HomeMy WebLinkAboutResolutions - 2013.11.13 - 21100MISCELLANEOUS RESOLUTION #13286 November 13, 2013
BY: General Government Committee, Christine Long, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - FISCAL YEAR
2013/2014 NATIONAL REACH COALITION GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the National REACH Coalition (NRC) has awarded a grant to the
Oakland County Health Division to increase access to healthy eating, active
living, and tobacco cessation environments among African Americans/Blacks and
Hispanic/Latinos in Pontiac, Michigan; and
WHEREAS the grant period is for one year beginning October 21, 2013 through
September 30, 2014; and
WHEREAS grant funding is in the amount of $64,285; and
WHEREAS no personnel have been requested to carry out this program; and
WHEREAS this Grant Agreement has been submitted through the County
Executive's Contract Review Process and is recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the National REACH Coalition's Agreement in the amount of $64,285,
beginning October 21, 2013 through September 30, 2014.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute
the Grant Agreement and approve changes and extensions not to exceed fifteen
percent (15%), which is consistent with the agreement as originally approved.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
a
GENERAL GOVERNMENT COMMITTEE
Motion carried unanimously on a roll call vote with Hatchett absent.
GRANT REVIEW SIGN OFF - Health and Human Services /
Health Division
GRANT NAME: 2013 NRC - CTG Acceleration Program Community Prevention Strategies
FUNDING AGENCY: National REACH Coalition
DEPARTMENT CONTACT PERSON: Rachel Shymkiw 2-2151
STATUS: Grant Acceptance
DATE: November 1, 2013
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have
completed internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee
Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be
place on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board
resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. - Laurie Van Pelt (10/29/2013)
Department of Human Resources:
Approved. - Karen Jones (10/29/2013)
Risk Management and Safety:
Approved by Risk Management. R.E. 10-29-13. - Robert Erlenbeck (10/29/2013)
Corporation Counsel:
Approved. Attached is the amended document that should go to the board for signature.
- Bradley G. Benn (10/31/2013)
NATIONAL REACH COALITION
Contract for Services
This Contract for Services (herein referred to as the "agreement") entered into as of, October 21.
2013 by and between National REACH Coalition, a 501 c3 non-profit corporation, with its
principal office located in Washington, DC (herein referred to as "NRC") and Oakland County
Health Division (herein referred to as "Subcontractor").
Witnesses that:
Whereas, NRC has received a grant from the Centers for Disease Control and Prevention
Community Transformation Acceleration Grant program, (herein referred to as "NRC-CTG") to
provide certain work; and
Whereas, NRC desires to have the Subcontractor perform a certain portion of said work; and
Whereas, the Subcontractor has presented that it has the present ability to perform said work;
Now therefore, the parties hereto do hereby mutually agree as follows:
Article I - Statement of Work
The work to be performed under this subcontract relates to the NRC-CTG program and Sub-
Contractor will be responsible for all of the following:
1. Resubmit a budget for the period October 21, 2013 through September 30, 2014 in
the amount of S64,285 within the first two weeks after signing this contract.
2. Hire or reassign staff positions by 11/30/2012.
3. Complete Orientation Activities:
a. Attend all NRC sub-recipient conference calls.
b. Attend all mandatory NRC webinars.
c. A minimum of 2 representatives attends the CTG National Networks Action
Institute Meeting December 3rd -5^, 2013 in Dallas, Texas.
d. Complete NRC Capacity Assessment by 12/20/2012.
4. Establish or enhance a multi-sectoral Community Leadership team within 30 days of
the award (November 21, 2013).
5. Conduct or update community health assessments within 60 days of the award date
(December 21, 2013).
6. Complete and submit an updated Community Transformation Plan (CTP). Activities
listed in CTP should be completed and reported in a timely manner. The CTP is due
in 90 days from the award date (January 21 2014).
7. Attend NRC-CTG TA Workshop tentatively scheduled for March 2014. Venue and
location to be determined. NRC will determine the minimum number of attendees
required.
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8.
9.
10.
Participate in all NRC-CTG required training webinars.
Attend monthly coaching calls withNRC staff.
Submit quarterly progress reports.
