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HomeMy WebLinkAboutResolutions - 2013.11.13 - 21104MISCELLANEOUS RESOLUTION 13290 November 13, 2013 BY: PUBLIC SERVICES COMMITTEE, BILL DWYER, CHAIRPERSONIN RE: CIRCUIT COURT - 2014 MICHIGAN MENTAL HEALTH DRUG COURT GRANT PROGRAM - GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court applied for and was awarded a grant with the State Court Administrative Office (SCAO), Michigan Mental Health Court MMHCGP) Grant Program with a grant period of October 1, 2013 through September 30, 2014; and WHEREAS the total program funding is $60,000, with no required grant match; and WHEREAS this is the 6th year of grant acceptance for this program; and WHEREAS this award would allow the Adult Treatment Court (ATC) to create the capacity to treat offenders with co-occurring disorders (mental health and substance abuse); and WHEREAS the award will be used to purchase contractual services from Community Mental Health in the form of a Court Liaison position which is expected to serve and assist the ATC Team via assessments, court testimonies, consultations, progress updates, crisis intervention, community referrals, and coordinate care throughout Oakland County Community Mental Health Authority's (OCCMHA) network of Core Provider Agencies (CPA), and bridge the gaps between the Court and Mental Health systems. It wili also be used to provide drug screens and bus passes for clients; and WHEREAS there is no County match required; and WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners Grant Acceptance Procedures; and WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the September 27, 2013 letter from the Michigan State Court Administrative Office (SCAO), providing that assurance #3 of this year's grant application and agreement shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the 2014 Michigan Mental Health Court Grant Program (MMHCGP) from the State Court Administrative Office (SCAO) in the amount of $60,000 for the period of October 1, 2013 through September 30, 2014.BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes within fifteen percent (15%) of the original award, which is consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote. GRANT REVIEW SIGN OFF - Circuit Court GRANT NAME: FY 2014 Michigan Mental Health Court Grant Program (MMHCGP) FUNDING AGENCY: State Court Administrative Office DEPARTMENT CONTACT PERSON: Jackie Howes-Evanson / John Cooperrider 2-2154 / 8-0256 STATUS: Grant Acceptance DATE: October 28, 2013 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. - Laurie Van Pelt (10/8/2013) Department of Human Resources: Approved. - Karen Jones (10/8/2013) Risk Management and Safety: Approved by Risk management - Robert Erlenbeck (10/8/2013) Corporation Counsel: "For all the drug courts, sobriety courts, mental health courts and the urban drug court initiative, for the 52nd district court, the circuit court and the family division of the circuit court, there appear to be no unresolved legal issues that require action at this time. they can go to the BOC for approval and signature, as can the two intergovernmental agreements that John Cooperrider sent to you."-Karen Agacinski (10/26/2013) COMPLIANCE The grant agreement references a number of specific federal and state regulations. Below is a list of the specifically cited compliance related documents for this grant. The Essential Elements of a Mental Health Court https://www.bia.gov/Publicatiotis/MHC Essential Elenients.pdf Health Insurance Portability and Accountability Act (42 CFR Part 2) http://www.access.gpo.gov/nara/cfr/waisidx Q2/42cfr2_02.html Executive Order 12549 - Debarment and Suspension http://www.archives.gov/federal-reeister/codification/executive-order/12549.html Michigan - Conflict of Interest - Contracts of Public Servants with Public Entities - "Act 317 of 1968" htto://www.legislaturc.mi.gov/(uQ31xgeltmri5z55z2uiwv45ymiieg.asDx?page=£etobiect&obiectname=mc!-Act- 317-of-1968&quervid=14761946 Michigan - Standards of Conduct for Public Officers and Employees (Act 196 of 1973) httn://www,legislature.mi.gov/(SGOeoca2Lrf3u2z55ii2klztins"))/rnileg.aspx?paee=getObiect&obiectNaffle=:tncl-l 5- 341 Federal Office of Management and Budget (OMB) Circular No. A-133 http://www.whitehouse.gov/omb/circiilars/al33/al33.htnil From: VanPelt. Laurie To: "West. Catherine": "Julie Secontine"; "Karen Jones": "Pat Davis" Cc: "Cooperrider. John": "Kevin Qeffner": howesevansoni@oakoov.com: "Falardeau. Nanny" Subject: RE: GRANT REVIEW: Circuit Court - 2014 Michigan Mental Health Drug Court Grant Program - Grant Acceptance Date: Tuesday, October 08, 2013 1:41:15 PM Approved. From: West, Catherine [mailto:westca@oakgov.com] Sent: Monday, October 07, 2013 5:16 PM To: Julie Secontine; Karen Jones; Laurie VanPelt; Pat Davis Cc: Cooperrider, John; Kevin Oeffner; howesevansonj@oakgov.com; 'Falardeau, Nancy1 Subject: GRANT REVIEW: Circuit Court - 2014 Michigan Mental Health Drug Court Grant Program - Grant Acceptance Please Note: The attached Assurance #3 Letter is addressed to the Novi District Court, but applies to all SCAO Drug Court Grant applicants. Git A NT RE VIE W FORM TO: REVIEW DEPARTMENTS - Laurie Van Pelt - Karen Jones-Julie Secontine - Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE - Circuit Court 2014 Michigan Mental Health Drug Court Grant Program State Court Administrative Office Attached to this email please find the grant document(s) to be reviewed, Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to ail) of this email. Time Frame for Returned Comments: October 14, 2013 GRANT INFORMATION Date: October 1, 2013 Operating Department: Circuit Court Department Contact: John Cooperrider or Jackie Howes- Evanson Contact Phone: x80256/x22154 Document Identification Number: 00670 REViEW STATUS: Acceptance - Resolution Required Funding Period: October 1, 2013 through September 30, 2014 New Facility / Additionai Office Space Needs: N/A IT Resources (New Computer Hardware / Software Needs or Purchases): N/A From: To: Cc: Subject: Date: Jones. Karen "rnnnerritter. John": "Kevin Qeffner": howesevansoni@oakaov.com: "Falarrieaii. Nancv" RE: GRANT REVIEW: Circuit Court - 2014 Michigan Mental Health Drug Court Grant Program - Grant Acceptance Tuesday, October 08, 2013 8:36:42 AM "Pat Davis' Approved. From: West, Catherine [mai!to:westca@oakgov.com] Sent: Monday, October 07, 2013 5:16 PM To: Julie Secontine; Karen Jones; Laurie VanPelt; Pat Davis Cc: Cooperrider, John; Kevin Oeffner; howesevansonj@oakgov.com; 'Falardeau, Nancy1Subject: GRANT REVIEW: Circuit Court - 2014 Michigan Mental Health Drug Court Grant Program - Grant Acceptance Please Note: The attached Assurance #3 Letter is addressed to the Novi District Court, but applies to all SCAO Drug Court Grant applicants. GRANT REVIEW FORM TO: REVIEW DEPARTMENTS - Laurie Van Pelt - Karen Jones-Julie Secontine - Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE - Circuit Court 2014 Michigan Mental Health Drug Court Grant Program State Court Administrative Office Attached to this email please find the grant docunnent(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: October 14, 2013 - Date: October 7, 2013 Operating Department: Circuit Court Department Contact: John Cooperrider or Jackie Howes- Evanson Contact Phone: x80256/x22154 Document Identification Number: 00670 REViEW STATUS: Acceptance - Resolution Required GRANT INFORMATION Funding Period: October 1, 2013 through September 30, 2014 New Facility / Additional Office Space Needs: N/A IT Resources (New Computer Hardware / Software Needs or Purchases): N/A From; Erienbeck. Robert To; "West. Catherine": "Julie Secontine": "Karen Jones": "Laurie VanPelt"; "Pat Davis" Cc: "Cooperrider. John": "Kevin