HomeMy WebLinkAboutResolutions - 2013.10.17 - 21064REPORT (MISC . #13263) October 17, 2013
BY: Human Resources Committee, John Scott, Chairperson
IN RE: Facilities Management/Facilities Planning & Engineering — Courthouse
South Entrance Security Enhancement Project
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on October
9, 2013, reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the
foregoing report.
HUMAN RESOURCES COMMITTEE
HUMAN RESOURCES COMMITTEE
Motion carried unanimously on a roil call vote,
REPORT (MISC. #I3263) October 17, 2013
BY: Public Services Committee, Bili Dwyer, Chairperson
IN RE: MR #13263 FACILITIES /MANAGEMENT/FACILITIES PLANNING & ENGINEERING —
COURTHOUSE SOUTH ENTRANCE SECURITY ENHANCEMENT PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed the above referenced resolution on October 8,
2018, reports with the recommendation the resolution be adopted,
Chairperson, on behalf of the Public Services Committee, I move the acceptance of the foregoing
report.
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Spisz absent.
MISCELLANEOUS RESOLUTION #13263 October 2, 2013
BY: PLANNING & BUILDING COMMITTEE, JIM RUNESTAD, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING —
COURTHOUSE SOUTH ENTRANCE SECURITY ENHANCEMENT PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the south entrance to the courthouse currently has one security scan station;
and
WHEREAS, at times, particularly on motion day, the public queue extends out of the
lobby and along the outside walk; and
WHEREAS the Chairperson of the Board of Commissioners wishes to eliminate or
significantly reduce such public queuing; and
WHEREAS the Sheriffs Office has identified the primary cause of the public queuing to
be the time required to process a significant number of people through a single scan station and
therefore is proposing to add a second scan station; and
WHEREAS the Sheriffs Office has also determined that the layout of the lobby is
suboptimal from a security perspective, since the Deputies on duty are positioned with their backs
to the elevators, stairwell exit, judges' chanibers hallway, and Clerk's Office hallway; and
WHEREAS the Sheriffs Office has identified that the safety of the Deputies will be
enhanced by introducing security/ballistics-grade walls in front of the scan stations, behind which
the Deputies will be protected from gunfire and will be able to defend the public from a hostile
intruder; and
WHEREAS Facilities Management/Facilities Planning & Engineering, in cooperation with
the Chairperson of the Board of Commissioners and the Sheriff's Office, redesigned the scan
stations and proposed a more secure lobby configuration; and
WHEREAS a second scan station will be installed this fall and the security-grade walls
will be installed when they are delivered by the contractor this winter; and
WHEREAS project budget includes security stations (Allied Building Service — see
attached Bid Summary) for $79,450, flooring (Flooring Transformations, an annual contractor) for
$5,000, metal detectors (GSA pre-approved vendor) for $15,600, labor and misc. materials for
$54,400, and contingency for $23,170, yielding a total project cost of $177,620; and
WHEREAS the funding for the courthouse south entrance security enhancement project
in the amount of $177,620 is available for transfer from the General Fund Assigned Fund Balance
for Homeland Security Enhancements (G/L Account #383455) to the Project Work Order Fund.to
support the County's security enhancement initiatives,
WHEREAS two additional PTNE deputies will be required to staff the second scan
station; and
WHEREAS the cost of the additional PTNE deputies will be reflected in the future
building rates for the courthouse.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves and authorizes the Courthouse South Entrance Security Enhancement
project for $177,620,
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes and approves the award of a contract with Allied Building Service of Detroit in the
amount of $79,450, labor and miscellaneous materials for $75,000 and contingency of $23,170.
BE IT FURTHER RESOLVED to create two (2) PTNE 1,000 hours per year Court Deputy
I] positions in the Sheriff's Office/Corrective Services/Courthouse Security (4030435).
BE IT FURTHER RESOLVED that these positions will be funded by future building rates
for the courthouse.
Chairperson, on behalf of the Planning & Building Committee, I move the adoption of the
foregoing resolution.
NNING & BUILDING COMMITTEE
PLANNING & BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Bosnic absent.
