HomeMy WebLinkAboutResolutions - 2013.11.13 - 21103MISCELLANEOUS RESOLUTION 3,3289 November 13, 2013
BY: PUBLIC SERVICES COMMITTEE, COMMISSIONER BILL DWYER, CHAIRPERSONIN RE: CIRCUIT COURT - 2014 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE DRUG COURT)
- GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court applied for and was awarded a grant with the State Court Administrative
Office (SCAO), Michigan Drug Court Grant Program with a grant period of October 1, 2013 through September
30, 2014; and
WHEREAS the total program funding for the Juvenile Drug Court is $429,133, consisting of $43,000 in
grant funding from SCAO, Child Care Fund contributed funding of $305,575 (of which 50% is reimbursable),
Restore Foundation donation of $56,618 and General Fund support of $23,940 ($20,940 personnel support and
$3,000 operating support); andWHEREAS the court intends to continue the Juvenile Drug Court to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in out of home
placement days ordered; and
WHEREAS the Juvenile Drug Court Program has one (1) special revenue (SR) full-time eligible (FTE)
Youth and Family Caseworker II position (#3010402-09711) is partially funded by the Juvenile Drug Court Grant
with the remaining costs funded by the Child Care Fund; and
WHEREAS SR FTE Youth and Family Caseworker I position (#11081) is partially funded by the
Juvenile Drug Court Grant with the remaining costs funded by the Restore Foundation donations; and
WHEREAS position #3010402-09712 also supports the Adult Drug Court and the remaining of the cost
is offset by Juvenile Drug Court program Child Care-Fund; and
WHEREAS position #301402-10677 also supports the Adult Drug Court and the Urban Drug Court
initiative Program and the remaining of the cost is offset by Juvenile Drug Court program Child Care Fund and
the Urban Drug Court Initiative Grant; and
WHEREAS this program provides also funding for drug testing supplies and kits, office supplies,
persona! mileage, indirect costs, and individual, group, and family therapy; and
WHEREAS the grant award has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the
September 27, 2013 letter from the Michigan State Court Administrative Office (SCAO), providing that
assurance #3 of this year's grant application and agreement shall not be construed as a mandate for future
funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
2014 Michigan Drug Court Grant Program (Juvenile Drug Court) Grant Agreement in the amount of $43,000
from the State Court Administrative Office (SCAO), for the period of October 1, 2013 through September 30,
2014.
BE IT FURTHER RESOLVED that the Board of Commissioners accepts a donation in the amount of
$56,618 from the Restore Foundation.
BE IT FURTHER RESOLVED that no expenditures are authorized until a grant agreement is fully
executed with the County's obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that one (1) SR FTE Youth and Family Caseworker I position (#3010402-
11081) be partially funded by the SCAO grant and the Restore Foundation and continued in the Circuit
Court/Famiiy Division/Court Services.
BE IT FURTHER RESOLVED that one (1) SR Technical Assistant position (#301402-10677) be also
funded by the Adult Drug Court and the Urban Drug Court Initiative Program funds.
BE IT FURTHER RESOLVED that continuation of position #3010402-09711 and other position(s)
associated with this grant is contingent upon continuation of State funding, and receipt of additional funding
sources.BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.PUBLIC SERVICES COMMITTEE
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote
GRANT REVIEW SIGN OFF -Circuit Court
GRANT NAME: FY 2014 Michigan Drug Court Grant Program (Juvenile Drug Court)
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: Jackie Howes-Evanson/John Cooperrider 22154/80256
STATUS: Grant Acceptance
DATE: October 29, 2013
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant
review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison
Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing
grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Please consider this my approval. - Laurie Van Pelt (10/28/2013)
Department of Human Resources:
Approved. - Karen Jones (10/29/2013)
Risk Management and Safety:
Approved by Risk Management. - Robert Erlenbeck (10/8/2013)
Corporation Counsel:"For all the drug courts, sobriety courts, mental health courts and the urban drug court initiative, for the 52nd district
court, the circuit court and the family division of the circuit court, there appear to be no unresolved legal issues thatrequire action at this time.
they can gototheBOC for approval and signature... - Karen Agacinski (10/26/2013)
COMPLIANCE
The grant agreement references a number of specific federal and/or state regulations. Below is a list of the specifically
cited compliance related documents for this grant.
Drug Treatment Courts: The Ten Key Components
http://www.oip.usdoi.gov/BJA/grant/DrugCourts/DefimngDC.pdf
The Ten Guiding Principles of DWI Courts
http://www.dwicourts.org/leam/about-dwi-courts/-guiding-principles
Juvenile Drug Courts: Strategies in Practice
https://www.ncirs.gov/pdffiles3/bia/197866.pdf
Health Insurance Portability and Accountability Act (42 CFR Part 2)
http://www.access.gpQ.gov/nara/cfr/waisidx 02/42cfr2 02.html
Executive Order 12549 - Debarment and Suspension
http://www.archives.gov/federal-register/codification/executive-order/12549.btml
Michigan - Conflict of Interest - Contracts of Public Servants with Public Entities - "Act 3X7 of 1968"
http://www.legislature,rni.gov/(~uq31xgeltmri5z55z2uiwv45ymi]eg.asnx?page=getohiect<fr.ohientnamp=mr-l-Art.^ 1 y.nf-196 8&quervid= 14761946
Michigan - Standards of Conduct for Public Officers and Employees (Act 196 of 1973)
http://www.legislature.mi.gov/(S(30eoca2irf3u2z55n21dztms)ymileg.aspx?page=getObiect&obiectName=mcl-15-.34l
Federal Office of Management and Budget (OMB) Circular No. A-133
http:/Avww.-whitehouse.gov/omb/circulars/al33/a133.html
From: VanPelt. Laurie
To: "West. Catherine": "Karen Jones"
Cc: "Cooperrider. John"
Subject: RE: GRANT REVIEW - Circuit Court - 2014 Michigan Drug Court Grant Program (Juvenile Drug Court) - Grant
Acceptance
Date: Monday, October 28, 2013 3:03:04 PM
Okay. Thank you. I don't recall seeing this earlier. Please consider this to be my approval.
From: West, Catherine [mailto:westca@oakgov.com]
Sent: Monday, October 28, 2013 2:54 PM
To: VanPelt, Laurie'; 'Karen Jones'
Cc: Cooperrider, JohnSubject: RE: GRANT REVIEW - Circuit Court - 2014 Michigan Drug Court Grant Program (Juvenile Drug
Court) - Grant Acceptance
Hi Laurie,
That section should have read "continue positions 3010402-09711,11081." The only change from
last year to this year is the level of funding, which was $40K last year and $43K this year. I haven't
received a review response from either Karen Jones or you for the Juvenile Drug Court grant
acceptance. This grant agreement was held up for a while due to several contract language issues,
but those have now been resolved. Please let me know if you have any questions.
Thank you,
Katie West
Oakland County Fiscal Services
Phone (248) 858-2384
Fax (248) 858-9724
westca@oakgov.com
Work Schedule: Monday-Thursday 7:00AM -5:30PiVI
From: VanPeit, Laurie [mailto:vanpeltl@oakQov.coml
Sent: Monday, October 28, 2013 2:37 PM
To: 'West, Catherine'; 'Karen Jones'
Subject: RE: GRANT REVIEW - Circuit Court - 2014 Michigan Drug Court Grant Program (Juvenile Drug
Court) - Grant Acceptance
Could someone please clarify what the changes are to the two positions cited below? The summary
states that there are changes to the two positions, but it doesn't indicate what those changes are.
From: West, Catherine [mailto:westca@oakaov.com]
Sent: Monday, October 28, 2013 10:58 AM
To: 'Karen Jones'; 'Laurie VanPelt'
Subject: GRANT REVIEW - Circuit Court - 2014 Michigan Drug Court Grant Program (Juvenile Drug
Court) - Grant Acceptance
Please Note: Resending - original email sent 10/7/2013
The attached Assurance #3 Letter is addressed to the Novi District Court, but applies to
From: Jones. Karen
To: "Wfist. Catherine"
Subject: RE: GRANT REVIEW - Circuit Court - 2014 Michigan Drug Court Grant Program (Juvenile Drug Court) - Grant
Acceptance
Date: Tuesday, October 29, 2013 9:38:41 AM
Approved.
From: West, Catherine [rnailto:westca@oakaov.coml
Sent: Monday, October 28, 2013 10:58 AM
To: 'Karen Jones'; 'Laurie VanPelt'
Subject: GRANT REVIEW - Circuit Court - 2014 Michigan Drug Court Grant Program (Juvenile Drug
Court) - Grant Acceptance
Please Note: Resending - original email sent 10/7/2013
The attached Assurance #3 Letter is addressed to the Novi District Court, but applies to
all SCAO Drug Court Grant applicants.
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS - Laurie Van Pelt - Karen Jones-Julie Secontine - Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE - Circuit Court
2014 Michigan Drug Court Grant Program (Juvenile Drug Court)
State Court Administrative Office
Attached to this email piease find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 14, 2013
GRANT INFORMATION
Date: October 7, 2013
Operating Department: Circuit Court
Department Contact: Jackie Howes-Evanson/John Cooperrider
Contact Phone: x22154/x80256
Document Identification Number: 00310
REVIEW STATUS: Acceptance - Resolution Required
Funding Period: October 1, 2013 through September 30, 2014
New Facility / Additional Office Space Needs: N/A
IT Resources (New Computer Hardware / Software Needs or Purchases): N/A
MWDBE Requirements: No
From: Erlenbeck. Robert
To: "West. Catherine": "Julie Secontine": "Karen Jones": "Laurie VanPelf": "Pat Davis"
Cc: "Cooperrider. John": "Kevin Oeffner": howesevansoni@oakQov.com: "Falardeau. Nancv"
Subject: RE: GRANT REVIEW - Circuit Court - 2014 Michigan Drug Court Grant Program (Juvenile Drug Court) - Grant
Acceptance
Date: Tuesday, October 08, 2013 10:51:07 AM
Approved by Risk Management. R.E. 10/08/13 RM13-0368.
From: West, Catherine [mailto:westca@oakgov.com3
Sent: Monday, October 07, 2013 4:56 PM
To: Julie Secontine; Karen Jones; Laurie VanPeit; Pat Davis
Cc: Cooperrider, John; Kevin Oeffner; howesevansonj(a)oakgov.com; 'Falardeau, Nancy'Subject: GRANT REVIEW - Circuit Court - 2014 Michigan Drug Court Grant Program (Juvenile Drug
Court) - Grant Acceptance
Please Note: The attached Assurance #3 Letter is addressed to the Novi District Court,
but applies to all SCAO Drug Court Grant applicants.
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS - Laurie Van Pelt - Karen Jones-Julie Secontine - Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE - Circuit Court
2014 Michigan Drug Court Grant Program (Juvenile Drug Court)
State Court Administrative Office
Attached to this email please find the grant document(s) to be reviewed. Piease provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to ali) of this email.