Oeffner": howesevansonitaoakoov.com: "Falardeau. Nancv" Subject: RE: GRANT REVIEW: Circuit Court - 2014 Michigan Mental Health Drug Court Grant Program - Grant Acceptance Date: Tuesday, October 08, 2013 10:55:08 AM Approved by Risk management. R.E. 10/08/13 RM13-0369. From: West, Catherine [mailto:westca@oakgov.com] Sent: Monday, October 07, 2013 5:16 PM To: Julie Secontine; Karen Jones; Laurie VanPelt; Pat Davis Cc: Cooperrider, John; Kevin Oeffner; howesevansonj(Q)oakgov.com; 'Falardeau, Nancy' Subject; GRANT REVIEW: Circuit Court - 2014 Michigan Mental Health Drug Court Grant Program - Grant Acceptance Please Note: The attached Assurance #3 Letter is addressed to the Novi District Court, but applies to all SCAO Drug Court Grant applicants. GRANT REVIEW FORM TO: REVIEW DEPARTMENTS- Laurie Van Pelt- Karen Jones-Julie Secontine- Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE - Circuit Court 2014 Michigan Mental Health Drug Court Grant Program State Court Administrative Office Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: October 14, 2013 GRANT INFORMATION Date: October 7, 2013 Operating Department: Circuit Court Department Contact: John Cooperrider or Jackie Howes- Evanson Contact Phone: x80256/x22154 Document identification Number: 00670 REVIEW STATUS: Acceptance - Resolution Required Funding Period: October 1, 2013 through September 30, 2014 New Facility / Additional Office Space Needs: N/A IT Resources (New Computer Hardware / Software Needs or Purchases): N/A From: To: Subject: Date: Agacinski. Karen Catherine West sobriety and drug treatment courts Saturday, October 26, 2013 5:17:25 PM Hi Katie. ] am out of the office until Wednesday, but wanted to let you know that 1 approve the grant contracts, However, I'm not sure that I will be able to get you my usual formatted sign off because working with webmail is not very easy from home. so, if you need something before I get back into the office on Wednesday (when 1 can sit at my office computer and use the regular email to format my sign off—please let me know, and 1 will figure something out.) but, for all the drug courts, sobriety courts, mental health courts and the urban drug court initiative, for the 52nd district court, the circuit court and the family division of the circuit court, there appear to be no unresolved legal issues that require action at this time. they can go to the BOC for approval and signature, as can the two intergovernmental agreements that John Cooperrider sent to you. also, would you please let the folks from the 52nds know. I sent an email to Renee Gillert and one to John Cooperrider, but have not been in touch with the other folks. my home phone is thanks Karen if you need to reach me. MICHIGAN SUPREME COURT STATE COURT ADMINISTRATIVE OFFICE MICHIGAN MENTAL HEALTH COURT GRANT PROGRAM FY 2014 CONTRACT Grantee Name: 6th Circuit Court Federal ID Number: 38-6004876 Contract Number: 00670 Grant Amount: $60,000 Project Title: N/A Catalog of Federal Domestic Assistance (CFDA) Title: N/A CFDA Number: N/A Federal Agency Name: N/A Federal Grant Administered by N/A Federal Grant Number: N/A 1. GENERAL PROVISIONS 1.01 This contract is made between the State Court Administrative Office, Lansing, Michigan (SCAO) and the 6th Circuit Court. 1.02 This contract incorporates the Grantee's approved grant application request and final approved budget. 1.03 This contract is for the MICHIGAN MENTAL HEALTH COURT GRANT PROGRAM. .1.04 In consideration of the mutual -promises and covenants in this contract, and the benefits to be derived from this contract, the parties agree as follows: 2. TERM OF CONTRACT 2.01 This contract becomes effective when it is signed by the parties, the State Court Administrator or Deputy State Court Administrator, and the Grantee's authorizing official. 2.02 This contract commences on 10/1/2013. This contract terminates on 9/30/2014, at 11:59 p.m. 3. RELATIONSHIP 3.01 The Grantee is an independent contractor, and it is understood that the Grantee is not an employee of the SCAO. No employee, agent, or subcontractor of the Grantee is an employee of the SCAO. 3.02 No liability or benefits, including, but not limited to, retirement benefits or liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits, training, holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities arising out of an agreement of hire or employer-employee relationship, either express or implied, shall arise or accrue to either party as a result of this contract. The Grantee is not eligible for, and will not participate in, any such benefits. 3.03 The Grantee is responsible for payment of all taxes, including federal, state, and local taxes arising out of the Grantee's activities in accordance with this contract, including, but not limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or fees. 3.04 The Grantee understands and agrees that all parties furnishing services pursuant to this contract are, for purposes of workers' compensation liability or other actions of employee-related liability, not employees of the SCAO. The Grantee bears the sole responsibility and liability for furnishing workers' compensation benefits to any of its employees for injuries arising from or connected with services performed pursuant to this contract. 3.05 The Grantee shall not direct the work or commit the working time of any SCAO employee under this contract. To the extent that the Grantee seeks the assistance of any SCAO employee to perform the Grantee's responsibilities under this contract, the Grantee must obtain prior written approval from the state court administrator or his designee. 3.06 The Grantee does not, and shall not, have the authority to enter into contracts on the SCAO's behalf. SCOPE OF SERVICES 4.01 Upon approval of the Grantee's application and signing of this contract, SCAO agrees to provide funding from the Grant in an amount not to exceed the amount of this contract. In no event does this contract create a charge against any other funds of SCAO or the Michigan Supreme Court. 4.02 The Grantee shall, during the contract term, use the Grantee's best efforts and endeavors to promote the interests of the SCAO. The Grantee, and the Grantee's employees or subcontractors, shall devote such time, attention, skill, -knowledge, and professional ability as is necessary to most effectively and efficiently carry out and perform the services as described in this contract and in any amendments to this contract. 4.03 Commitment of state resources for the acquisition of goods and services, and execution of purchase orders, contracts, and similar agreements, shall remain the sole responsibility of the SCAO. PERFORMANCE AND BUDGET 5.01 The SCAO agrees to provide the Grantee a sum not to exceed $60,000 for the court program operated pursuant to this contract. 5.02 The grant agreement is designated as a sub-recipient relationship. 5.03 Any Grantee equipment purchases supported in whole or in part through this agreement must be listed in the supporting Equipment Inventory Schedule. Equipment means tangible, non-expendable, personal property having useful life of more than one (1) year and an acquisition cost of $5,000 or more per unit. Title to items having a unit acquisition cost of less than $5,000 shall vest with Grantee upon acquisition. SCAO reserves the right to retain or transfer the title to all items of equipment having a unit acquisition cost of $5,000 or more, to the extent that SCAO's propoitionate interest in such equipment supports such retention or transfer of title. 