HomeMy WebLinkAboutResolutions - 2013.10.30 - 21089REPORT (MISC. #13282)October 30, 2013
BY; Human Resources Committee, John Scott, ChairpersonIN RE: SHERIFF'S OFFICE - FISCAL YEAR 2014 SECONDARY ROAD PATROL ANDTRAFFIC ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on October
30, 2013, reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the
foregoing report.
HUMAN RESOURCES COMMITTEE
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION #13282 October 30, 2013
BY: Public Services Committee, Bill Dwyer, ChairpersonIN RE: SHERIFF'S OFFICE - FISCAL YEAR 2014 SECONDARY ROAD PATROL AND TRAFFIC
ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriffs Office applied to the Michigan Department of State Police - Office of Highway
Safety Planning for $786,687 in grant funding from Public Act 416 to conduct secondary road patrol
activities for the period October 1, 2013, through September 30, 2014; and
WHEREAS the Michigan Department of State Police - Office of Highway Safety Planning has awarded
Oakland County with a grant in the amount of $786,687, which is an increase of $76,131 from the Fiscal
Year 2013 award; andWHEREAS this is 35th year for the Secondary Road Patrol and Traffic Accident Prevention Program
Grant award; and
WHEREAS the grant provides continuation funding for four (4) SR full time eligible PTE Deputy II
positions (#4030601-02572, 03114, 07501 and 09191) and one (1) SR PTE Sergeant position
(#4030601-07790) located in the Patrol Services Division; and
WHEREAS with this grant acceptance one (1) SR PTE Deputy II position (#4030601-11317) is continued
for six (6) months, and will be deleted on April 1, 2014; and
WHEREAS no county match or additional positions are required; and
WHEREAS this grant agreement has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures; and
WHEREAS the acceptance of this grant does not obligate the County to any future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
Fiscal Year 2014 Secondary Road Patrol Grant award from the Michigan Department of State Police -
Office of Highway Safety Planning in the amount of $786,687 and that the Board Chairperson, on behalf
of the County of Oakland, is authorized to execute said agreement as attached.
BE IT FURTHER RESOLVED that one (1) SR FTE Deputy I! position (#4030601-11317) in the Traffic
Unit/Patrol Services Division/Sheriffs Office is continued for six (6) months, and will be deleted on April 1,
2014.
BE IT FURTHER RESOLVED that four (4) SR (FTE) Deputy II positions (#4030601-02572, 03114, 07501
and 09191) and one (1) SR FTE Sergeant position (#4030601-07790) be continued in the Traffic
Unit/Patrol Services Division/Sheriffs Office.
BE IT FURTHER RESOLVED that the continuation of this program and associated positions are
contingent upon future levels of grant program funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Zack absent.
RiCK SNYDER
GOVERNOR
State of Mjcjogan
DEPARTMENT OF STATE POLICE
Lansing
COL. KRISTE KiBBEY ETUE
DIRECTOR
August 5, 2013
Sheriff Michael J. Bouchard
Oakland County Sheriffs Office
1201 North Telegraph Road
Pontiac, Michigan, 48341
Dear Sheriff Bouchard:
SUBJECT: Fiscal Year 2014 SRP Grant Application
Enclosed is the Secondary Road Patrol and Traffic Accident Prevention Program (SRP) Grant Application for FY 2014
(October 1, 2013 through September 30, 2014). The application is also available from the SRP Web site at
www.michiqan.qov/ohsp-srp under SRP Forms, and can be completed and saved as a Word file.
Completed applications must be received by the Office of Highway Safety Planning (OHSP) by September 1, 2013.
(Please note OHSP's new mailing address below.) Applications received after that date may result in a delayed
startup date. Estimated SRP program funding for FY 2014 is $9,300,000.
Your county's allocation for FY 2014 is $786,687, based upon anticipated revenue. Allocations are subject to change
throughout the year based upon actual revenue collected.
