is proposed to delete two (2) part-time non-eligible (PTNE) Student positions
(#1070501-07881 and #1070501-10547) and to adjust various operating budget line items in FY 2013
and FY 2014 to provide funding for the Educational Programming component of the professional services
contract; and
WHEREAS the professional services contract term will be 09/01/2013 through 09/30/2014, with a
not-to-exceed amount of $215,525, with $61,700 for FY 2014 4-H Youth Development services and
$153,825 for FY 2013 and FY 2014 Educational Programming services; and
WHEREAS the professional services contract has been reviewed and approved by the Oakland
County Compliance Office in accordance with Oakland County Purchasing Policies and Procedures,
THEREFORE BE IT RESOLVED that the County of Oakland enter into a professional services
contract with Michigan State University Extension to provide 4-H Youth Development and Educational
Programming services to Oakland County residents.
BE IT FURTHER RESOLVED that the Board of Commissioners approves the deletion of two (2)
PTNE Student positions (#1070501-07881 and #1070501-10547.)
BE IT FURTHER RESOLVED that the Board of Commissioners approves that the Oakland
County 4-H Youth Development Program Coordinator position (#1070501-01787) remains vacant during
the contract period.
BE IT FURTHER RESOLVED that this arrangement will be reviewed for continuation and
possible expansion after the initial contract period of 09101/2013 through 09/30/2014.
Chairperson, on behalf of the Public Services Committee, I move the adyption of the foregoing
resolution,
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote.
Resolution #13250 September 19, 2013
The Chairperson referred the resolution to the Human Resources Committee and the Finance Committee.
There were no objections.
($6,522.00)
(11,054.00)
(232.00)
(393.00)
(5,400.00)
(800.00)
(10,800.00)
(1,000.00)
(3,000.00)
(1,000.00)
(580.00)
(158.00)
($47,942.00)
(11,275.00)
(32,222.00)
(392.00)
(5,400.00)
(800.00)
(10,800.00)
(1,000.00)
(3,000.00)
(1,000.00)
(580.00)
(158.00)
FISCAL NOTE (MR. #13250) October 2, 2013
FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: PUBLIC SERVICES DEPARTMENTiMSU EXTENSION — ESTABLISHING A PROFESSIONAL SERVICES
CONTRACT FOR ONE 4-H YOUTH DEVELOPMENT COORDINATOR POSITION AND EDUCATIONAL PROGRAMMING
SERVICES
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule Xil-C of this Board, the Finance Committee has reviewed the above referenced resolution and
finds:
1) Over the past few years MSUE has assessed their mission and developed a new organizational structure they
feel will best service the public in the future, while containing costs.
2) On a trial basis, the County desires to utilize the funds from the vacant 4-H Youth Development Program
Coordinator position (#1070501-01787) to contract 4-H Youth Development Coordinator services from MSUE to
determine if this arrangement meets the needs of the County and its citizens in a more cost effective manner.
3) The professional services contract will also include Educational Programming services provided by MSUE.
4) It is proposed to delete two (2) part-time non-eligible (PINE) Student positions (#1070501-07881 and
#1070501-10547) and to adjust various operating budget line items in FY 2013 and FY 2014 to provide funding
for the Educational Programming component of the professional services contract.
5) The professional services contract term will be 09/01/2013 through 09/30/2014, with a not-to-exceed amount of
$215,525, with $61,700 for FY 2014 4-H Youth Development services and $153,825 for FY 2013 and FY 2014
Educational Programming services.
6) The FY 2014 savings for contracting the 4-H Youth Development Program Coordinator services is $6,797 which
represents the difference in cost between the County's 4-H Youth Development Program Coordinator position
(#1070501-01787) of $68,497 and the cost of contracting the service from MSUE at $61,700.
7) The Oakland County 4-H Youth Development Program Coordinator position will remain vacant through the term
of the professional services contract.
8) The professional services contract will be finalized by the Oakland County Compliance Office in accordance
with Oakland County Purchasing Policies and Procedures after final Board of Commissioners approval of the
resolution.
9) This arrangement will be reviewed for continuation and possible expansion after the initial contract period of
09/01/2013 through 09/30/2014.