Article II - Project Directors
The work to be performed under this subcontract will be under the direction of:
Name:
Mailing Address:
Email Address:
Phone Contact:
The Principle Investigator for this program is:
Cathy Morales, National Program Director
National REACH Coalition
444 N. Capitol, NW
Ste. 388
Washington, DC 20001
202-434-4850
cmorales@reachcoalition.org
The NRC Program Manager responsible for the daily operations of the NRC-CTG program is:
Apeksha Iyer, NRC-CTG Program Manager
National REACH Coalition
444 N. Capitol, NW
Ste. 388
Washington, DC 20001
202-434-4850
aiyer 1. @reachcoalition. org
Article III - Reporting
Over the 12 month contract period the subcontractor shall submit 4 invoices, which shall itemize
activities/deliverables completed according to the dates above, and include any required
documentation. Invoices will be submitted to the National REACH Coalition on the following
schedule:
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1st Invoice: due by 30 days of signing the contract
2^ Invoice: due by 12/16/2014
3rd Invoice: due by 3/31/2014
4th Invoice: due 6/30/2014
5^ Invoice: due 9/30/2014
Subcontractor shall report along with invoices (or sooner, if necessary) any problems /barriers
that may impede performance along with proposed corrective actions and any significant
changes in staffing. Completed and signed invoices and required documentation can either be
emailed to:
cmorales@reachcoalition.org
Cc: aiyerl@reachcoalition.org
Or mailed to:
Cathy Morales
National REACH Coalition
444 N. Capitol Street, NW -
Ste. 388
Washington, DC 20001
202-434-4850
Article IV - Period of Performance
The period of performance under this subcontract shall commence on October 21,2013 and
continue through September 30, 2014. This period of performance may be subject to change by
the NRC-CTG program. Changes in the performance period will be done as an amendment to
this contract.
Article V ~ Maximum Reimbursement
The total maximum reimbursement to the Subcontractor for the performance of this agreement is
$64,285 to be paid in installments based on timely submission of invoice. The invoicing schedule
and amount to be paid is as listed in Article III above unless changed by written amendment to
this agreement.
Payments will be made within 10 business days of the receipt of the invoice and is contingent on
satisfactory completion of deliverables.
Funds available for this contract are provided at the discretion of the CDC and are subject to
budgetaiy change. The terms of this agreement are contingent upon sufficient funds
appropriated, authorized, and allocated by the federal government. If sufficient appropriations,
authorizations and allocations are not made by the federal government, necessitating a decrease
in the amount of the agreement funds available for expenditure by NRC, this agreement may be
terminated or amended to a lower amount of funds upon written notice given by NRC to the
contractor. If NRC proposes an amendment to this agreement to unilaterally reduce funding, the
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contractor shall have the option to terminate the agreement upon thirty (30) days written notice
to NRC.
All funding for future fiscal years will be based on satisfactory programmatic progress and the
availability of funds.
Article VI - Payment
NRC shall reimburse the Subcontractor according to the schedule in Article III pursuant to
Attachment A below, up to the total maximum reimbursement set forth in Article V.
Reimbursement will be provided for deliverables completed per Article I - Scope of Work of this
agreement. Payment is based on the sub-recipient's budget and successful completion of work
products with final approval by NRC. Deliverable rates are inclusive of Subcontractor time,
telephone expenses and travel expenses. Line items expense justification is not required.
All payments shall be based on the availability of funding. Payments are provisional based on
the timely and satisfactory provision of deliverables and documentation. All payments also will
be considered provisional and subject to adjustment for compliance with the total maximum
reimbursement established in Article V, in the event such adjustment is necessary as a result of
an audit by NRC or the Federal Government.
All funding for future fiscal years will be based on satisfactory programmatic progress and the
availability of funds.
Article VII - Confidentiality
Except as provided by state or federal law any and all information provided to or developed by
the Subcontractor in the performance of this agreement shall be kept confidential and shall not be
made available to any individual or organization by the subcontractor without prior written
approval of the NRC. The confidential nature of information shall be identified to the
Subcontractor either in writing or verbally.
Article VIII - Termination
This agreement may be terminated by any of the following:
A. By written notice from either party that is delivered to the other party at least thirty
(30) days prior to the intended, date of termination.
B. By decision of NRC with cause which shall be effective immediately. Cause
for termination shall include inability to perform the work required under this
agreement, such as failure to submit required repoits, attend training sessions, meet
agreed upon timeframes and milestones; failure to adequately or appropriately
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perform other agreed upon duties as determined by NRC and responsibilities under
this agreement.
C. By decision of the NRC funding source, effective immediately.
By such termination, neither party may nullify obligations already incurred for performance or
failure to perform prior to the date of termination.
Article IX - Changes
The conditions of this agreement may be changed at any time by mutual agreement. Said
changes shall be in the form of a duly executed amendment to this agreement. Any and all
attempts to amend this agreement absent a duly executed amendment are explicitly unauthorized
by NRC.