Public Act 416 of 1978, as amended, requires a "Maintenance of Effort" (MOE) by the county as outlined in Section
77(1), which states, in part:
An agreement entered into under this section shall be void if the county reduces its expenditures or level of
road patrol below that which the county was expending or providing immediately before October 1, 1978,
unless the county is required to reduce general sen/ices because of economic conditions and is not merely
reducing law enforcement services.
Oakland County's Maintenance of Effort is 48.0, County level of effort must not include positions and expenditures
funded from SRP. If the number of county-funded road patrol officers is less than your MOE requirement, your
application cannot be processed. Should your county subsequently come into compliance during the year, a partial
year application may be submitted.
if you have any questions, please contact Julie Roth or Susan Bishop at (517) 241-2520.
Sincerely,
Michael L Prince, Director
Office of Highway Safety Planning
MLP:smb
Enclosures
MICHIGAN STATE POLICE HEADQUARTERS • 333 SOUTH GRAND AVENUE o P.O. BOX 3063-1 « LANSING, MICHIGAN 48909
ww.michigan.gov/msp «(517) 332-2521
GRANT REVIEW SIGN OFF - Sheriffs Office
GRANT NAME: 2014 Secondary Road Patrol
FUNDING AGENCY: Michigan State Police - Office of Highway Safety Planning
DEPARTMENT CONTACT PERSON: Dale Cunningham 248 858-5512
STATUS: Grant Acceptance
DATE: October 10, 2013
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have
completed internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance
Committee Fiscal Note, and this Sign Off email containing grant review comments) may be
requested to be placed on the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. - Laurie Van Pelt (10/9/2013)
Department of Human Resources:
Approved. - Karen Jones (10/3/2013)
Risk Management and Safety:
RM13-0361 Approved by Risk management. — Robert Erlenbeck (10/3/2013)
Corporation Counsel:
Approved. - Bradley G. Benn (10/10/2013)
COMPLIANCE
416 PA 1978, MCL 51.76 and MCL 51.77 Michigan Secondary Road Patrol
http://michigan.michigan.gOv/msp/Q.1607.7-123-1593 3504 22719-13733—,00Jitml
OHS-402 (07/2009)MICHIGAN STATE POLICEOffice of Highway Safety Planning
SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROG RAM
GRANT AWARD
COUNTY
Oakland
OHSP GRANT NUMBER
50771-14
APPROVED BUDGET SUMMARY AMOUNT GRANT START DATE
Personnel $724,.910 October 1, 2013
Automotive 61,777'GRANT END DATE
Equipment 0 September 30, 2014
Operating Expenses 0
indirect Costs 0
Total $786,687
SOURCE AMOUNT
State Ailocated Amount $786,687
County Suppiement 0
Total $786,687
Only the State Allocated Amount will be paid by the State of Michigan.
Funds allocated are contingent upon an appropriation from the State of Michigan and sufficient
citation surcharge collections. County allocations may be revised during the year based on
revenue collected.
AUTHORIZED BY:
DIRECTOR, OFFICE OF HIGHWAY SAFETY PLANNING iilUNA I U.KL ^DATE
MICHAEL L. PRINCE ¦
Katie West
From:
Sent:
To:
Cc:
Subject:
VanPeit, Laurie <vanpeltl@oakgov.com>
Wednesday, October 09, 2013 10:38 AM
'West, Catherine'; 'Julie Secontine'; 'Karen Jones'; 'Pat Davis'
'Cunningham, Dale'; 'Seaman, Lori'; 'Tammy'; millerjan@oakgov.com; 'Malone, Prentiss'
RE; GRANT REVIEW: Sheriffs Office - FY 2014 Secondary Road Patrol Grant - Acceptance
Approved.
From: West, Catherine fmailto:westca@oakoov,coml
Sent: Thursday, October 03, 2013 11:45 AM
To: Julie Secontine; Karen Jones; Laurie VanPeit; Pat Davis
Cc: Cunningham, Dale; 'Seaman, Lori'; 'Tammy'; millerian@oakQov.com: Malone, Prentiss
Subject: GRANT REVIEW: Sheriffs Office - FY 2014 Secondary Road Patrol Grant - Acceptance
TO: REVIEW DEPARTMENTS - Laurie Van Pelt-Karen Jones-Julie Secontine - Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE-Sheriff's Office
FY 2014 Secondary Road Patrol Grant
Office of Highway Safety Planning
Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating
your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply {to
all) of this email.