5.04 The Grantee agrees that it will not expend funds obtained under this contract for any purpose other than those authorized in the administrative requirements specified in the application and revised approved budget for the Grant, and will expend grant funds only during the period covered by this contract unless prior written approval is received from the SCAO. 5.05 The Grantee must sign up through the online vendor registration process to receive all state of Michigan payments as Electron Funds Transfers (EFT)/Direct Deposits. Registration information is available through the Department of Technology, Management, and Budget's website at: http://www.michigan.gov/budget/0.1607.7-157- 13404 37161-179392-.00.html 5.06 All payments for the proper performance of the contract shall be made by the SCAO quarterly, upon submission by the Grantee of financial reports for approval by the SCAO on a form approved by the SCAO. The financial reports shall include a specific amount of the hours worked, hourly salary, the detailed services provided by the Grantee or Grantee's staff, and/or the specific amount expended on supplies or operating costs necessary for program operation. 5.07 Requests for adjustments in expenditures within line items and between line item categories must be made using a Contract Adjustment Request form, and approved by the SCAO. 5.08 The Grantee shall make reasonable efforts to collect lsl and 3rd party fees, where applicable, and report these as outlined in the SCAO's fiscal procedures. Any under-recoveries of otherwise available fees resulting from failure to bill for eligible services will be excluded from reimbursable expenditures. CONDUCT OF THE PROJECT 6.01 The Grantee shall abide by all terms and conditions required in the application assurances, budget requirements, and the Grantee's approved program outline and budget. 6.02 The Grantee shall operate its grant-funded program in accordance with the application assurances. 6.03 The Grantee agrees that funds awarded under this grant will not be used to support any inherently religious activities, such as worship, religious instruction, or proselytizing. If the Grantee refers participants to, or provides, a non-federally funded program of service that incorporates such religious activities: (1) any such activities must be voluntary for program participants, and (2) program participants may not be excluded from participation in a program or otherwise penalized or disadvantaged for any failure to accept a referral or services. If participation in a non-federally funded program or services that incorporates inherently religious activities is deemed a critical treatment or support service for program participants, the Grantee agrees to identify and refer participants who object to the inherently religious activities of such program or service to a comparable secular alternative program or service. 7. ASSIGNMENT 7.01 The Grantee may not assign the performance under this contract to subcontract personnel except with the prior written approval of the SCAO. 7.02 All provisions and requirements of this contract shall apply to any subcontracts or agreements the Grantee may enter into in furtherance of its obligations under the contract. 7.03 The Grantee shall provide copies of all subcontracts for services funded in whole or in part by this grant to SCAO. 8. CONFIDENTIAL INFORMATION 8.01 In order that the Grantee's employees or subcontractors may effectively provide fulfillment of this contract to the SCAO, the SCAO may disclose confidential or proprietary information pertaining to the SCAO's past, present, and future activities to the Grantee. All such information is proprietary to the SCAO and Grantee shall not disclose such information to any third party without prior approval from the SCAO, unless disclosure is required by law or court order. If disclosure is required by law or court order, SCAO will be notified of the request before disclosure. The Grantee agrees to return all confidential or proprietary information to the SCAO immediately upon the termination of this contract. 8.02 Both the SCAO and Grantee shall assure that medical services to, and information contained in the medical records of, persons served under the provisions of this contract or other such recorded information required to be held confidential be federal or state law, rule, or regulation, in connection with the provision of services or other activity under this agreement, shall remain confidential. Such information shall be held confidential, and shall not be divulged without the written consent of either the patient or a person responsible for the patient, except as may be otherwise required by applicable law or regulation. Such information may be disclosed in summary, statistical, or other form, if the disclosure does not directly or indirectly identify particular individuals. 9. HUMAN SUBJECTS 9.01 The Grantee must submit all research involving human subjects conducted in programs sponsored by the SCAO, or in programs that receive funding from or through the state of Michigan, to the Michigan Department of Community Health's (MDCH) Institutional Review Board (IRB) for approval prior to the initiation of the research. 10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42 CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE 10.01 The Grantee assures that it is in compliance with the Health Insurance Portability and Accountability Act (HIPAA), 42 CFR Part 2, and applicable confidentiality provisions of the Michigan Mental Health Code, to the extent that this act and these regulations are pertinent to the services that the Grantee provides under this contract. These requirements include: A. The Grantee must not share any protected health or other protected data and information provided by the SCAO or any other source that falls within HIPAA, 42 CFR Part 2, and/or the Michigan Mental Health Code requirements, except to a subcontractor as appropriate under this contract. B. The Grantee must require, in the terms and conditions of any subcontract, that the subcontractor not share any protected health or other protected data and information from the SCAO or any other source that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements. C. The Grantee must use protected data and information only for the purposes of this contract. D. The Grantee must have written policies and procedures addressing the use of protected data and information that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements. The policies and procedures must meet all applicable federal and state requirements including HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code regulations. These policies and procedures must include restricting access to the protected data and information by the Grantee's employees. E. The Grantee must have a policy and procedure to report to the SCAO unauthorized use or disclosure of protected data and information that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements of which the Grantee becomes aware. F. Failure to comply with any of these contractual requirements may result in the termination of this contract in accordance with section 20. G. In accordance with HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements, the Grantee is liable for any claim, loss, or damage relating to its unauthorized use or disclosure of protected data and information received by the Grantee from the SCAO or any other source. 11. RIGHTS TO WORK PRODUCT 11.01 All reports, programs, manuals, tapes, listings, documentation, and any other work product prepared by the Grantee under this contract, and amendments thereto, shall belong to the SCAO and are subject to copyright or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original materials produced under this contract and shall have the right to distribute those materials. 