Time Frame for Returned Comments: October 14, 2013
GRANT INFORMATION
Date: October 7, 2013
Operating Department: Circuit Court
Department Contact: Jackie Howes-Evanson/John Cooperrider
Contact Phone; x22154/x80256
Document Identification Number: 00310
REVIEW STATUS: Acceptance - Resolution Required
Funding Period: October 1, 2013 through September 30, 2014
New Facility / Additional Office Space Needs: N/A
IT Resources (New Computer Hardware / Software Needs or Purchases): N/A
From:
To:
Subject:
Date:
Aaacinski, Karen
Catherine West
sobriety and drug treatment courts
Saturday, October 26, 2013 5:17:25 PM
Hi Katie,
I am out of the office until Wednesday, but wanted to let you know that 1 approve the grant contracts. However, I'm
not sure that I will be able to get you my usual formatted sign off because working with webmail is not very easy
from home.
so, if you need something before I get back into the office on Wednesday (when I can sit at my office computer and
use the regular email to format my sign off-please let me know, and I will figure something out.)
but, for all the drug courts, sobriety courts, mental health courts and the urban drug court initiative, for the 52nd
district court, the circuit court and the family division of the circuit court, there appeal- to be no unresolved legal
issues that require action at this time.
they can go to the BOC for approval and signature, as can the two intergovernmental agreements that John
Cooperrider sent to you.
also, would you please let the folks from the 52nds know. 1 sent an email to Renee Gillcrt and one to John
Cooperrider. but have not been in touch with the other folks.
my home phone is
thanks
Karen
if you need to reach me.
MICHIGAN SUPREME COURT
STATE COURT ADMINISTRATIVE OFFICE
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2014 CONTRACT
Grantee Name: 6th Circuit Court - Juvenile
Federal ID Number: 38-6004876
Contract Number: 00310
Grant Amount: $43,000
Project Title: N/A
Catalog of Federal Domestic Assistance (CFDA) Title:
N/A
CFDA Number:" N/A
Federal Agency Name: N/A
Federal Grant Administered by N/A
Federal Grant Number: N/A
1. GENERAL PROVISIONS
1.01 This contract is made between the State Court Administrative Office,
Lansing, Michigan (SCAO) and the 6th Circuit Court - Juvenile program.
1.02 This contract incorporates the Grantee's approved grant application
request and final approved budget.
1.03 This contract is for the MICHIGAN DRUG COURT GRANT
PROGRAM. -
1.04 In consideration of the mutual promises and covenants in this contract, and
the benefits to be derived from this contract, the parties agree as follows:
2. TERM OF CONTRACT
2.01 This contract becomes effective when it is signed by the parties, the State
Court Administrator or Deputy State Court Administrator, and the Grantee's authorizing
official.
2.02 This contract commences on 10/1/2013. This contract terminates on
9/30/2014, at 11:59 p.m.
3. RELATIONSHIP
3.01 The Grantee is an independent contractor, and it is understood that the
Grantee is not an employee of the SCAO. No employee, agent, or subcontractor of the
Grantee is an employee of the SCAO.
3.02 No liability or benefits, including, but not limited to, retirement benefits or
liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits,
training, holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities
arising out of an agreement of hire or employer-employee relationship, either express or
implied, shall arise or accrue to either party as a result of this contract. The Grantee is
not eligible for, and will not participate in, any such benefits.
3.03 The Grantee is responsible for payment of all taxes, including federal,
state, and local taxes arising out of the Grantee's activities in accordance with this
contract, including, but not limited to, income taxes, social security taxes, unemployment
insurance taxes, and any other taxes or fees.
3.04 The Grantee understands and agrees that all parties furnishing services
pursuant to this contract are, for purposes of workers' compensation liability or other
actions of employee-related liability, not employees of the SCAO. The Grantee bears the
sole responsibility and liability for furnishing workers' compensation benefits to any of
its employees for injuries arising from or connected with services performed pursuant to
this contract.
3.05 The Grantee shall not direct the work or commit the working time of any
SCAO employee under this contract. To the extent that the Grantee seeks the assistance
of any SCAO employee to perform the Grantee's responsibilities under this contract, the
Grantee must obtain prior written approval from the state court administrator or his
designee.
3.06 The Grantee does not, and shall not, have the authority to enter into
contracts on the SCAO's behalf.
4. SCOPE OF SERVICES
4.01 Upon approval of the Grantee's application and signing of this contract,
SCAO agrees to provide funding from the Grant in an amount not to exceed the amount
of this contract. In no event does this contract create a charge against any other funds of
SCAO or the Michigan Supreme Court.
4.02 The Grantee shall, during the contract term, use the Grantee's best efforts
and endeavors to promote the interests of the SCAO. The Grantee, and the Grantee's
employees or subcontractors, shall devote such time, attention, skill, knowledge, and
professional ability as is necessary to most effectively and efficiently carry out and
perform the services as described in this contract and in any amendments to this contract.
4.03 Commitment of state resources for the acquisition of goods and services,
and execution of purchase orders, contracts, and similar agreements, shall remain the sole
responsibility of the SCAO.
5. PERFORMANCE AND BUDGET
5.01 The SCAO agrees to provide the Grantee a sum not to 'exceed $43,000 for
the court program operated pursuant to this contract.
5.02 The grant agreement is designated as a sub-recipient relationship.
5.03 Any Grantee equipment purchases supported in whole or in part through
this agreement must be listed in the supporting Equipment Inventory Schedule.
Equipment means tangible, non-expendable, personal property having useful life of more
than one (1) year and an acquisition cost of $5,000 or more per unit. Title to items
having a unit acquisition cost of less than $5,000 shall vest with Grantee upon
acquisition. SCAO reserves the right to retain or transfer the title to all items of
equipment having a unit acquisition cost of $5,000 or more, to the extent that SCAO's
proportionate interest in such equipment supports such retention or transfer of title.
5.04 The Grantee agrees that it will not expend funds obtained under this
contract for any purpose other than those authorized in the administrative requirements
specified in the application and revised approved budget for the Grant, and will expend
grant funds only during the period covered by this contract unless prior written approval
is received from the SCAO.
5.05 The Grantee must sign up through the online vendor registration process
to receive all state of Michigan payments as Electron Funds Transfers (EFT)/Direct
Deposits. Registration information is available through the Department of Technology,
Management, and Budget's website at: http://www.michigan.gOv/budget/0.1607.7-l 57-
13404 37161-179392—.00.html
5.06 All payments for the proper performance of the contract shall be made by
the SCAO quarterly, upon submission by the Grantee of financial reports for approval by
the SCAO on a form approved by the SCAO. The financial reports shall include a
specific amount of the hours worked, hourly salary, the detailed services provided by the
Grantee or Grantee's staff, and/or the specific amount expended on supplies or operating
costs necessary for program operation.
5.07 Requests for adjustments in expenditures within line items and between
line item categories must be made using a Contract Adjustment Request form, and
approved by the SCAO.
5.08 The Grantee shall make reasonable efforts to collect 1st and 3rd party fees,
where applicable, and report these as outlined in the SCAO's fiscal procedures. Any
under-recoveries of otherwise available fees resulting from failure to bill for eligible
services will be excluded from reimbursable expenditures.
CONDUCT OF THE PROJECT
6.01 The Grantee shall abide by all terms and conditions required in the
application assurances, budget requirements, and the Grantee's approved program outline
and budget.
6.02 The Grantee shall operate its grant-funded program in accordance with the
application assurances.
6.03 The Grantee agrees that funds awarded under this grant will not be used to
support any inherently religious activities, such as worship, religious instruction, or
proselytizing. If the Grantee refers participants to, or provides, a non-federally funded
program of service that incorporates such religious activities: (1) any such activities must
be voluntary for program participants, and (2) program participants may not be excluded
from participation in a program or otherwise penalized or disadvantaged for any failure to
accept a referral or services. If participation in a non-federally funded program or
services that incorporates inherently religious activities is deemed a critical treatment or
support service for program participants, the Grantee agrees to identify and refer
participants who object to the inherently religious activities of such program or service to
a comparable secular alternative program or service.
7. ASSIGNMENT
7.01 The Grantee may not assign the performance under this contract to
subcontract personnel except with the prior written approval of the SCAO.
7.02 All provisions and requirements of this contract shall apply to any
subcontracts or agreements the Grantee may enter into in furtherance of its obligations
under the contract.
7.03 The Grantee shall provide copies of all subcontracts for services funded in
whole or in part by this grant to SCAO.
8. CONFIDENTIAL INFORMATION
8.01 in order that the Grantee's employees or subcontractors may effectively
provide fulfillment of this contract to the SCAO, the SCAO may disclose confidential or
proprietary information pertaining to the SCAO's past5 present, and future activities to
the Grantee. All such information is proprietary to the SCAO and Grantee shall not
disclose such information to any third party without prior approval from the SCAO,
unless disclosure is required by law or court order. If disclosure is required by law or
court order, SCAO will be notified of the request before disclosure. The Grantee agrees
to return all confidential or proprietary information to the SCAO immediately upon the
termination of this contract.
8.02 Both the SCAO and Grantee shall assure that medical services to, and
information contained in the medical records of, persons served under the provisions of
this contract or other such recorded information required to be held confidential be
federal or state law, rule, or regulation, in connection with the provision of services or
other activity under this agreement, shall remain confidential. Such information shall be
held confidential, and shall not be divulged without the written consent of either the
patient or a person responsible for the patient, except as may be otherwise required by
applicable law or regulation. Such information may be disclosed in summary, statistical,
or other form, if the disclosure does not directly or indirectly identify particular
individuals.
9. HUMAN SUBJECTS
9.01 The Grantee must submit all research involving human subjects conducted
in programs sponsored by the SCAO, or in programs that receive funding from or through
the state of Michigan, to the Michigan Department of Community Health's (MDCH)
Institutional Review Board (IRB) for approval prior to the initiation of the research.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42
CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE
10.01 The Grantee assures that it is in compliance with the Health Insurance
Portability and Accountability Act (HIPAA), 42 CFR Part 2, and applicable
confidentiality provisions of the Michigan Mental Health Code, to the extent that this act
and these regulations are pertinent to the services that the Grantee provides under this
contract. These requirements include:
A. The Grantee must not share any protected health or other protected data
and information provided by the SCAO or any other source that falls
within HIPAA, 42 CFR Part 2, and/or the Michigan Mental Health Code
requirements, except to a subcontractor as appropriate under this contract.
B. The Grantee must require, in the terms and conditions of any subcontract,
that the subcontractor not share any protected health or other protected
data and information from the SCAO or any other source that falls under
HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code
requirements.
C. The Grantee must use protected data and information only for the
purposes of this contract.
D. The Grantee must have written policies and procedures addressing the use
of protected data and information that falls under HIPAA, 42 CFR Part 2,
and/or Michigan Mental Plealth Code requirements. The policies and
procedures must meet all applicable federal and state requirements
including HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code
regulations. These policies and procedures must include restricting access
to the protected data and information by the Grantee's
employees.
E. The Grantee must have a policy and procedure to report to the SCAO
unauthorized use or disclosure of protected data and information that
falls under HPAA, 42 CFR Part 2, and/or Michigan Mental Health
Code requirements of which the Grantee becomes aware.
F. Failure to comply with any of these contractual requirements may result in
the termination of this contract in accordance with section 20.
G. In accordance with HIPAA, 42 CFR Part 2, and/or Michigan Mental
Health Code requirements, the Grantee is liable for any claim, loss, or
damage relating to its unauthorized use or disclosure of protected data
and information received by the Grantee from the SCAO or any other
source.
11. RIGHTS TO WORK PRODUCT
11.01 All reports, programs, manuals, tapes, listings, documentation, and any
other work product prepared by the Grantee under this contract, and amendments thereto,
shall belong to the SCAO and are subject to copyright or patent only by the SCAO. The
SCAO shall have the right to obtain from the Grantee original materials produced under this
contract and shall have the right to distribute those materials.