County of Oakland Purchasing Division Bid Tabulation Solicitation Event 002725 Courthouse Entrance Renovations ITEM NO COMPANY--+ DESCRIPTION i Bidder #1 Bidder #2 The Baresh Group, Inc. Allied E3uilding Service 1 Base Bid $103,896.00 $79450.00 2 Perforrnance Bond and Payment Bond $2,250.00, included in base bid. ;$840.00 3 Work will be substantially and fully completed on or before 45 days from date of Notice to Proceed. 12/23/2013 4 Projected starting time Based upon Notice to Proceed. 11/2512013 5 Working days to complete 46 Days 115 Days Subcontractors 7 Total Security Systems Bullet RES. Material - T.S.S. 8 Poe Masonry Restoration Millwork - Mica-Tech 9 Axtell & Sons Painting, Inc. Acrovyn & Remaining Arch. Work - Allied 10 Standard Drywall, Inc. MaSonry - Tanis 11 Experience Modification Rate (Elvt.R.) for last three years .86, .82, .82 .75, .75_80 12 Years under current name '19 i 65 13 Please provide any payment discount terms available N/A N/A gill/2013
Resolution #13263 October 2, 2013
The Chairperson referred the resolution to the Public Services Committee, the Human Resources
Committee and the Finance Committee. There were no objections.
$ 39,376
571
126
532
984
177.620
$ 219,209
$ 39,376
571
126
532
984
L41=
$ 41,589
$ 41,589
$ 41,589
$ 41,589
$ 41,ua
$ 41,589
$ 41,.5.82
FISCAL NOTE (MISC. #13263) October 17, 2013 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING — COURTHOUSE SOUTH ENTRANCE
SECURITY ENHANCEMENT PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds
1,
The Sheriff's Office proposes to enhance the security arrangements at the Courthouse South Entrance to
add ress_public queueor overflow of the public outside. of the building!s•obbybyadding-a-second-scan station.
2. A comprehensive joint security analysis between Facilities Management/Facilities Planning & Engineering, in
cooperation with the Chairperson of the Board of Commissioners and the Sheriffs Office, resulted in the
redesigning of the security scan-stations and the lobby configuration and would substantially enhance security
at the South Entrance Lobby, and increase the safety of the Sheriff's Deputy personnel manning the entrance,
3. A second scan station is proposed and will be installed this fall and security-grade walls installed when they
are delivered by the contractor this winter.
4 The cost of the Courthouse South entrance security lobby enhancement renovations is estimated at $177,520.
5. The funding for the enhancement project in the amount of $177,820 is available for transfer from the General
Fund Assigned Fund Balance for Homeland Security Enhancements (G/L Account #383455) to the Project
Work Order Fund to support the County's security enhancement initiative.
6. Two (2) additional PTNE 1,000 hour per year Court Deputy II positions will be required to staff the second
scan station.
7. The cost of the two (2) additional PTNE Court Deputy II positions Is estimated at $41,589 and will be funded
by a transfer from the Facilities Maintenance and Operation Fund and reflected in the future building fund
rates for the courthouse.
8. The FY 2014-2016 budgets are amended as follows:
GENERAL FUND #10100 (G/L Account #3834551
Revenue
9010101-196030-665882 Planned Use of Balance
4030401-121280-505500-63100 Transfer In — FMO Fund
Total Revenue
FY2014 FY2015 -2016
$ 177,620 0
$ 41,589 41,589
$ 219,20Q. $, 41,589 Expenditures
4030401-121280-702010
4030401-12'1280-722790
4030401-121280-722820
4030401-121280-722750
4030401-121280-722770
901 0101-1 96030-788001-40400
Salaries
Social Security
Unemployment Ins,
Workers Comp.
Retirement
Transfer Out - PWO Fund
Total Expenditures
FACILITIES MAINTENANCE 8; OPERATIONS FUND #63100
Revenue
1040770-145100-865882-20025 Planned Use of Fund Balance
Total Revenue
Expenditures
1040770-145100-788001-20025-10100 Transfer Out - Sheriff
Total Expenditures
PROJECT WORK ORDER FUND #40400 (Project ID #100000001849)
Revenue
1040101-148020-695500-10100 Transfers In — General Fund $ 177.620
Total Revenue
Expenditures
1040101-148020-796500 Budget Equity Adjustment $ 177,620
Total Expenditures $ 177,620
FIN CE COeMMITZA
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Crawford absent.
Resolution #13263 October 17, 2013
Moved by Hoffman supported by Quarles the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, VVelpert, Woodward, Zack,
Bosnic, Crawford. (21)
NAYS None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 46.559A V)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 17,
2013, with the original record thereof now remaining in my office,
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 17th day of October 2013.
,Affief-/
Lisa Brown, Oakland County