11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use anything developed in the course of executing this contract if the work product enters the public domain. 11.03 The SCAO shall have copyright, property, and publication rights in all written or visual material or other work products developed in connection with this contract. The Grantee shall not publish or distribute any printed or visual material relating to the services provided under this contract without the prior explicit permission of the SCAO. 12. WRITTEN DISCLOSURE 12.01 The Grantee and Grantee's employees or subcontractors shall promptly disclose in writing to the SCAO all writings, inventions, improvements, or discoveries, whether copyrightable, patentable, or not, which are written, conceived, made, or discovered by the Grantee or the Grantee's employees or subcontractors jointly with the SCAO or singly by Grantee or Grantee's employees or subcontractors while engaged in activity under this contract. As to each such disclosure, the Grantee shall specifically point out the features or concepts that are new or different. 12.02 The SCAO shall have the right to request the assistance of the Grantee and Grantee's employees or subcontractors in determining and acquiring copyright, patent, or other such protection at the SCAO's invitation and request. 12.03 The Grantee represents and warrants that there are at present no such writings, inventions, improvements, or discoveries (other than in a copyright, copyright application, patent, or patent application) that were written, conceived, invented, made, or discovered by the Grantee or the Grantee's employees before entering into this contract, and which the Grantee or the Grantee's employees desire to remove from the provisions of this contract, except those specifically set forth by attachment hereto. 13. INSURANCE 13.01 The Grantee should carry insurance coverage or self-insurance in such amounts as necessary to cover all claims arising out of the Grantee's operations under the terms of this contract. 14. INDEMNITY 14.01 Unless § 14.02 applies, the Grantee agrees to indemnify, defend, save, and hold harmless the SCAO, the Michigan Supreme Court, their agents, officers, and employees from any liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) that may be imposed upon, incurred by, or asserted against the SCAO or the Michigan Supreme Court by reason of the Grantee's acts or services provided under this contract. Indemnity is not limited by: (1) failure to procure and/or maintain insurance for Grantee or Grantee's subcontractors; (2) failure to procure and/or maintain sufficient insurance for Grantee or Grantee's subcontractors; or (3) by operation of insurance deductibles, holdbacks, or minimums. 14.02 If the Grantee is a local unit of government, that is a-political subdivision and instrumentality of the State of Michigan, or an office, department or agency thereof, the following liability provisions apply: A. All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) resulting from claims, demands, costs, or judgments arising out of activities or services carried out by the Grantee in the performance of this contract, shall be the responsibility of the Grantee, and not the responsibility of the SCAO. Nothing in this subsection is, nor shall be construed as, a waiver of governmental immunity. B. All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) resulting from claims, demands, costs, or judgments arising out of activities or services carried out by the SCAO in the performance of this contract, shall be the responsibility of the SCAO, and not the responsibility of the Grantee. Nothing in this subsection is, nor shall be construed as, a waiver of governmental immunity. C. In the event that liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) resulting from third party claims, demands, costs, or judgments arise as a result of activities conducted jointly by the Grantee and SCAO in fulfillment of their responsibilities under this contract, such liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses shall be borne by the Grantee and SCAO in relation to each party's responsibilities under these joint activities. Nothing in this subsection is, nor shall be construed as, a waiver of governmental immunity. 14.03 The SCAO is not responsible and will not be subject to any liability for any claim related to the loss, damage, or impairment of Grantee's property and materials or the property and materials of the Grantee's employees or subcontractors, used by the Grantee pursuant to the Grantee's performance under this contract. 14.04 The Grantee warrants that it is not subject to any nondisclosure, noncompetition, or similar clause with current or prior clients or employers that will interfere with the performance of this contract. The SCAO will not be subject to any liability for any such claim. 14.05 In the event any action or proceeding is brought against the Grantee by reason of any claim due or claimed to be due to Grantee's performance covered under this contract, the Grantee will, at the Grantee's sole cost and expense, resist or defend the action or proceeding as Grantee deems appropriate. Grantee retains sole authority and discretion to resolve and settle any such claims. 15. ACQUISITION, ACCOUNTING, RECORDKEEPING, AND INSPECTION 15.01 The Grantee agrees that all expenditures from this contract, including the acquisition of personnel services, contractual services, and supplies, shall be in accordance with: (1) the standard procedures of the Grantee's funding unit, and (2) the administrative and budget requirements of the grant. 15.02 The Grantee agrees to maintain accounting records following generally accepted accounting principles for the expenditure of funds for the purposes-identified in the approved grant request, final approved budget, and any applicable approved contract addendum and/or budget amendment. 15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives, including program evaluators and auditors, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, books, accounts, data, time cards, or other records related to this contract. The Grantee shall retain all books and records, including all pertinent cost reports, accounting and financial records, or other documents related to this contract, for five years after final payment at the Grantee's cost. Federal and/or state auditors, and any persons duly authorized by the SCAO, shall have full access to and the right to examine and audit any of the materials during the term of this contract and for five years after final payment. If an audit is initiated before the expiration of the five-year period, and extends past that period, all documents shall be maintained until the audit is complete. The SCAO shall provide audit findings and recommendations to the Grantee. The SCAO may adjust future or final payments if the findings of the audit indicate over- or under-payment to the Grantee for the period audited, subject to the availability of funds for such purposes. If an audit discloses an overpayment to the Grantee, the Grantee shall immediately refund all amounts that may be due to the SCAO. Failure of the Grantee to comply with the requirements of this section shall constitute a material breach of this contract upon which the SCAO may cancel, terminate, or suspend this contract. 15.04 The Grantee's accounting system must maintain a separate fund or account that segregates grant contract receipts and expenditures from other receipts and expenditures of the Grantee. 16. PROGRAM REVIEW AND MONITORING 16.01 The Grantee shall give the SCAO and any of its authorized agents access to the court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the program. The inspection methods that may be used include, but are not limited to onsite visits, interviews of staff and mental health court participants, and review of case records, receipts, monthly/quarterly statistical reports, and fiscal records. 