Time Frame for Returned Comments: October 10, 2013
Operating Department: Sheriff
Department Contact: Dale Cunningham
Contact Phone: 248-858-5512
Document Identification Number: 50771-14
REVIEW STATUS: Acceptance - Resolution Required
Funding Period: 10/1/2013 through 9/30/2014
New Facility / Additional Office Space Needs: No
IT Resources (New Computer Hardware / Software Needs or Purchases): No
M/WBE Requirements: No
Funding Continuation/New: Continuation
Application Total Project Amount: $786,687
Prior Year Total Funding: $710,556
GRANT REVIEW FORM
2%grant information
October 3, 2013
FISCAL NOTE (MISC- #13282) October 30, 2013
BY: Finance Committee, Tom Middleton, ChairpersonIN RE: SHERIFF'S OFFICE - FISCAL YEAR 2014 SECONDARY ROAD PATROL AND TRAFFIC
ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule Xll-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Department of State Police - Office of Highway Safety Planning awarded Oakland
County a grant in the amount of $786,687 for the period October 1, 2013 through September 30,
2014. This is the 35th year of grant funding.
2. The award is $76,131 more than the Fiscal Year 2013 original award of $710,556 (a subsequent
amendment increased the FY 2013 award to $761,310).
3. The grant provides funding for four (4) Deputy il positions (4030601-02572, 03114, 07501 and
09191) and one (1) Sergeant Position (4030601-07790) located in the Patrol Services Division.
4. With this acceptance one (1) Deputy II position (4030601-11317) located in the Patrol Services
Division is funded for only six months and will be deleted on 04/01/2014.
5. No County match is required.
6. Fiscal Year 2014 Special Revenue Budget is amended as follows:FY 2014 FY 2014 FY 2014
GRANT FUND #27345 Adooted Adjustment Amended
Project GR#0000000142, Activity GLB,
Analysis Type GLB
Revenue4030601-110010-615571 Grants State $ 761.310 $ 25.377 $786,687
Total Grant Fund Revenue $ 761.310 $ 25.377 $786.687
Expenditures
4030601-110010-702010 Salaries Regular $ 339,492 $ 16,540 $356,032
4030601-110010-702140 Other Misc Sal $ 0 $ 12,976 $12,976
4030601-110010-722740 Fringe Benefits $ 77,812 ( $77,812)$0
4030601-110010-722750 Workers Comp $ 8,845 $ 407 $9,252
4030601-110010-722760 Group Life $ 1,043 $ 89 $1,132
4030601-110010-722770 Retirement'$ 125,236 $ 10,440 $135,676
4030601-110010-722780 Hospitalization $ 90,456 $ 6,987 $97,443
4030601-110010-722790 Social Security $ 25,970 $ 2,259 $28,229
4030601-110010-722800 Dental $ 6,852 $ 381 $7,233
4030601-110010-722810 Disability $ 4,916 $ 404 $5,320
4030601-110010-722820 Unemployment in $ 1,086 $ 94 $1,180
4030601-110010-722850 Optical $ 625 $ 55 $680
4030601-110010-712020 Overtime $ 24,840 $ 44,917 $69,757
4030601-110010-776661 Motor Pool $ 54.137 $ 7.640 $61.777
Total Grant Fund Expenditures $ 761.310 $ 25.377 $786.687
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Zack absent.
Resolution #13282 October 30, 2013
Moved by Crawford supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosseiin, Hatchett, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Bosnic,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 30,
2013, with the original record thereof now remaining in my office,
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 30th day of October 2013.
I HEREBY APPROVE THIS RESOLUTE '
CHIEF DirPUTY COUNTY EXECUTIVr-
ACTING PURSUANTTO MCL45.559A (7)
Lisa Brown, Oakland County