11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use
anything developed in the course of executing this contract if the work product enters the
public domain.
11.03 The SCAO shall have copyright, property, and publication rights in all
written or visual material or other work products developed in connection with this contract.
The Grantee shall not publish or distribute any printed or visual material relating to the
services provided under this contract without the prior explicit permission of the SCAO.
12. WRITTEN DISCLOSURE
12.01 The Grantee and Grantee's employees or subcontractors shall promptly
disclose in writing to the SCAO all writings, inventions, improvements, or discoveries,
whether copyrightable, patentable, or not, which are written, conceived, made, or discovered
by the Grantee or the Grantee's employees or subcontractors jointly with the SCAO or
singly by Grantee or Grantee's employees or subcontractors while engaged in activity under
this contract. As to each such disclosure, the Grantee shall specifically point out the features
or concepts that are new or different.
12.02 The SCAO shall have the right to request the assistance of the Grantee and
Grantee's employees or subcontractors in determining and acquiring copyright, patent, or
other such protection at the SCAO's invitation and request.
12.03 The Grantee represents and warrants that there are at present no such
writings, inventions, improvements, or discoveries (other than in a copyright, copyright
application, patent, or patent application) that were written, conceived, invented, made, or
discovered by the Grantee or the Grantee's employees before entering into this contract, and
which the Grantee or the Grantee's employees desire to remove from the provisions of this
contract, except those specifically set forth by attachment hereto.
13. INSURANCE
13.01 The Grantee should carry insurance coverage or self-insurance in such
amounts as necessary to cover all claims arising out of the Grantee's operations under the
terms of this contract.
14. INDEMNITY
14.01 Unless § 14.02 applies, the Grantee agrees to indemnify, defend, save, and
hold harmless the SCAO, the Michigan Supreme Court, their agents, officers, and
employees from any liabilities, obligations, damages, penalties, claims, costs, fees, charges,
and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses,
and other consultants) that may be imposed upon, incurred by, or asserted against the SCAO
or the Michigan Supreme Court by reason of the Grantee's acts or services provided under
this contract. Indemnity is not limited by: (1) failure to procure and/or maintain insurance
for Grantee or Grantee's subcontractors; (2) failure to procure and/or maintain sufficient
insurance for Grantee or Grantee's subcontractors; or (3) by operation of insurance
deductibles, holdbacks, or minimums.
14.02 If the Grantee is a local unit of government, that is a political subdivision and
instrumentality of the State of Michigan, or an office, department or agency thereof, the
following liability provisions apply:
A. All liabilities, obligations, damages, penalties, claims, costs, fees,
charges, and expenses (including, but not limited to, fees and expenses
of attorneys, expert witnesses, and other consultants) resulting from
claims, demands, costs, or judgments arising out of activities or services
carried out by the Grantee in the performance of this contract, shall be
the responsibility of the Grantee, and not the responsibility of the
SCAO. Nothing in this subsection is, nor shall be construed as, a
waiver of governmental immunity.
B. All liabilities, obligations, damages, penalties, claims, costs, fees,
charges, and expenses (including, but not limited to, fees and expenses
of attorneys, expert witnesses, and other consultants) resulting from
claims, demands, costs, or judgments arising out of activities or services
carried out by the SCAO in the performance of this contract, shall be
the responsibility of the SCAO, and not the responsibility of the
Grantee. Nothing in this subsection is, nor shall be construed as, a
waiver of governmental immunity.
C. In the event that liabilities, obligations, damages, penalties, claims,
costs, fees, charges, and expenses (including, but not limited to, fees
and expenses of attorneys, expert witnesses, and other consultants)
resulting from third party claims, demands, costs, or judgments arise as
a result of activities conducted jointly by the Grantee and SCAO in
fulfillment of their responsibilities under this contract, such liabilities,
obligations, damages, penalties, claims, costs, fees, charges, and
expenses shall be borne by the Grantee and SCAO in relation to each
party's responsibilities under these joint activities. Nothing in this
subsection is, nor shall be construed as, a waiver of governmental
immunity.
14.03 The SCAO is not responsible and will not be subject to any liability for any
claim related to the loss, damage, or impairment of Grantee's property and materials or the
property and materials of the Grantee's employees or subcontractors, used by the Grantee
pursuant to the Grantee's performance under this contract.
14.04 Tht: Grantee warrants that it is not subject to any nondisclosure,
noncompetition, or similar clause with current or prior clients or employers that will
interfere with the performance of this contract. The SCAO will not be subject to any
liability for any such claim.
14.05 In die event any action or proceeding is brought against the Grantee by reason
of any claim due or claimed to be due to Grantee's performance covered under this contract,
the Grantee will, at the Grantee's sole cost and expense, resist or defend the action or
proceeding as Grantee deems appropriate. Grantee retains sole authority and discretion to
resolve and settle any such claims.
15. ACQUISITION. ACCOUNTING, RECORDKEEPING, AND INSPECTION
15.01 The Grantee agrees that all expenditures from this contract, including the
acquisition of personnel services, contractual services, and supplies, shall be in
accordance with: (1) the standard procedures of the Grantee's funding unit, and (2) the
administrative f.nd budget requirements of the grant.
15.02 The Grantee agrees to maintain accounting records following generally
accepted accounting principles for the expenditure of funds for the purposes identified in
the approved g. ant request, final approved budget, and any applicable approved contract
addendum and/or budget amendment.
15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor
General, or an ^ of their duly authorized representatives, including program evaluators and
auditors, shall lave access to and the right to examine, audit, excerpt, copy, or transcribe
any pertinent ransaction, books, accounts, data, time cards, or other records related to this
contract. The Grantee shall retain all books and records, including all pertinent cost reports,
accounting and financial records, or other documents related to
this contract, for five years after final payment at the Grantee's cost. Federal and/or state
auditors, and any persons duly authorized by the SCAO, shall have full access to and the
right to examine and audit any of the materials during the term of this contract and for five
years after final payment. If an audit is initiated before the expiration of the five-year
period, and extends past that period, all documents shall be maintained until
the audit is complete. The SCAO shall provide audit findings and recommendations to the
Grantee. The SCAO may adjust future or final payments if the findings of the audit
indicate over- or under-payment to the Grantee for the period audited, subject to the
availability of funds for such purposes. If an audit discloses an overpayment to the
Grantee, the Grantee shall immediately refund all amounts that may be due to the
SCAO. Failure of the Grantee to comply with the requirements of this section shall
constitute a material breach of this contract upon which the SCAO may cancel,
terminate, or suspend this contract.
15.04 The Grantee's accounting system must maintain a separate fund or account
that segregates grant contract receipts and expenditures from other receipts and
expenditures of the Grantee.
16. PROGRAM REVIEW AND MONITORING
16.01 The Grantee shall give the SCAO and any of its authorized agents access to
the court at any reasonable time to evaluate, audit, inspect, observe, and monitor the
operation of the program. The inspection methods that may be used include, but are not
limited to onsite visits, interviews of staff and mental health court participants, and review
of case records, receipts, monthly/quarterly statistical reports, and fiscal records.
1-7 TiT~r>/~\T>rrc
17.01 The SCAO will provide report forms for all required reports. The Grantee
agrees to submit timely, complete, and accurate reports as identified in this contract and the
application assurances and administrative requirements for the grant to the SCAO as listed
in Attachment A.
17.02 The data for each participant who is screened and accepted into the
program must be entered into the appropriate Case Management System.
17.03 The Grantee is responsible for the timely, complete, and accurate
submission of each required report and data as outlined above.
17.04 If any report is thirty days past due, a delinquency notice will be sent via
email notifying the Grantee that it has 15 days to comply with the reporting requirement.
Forty-five days past the due date, a forfeiture notice will be sent to the Grantee via the U.S.
Postal Service notifying it that its funding award has been rescinded due to contract
noncompliance.
18. DEBARMENT AND SUSPENSION
18.01 The Grantee may not contract with or-make any-award-of grantfunds at any
time to any third party that has been debarred or suspended or is otherwise excluded from,
or ineligible for, participation in federal assistance programs under Executive Order 12549,
"Debarment and Suspension."
19. AUDITS
19.01 This section only applies to Grantees designated as sub-recipients.
Grantees designated as vendors are exempt from the provisions of this section.
19.02 Grantees must submit to the SCAO a Single Audit, Financial Statement
Audit, or Audit Status Notification Letter as described below. If submitting a Single Audit
or Financial Statement Audit, Grantees must also submit a Corrective Action Plan for any
audit findings that impact SCAO-funded programs and a management letter (if issued) with
a response,
A. Single Audit: Grantees that expend $500,000 or more in federal awards
during the Grantee's fiscal year must submit to SCAO a Single Audit
prepared consistent with the Single Audit Act Amendments of 1996, and
Office of Management and Budget (OMB) Circular A-133, "Audits of
States, Local Governments, and Non-Profit Organizations," (as revised).
B. Financial Statement Audit: Grantees exempt from the Single Audit
requirements that receive $500,000 or more in total funding from
SCAO in state and federal grant funding must submit to SCAO a
Financial Statement Audit prepared in accordance with GAAS if the
audit includes disclosures that may negatively impact SCAO-funded
programs including, but not limited to, fraud, financial statement
misstatements, and violations of contract and grant provisions.
C. Audit Status Notification Letter: Grantees exempt from both the Single
Audit and Financial Statement Audit requirements (1. and 2. above) must
submit an Audit Status Notification Letter that certifies these exemptions.
19.03 The required audit and any other required submission (i.e. Corrective Action
Plan and management letter with a response), or audit Status Notification letter must be
submitted to the SCAO within nine months after the end of the Grantee's fiscal year to
Michigan Supreme Court, State Court Administrative Office, Hall of Justice, PO Box
30048, Lansing, Michigan, 48909, attention Kathryn Van Asperen.
19.04 If the Grantee does not submit the required Single Audit reporting package,
management letter (if issued) with a response, and Corrective Action Plan; or the Financial
Statement Audit and management letter (if issued) with a response within nine months after
the end of the Grantee's fiscal year, and an extension has not been approved by the
cognizant or oversight agency for audit, the SCAO may withhold from the current funding
an amount equal to five percent of the audit year's grant funding (not to exceed $200,000)
until the required filing is received by the SCAO . The SCAO may retain the amount
withheld if the Grantee is more than 120 days delinquent in meeting the filing requirements
and an extension has not been approved by the cognizant or oversight agency for audit. The
SCAO may terminate the current grant if the Grantee is more than 180 days delinquent in
meeting the filing requirements and an extension has not been approved by the cognizant or
oversight agency for audit.
19.05 Failure to submit the Audit Status Notification letter, when required, may
result in withholding from the current funding an amount equal to one percent of the audit
year's grant funding until the Audit Status Notification letter is received.
19.06 The SCAO or federal agencies may also conduct or arrange for "agreed
upon procedures" or additional audits to meet their needs.
20. TERMINATION OR FUNDING HOLD
20.01 Each party has the right to terminate this contract without cause by giving
written notice to the other party of such tennination at least thirty (30) days before the
effective date of such termination. Reasons for termination may include, but are not
limited to, failure to make ongoing progress toward the program's goals, failure to submit
reports in a timely fashion, or using a vendor suspended or debarred pursuant to section 18
of this contract.
20.02 This contract may be terminated immediately without further financial
liability to the SCAO if funding for this contact becomes unavailable to the SCAO.