17. REPORTS 17.01 The SCAO will provide report forms for all required reports. The Grantee agrees to submit timely, complete, and accurate reports as identified in this contract and the application assurances and administrative requirements for the grant to the SCAO as listed in Attachment A. 17.02 The data for each participant who is screened and accepted into the program must be entered into the appropriate Case Management System. 17.03 The Grantee is responsible for the timely, complete, and accurate submission of each required report and data as outlined above. 17.04 If any report is thirty days past due, a delinquency notice will be sent via email notifying the Grantee that it has 15 days to comply with the reporting requirement. Forty-five days past the due date, a forfeiture notice will be sent to the Grantee via the U.S. Postal Service notifying it that its funding award has been rescinded due to contract noncompliance. 18. DEBARMENT AND SUSPENSION 18.01 .The Grantee may not contract with or make any award of grant funds at any time to any third party that has been debarred or suspended or is otherwise excluded from, or ineligible for, participation in federal assistance programs under Executive Order 12549, "Debarment and Suspension." 19. AUDITS 19.01 This section only applies to Grantees designated as sub-recipients. Grantees designated as vendors are exempt from the provisions of this section. 19.02 Grantees must submit to the SCAO a Single Audit, Financial Statement Audit, or Audit Status Notification Letter as described below. If submitting a Single Audit or Financial Statement Audit, Grantees must also submit a Corrective Action Plan for any audit findings that impact SCAO-funded programs and a management letter (if issued) with a response. A. Single Audit: Grantees that expend $500,000 or more in federal awards during the Grantee's fiscal year must submit to SCAO a Single Audit prepared consistent with the Single Audit Act Amendments of 1996, and Office of Management and Budget (OMB) Circular A-133, 'Audits of States, Local Governments, and Non-Profit Organizations," (as revised). B. Financial Statement Audit: Grantees exempt from the Single Audit requirements that receive $500,000 or more in total funding from SCAO in state and federal grant funding must submit to SCAO a Financial Statement Audit prepared in accordance with GAAS if the audit includes disclosures that may negatively impact SCAO-funded programs including, but not limited to, fraud, financial statement misstatements, and violations of contract and grant provisions. C. Audit Status Notification Letter: Grantees exempt from both the Single • Audit and Financial Statement Audit requirements (1. and 2. above) must submit an Audit Status Notification Letter that certifies these exemptions. 19.03 The required audit and any other required submission (i.e. Corrective Action Plan and management letter with a response), or audit Status Notification letter must be submitted to the SCAO within nine months after the end of the Grantee's fiscal year to Michigan Supreme Court, State Court Administrative Office, Hall of Justice, PO Box 30048, Lansing, Michigan, 48909, attention Kathryn Van Asperen. 19.04 If the Grantee does not submit the required Single Audit reporting package, management letter (if issued) with a response, and Corrective Action Plan; or the Financial Statement Audit and management letter (if issued) with a response within nine months after the end of the Grantee's fiscal year, and an extension has not been approved by the cognizant or oversight agency for audit, the SCAO may withhold from the current funding an amount equal to five percent of the audit year's grant funding (not to exceed $200,000) until the required filing is received by the SCAO . The SCAO may retain the amount withheld if the Grantee is more than 120 days delinquent in meeting the filing requirements and an extension has not been approved by the cognizant or oversight agency for audit. The SCAO may terminate the current grant if the Grantee is more than 180 days delinquent in meeting the filing requirements and an extension has not been approved by the cognizant or oversight agency for audit. 19.05 Failure to submit the Audit Status Notification letter, when required, may result in withholding from the current funding an amount equal to one percent of the audit year's grant funding until the Audit Status Notification letter is received. 19.06 The SCAO or federal agencies may also conduct or arrange for "agreed upon procedures" or additional audits to meet their needs. 20. TERMINATION OR FUNDING HOLD 20.01 Each party has the right to terminate this contract without cause by giving written notice to the other party of such termination at least thirty (30) days before the effective date of such termination. Reasons for termination may include, but are not limited to, failure to make ongoing progress toward the program's goals, failure to submit reports in a timely fashion, or using a vendor suspended or debarred pursuant to section 18 of this contract. 20.02 This contract may be terminated immediately without further financial liability to the SCAO if funding for this contact becomes unavailable to the SCAO. 21. COMPLIANCE WITH LAWS 21.01 The Grantee shall comply with all applicable laws, ordinances, and codes of the federal, state, and local governments. 22. MICHIGAN LAW 22.01 This contract shall be subject to, and shall be enforced and construed under, the laws of Michigan. 23. CONFLICT OF INTEREST 23.01 The Grantee presently has no personal or financial interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner or degree with the performance of this contract. 23.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as amended, MCL 15.321 etseq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended, MCL 15.341 et seq., MSA 4.1700 (71) et seq. 24. DEBT TO STATE OF MICHIGAN 24.01 The Grantee covenants that it is not, and will not become, in arrears to the state of Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of Michigan or its subdivisions, including reai property, personal property, and income taxes. 25. DISPUTES 25.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue a claim against the SCAO for breach of any term of this contract within seven days of discovery of the alleged breach. 25.02 The Grantee and the SCAO agree that with regard to any and all disputes, controversies, or claims arising out of or in connection with or relating to this contract; or any claim that the SCAO violated any local, state, or federal ordinance, statute, regulation, law, or common-law doctrine (including discrimination or civil rights claims); or committed any tort; the parties shall attempt to resolve the dispute through mediation. Selection of a mediator will be by mutual agreement of the parties. 25.03 The Grantee and the SCAO agree that, in the event that mediation is unsuccessful, any disputes, controversies, or claims shall be settled by arbitration. Selection of an arbitrator will be by mutual agreement of the parties. The decision of the arbitrator shall be binding on both parties. The award, costs, and expenses of the arbitration shall be awarded at the discretion of the arbitrator. This agreement to arbitrate shall be specifically enforceable. A judgment of any "circuit court shall be rendered upon the award made pursuant to submission to the arbitrator. 26. ENTIRE AGREEMENT 26.01 This contract contains the entire agreement between the parties and supersedes any prior written or oral promises and representations. No other understanding, oral or otherwise, regarding the subject matter of this contract exists to bind either of the parties. 