10) The following budget amendment is recommended to the FY 2013-2014 Budget:
General Fund (10100) FY 2013
FY 2014
Revenues
9010101-196030-665882 Planned Use of Fund Balance
Total Revenue
$0.00 ($6,797.00)
f,$6.797.00)
$0.00
General Fund (10100)
FY 2013 FY 2014
Expenditures
1070501 131030 702010 Salaries Regular
1070501 174000 702010 Salaries Regular
1070501 131030 722900 Fringe Benefit Adj
1070501 174000 722900 Fringe Benefit Adj
1070501 131030 730226 Car Allowance
1070501 132110 730226 Car Allowance
1070501 132120 730226 Car Allowance
1070501 172010 730226 Car Allowance
1070501 174000 730226 Car Allowance
1070501 174180 730226 Car Allowance
1070501 131030 730324 Communications
1070501 174000 730646 Equipment Maintenance
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Crawford absent.
(400.00)
(100.00)
(110.00)
(100.00)
(150.00)
(30.00)
(110.00)
(500.00)
(75.00)
(85.00)
(150.00)
(1,872.00)
1,717.00
(314.00)
469.00
(6,315.00)
(1,327.00)
(1,575.00)
(407.00)
(144.00)
(1,315.00)
1,681.00
72,906.00
0.00
(4,000.00)
1,800.00
(300.00)
(2,300.00)
200.00
(1,000.00)
(1,300.00)
(1,000.00)
(50.00)
(500.00)
(1,000.00)
1,000.00
(50.00)
2,300.00
500.00
(10,655.00)
1,600.00
1,800.00
512.00
(8,292.00)
(20.00)
(400.00)
(100.00)
(140.00)
(100.00)
(150.00)
(75.00)
(110.00)
(500.00)
(75.00)
(85.00)
(150.00)
(1,872.00)
1,717.00
(314.00)
469.00
(8,815.00)
(1,327.00)
(1,575.00)
(407.00)
(144.00)
(1,315.00)
1,681.00
79,919.00
61,700.00
(4,000.00)
1,800.00
(300.00)
(300.00)
200.00
(1,000.00)
(1,300.00)
(1,000.00)
(50.00)
(500.00)
(1,000.00)
1,000.00
(50.00)
2,300.00
500.00
(10,655.00)
1,600.00
1,800.00
512.00
(9,597.00)
(20.00)
$0.00 ($6 797.00)
1070501 131030 731213 Membership Dues
1070501 132110 731213 Membership Dues
1070501 132120 731213 Membership Dues
1070501 172010 731213 Membership Dues
1070501 174000 731213 Membership Dues
1070510 174160 731213 Membership Dues
1070501 174180 731213 Membership Dues
1070510 174170 731241 Miscellaneous
1070501 131030 731339 Periodicals Books Pub!
1070501 132110 731339 Periodicals Books Pub!
1070501 132120 731339 Periodicals Books Pub!
1070501 131030 731346 Personal Mileage
1070501 132120 731346 Persona! Mileage
1070501 174000 731346 Personal Mileage
1070510 174170 731346 Personal Mileage
1070501 131030 731388 Printing
1070501 132110 731388 Printing
1070501 132120 731388 Printing
1070501 174000 731388 Printing
1070501 174120 731388 Printing
1070510 174120 731388 Printing
1070510 174170 731388 Printing
1070501 174000 731458 Professional Services
1070501 131030 731458 Professional Services
1070510 174120 731458 Professional Services
1070510 174130 731458 Professional Services
1070510 174120 731626 Rent
1070510 174140 731818 Special Event Program
1070501 131030 732018 Travel and Conference
1070501 132110 732018 Travel and Conference
1070501 132120 732018 Travel and Conference
1070501 172010 732018 Travel and Conference
1070510 174170 732018 Travel and Conference
1070501 174180 732018 Travel and Conference
1070510 174120 732165 Workshops and Meeting
1070510 174130 732165 Workshops and Meeting
1070501 174000 750063 Custodial Supplies
1070501 131030 750392 Metered Postage
1070501 132120 750392 Metered Postage
1070501 174000 750392 Metered Postage
1070501 174180 750392 Metered Postage
1070501 131030 750399 Office Supplies
1070501 132120 750399 Office Supplies
1070501 174000 750399 Office Supplies
1070501 174180 750399 Office Supplies
Total Expenditures
Resolution #13250 October 2, 2013
Moved by Hoffman Supported by Zack the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
(o
HtREY POVE THIS RESOLUTIO
C*.0 F Tv COUNTY EXECUTIW
ACTING PURSUANT TO MCL 45.559A CO
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 2,
2013, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 2 nd day of October 2013.
Lisa Brown, Oakland County