21. COMPLIANCE WITH LAWS
21.01 The Grantee shall comply with all applicable laws, ordinances, and codes of
the federal, state, and local governments.
22. MICHIGAN LAW
22.01 This contract shall be subject to, and shall be enforced and construed
under, the laws of Michigan.
23. CONFLICT OF INTEREST
23.01 The Grantee presently has no personal or financial interest, and shall not
acquire any such interest, direct or indirect, that would conflict in any manner or degree
with the performance of this contract.
23.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as
amended, MCL 15.321 etseq.,MSA 4.1700(51) el seq., and 1973 PA 196, as amended,
MCL 15.341 etseq., MSA 4.1700 (71) et seq,
24. DEBT TO STATE OF MICHIGAN
24.01 The Grantee covenants that it is not, and will not become, in arrears to the
state of Michigan or any of its subdivisions upon contract, debt, or any other obligation to
the state of Michigan or its subdivisions, including real property, personal property, and
income taxes.
25. DISPUTES
25.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to
pursue a claim against the SCAO for breach of any term of this contract within seven
days of discovery of the alleged breach.
25.02 The Grantee and the SCAO agree that with regard to any and all disputes,
controversies, or claims arising out of or in connection with or relating to this contract; or
any claim that the SCAO violated any local, state, or federal ordinance, statute, regulation,
law, or common-law doctrine (including discrimination or civil rights claims); or
committed any tort; the parties shall attempt to resolve the dispute through mediation.
Selection of a mediator will be by mutual agreement of the parties.
25.03 The Grantee and the SCAO agree that, in the event that mediation is
unsuccessful, any disputes, controversies, or claims shall be settled by arbitration. Selection
of an arbitrator will be by mutual agreement of the parties. The decision of the arbitrator
shall be binding on both parties. The award, costs, and expenses of the arbitration shall be
awarded at the discretion of the arbitrator. This agreement to
arbitrate shall be" specifically enforceable. A judgment of any circuit court shall be
rendered upon the award made pursuant to submission to the arbitrator.
26. ENTIRE AGREEMENT
26.01 This contract contains the entire agreement between the parties and supersedes
any prior written or oral promises and representations. No other understanding, oral
or otherwise, regarding the subject matter of this contract exists to bind either of the
parties.
27. AMENDMENT
27.01 This contract may be amended only upon written agreement of the parties.
28. DELIVERY OF NOTICE
28.01 Written notices and communications required under this contract shall be
delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the
following:
A. The Grantee's contact person is Ms. Jacqueline Ann Howes-
Evanson, 6th Circuit Court, Courthouse Tower, 1200 N. Telegraph
Rd., Pontiac, MI 48341.
B. The SCAO's contact person is Dr. Jessica Parks, State Court
Administrative Office, Michigan Hall of Justice, P.O. Box 30048,
Lansing, MI 48909.
29. SIGNATURE OF PARTIES
29.01 This contract becomes effective when signed by the parties.
IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract:
6th Circuit Court - Juvenile
By:
Authorizing Official (Signature and Title)
Authorizing Official (Please Print Name and Title)
Date:
Authorizing Official:- Must be a person who is authorized to enter into a binding contract for the
entity receiving funds. The authorizing official may not be a judge or other state employee.
The authorizing official is normally from the Executive or Legislative Branch of the entity (e.g.,
City Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.).
STATE COURT ADMINISTRATIVE OFFICE
By: Date:
Deputy State Court Administrator
ATTACHMENT A
MICHIGAN DRUG COURT GRANT PROGRAM (MDCGP)
FY 2014 REPORTING REQUIREMENTS
October 1,2013 through September 30, 2014
DCCMIS DATA EXCEPTION REPORT
DUE DATE NOTE
February 15, 2014 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of October 1,2013, through December 31, 2013.
May 15, 2014 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of January 1.2014, through March 31,2014.
August 15,2014 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of April 1, 2014, through June 30, 2014.
November 15, 2014 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of July 1, 2014, through September 30,2014.
DCCMIS USER AUDIT REPORT
DUE DATE NOTE
January 31,2014 Courts will be confirming user access to DCCMIS.
FINANCIAL REPORTS
DUE DATE NOTE
January 10,2014 Courts will be reporting on expenditures from October 1, 2013, through
December 31. 2013.
April 10,2014 Courts will be reporting on expenditures from January 1,2014, through
March 31, 2014.
July 10,2014 Courts will be reporting; expenditures from April 1, 2014, through June 30, 2014.
October 10,2014 Courts will be reporting expenditures from July 1, 2014, through
September 30, 2014.
PROGRESS REPORTS
DUE DATE NOTE
April 30, 2014
Interim Report
Courts will be reporting on progress made during the first half of the grant period -
October 1, 2013, through March 31, 2014.
October 30,2014
Final Report
Courts will be reporting on progress made during the second half of the grant
period - April 1,2014, through September 30,2014.
WebCjrants - Michigan Courts Page 1 of 26
MICHIGAN COURTS
Qjw Court ofjus-ticv
Application
00004 - Michigan Drug Court Grant Program (MDCGP) - Final
00310 - FY2014 MDCGP 6th Circuit Juvenile Drug Court
Michigan Drug Court Grant Program (MDCGP)
OriginalSubmitted 06/20/2013 4:19 PM
Date:Status: Submitted
Last
Submitted 09/27/2013 4:34 PMDate:
Appiicant Information
Primary Contact:
Name:*
Title:
Email:*
Address:*
Address Line 2
Address Line 3
City*
Phone:*
Ms.
Salutation
Jacqueline
First Name
Ann
Middle Name
Drug Treatment Court Supervisor
howesevansonj@oakgov.com
1200 N. Telegraph Rd.
Pontiac
City
248-452-2154
Phone
Michigan
State/Province
Howes-Evanson
Last Name
48341
Postal Code/Zip
Ext.
Organization information
Name:"' 6th Circuit Court - Oakland County (C06)
Organization Type: State Court Administrative Office
Tax ID:
Organization Website:
Address:* 6th Circuit Court, Courthouse Tower
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1200 N. Telegraph Rd.
* Pontiac Michigan 48341
City State/Province Postal Code/Zip
Phone:* 248-452-2154
Ext.
Fax: 248-858-2006
Application Information
Local Administrative
Order {LAO):*
Is there an approved Local Administrative Order (LAO) ?
Yes
LAO Number: 2009-02
Is there a current Memorandum of Understanding (MOU)?
YesMemorandum ofUnderstanding (MOU)4
Effective Date:
Expiration Date:
Federal Tax ID:*
What is the program
capacity?*
What is the current
number of active
participants?"
How many years has the
program beenoperational?*
Type of Program*
Court Name {Example:100th Circuit Court)*
06/14/2013
05/01/2018
38-6004876
30
19
12
Contact Information
Judges/Referees
Judge/Referee Honorable Mary Ellen Brennan
eS Address brennanm@oakgov.com
Judge/Referee 2: Referee Marty Alvin
Judge/Referee 3:
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Judge/Referee 4:
Authorizing Official
Name:* Mr. Michael J. Gingeli
Title:* Chair, Oakland County Board of Commissioners
Phone Number:* 248-858-0100
E-mail Address:4
Fax Number:
Mailing
Address:'
gingellm@oakgov.com
1200 N. Telegraph Rd.
Pontiac, Ml 48341
Project Director/Project Contact
Name*
Title:*
Phone Number:*
E-Mail Address:"
Fax Number:
Mailing
Address:*
Financiai Officer
Name:*
Title:*
Phone Number:*
E-Mail Address:*
Fax Number:
Mailing
Address:*
Ms. Jacqueline Howes-Evanson
Drug Treatment Court Supervisor
248-452-2154
howesevansonj@oakgov.com
248-858-2006
1200 N. Telegraph Rd.
Dept. 452
Pontiac, Ml 48341
Mr. Timothy Soave
Manager, General Fiscal Services
248-858-0807
soavet@oakgov.com
248-452-2148
Executive Office Building
2100 Pontiac Lake Rd.
Waterford, Ml 48328
Ext.
Ext.
Local DCCMIS (SCCM) Administrator Name
Name:* Ms. Candace A. Sereno
E-Mail Address:* serenoc@oakgov.com
Program Description
Caseload Data:*
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1.) The court's caseload data that substantiates the target population and the need for the drug/DWI court program. Include any
changes or trends in the data that further demonstrates the need for the drug/DWI court program.
According to the 2010 US Census, Oakland County, Michigan, has 1,202,362 recorded residents. Its county
seat is in the city of Pontiac. Designed in 1785, Oakland County is largely suburban in development and is
the home to 62 cities, villages and townships. There were 471,115 households, of which 32.40% had
children under the age of 18 living with them. The average household size was 2.51 and the average family
size was 3.09. The Oakland County Circuit Court is comprised of 7 Judges and 8 Referees in its Family
Division.
During Fiscal Year 2012, the Circuit Court-Family Division received 1,612 new delinquency petitions of
which 287, or 17.80%, were alcohol and controlled substance offenses. Of the 728 adjudicated Oakland
County youth {508, 70% males, 220, 30% females) who were administered the Alcohol Chemical
Dependency Inventory (ACDI) risk assessment test during Fiscal Year 2012, 31% indicated that their
drinking is at least a mild problem;31% indicated that their drug use is at least a mild problem; 15% reported
one or more alcohol-reiated arrests; 21% reported one or more drug-related arrests.
Prior to the implementation of the Juvenile Drug Court (JDC) program, approximately 30% of youth
adjudicated for drug crimes were placed in a detention or residential treatment, at a per diem cost of $170.00
per youth or higher, depending on the level of severity and need for mental health treatment. However, with
the institution of the JDC, the County experiences a savings on average of 235 days/$39,950 per participant,
per year in Oakland County funded out-of-home placements, and approximately 385 days/$65,450 per
participant, per year in costs for state private placement. Additionally, a number of graduated programsanctions from the least to most restrictive settings are used as alternatives to detention, saving additional
dollars while participants are in the program. These in-program sanctions are discussed in greater detail in
section 10 "Sanctions and Incentives".
The JDC team also discovered that over 50% of our youth were diagnosed with or exhibiting signs of mental
illness. By addressing their mental health needs, treating them as co-occurring with substance use disorders
and engaging the CMH system on the team, case planning has become a more collaborative and
individualized process and we have experienced better outcomes.
Case Dispositions Time Frame:*
.2.) The.time.frame, for'case dispositions. include any. delays.
The Circuit Court Family Division is serving a growing number of substance abusing juvenile offenders. A
concomitant reduction in treatment resources has added to the difficulties of dealing with this population.
Traditional methods of intervention and service are ill-suited to respond to the needs of these youngsters and
their families. In the absence of the Juvenile Drug Court program, there were several problems with the
system for processing drug offenses. Length of time between offense and treatment could be up to six
months, Treatment was fragmented and variable, since service providers were not prepared to treat court
wards on a priority basis. The Juvenile Drug Court program expedites case processing by setting its
disposition date no later than 30 days after referral to the JDC program.
Incarceration/Detention:1'
3.; The degree to which the court uses incarceration/detention for the target population, or in the case of child abuse and neglect, the
degree to which foster care and adoption is currently relied upon for the children of the participant.
The Juvenile Drug Court truly attempts to utilize detention as a last resort. This sanction is utilized when a
child's behavior may be a danger to himself and or others or as a final sanction when all others have been
utilized to no avail.
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in 2011, detention was utilized 18% of time (of all possible sanctions) and in 2012 detention was utilized 15%
of the time.