27. AMENDMENT 27.01 This contract may be amended only upon written agreement of the parties. 28. DELIVERY OF NOTICE 28.01 Written notices and communications required under this contract shall be delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the following: A. The Grantee's contact person is Ms. Jacqueline Ann Howes- Evanson, 1200 N. Telegraph Rd., Pontiac, MI 48341. B. The SCAO's contact person is Dr. Jessica Parks, State Court Administrative Office, Michigan Hall of Justice, P.O. Box 30048, Lansing, MI 48909. 29. SIGNATURE OF PARTIES 29.01 This contract becomes effective when signed by the parties. IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract: 6th Circuit Court By: Authorizing Official (Signature and Title) Authorizing Official (Please Print Name and Title) Date: Authorizing Official: Must be a person who is authorized to enter into a binding contract for the entity receiving funds. The authorizing official may not he a judge or other state employee. The authorizing official is normally from the Executive or Legislative Branch of the entity (e.g.. City Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.). STATE COURT ADMINISTRATIVE OFFICE By: Date:, Deputy State Court Administrator ATTACHMENT A MICHIGAN MENTAL HEALTH COURT GRANT PROGRAM (MMHCGP) FY 2014 REPORTING REQUIREMENTS October 1, 2013 through September 30,2014 DCCMIS DATA EXCEPTION REPORT DUE DATE NOTE February 15, 2014 Courts will also be reviewing error reports reflecting data entered into DCCMIS for the time period of October 1, 2013, through December 31, 2013. May 15,2014 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of January 1, 2014, through March 31, 2014. August 15,2014 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of April 1, 2014, through June 30, 2014. November 15, 2014 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of July 1, 2014, through September 30, 2014. DCCMIS USER AUDIT REPORT DUE DATE NOTE January 31,2014 Courts will be confirming user access to DCCMIS. FINANCIAL REPORTS DUE DATE NOTE January 10, 2014 Courts will be reporting on expenditures from October 1, 2013, through December 31, 2013. April 10, 2014 Courts will be reporting on expenditures from January 1, 2014, through March 31, 2014. July 10,2014 Courts will be reporting expenditures from April 1, 2014, through June 30, 2014. October 10, 2014 Courts will be reporting expenditures from July 1,2014, through September 30, 2014. PROGRESS REPORTS DUE DATE NOTE April 30, 2014 Interim Report Courts will be reporting on progress made during the first half of the grant period - October 1, 2013, through March 31,2014. October 30, 2014 Final Report Courts will be reporting on progress made during the second half of the grant period - April 1, 2014, through September 30,2014. WebCirants - Michigan Courts Page 1 of 22 MICHIGAN COURTS One Cmirf of hwtUT Application 00009 - Michigan Mental Health Court Grant Program - Final 00670 - FY 2014-MMHCGP- 6th Circuit Adult Treatment Court Michigan Mental Health Court Grant Program (MMHCGP) OriginalSubmitted 08/23/2013 2:36 PM Date:Status: Submitted LastSubmitted 09/27/2013 4:34 PM Date: Applicant information Primary Contact: Name:* Titie: Email:* Address:* Address Line 2 Address Line 3 City* Phone:* Ms. Salutation Jacqueline First Name Ann Middle Name Howes-Evanson Last Name Drug Treatment Court Supervisor howesevansonj@oakgov.com 1200 N. Telegraph Rd. Pontiac City 248-452-2154 Phone Michigan State/Provtnce 48341 Postal Code/Zip Organization Information Name:4 6th Circuit Court - Oakland County (C06) Organization Type: State Court Administrative Office Tax ID: Organization Website: Address:* 6th Circuit Court, Courthouse Tower http://raicourts.dullestech.net/getApplicationPrintPreview.do?documentPk=l 3748588444.10/28/2013 WebGrants - Michigan Courts Page 2 of22 1200 N. Telegraph Rd. Pontiac City 248-452-2154 Michigan 48341 State/Province Postal Code/Zip Phone:* Ext. Fax:248-858-2006 Application Information Program Capacity:*60 Number of Active Participants:* is this the mental health court's first year of No operations?* If this is not your first year of operations, how would funding through the State Court Administrative Office assist you in expanding your mental health court program? There is no further expansion planned for FY 2014,; however, I will be investagating the possibiiity of expansion next year to include possible contractual transportation (from one of the CMH providers) for our MHC participants. Is this the first year that you have requested StateCourt Administrative No Office funding for your mental health court?* Do you have a Local Administrative Order (LAO)? Local Administrative ypcOrder (LAO)* LAO# 2009-01 Do you have a current Memorandum of Understanding (MOUj? Memorandum of y Understanding (MOU)?* Effective Date: 06/20/2013 Expiration Date: 05/01/2018 Contact Information Judges/Referees rlnlloo+^l-i n^t/rxAt AnnlinntinnPrintPrpvip.w rln9rlnf'.nmpntPk"=1 "3748^88444.. 1 0/?.8/9.011 Judge/Referee1:*Honorable Joan E. Young weDLrrants - ivncnigan courts ^age 3 ot 'ZL Judge/Referee's E-mail youngj@oakgov.comAddress* Honorable Colleen O'BrienJudge/Referee 2: Judge/Referee 3: Judge/Referee 4: Authorizing Official Name:* Michael Gingell Title:4 Chair, Oakland County Board of Commissioners 248-858-0100Phone Number:'' E-maii Address:* Fax Number: Mailing Address:* gingellm@oakgov.com 1200 North Telegraph Rd. Pontiac, Ml 48341 Project Director/Project Contact Name* Jacqueline Howes-Evanson Title:* Drug Treatment Court Supervisor f'lhon® „ 248-452-2154Number: E-Mail Address:* Fax Number: Mailing Address:* howesevansonj@oakgov.com 1200 North Telegraph Rd. Pontiac, Ml 48341 Financial Officer Name:* Timothy Soave Title:* Manager, General Fiscal Serives f!honue * 248-858-0807Number:* E-Mail Address:* Fax Number: Mailing Address:* soavet@oakgov.com Executive Office Building 2100 Pontiac Lake Rd. Waterford, Ml 48328 Ext. Ext. Ext. Local DCCMIS (SCCM) Administrator Name http://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk=l 3748588444... 10/28/2013 WebGrants - Michigan Courts Page 4 of 22 Name:*Candace Sereno E-Mail Address serenoc@oakgov.com Problem Statement Problem Statement* In a brief and concise manner describe, 1) How the case process in the jurisdiction has been affected as a result of the mental health court, 2) How the time frame for case disposition has been affected as a result of the mental health court and 3) The degree to which incarceration/detention rates have been affected. I n 2 0 0 8 , the ATC team discovered that over 35% of the individuals admitted to the program had mental health concerns or were diagnosed with an actual mental illness. While every effort was made to engage participants in treatment through both the mental health and substance abuse systems, having no partners at the table and few known resources left the team at a severe disadvantage and outcomes for these participates were poor. Therefore, in May 2009, the Adult Treatment Court-Mental Health Component was established, adding a specialized mental health component to address the needs of those participants with co-occurring disorders. In collaboration with the Oakland County Community Mental Health Authority, funding was sought and obtained to create and fill a Mental Health Liaison to properly assess participants upon admittance to the ATC program. By addressing their mental health as well as substance use disorders, and engaging the CMH system on the team and in the process, case planning has become more collaborative and individualized and we have experienced better outcomes. Between January of 2011 and