In Witness Thereof, the parties hereby execute this agreement individually or by their duly
authorized officer, on the dates indicated below.
By an authorized official of
National REACH Coalition Subcontractor
Cathy Morales, Program Director/Pi
Date Date
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ATTACHMENT A
Contract Invoice Form
NRC will reimburse based on completed deliverables and upon approval of the invoice by NRC. Total
reimbursements are not to exceed $64,285, Subcontractor should use the format below and submit by the 15th of
following month with required documentation.
Report Period: Date Submitted:
Invoice #: Amount:
•.Deliverable:. Target Date
.L::^.Due:'':::
Please (>0 if
completed .:during tliis V
report period :
Reclined Documentation^,.
(submit with invoice OR by-the due. date) •
1. Resubmit a budget for the period October
21, 2013 through September 30, 2014 in
the amount of $64,285
W/in (2) two
weeks of signing
contract
Revised budget submitted by due date.
2. Hire or reassign staff positions by
11/30/13
11/30/13
3. Complete Orientation Activities:
a. Attend all NRC sub-recipient
conference calls.
As scheduled List participant and date attended.
b. Attend all mandator}' NRC webinars.As scheduled List date, topic and participants of each
webinar attended.
c. A minimum of 2 representatives attend
the National Networks' Action Institute
Meeting in Dallas. TX.
12/3/13 -
12/5/13
List participants who attended and attach
a copy of registration form.
d. Complete NRC Capacity Assessment.12/20/13 Capacity Assessment submitted to NRC.
4. Establish or enhance Community
Leadership Team (CLT) within 30 days of
the award.
11/21/2013 Roster of CLT members including name,
organization, sector, ethnicity.
5. Conducted or updated community health
assessment within 60 days of the award.
12/21/2013 Copy of Community Assessment and
results.
6. Complete and submit updated Community
Transformation Plan (CTP). Activities
listed in CTP should be completed and
reported in a timely manner.
1/21/2014 CTP submitted to NRC.
7. Attend NRC-CTG TA Development
Meeting (minimum number of attendees
required will be determined by NRC).
March 2014 List participants who attended.
S. Participate in NRC-CTG required training
webinars.
As Scheduled List date, topic and participants of each
NRC/CTG webinar attended.
9. Attend monthly coaching calls with NRC
staff.
Monthly List date and participants who attended
call.
10. Submit quarterly progress reports.Quarterly Quarterly Report and Invoice submitted
to NRC.
Please list any significant staff changes, baniers to completing deliverables, and how you plan to address barriers:
Subcontractor Signature Date
FISCAL NOTE (MISC. #13286) November 13,2013BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - FISCAL YEAR
2013/2014 NATIONAL REACH COALITION GRANT ACCEPTANCETO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XN-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The National REACH Coalition has awarded the Oakland County Department of Health and
Human Services/Health Division funding in the amount of $64,285.
2. Funds will be used to increase access to healthy eating, active living, and tobacco cessation
environments among African Americans/Blacks and Hispanic/Latinos in Pontiac.
3. The grant period extends from October 21, 2013 through September 30, 2014.
4. No additional personnel are required to carry out this program.
5. The Fiscal Year 2014 Special Revenue Budget is amended as follows:
REACH (Fund 28611)
Budget Reference 2014 / GR0000000662 FY2014
Amended
Budget
Revenues
1060233-133340-610313 Federal Operating Grants $ 64.285
Total Revenues $ 64.285
Expenses
1060233-133340-730072 Advertising $ 1,050
1060233-133340-730373 Contracted Services 15,000
1060233-133340-730555 Education Programs 2,950
1060233-133340-730982 Interpreter Fees 230
1060233-133340-731115 Licenses and Permits 733
1060233-133340-731388 Printing 13,092
1060233-133340-731458 Professional Services 150
1060233-133340-731941 Training
1060233-133340-732018 Travel and Conference 3,105
1060233-133340-750245 Incentives 1,191
1060233-133340-750294 Materials & Supplies 20,587
1060233-133340-750448 Postage 5,762
1060233-133340-750567 Training-Educational Supplies 285
Total Expenses $ 64.285
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roil call vote.
Resolution #13286 November 13, 2013
Moved by Crawford supported by Jackson (with fiscal notes attached) on the amended Consent Agenda be
adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray,
Middleton, Runestad, Scott, Taub, Weipert, Woodward, Zack, Bosnic, Crawford, (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent
Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 13,
2013, with the original record thereof now remaining in my office.
In Testimony Whereof, 1 have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,Michigan this 13th day of November 2013.
HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
Lisa Brown, Oakland County