Program Goals (Required)
Goal 1:*
Reduce drug use during program participation
50% of program participants will have no positive urine screens during Phases II, III and Aftercare. Youth
participating in the JDC program are submitted to frequent and random urinalysis testing for drugs, PBTs and
SCRAM units for alcohol monitoring. Staff will track the number of drug screenings, including positive and
negative results/confirmations, and enter this informtion into the DCCMIS on a weekly basis. (Method of
measurement: Collect % of those in Phase II, 111 and Aftercare that screen positive.)
Goal 2:*
Retain participants in the drug court program
50% of the participants wili complete the drug court program. The juvenile drug team will provide participants
with the tools necessary for positive outcomes, including, but not limited to, intensive supervision and
treatment, community resources, job and school assistance, etc. By providing these supports and
monitoring progress toward goals/compiiance, each participant is afforded the best possible chance for both
short and long-term success. (Measurement: Data is collected at intake and programcompletion/termination.)
Goal 3:"
Reduce drug and alcohol related crime in the jurisdiction (may not be applicable to Family Dependency Courts)
50% of program participants will have no new adjudications while in the Drug Court program.
(Measurement: Periodic record checks during program participation.) 40% of program graduates will have
no new adjudications within 12 months of program completion. (Measurement: Oak-Source
Mainframe, O.T.I.S. and statewide Judicial Data Warehouse checks subsequent to completion.) By
providing intensive supervision, monitoring for compliance, providing participants with incentives for
compliance and graduated sanctions for non-compliance, the JDC shows each participant the rewards of a
drug and crime-free lifestyle, which will likely act as a deterrent to crime and continued drug use.
Goal 4:*
Alleviate congestion of court dockets
95% of eligible juveniles will be enrolled in the program within 30 days from disposition date. Per program
mode!, by expediting case processing and admitting youth into the program with 30 days of screening for
eligibility, the Court will alleviate congestive dockets. Data collected in December 2012 indicates that 100%of the program participants were enrolled in the program within 30 days from
disposition. (Measurement: Dates of case disposition and program induction will be collected and stored in
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the DCCMIS.)
Goal 5:*
Alleviate jail or detention overcrowding (if applicable)
Reduce by 25% the number of program violations and consequent detention sanctions imposed on program
participants from Phase 1 to Phase ill. By utilizing graduated sanctions and ordering detention/residential
placement as a last resort, cost reduction is achieved. (Measurement: Compare data collected of detention
days from Phase I to Phase III.)
Goal 6:*
Retain participants in substance abuse treatment
Retain 85% of the participants (each reporting period) in prescribed substance abuse treatment as indicated
by the team. The JDC team will review each case individually at case conferences to ensure that all avenues
and services are available to each participant and family. Additionally, the team will also review ali mental
health treatment plans during case conferences. By developing and implementing individualized treatment
plans, assisting in meeting the specific needs of the youth and family, and offering team support, participants
remain more committed to the treatment process and are more likely to complete the therapeutic regimen.
(Measurement: Compare the % of participants that remain in the prescribed SA treatment each reporting
period. Treatment data is collected from providers, including individual and family treatment plans and data
regarding treatment needs are collected during case conferences,)
Program Goals (Optional)
Goal?:
Reduce child abuse and neglect (if applicable)
NA
Goal 8:
List other goat specific to your drug/DWI court program here
Increase Minority Referrals: Increase the participation of eligible minority candidates by 10% each year. The
team will continue to provide information to referral sources (including, but not limited to, Judges, Referees,
Defense Counsel, etc.) to ensure that there is proper knowledge of the program. Also, the ACDI assessment
tool (Adolescent Chemical Dependency Inventory) is currently being administered to ail youth assigned a
Juvenile Official Court Caseworker. As these are our largest referral resources, caseworkers are required to
refer any youth receiving a score of 60 or above on the Alcohol and/or Chemical Dependency to the JDC
supervisor for screening.
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(Measurement: Enter and track demographics of new referrals as entered into the DCCMIS.)
Goal 9:
List other goal specific to your drug/DWI court program here
100 % of participants will receive a thorough mental health assessment utilizing the clinical interview
and CAFAS. The JDC team will review each case upon entry into the program and will refer for a thoroughmental health assessment.
(Measurement: Collect data regading the number of the clinical interviews and CAFAS assessments.)
Goal 10:
List other goal specific to your drug/DWI court program here
Engage mental health providers (Easter Seals, Oakland Family Services and Community Mental HealthAuthority) in the treatment review/case planning process.
By design, each treatment provider, including those specializing in the treatment of adolescent mental health
are invited to participate in bi-weekly case conferences to ensure that each youth receives the proper care
and treatment to reach optima! success in his or her treatment goals.
(Measurement: Document contact with mental health treatment providers assigned to each case.)
Target Population
Check all that apply
What is the target Non Violent Offender, Drug Offender, Resident of City/County , Substance Use Disorderpopulation: High Needs, Probation Violators
Other, please The program continues to target 12- to 17-year old adjudicated non-violent youth who are
explain: residents of Oakland County and have a documented substance abuse history. Most are
very high-risk, poly-substance abusing youth with some mental health diagnosis.
Describe how the
above
information ^differs from Does not c,lffer frorn Prev|ous years.
previous years'
procedures:*
Screening and Efigibiiity
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Describe the eligibility criteria:*
Candidates for Juvenile Drug Court must be residents of Oakland County, between the ages of 12 and 17,
and be repeat offenders, including those previously on Diversion, Consent, and/or involvement in the courts
of other counties. Parents/legal guardians must be willing to engage in the program. Ideally, candidates
should also score 60% or higher on the drugs and/or alcohol scale of the ACDI (Adolescent Chemical
Dependency Inventory). Families must agree to remain drug and alcohol free and all drugs (unless
prescribed by a physician) and alcohol must be removed from the home.
How are potential
participants Probation Agent, Case Manager, Treatment Provider, Judges, Defense Attorney, Otheridentified:*
If Other, please Methods in which youth are identified and referred to the program are as follows: A
describe: youth can be flagged by the Intake Department for further determination of eligibility or
referred by the Official Court Caseworker either as the result of a VCOA/OP, request for
a change of treatment plan or after initial disposition and it becomes apparent that the
matter may be appropriate for drug court. The underlying reason for referral is continued
use of alcohol and/or drugs, or failure to comply with a prescribed treatment regimen.
Screening:*
Describe when screening occurs, who conducts the screening, and who determines eligibility.
Initial screening occurs after adjudication and before disposition or as the result of a violation of probation
and conducted by the assigned Juvenile Court Youth and Family Caseworker. Eligibility is determined by
members of the Out-of-Home Screening Committee, a group comprised of the Chief of Casework Services,
Psychological Clinic Coordinator, Youth and Family Caseworker, representatives from the Oakland County
Children's Village Detention Facility, Easter Seals - Community Mental Health Authority. The Youth and
Family Caseworker must prepare a detailed report and present his/her case for admitting the youth into the
Juvenile Drug Court program before the OOHS Committee.
Is a risk/needs assessment used to help identify high risk/high need offenders?
Risk YesAssessement?:*
If answered yes to the above question, name the assessment tool used
Too?35"16111 ACDl' UNCOPE and DSM-IV
Describe how the
above
differ from ^oes not c^0r from Previous years.
previous years'
procedures:*
Assessments
What is the name of the substance abuse assessment tool that is used?
Substance Abuse
Assessment UNCOPE-Pace Assessment Tool
Tool:*
Does the assessment provide a Diagnostic and Statistical Manual of Mental Disorders (DSM-IV) diagnosis?
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dsm-iv y
Diagnosis:*
If answered no to the above question, describe how the substance use diagnosis is determined
How substance
use diagnosis isdetermined:
Assessment:*
Describe when the assessment is conducted and who conducts the assessment
Except for the initial ACDI assessment administered by the Youth and Family Caseworker, the Prior
Authorization Centra! Evaluation Unit (PACE) of the Oakland County Health Division/Office of Substance
Abuse Services (OSAS) is responsible for conducting the assessments. The PACE assessment occurs after
eligibiiity is determined and prior to admission into drug court. Diagnostic and Statistical Manual of Mental
Disorders (DSM-IV) codes are determined based on the assessment. The American Society of Addiction
Medicine (ASAM) criteria is used to determine the appropriate level of care.
is the American Society of Addiction Medicine Patient Placement Criteria used to determine appropriate level of treatment?
American Society
of Addiction
Medicine Patient Yes
Placement
Criteria:*
How treatment level is determined:
If answered no to the above question, describe how the level of treatment is determined
Describe how the
above
information r-, , ,,differs from r previous years.
previous years'
procedures:1'
Treatment Continuum and Plan
Substance Abuse Treatment Agencies:*
List the substance abuse treatment agencies and the type of services available fordrug/DWI court participants
Currently, the Juvenile Drug Court program utilizes Oakland Family Services, which is available in various
locations throughout Oakland County, and Easter Seals, a sub-contractor of Oakland County Community
Mental Health, which provides home-based mental health services. Kairos Health Care Residential
Treatment facility is also available to participants who are in need of long-term or detox services. The
following substance abuse services are available: enhanced outpatient therapy, which includes base group
and teen recovery groups I and II; individual therapy, family education, family conjoint and collateral therapy,
inpatient; drug screening, COA group, sibling support group, family support group. Services also include in-
home treatment, anger management group therapy, adventure therapy as well as art therapy is available.
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Check all that apply
Treatment is Through contracts with local treatment agencies and/or through a single contract with the
provided:* Regional Substance Abuse Coordinating Agency
If treatment is provided through a contract(s), was there a competitive bid process?
Competitive Bid YesProcess:*
Are participants linked to treatment providers based on individual differences?
Treatment Y
Providers:"
Treatment Process:"
Explain the answer given to the above question, describing the process
The first factor used to decide the location in which families are referred is level of care. Level of care will
determine the treatment modality best suited for the participant and his or her family. Once the level of care
is established, the second factor is the location of the facility. It is always preferred that convenience of
location is one of the first determining factors as to which site for outpatient treatment a family will be
referred. All sites provide similar services. Referral for in-home services is determined by the mental health
status of the participant and family members. Referral for inpatient treatment prior to beginning the drug court
program is determined by the PACE unit. Referral for inpatient treatment after beginning the drug court
program initially is considered by the drug court team. Final determination is made through PACE.
Treatment Plan:"
Who develops the treatment plan? How often is the treatment plan reviewed and by whom?
The treatment plan is completed by the treatment provider within 30 days of intake. The plan takes into
consideration observations and recommendations made by the JDC team during those 30 days. Treatment
plans are reviewed at least quarterly. However, those cases that require more attention are reviewed more
frequently,-Monthly Clinical Reviews-are held with.treatment providers, probation officers and the
coordinator.
What ancillary services are available to the participants in the program? Check all that apply:
Ancillary
Services:*
If Other, please
describe:
Describe how the
above
informationdiffers from
previous years'
procedures:*
Educational, Mental Health, Dental, Physical, Food, Child Care, Career, Parenting
Classes, Other
As noted above, anger management, various support groups in addition to NA/AA
including Children of Alcoholics and Alanon, family and sibling support groups, career
exploration, child care and respite care is also available to those under the care of Easter
Seals.
Does not differ from previous years.