December of 2011, the length of time for Circuit Court case dispositions in criminal matters ranged between 16 and 81 days. Prior to the implementation of the Adult Treatment Court (ATC) program, the length of time between case disposition and sentencing was as much as 165 days, with an average of 62 days. However, in 2012, the average length of time between sentencing and admittance into the ATC program was oniy 13 days. During the above time frame, cases have been processed at least 87% faster than cases without the benefit of the ATC. This percentage has been consistent since program implementation in 2001. The absence of a drug court would contribute to docket crowding, leading to extended periods of courtroom appearances until disposition, due to the possibility of trials. Incarcerated defendants would be housed for extended periods of time awaiting completion of trials and final dispositions. This necessitates the need for jail beds in an already overcrowded situation. Additionally, jails and prisons do not provide for adequate drug/alcohol treatment. One of the primary goals of the ATC is to use jail as a last sanction. Alternate and graduated sanctions are always the first choice, in keeping with the function of the program. The total number of ATC graduates since inception is 144. The average length of stay for adults sentenced to jail in the criminal division is 160 days. However, the average number of jail days for an ATC participant is 35. Thus, the ATC reduces the number of jail days by 125 or 78%. The cost for 1 day in jail is $83. Therefore, the potential savings to taxpayers is $1,494,000 (125 x 144 x $83). 481 participants have been served through the ATC program. Consequently, if not for the Adult Treatment Court, the potential costs to taxpayers could exceed $6,387,680 (481 x 160x$83). httn://miconrts.dullestech.net/2etAr)DlicationPrintPreview.do?documentPk=l 3748588444... 10/28/2013 weDLrrams - ivncmgan uouns rage o or n Program Goals Goal Objective Measurements Outcomes Protect/improve public safety. Reduce criminal recidivism of the mentally ill in the criminal justice system that are involved in the ATC program. Percentage of program participants who recidivate within one year after completion of the program. 10% reduction in recidivism rates for new offenses for ATC participants. Sustain mentally ill offenders in appropriatebehavioral health services/treatment. Divert mentally ill offenders into community-based treatment services in lieu of jail sentences. Track attendance of mentally ill offenders in assigned treatment services (groups, individual therapy, case management, etc.) Increase ATC participants' attendance by 10% as compared to previous year. Improve functionality ofmentally ill offenders Increase pro-social behaviors and decision-making process of ATC participants Completion of quality of life/functional assessment survey. Overall improvement of 10% in survey responses by completionof the ATC program. Minimize the use of jail time for ATC participants. Reduce the use ofincarceration/detention as aconsequence for ATC participants. Track the number of times and the number of actual jail/detention days used for ATC participants as part of the sanctioning process. 10% reduction in the number of jail/detention sanctions given and a 25% reduction in the number of jail days used as a sanction as compared to prior reporting period. Program Design pt. 1 Target Population* What is the target population? A "priority population" of nonviolent, felony offenders, whose co-occurring disorder {substance use & mental health) leads to either repeated criminal conduct with escalating sanctions or who have violated probation as a result of the co^occurrant disorders having not been addressed. Screening and Eligibility* What are the clinical and legal eligibility criteria? Eligibility requirements for Adult Treatment Court clearly define those offenders who are eligible for consideration and acceptance into the program. Beyond residence in Oakland County, candidates must: have a repeat offender history, have a documented substance abuse history, meet PA511 guidelines regarding ineligible offenses that prohibit enrollment, meet sentencing guidelines, have reliable transportation and have no history/pattern of violent behavior or have any firearm offenses. If otherwise eligible and sentencing guidelines are 0-6 or above, they may also be considered on a violation of http://micourts.dullestech.net/getApplicationPrintPreview.do?dociimentPk=l 3748588444... 10/28/2013 WebGrants - Michigan Courts Page 6 of 22 probation. To be eligible for the MHC, in addition to meeting the criteria for the Aduit Treatment Court, offenders must have a demonstrable mental illness and be willing to participate in the Mental Health Component of the Aduit Treatment Court. Upon acceptance, the offender enters and completes four successive treatment stages. Each stage treats and challenges the offender in order to meet his/her needs while maintaining a high degree of public safety. Successful completion of the program affords the offender an opportunity to avoid jail or prison. Participant Identification* How are potential mental health court participants identified? Candidates for ATC-Mental Health Component (ATC-MHC) are referred by numerous sources such as judges, attorneys, probation administrators and officers, based on the above eligibility criteria. After a referral is made, the core team members (Judges, Probation Officers, Defense Attorney, Community Corrections & Drug Court Supervisor) review the case to ensure that eligibility criteria is met. Judges and probation officers are continuously encouraged to consider ATC for those offenders who meet the eligibility requirements and whose histories indicate they have not been helped previously by traditional approaches. Initial Screening" At what point in the case process does or will the initial screening occur? Who conducts the initial screening? Who determines eligibility? The initial screening of a candidate by the probation officer (case manager) begins immediately after sentencing. An offender meeting the legal and eligibility requirements is then referred to the ATC-MHC team and providers. At that point, a screening is conducted by the Mental Health Liaison to determine the primary and secondary (if any) diagnosis. Once an offender has been approved and accepted by the team, they are welcomed to the program by the judge during a regular ATC-MHC session, asked if they understand the requirements they are about to undertake, and are asked to repeat a pledge as they begin a rigorous journey toward sobriety. The offender is then (if not already engaged) immediately referred to treatment based on level of care and identified diagnosis. Comprehensive Assessment1" At what point in the process is the assessment conducted? Who conducts the assessment? What is the expected time frame for the assessment to be conducted? What diagnostic tool is used? At the initial screening of a candidate,the ATC probation officer (case manager) has authority to determine Vi+trv//mir»r»nrtc rlnll^ctpv-Vi npt/apt AnnliratinnPrintPrpvipw r1n9r1nfvnmp.ntPk=1 t74R,SRR444 1 0/9.R/7.01 ^ WebCirants - Michigan Courts Page 7 of 22 if the offender satisfies the baseline criteria for legal and statutory eligibility. Additionally, the core team members (see above) also review the case for eligibility. The mental health liaison assists the ATC probation officer in identifying those candidates who are substance dependent and those who also have an underlying mental illness. The result of the assessment determines the path of treatment. The mental health liaison is contracted by the Oakland County Community Mental Health Authority