Program Length
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What is the
minimum lengthof the drug/DWI
court program?*
What is the
maximum length
of the drug/DWI
court program?*
Describe the factors used to determine the program length
A minimum of 42 weeks
Two years
Program Length
Factors:"
The program consists of 3 phases each designed to last approximately 12 weeks and an
Aftercare phase designed to last 6 to 12 weeks. The factors determining the length of
time in each phase and advancement from one phase to the next include: accumulation
of a certain percentage of possible points (the required percentage increases as phases
are advanced) and satisfactory completion of the application for phase advancement.
Satisfaction is determined by the drug court team. To be considered for graduation, the
youth must test negative for at least 45 consecutive days and must have successfully
completed all phases of the program.
How many
phases does the ^
program consist
of?*
Describe what There are 4 phases (including Aftercare) in the JDC program. Movement from phase to
factors were used phase is dependent on a number of factors, including total points earned during a
to determine the specific phase. During each phase, participants are able to earn a possible maximum of
length of each ^0 points for a grand total of a possible 480 points from program start to program
phase:* completion. Phase I, the initial phase, is the most intensive and is designed to acclimate
the participant to the program and to provide the necessary structure needed for
successful transition. To be considered for Phase II and Phase III, 85% of the potential
individual total points for each phase must be achieved and a completed application for
advancement must be submitted and accepted by the drug court team. To be considered
for Phase IV (Aftercare), 90% of total potential points for that phase must be achieved
and a completed application for advancement must be submitted and accepted by the
drug court team. Finally, to be considered for successful completion, 95% of potential
individual point totals during Aftercare must be_achieyed, the participant must test . _' negative on all drug testing for a minimum of 45 days and a completed application for
advancement must be submitted and accepted by the drug court team.
If phases are not
used, explain
how a participant
progresses
through the
program
List the requirements for completing each phase:*
e.g. the number, type, and frequency of drug tests, attendance at support groups, etc.
The team has learned that weekly drug court sessions/hearings are taxing on the families and has often
hindered compliance by placing more pressure on families to comply with program treatment and other
requirements. We have, therefore, reduced the number of hearings for youth in Phase I to every other
week. Additionally, if youth are involved in other activities (sports, church youth groups, etc.) we are now
only requiring them to attend AA/NA support group meetings 1x/week. By placing fewer demands, outcomes
have improved.
Phase I:
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• 2 times weekly (minimum) drug testing at random intervals
• Daily attendance in an approved educational or vocational program
• 2 times weekly (minimum) meeting with the drug court probation officer
• Weekly at recovery support group (NA/AA)
• Attendance at 90% of the enhanced therapy sessions scheduled
• Attendance at status review hearings bi-weekly
• Compliance with all court orders and probation rules
Phase II:
• Weekly (minimum) drug testing at random intervals
• Daily attendance in an approved educational or vocational program
. Weekly meeting with drug court probation officer
• Weekly attendance at didactic presentations on anger management, sexually
transmitted diseases, violence prevention, victimization issues and others as directed
. Weekly attendance at relapse prevention group
• Weekly attendance at recovery support group (NA/AA)
• Involvement in a mentor program, supervised recreation or other activity as directed
• 90% attendance at outpatient therapy sessions
• Bi-weekly attendance at drug court status review hearings
• Compliance will all court orders and probation rules
• Family is to participate in family therapy
Phase III:
• Weekly drug testing at random intervals
• Daily attendance in an approved educational or vocational program
• Weekly meeting with drug court probation officer
• Weekly attendance by parents at parent education group
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• Weekly attendance at NA/AA
• Involvement in a mentor program, supervised recreation or other activity as directed
• 90% attendance at outpatient therapy sessions, as determined necessary
• Monthly attendance at court status review hearings
• Compliance with all court orders and probation rules
Phase IV (Aftercare):
• Biweekly meeting with drug court probation officer for up to 3 months
• Biweekly drug testing for up to 12 weeks
• Daily attendance in an approved educational, vocational or work program
• Weekly attendance at NA/AA
• Biweekly attendance at relapse prevention group for up to 12 weeks
• Attendance at court status review hearing after 6 weeks in aftercare and at graduation
from the program
• Continued involvement with mentor and recreational activities
• Completion of all court orders
Every participant begins the program in Phase 1. Length of stay in this and other phases
is based upon several factors including, but not limited to, the participant's motivation,
level of compliance, number of points earned and progress toward treatment goals. In
consultation with the treatment team, and consistent with the recommendations of the
treatment providers and the Sanctions/incentives Guide, the judge issues sanctions and
rewards to participants as their progress merits and the JDC team, in cooperation with
the participant, determines when he/she is ready for phase advancement and graduation.
Each participant also completes a phase advancement application submitted to the JDC
team prior to advancement.
Does not differ from previous years.
Case Management
Case
How is the phase
in which a
participant starts
the program
determined?*
Describe how the
above
information
differs from
previous years'- *
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^ Probation Officers
If other, please
explain:
What is the ratio of participants to the case manager (e.g. 50:1)?
Case Manager -i c-iRatio:*
Case Manager Responsibilities:"
How are the responsibilities and activities of the case manager(s) integrated with the activities of the treatment provider(s) and ancillaryservices provider(s) ?
While the official court caseworker (probation officer) holds the responsibility of case management to ensure
compliance with the court order, this individual works cooperatively with all service providers, including
treatment staff, schools, places of employment and community service sites to ensure that services are
integrated into the treatment plan, progress is monitored and that there is no duplication of effort.
Additionally, during biweekly case conferences, information regarding all participant activities (including
treatment) are discussed thoroughly for each participant to ensure that all parties are aware of the activities
and that services are provided congruently.
How frequently does the case manager have contact with the participant? Check all that apply.
Bimonthly, Weekly, Monthly, OtherContact
Frequency:
If other, please
describe:
Confacfs are:
The Caseworker (probation officer) meets directly (face-to-face) with and monitors each
participant through all program phases. The PO meets with participants weekly, biweekly
or monthly, depending on the phase in which the participant is active, to coordinate
services and to act as the central contact for ail matters regarding participant activities.
The participant is intensively monitored through probation reporting and and
frequent/random alcohol/drug testing.
Contact Type:* Face to Face, By Telephone.
If other, pleasedescribe:
Describe how the
above
information
differs from
previous years'
procedures:"
Does not differ from previous years.
Judicial Supervision
Status Review Hearings"
How frequently does the participant appear before the judge for status review hearings?
JDC hearings are scheduled biweekly (on Tuesdays) from 6:00-7:00 pm. Attendance expectations for
juveniles and families vary by phase; Phase I and II participants are expected to attend status review
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hearings biweekly, Phase ill participants are expected to attend monthly and Aftercare participants attend at
six-week intervals. The JDC Judge and/or Referee are present at every hearing. Hearings are scheduled in
the evenings to maximize attendance and do not interfere with most work and school demands.
Case Manager, Coordinator, Probation Agent, Defense Attorney, Treatment Providers,
Clinical Staff, Other
In addition to the judge, team attendees include Caseworkers (probation officers),
interns, treatment representatives, defense attorney, the Drug Court Supervisor and
other interested parties, such as mentors, school representatives and JDC volunteers.
42 CFR Part 2 and HIPAA:*
What is the program's policy and/or procedure(s) for complying with 42 CFR Part 2 and HIPAA during the status review hearing?
Status Review
Hearing
Participants:*
If Other, please
describe:
The JDC limits discussion of ciinicai information in open court and delegates the maintenance of clinical
information to the treatment staff. Additionally, court hearings are closed to the public and only those directly
involved in the participants' activities as they relate to the program are allowed entrance. Defense counsel is
used as a filter for any potentially privileged treatment information. The JDC will also keep the protected
health information (PHI) out of the public record through sidebar or chamber conversations for sensitive
discussions. Additionally, the JDC protects individual privacy with rules that limit Judges' and prosecutors'
access to the "need to know" PHI to make their decisions.
When do staffing
meetings occur?Immediately prior to the status review hearing
Check all that apply.
Who attends the
staffing
meetings?*
If Other, please
describe:
Judges, Probation Agent, Defense Attorney, Treatment Providers, Case Managers,
Coordinator, Clinical Staff, Other
The JDC Team meets every other Tuesday from 4:30-6:00 PM for case conferencing,
prior to the JDC hearings to discuss participant progress prior to the review hearing. At
this case conference, the judge is apprised of recommendations for rewards or
sanctions. The team determines through consensus what actions will be taken at
hearing. Hearings are scheduled on the same day as case conferences from 6:00-7:00
p.m.
No Staffing Meeting:
If no staffing meeting occurs prior to the status review hearing, explain the reason why. Explain the process for updating the team oneach participant's status.
Describe how the
above
differs from Do0S not d'ffer ^rorri Prev'ous years.
previous years'
procedures:*
Drug Testing
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Drug Test Frequency?*
How frequently are participants required to submit to alcohol and/or drug testing?
Participants are required to test based on their current phase. They are required to submit to random testing
at least twice per week in Phases I & II (although they may submit to 3 or 4 per week depending on need
and/or drug of choice). They are required to submit to at least one random test per week during Phases ill
and IV. However, the team has noticed a trend in tendency to relapse during the latter phases, so have,
therefore, implemented additional random screenings. Participants initially admitted to JDC receive a nine-
panel drug screen which includes methamphetamines, barbiturates, benzodiazepines, methadone,
propoxiphine, PCP, cocaine, THC, opiates and a PBT to test for alcohoi. Thereafter, tests regularly include
testing for cocaine, THC, opiates, amphetamines and aicohol (via PBT). Due to the increase use in designer
drugs, have also begun to test for synthetic marijuana and bath salts.
What type of drugs does the drug/DW! court program test for? Check all that apply.
Drugs Tested?* Marijuana, Cocaine, Benzodiazepine, Oxycodone, MDMA, Barbiturates, Bath Salts,
Opioids, Amphetamine, Methamphetamine, Methadone, PCP, Synthetic Marijuana
If Other, please
describe
Does your program utilize a testing agency for drug and alcohol testing?
Drug Testing yesAgency:*
If yes, list which Drug and PBTs are administered by the treatment providers (specifically, Oakland Family
agency{s) are Services) and testing provider, JAMS. These tests are administered on site (at eachbeing utilized qFS or JAMS location), or at Court (through JAMS). ALL tests are monitored to ensure
a quality sample.
Does your drug/D Wl court program perform alcohol and drug testing?
Perform Alcohol
and Drug No
Testing?"
If yes, list who
performs the
testing:
Who is notified of the test results? How soon is notification made concerning positive test results?
Notification'* Probation agent is notified of test results generally within 24 to 48 hours.
What is the response to a positive alcohol or drug test result?
Positive Result If a positive result is received and the participant does not acknowledge use, the sample
Response?* js sent for a laboratory confirmation. If the confirmation is positive, graduated sanctions
are utilized and the response could be anything from being admonished by the judge to
being detained, depending on the circumstances of the infraction.
Describe how the
above
differs from DoeS not differ from yearS'
previous years'
procedures:*
Incentives
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List Incentives your program
uses List the reason an Incentive is used Who can award an Incentive and
when does this happen
Applause/Verbal Praise from Judge
Program compliance, sobriety milestones or
other accomplishments such as completing
residential treatment successfully or other
program requirements.
The entire JDC team applaudes during the
court hearing.
Candy Basket/Token Gifts
Incentive is given when a participant hasexhibited some consistency in their programcompliance, has demonstrated positive behaviorand when a participant receives a perfect 10-point week.
The participant receives the incentive once
they receive a perfect 10-point week from
the probation officer during the court
hearing.
PhaseAdvancement/GiftCards/Certificates ofAccomplishment
To acknowledge consistent accomplishment and
progress in phases.
Entire team discusses if phase
advancement is appropriate for participant at
case conference and advancement occurs
during court hearing.
Reduced Reporting or Court
Appearances
When a participant has completelydemonstrated that they are committed to their
recovery.
This incentive is never used in Phase 1 and
may be decided independently by probation
officer or JDC team can discuss it during
case conference and can be given during
court hearing.
Excused Early from Court Session
For Phase 4, participants that are demonstratingnot only complete compliance but commitment
to their recovery.
The entire team makes this decision at caseconference and participant is excused atcourt hearing.
Curfew Extensions When a participant has exhibited someconsistency in their program compliance, curfewis increased generally by one hour at a time.
Probation officer has discretion to award
incentive or can be decided by entire team.
Decision is made during case conference
and occurs during court hearing.
Removal of Electronic Monitoring When a participant has exhibited someconsistency in their program compliance.
The probation officer has the discretion to
give incentive during court hearing.
Career Exploration Day with Volunteer
Occurs later in Phase 3 and is given when a
participant is stable and exhibits motivation for
career exploration.
Probation officer and/or case coordinator
make determination during Phase 3.
Three 10-Point Week Gift Card When participant receives three 10-point weeks
in a row.
Probation officer makes determination and
incentive is given during court hearing.
Perfect Attendance Award
Each semester, the top two participants whoearn the most perfect attendance at their school
receive incentive.
Probation officer makes determination who
is eligible for incentive and it is given during
court hearing.
Sanctions
List Sanctions your
program uses List the reason a Sanction is used Who can administer a Sanction
and when does this happen
Admonished by Judge/No
Applause
This could be given out for multiple non-compliance
behaviors, i.e., missed appointments, curfew violations,inappropriate behavior in treatment program, tardiness,failure to provide documentation or homework, missed drug
tests, etc.
The JDC team decides at case conference
and the admonishment occurs during the
court hearing.
Complete Crossroads for
Youth Weekend
This is given as a result of positive or repeated positive drug
screens and/or repeated program non-compliance.
Probation officer and/or entire JDC teammakes determination and sanction is givenat court hearing or can be givenimmediately upon positive test results.
Increase Drug Screenings
Given when a participant may be showing signs of relapsepotential or is suspected to be using. Further, this may beused after missed tests, diluted tests, positive tests,
tampered tests, etc.
The probation officer can immediately
determine if testing should be increased
and JDC team can also suggest this
sanction. The participant is told
immediately.
Essays/Journaling/Written
Apologies
Used in an ad hoc manner when the participant seems to
need more education or introspection regarding their
behavior. Often have participants journal on their 12-step
The JDC team at court hearing, however,
the probation officer can also make
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meetings so that they are not only attending, but they are
engaged.
determination at any time.
Detention
Dishonesty, continued use (not just first relapse),
absconding from program, driving without license, any
violent behavior, failure to report to probation or court,
repeated non-compliance despite other graduated
sanctions, any tampering with drug testing, etc.
The JDC team generally makes
determination during case conference, but
the Judge has the final decision during a
court hearing or at other times as deemed
necessary.
Alcohol Tether After repeated drinking incidents or repeated missed PBTs.Upon missed PBTs or drinking incident,probation officer can independently impose
sanction at any time.
Increased Court or Probation
Reporting Used for everything from missed screens, missed court
hearings to positive screens Probation officer can independently assignsanction at any time.
Termination from Program If a participant commits a violent felony and/or hasreportedly recycled through other sanctions without
behavioral change.
Discussed during case conference with
JDC team and sanction given at court
hearing.
Home Detention or
Decreased Curfew Given as a result of use, missed screens, exhibiting relapse
behavior.Probation officer can give sanction at any
time.
Criminal Call Attendance and
Essay
General program non-compliance, school issues and
positive screens.
Entire team makes decision at case
conference and judge orders participant to
attend a criminal call at court hearing.
Graduation Requirements
Graduation Requirements:*
Discuss the program's requirements for graduation.
Graduation means that the defendant has completed all requirements of the juvenile drug court and is
dismissed from court jurisdiction. Graduates are asked to cooperate with any follow-up surveys but are not
under court order to do so. To be considered for graduation, participants must earn 95% of potential points
during Aftercare, must test negative on all drug testing for a minimum of 45 days and submit a completed
application for graduation. The application must be approved by the JDC team. There are no expectations
after graduation and court jurisdiction is terminated. However, participants are encouraged to return to
various court activities, including drug court commencements.
occurs-^"34'0" t'ie Par,:'c'Pant is no longer under the court's jurisdiction
Does not differ from previous years.
Expulsion Criteria
Termination Criteria:*
Explain the criteria for terminating a participant from the program.
The following are grounds for expulsion:
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Describe how the
above
information
differs from
previous years'
procedures:*
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• Adulteration or attempted adulteration
e Repeated disruption of therapy sessions and/or repeated missing therapy sessions
• Significant lack of parental support, including parental defiance of program requirements which undermines
child's ability to comply
• Delivery of controlled substances or violent felony adjudication results in automatic expulsion.
• Repeated violation of program requirements that results in "cycling" through all sanctions
• If participant gives indications that he/she is a danger to him/herself or to the community
• Combination of lack of focus and age
Describe how the
above
information « ,differs from ^oes no* differ from Prevlous years.
previous years'
procedures:*
Sustainability Plan
Sustainability Plan:*
Explain the plan for addressing program needs (i.e., treatment resources, team members, clinical and legal criteria, target population,program design, and funding) that are required to sustain the program when/if grant funds are no longer available.
The Oakland County Circuit Court - Family Division, continues to explore alternative funding sources.
Currently and in addition to the Michigan Drug Court Grant Program offered through SCAO, the program is
supported by the Child Care Fund through the Michigan Department of Human Services. Finally, a 501{c)3
(The RESTORE Foundation) was established in 2009 to ensure the continuation of funding for both the
Adult and Juvenile Drug Treatment Court programs.
Describe how the
above
differs from Does not differ from previous years.
previous years'
procedures:*
Evaluation Plan
Will your program
be conducting a N
process
evaluation?*
Will your program
be conducting an y
outcome
evaluation?*
Describe the evaluation:
This year's evalution plan focuses on outcomes. Data is collected in a variety of ways, including the Circuit
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Court's mainframe system, the DCCMIS, OTIS and interviews and surveys completed by participants.
Outcome objectives to be measured include: recidivism of graduates;employment status of participants;
participant attitudes toward drugs and alcohol, including relapses; program graduation/termination rates; and
cost comparisons with other programs available to the same population.
How does your
program define Otherrecidivism?*
if Other, please Recidivism is defined as a new adjudication,describe: J
What type ofcharge(s) and/orconviction(s) Other
qualifies as
recidivism?*
If Other, please All new adjudications, including both misdemeanors and felonies, qualify as recidivism;
describe: however, this definition does not include traffic offenses.
Drug Court Team
Who are the
members of the Judge, Coordinator, Defense Attorney, Case Manager, Parole/Probation Agent,
drug/DWI court Treatment Provider, Other
team?*
If Other, please • Judge: Honorable Mary Ellen Brennan presides at weekly status review hearings, and
describe: participates in pre-hearing conferences.
• Defense Attorney: Moneka Sanford serves as defense representative to the J DC team,
and provides input on appropriate sanctions and rewards, protection of participants'
rights and other key issues. She attends all review hearings.
• Treatment Representatives: Maurice Cummings, Coordinator for Oakland County
- PACE Unit, serves as consultant to the JDC team on-issues of clinical assessment,
treatment needs, and available community resources.
• Drug Treatment Court Supervisor: Jacqueline Howes-Evanson supports the probation
specialists (probation officers) by providing case supervision and oversight of both the
Juvenile and Adult Treatment Court programs. She also acts as liaison to treatment
providers, participates in all meetings, oversees DCCAC and performs other
administrative duties as needed.
• Drug Court Probation Specialists/Officers: Megan Wentz and Ellen Hagerman provide
intensive probation supervision to participants and families, maintain contacts with school
and police authorities, record client progress, plan and participate in family group
activities, etc.
• Referee: Martin Alvin, Senior Referee of the 6th Circuit Family Division, is a quasi-
judiciai officer providing coverage for any absences of Judge Brennan. He also 'clerks' at
review hearings.
• Business Analyst: Candace Sereno maintains client files, enters program data into the
County's Mainframe database and DCCMIS and performs basic statistical analyses as
needed.• Grant Compliance and Resource Specialist: Katie West, Oakland County Grants
Compliance & Programs Coordinator research funding streams.
Check the mechanisms for communication that are used by the drug/DWI court team members. (Check all that apply).
Court Team
Communication:"Journal entry using DCCMIS, Phone, Fax, Staffing meeting, E-mail, In-person
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If Other, please
describe:
Describe how the
above
Offers from Does not c''^er ^rorn Prev'ous Y631"5'
previous years'
procedures:*
Program Income
Will your court program
earn program income as No
defined above?*
Program Income Sources:
If yes, what are the program income sources and how much is charged for each program income source (e.g., drug tests $5;
participation fees $250, etc.) ?
NA
Certification Form
Authorizing Official
By checking the box, I
certify that the below
referenced person is the .
Authorizing Official for the
court program.*
Authorizing Official
Name:*
Date:*
Project Director
By checking the box, I
certify that the below
referenced person is the
Project Director for the
court program:*
Project Director Name:*
Date:*
Financial Officer
By checking the box, I
certify that the below
referenced person is the
Financial Officer for the
Yes
Michael J. Gingell, Chair-Oakland County BOC
06/20/2013
Yes
Jacqueline Howes-Evanson, Drug Treatment Court Sup
06/20/2013
Yes
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court program:*
Financial Officer Name:* Timothy Soave, Manager-General Fiscal Services
Date:* 06/20/2013
Personnel
Name Position Computation Request
Other Grant
Or Funding
Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
MeganWentz
Youth andFamily
Caseworker II
$60,390x 100%
$29.03/hour $10,000.00 $50,390.00 $0.00 $0.00 $60,390.00
Ellen
Hagerman
Youth andFamilyCaseworker 1
$49,863x 100%
$23.97/hour $15,000.00 $0.00 $34,863.00 $0.00 $49,863.00
Jackie
Howes-
Evanson
Youth andFamily
Casework
Supervisor
$33.17/hour 70%CCF Funded $0.00 $48,498.00 $0.00 $0.00 $48,498.00
Candace
Sereno
Technical
Assistant $17.28/hour-40%CCF Funded $0.00 $14,109.00 $0.00 $0.00 $14,109.00
Judge MaryEllen
Brennan
Circuit Court
Judge
$15.62/hr (county
portion) x 4 hrs/wk x
52 weeks
$0.00 $0,00 $0.00 $3,250.00 $3,250.00
Marty Alvin
Juvenile
Referee
Supervisor
$46.02/hour x 4
hours/wkx 52
weeks $0.00 $0.00 $0.00 $9,570.00 $9,570.00
$25,000.00 $112,997.00 $34,863.00 $12,820.00 $185,680.00
Personnel Justification
Personnel Justification"
Justify personnel (i.e., wages) associated with the proposed project. These personnel costs should tie back to the Budget RequestSummary and Budget Detail worksheet.
Youth and Family Caseworker II (Juvenile Probation Officer): Conduct the daiiy activities of juvenile
supervision. Other duties are outlined in the position description. This position is equivalent to Merit system
Youth and Family Caseworker II. Human Resources Committee advisors recommended this pay level to the
Oakland County Board of Commissioners. (Total Salary Request: $10,000). Youth and Family Caseworker I
(Juvenile Probation Offcier): Conduct the daily activities of juvenile supervision. Other duties are outlined in
the position description. This position is equivalent to Merit System Youth and Family Caseworker I. Human
Resources Committee advisors recommende this pay level to the Oakland County Board of Commissioners.
(Total Salary Request: $15,000)
Fringe Benefits
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Row Percentage Request Other Grant Or
Funding Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
Employer FICA 8.0%$2,580.00 $12,232.00 $3,150.00 $1,150.00 $19,112.00
Retirement 30.0%$9,800.00 $42,617.00 $11,853.00 $4,320.00 $68,590.00
Hospital
Insurance 16.0%$5,260.00 $22,289.00 $6,352.00 $2,450.00 $36,351.00
Dentai Insurance 1.0%S180.00 $1,220.00 $200.00 $100.00 $1,700.00
Vision Insurance 0%$0.00 $0.00 $0.00 $0.00 $0.00
Unemployment 0%$0.00 $0.00 $0.00 $0.00 $0.00
Worker's
Compensation 0%$0.00 $0.00 $0.00 $0,00 $0.00
Life Insurance 0%$0.00 $0.00 $0.00 $0.00 $0.00
Other 1.0%$180.00 $1,220.00 $200.00 $100.00 $1,700.00
Other 0%$0.00 $0.00 $0.00 $0.00 $0.00
Other 0%$0.00 $0.00 $0.00 $0.00 $0.00
Other 0%$0.00 $0.00 $0.00 $0.00 $0.00
Totals $18,000.00 $79,578.00 $21,755.00 $8,120.00 $127,453.00
Fringe Benefits Justification
Fringe Benefits Justification*
Justify fringe benefit costs associated with the proposed project. These fringe benefits should tie back to the Budget Request Summary
and Budget Detail worksheet.
Youth and Family Caseworker II (Juvenile Probation Officer): Fringe benefits are paid according to the
Oakland County Merit System. Fringe benefits are determined by a formula and based upon an employees
actual expenditures. (Total Fringe Benefit Request: $8,000) Youth and Family Caseworker I (Juvenile
Probation Officer): Fringe benefits are paid according to the Oakland County Merit System. Fringe benefits
are determined by a formula and based upon an employees actual expenditures. (Total Fringe Benefit
Request: $10,000)
Contractual
Contractor Computation Services to be
Provided Request
Other
Grant or
Funding
Source
Local Cash
Contribution
Local In-Kind
Contribution Total
JAMS $9/screen Drug Testing $0.00 $20,000.00 $0.00 $0.00 $20,000.00
Office of
Substance
Abuse
Services
Group sessions
are either $18/dayor $27/day
individual, group,
and family therapy
provided to drug
court participants by
various agencieswith the oversightand assistance ofthe Office of
$0.00 $50,000.00 $0.00 $0.00 $50,000.00
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substance Abuse
Services,
$0.00 $70,000.00 $0.00 $0.00 $70,000.00
Contractual Justification
Contractual Justification*
Justify contractual costs associated with the proposed project. These contractual costs should tie back to the Budget Request Summary
and the Budget Detail Worksheet.
To pay for drug testing services as well as group, individual, and family therapy sessions for participants and
their families in the program.
Supplies
Item Computation Request
Other
Grantor
Funding
Source
Local Cash
Contributions
Local In-Kind
Contributions Total
Personal
Mileage
.55/mile for
caseworkers/probation officers
persona! mileage in serving their
clients
$0.00 $10,000.00 $0.00 $0.00 $10,000.00
Office
Supplies
For purchasing supplies in
connection with graduation
ceremonies, meetings,
brochures, etc.
$0.00 $2,000.00 $0.00 $0.00 $2,000.00
Incentives For purchasing various incentives
for participants $0.00 $4,000.00 $0.00 $0.00 $4,000.00
Indirect
costs
Indirect cost expenses forthe
juvenile drug court operations
through Child Care fund
$0.00 $22,000.00 $0.00 $0.00 $22,000.00
Defense
AttorneyFees
$125/session x 2 sessions/month
x 12 months $0.00 $0.00 $3,000.00 $0.00 $3,000.00
$0.00 $38,000.00 $3,000.00 $0.00 $41,000.00
Supplies Justification
Supplies Justification*'
Justify supply costs associated with the proposed project. These supply expenses should tie back to the Budget Request Summary and
Budget Detail worksheet
To pay for various operating expenses of the Juvenile Drug court such as; supplies, mileage, incentives, and
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defense attorney fees.
Travel
Type of
Travel
Expenses
Computation Request
Other
Grantor
Funding
Source
Local Cash
Contributions
Local in-Kind
Contributions Total
Travel andConference
To send drug court staff to theMichigan Association of DrugCourt Professionals conferenceand National Association of Drugcourt Professionals conference
$0.00 $5,000.00 $0.00 $0.00 $5,000.00
$0.00 $5,000.00 $0.00 $0.00 $5,000.00
Travel Justification
Travel Justification*
Justify travel costs associated with the proposed project The costs should tie back to the Budget Request Summary and the BudgetDetail worksheet.
To pay for travel for two staff to the Michigan and National Associations of Drug Court Professionals
Other Sources of Funding
Other Sources of Funding"
Child Care Funds and General funds
Personnel Summary
Budget
Category Request Other Grant Or
Funding Source
Local Cash
Contributions in-Kind
Contributions Total
Cost
Personnel Total $25,000.00 $112,997.00 $34,863.00 $12,820.00 $185,680.00
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Fringe Benefits Summary
Page 26 of 26
Budget
Category Request Other Grant Or
Funding Source Local Cash
Contributions
In-Kind
Contributions TotalCost
Fringe BenefitsTotal $18,000.00 $79,578.00 $21,755.00 $8,120.00 $127,453.00
Contractual Summary
Budget
Category Request Other Grant Or Funding
Source
Local Cash
Contributions
In-Kind
Contributions Total
Cost
Contractual Total $0.00 $70,000.00 $0.00 $0.00 $70,000.00
Supplies Summary
Budget
Category Request Other Grant Or Funding
Source
Local Cash
Contributions
In-Kind
Contributions
Total
Cost
Supplies Total $0.00 $38,000.00 $3,000.00 $0.00 $41,000.00
Travel Summary
Budget
Category Request Other Grant Or Funding
Source
Local Cash
Contributions
In-Kind
Contributions
Total
Cost
TravelTotal $0-00.$5,000.00 $0.00 $0.00 $5,000.00
Total Budget
Budget
Category Request Other Grant Or
Funding Source
Local Cash
Contributions
In-Kind
Contributions
Total
Cost
Total $43,000.00 $305,575.00 $59,618.00 $20,940.00 $429,133.00
littp://micourts.dullestech.net/getApplicationPrintPreview.do?docuraentPk=13692480232.10/28/2013
FISCAL NOTE (MISC. #13289) November 13, 2013BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSONIN RE: CIRCUIT COURT - 2014 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE DRUG COURT) - GRANTACCEPTANCE
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule Xll-C of this Board, the Finance Committee has reviewed the above referenced resolution and
finds:
1. The Circuit Court has received a grant award from the State Court Administrators Office (SCAO),
Michigan Drug Court Program (MDCGP), for the Juvenile Drug Court, in the amount of $43,000 for the
period of October 1, 2013 through September 30, 2014.
2. Total program budget is for $429,133 which includes an award from SCAO of $43,000, Child Care
Contributed funding of $305,575, Restore Foundation donation of $56,618 and General Fund support of
$23,940 ($20,940 personnel support and $3,000 operating support).
3. There are four (4) positions that support the Juvenile Drug Court program and two (2) of these positions
are partially funded by the program. These positions are funded as follows:
One (1) special revenue, full-time eligible Youth and Family Caseworker II position (3010402-09711).
This position is funded as follows: Juvenile Drug Court SCAO funds totaling $18,000 and the remaining
costs $86,223 are offset by the Child Care Fund.
One (1) special revenue, full-time eligible Youth and Family Caseworker I position (3010402-11081). This
position is funded as follows: Juvenile Drug Court SCAO funds totaling $25,000 and the remaining costs
of $56,618 are offset by Restore Foundation donation funds.
One (1) special revenue, full-time eligible Technical Assistant position (3010402-10677). This position
provides Juvenile Drug Court support but is not funded by this grant. It is funded as follows: Child Care
Funds of $28,109 and the remainder of the costs are offset by the Adult Drug Court SCAO funds and
Urban Drug Court Initiative (UDCI) Program Grant.
One (1) special revenue, full-time eligible Youth and Family Casework Supervisor position (3010402-
09712). This position provides Juvenile Drug Court support but is not funded by this grant. It is funded as
follows: Child Care Funds of $78,243 and the remainder of the costs are offset by the Adult Drug Court
SCAO funds.
5. The General Fund personnel support is estimated to be $20,940 for FY 2014. This amount is derived by
estimating Judges' time and Support staffs' time spent on the drug courts. Please note the Judges
salaries are reimbursed by the State. The General Fund personnel support is included in the FY 2014
Adopted Budget.
6. Total operating costs for the Juvenile Drug Court Program are $116,000 and are allocated as follows:
Personal Mileage $10,000, Supplies $2,000, Incentives $4,000, Indirect Costs $22,000, Professional
Services $70,000 and Travel and Conference $5,000 which are funded by the Child Care Fund, and
Defense Attorney Fees $3,000 which are General Fund operating support.
7. A FY 2014 budget amendment is recommended as follows:
General Fund #10100
Circuit Court Judicial Administration
Revenue
3010101-121200-650301 Donations
Total Revenue
FY 2014 Amendment FY 2014
Adopted Amended
$ . 0 $56,618 $56.618
$ 0 $56.618 £56.618
Expenditure
3010101-121200-788001-27140Trans Out to JTC Fund $ 0 $56.618 $56.618
Total Expenditure $ 0 $56.618 $56,618
Special Revenue Fund #27140
Grant #GR0000000236 Activity GLB, Analysis Type GLB
Revenue
3010402-121200-695500-101 OOTrans In from GF-CirCt$ 0 $56,618 $56,618
3010402-121200-615571 Grants-State $40,000 $ 3.000 $43.000
Total Revenue $40.000 $59.618 $99.618
Expenditures
3010402-121200-702010 Salaries $22,636 $37,227 $59,863
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
3010402-121200-722750 Workers Compensation 73 735 808
3010402-121200-722760 Group Life 40 140 180
3010402-121200-722770 Retirement 10,048 6,024 16,0723010402-121200-722780 Hospitalization 6,522 9,709 16,231
3010402-121200-722790 Social Security 443 4,137 4,580
3010402-121200-722800 Dental 126 636 762
3010402-121200-722810 Disability 39 781 820
3010402-121200-722820 Unemployment Insurance 45 147 192
3010402-121200-722850 Optical 28 82 110
Total Expenditures $40,000 $59,618 $99,618
Resolution #13289 November 13. 2013
Moved by Crawford supported by Jackson (with fiscal notes attached) on the amended Consent Agenda
be adopted (with accompanying reports being accepted).
AYES; Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Runestad, Scott, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 13,2013, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland atPontiac, Michigan this 13th day of November 2013.
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
Lisa Brown, Oakland County