and is responsible for identifying participants with mental illness and substance abuse through the Mental Status Exam, evaluating treatment needs, and assuring that the participants are engaged in treatment expeditiously. The assessment usually occurs after the client has been sentenced to the drug court, but often during the eligibility process, it isgenerally completed within a day or two of the sentencing date, but always prior to the next session. The Mental Health Liaison identifies those candidates with substance use disorders and those with co-occurring substance use and mental health disorders. The result of the assessment determines the path of treatment. The ATC-MHC uses the Mental Health Status Exam, the same used by psychiatrists, as its tool to diagnose mental illness and substance abuse. ASAM criteria is used to determine the appropriate level of care after a diagnosis of substance dependence has been made. Program Design pt.2 Case Processing* How will defendants enter mental health court (i.e., condition of probation/sentence, adjudication, or on a delayed or deferred sentence/adjudication). The offender enters the Mental Health Component of the Adult Treatment Court (ATC-MHC) as a special condition of probation. There are no previsions for delayed or deferred sentencing. Treatment Continuum and Plan* Describe who will provide treatment services, what type of treatment will be provided, and what levels of treatment are available.Include the types of sen/ices and levels of treatment for dually-diagnosed participants. Oakland County Health Division Office of Substance Abuse Services (OSAS) has contracts with 11 organizations able to provide a continuum of care including: medical detox, enhanced outpatient and outpatient therapy. Participants in the Mental Health Component of the Adult Treatment Court may be placed at either Solutions to Recovery, Community Programs Inc., Sequoia, etc. for residiential SA treatment if they are assessed for this LOC. Both STR & CPI provide IDDT, DBT, CBT, and MRT. There are three CMH core provider agencies that provide mental health treatment in Oakland County; Training and Treatment Innnovations (TTI) in Oxford, Easter Seals(ES) in both Pontiac and Southfield and Community Network Services (CNS) in Waterford. Each provide a variety of services however, all except ES provide Integrated Dual Disorder Treatment, psychiatric services including assessment and placement for hospitalization, Enhanced outpatient, Outpatient and casemanager sevices. http://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk=l 3748588444.10/28/2013 WebGrants - Michigan. Courts Page 8 of 22 TTI also provides Dialectical Behavioral Therapy, SA Group, Solution Focused Brief Therapy, Employment Group, Seif Esteem Group, Independent Skills Group, Anger Management Group, Seeking Safety Group and Peer Support Services. Easter Seals provides Spanish Speaking groups, Women's and Men's group, Stage Groups (motivation for change), Recovery in Action group, Dual Recovery Anonymous (Dual Diagnosis ), Anger Management Groups, Computer/GED groups, Individualized Peer support and group and Y'all Group (18-25 year-olds). And finally CNS provides Exposure Therapy, Cognitive Behavioral Therapy, Dialectical Behavioral Therapy, Moral Reconation Therapy,Substance Abuse Services/ Co-occurring (individual and group) and Individualized Peer Support. Additionally, Oakland County Community Corrections provides substance abuse treatment, anger management and/or domestic violence programs that our MH participants can be referred to as well. C.C. provides case mangement services. The mental health screening, completion of standardized instruments, and clinical recommendations/referrals will be the responsibility of the ATC-MHC Liaison and Case Manager. TheATC-MHC Case Manager will be responsible for following the recommendation of the MHC Court Liaison, preparing the treatment plan (in cooperation with adjunct treatment, including substance abuse) and implementing the plan. The ATC-MHC Liaison also visits with offenders in jail to ensure that all individuals identified with significant MH needs are given onsite services in the jail, and that linkage to community programs occurs quickly and effectively after the offender is released from jail. The primary distinction is that the ATC-MHC participant is thoroughly assessed by the ATC-MHC Liaison and placed according to need. Participant to Provider Matching* What is the process for matching participants to providers based on individual differences among participants? OCCMHA is the primary referral source for ATC-MHC participants and Abuse Services (OSAS) PACE Program. After the detailed assessment, these agencies act as an umbrella agency, monitoring programs and helping IDDT certified treatment providers contracted through both agencies to offer a full range of therapeutic modalities, including residential, intensive outpatient and standard outpatient treatment. Treatment providers, in cooperation with the probation officer, provide culturally responsive, developmentally appropriate and needs-based substance abuse treatment. Plan Review Frequency* How often is each participant's treatment plan reviewed? Individual client treatment plans are reviewed every two weeks by the therapist and by the entire ATC-MHC team at least monthly. r\?rlnrMiinpntP1f=1 ^74RSRK444 1 0/98/9011 WebUrants - Michigan Courts .Page y ot 'Zi Ancillary Services* What ancillary services are available to participants and how are they made available (i.e., vocational services, educational services, etc.)? In addition to the treatment services available, Michigan Works! also offers ATC-MHC participants services that may help to alleviate some of the barriers that convicted felons face when pursuing employment. There are nine, one-stop-shop, service centers in Oakland County that provide phones, fax machines, copiers, and computers. Service centers also have up-to-date career resources on interviewing, schools, companies, resume writing, and much more. All services are free of charge. Oakland Intermediate Schools offers a variety of adult education and GEDclasses to participants needing to complete high school or wish to obtain a GED. Program Design pL3 Program Length* What is the minimum and maximum length of the mental health court program? What factors were used in determining the programlength? The ATC-MHC is a four phase program. The minimum amount of time to complete the drug court program is 13 months, with the maximum being approximately 22 months. The average time to complete the program is 17 months. The length of the program was determined by utilizing the best practices of the drug court model and drug court implementation seminars that were attended by team members. Program length will of course vary, depending on each participant's level of progress-through each goal. Case Management* Who is responsible for providing case management and what is the approximate caseload per case manager? The Probation Officer is primarily responsible for Case Management responsibilities, in cooperation with the ATC-MHC Liaison, to provide a contiuum of care. The average case load per Probation Officer is 40 with a maximum of 60. A probation officer with a strong treatment orientation, and degree in the behavioral sciences, conducts the initial screening interview, reviewing drug and alcohol tests and criminal history. http://micoiirts.duIlestech.net/getApplicationPrintPreview.do?documentPk=13748588444.10/28/2013 WebGrants - Michigan Courts Page 10 of 22 Case Manager Responsibilities" What are the responsibilities of the case managers? The probation officer maintains client accountability by monitoring participant exchanges with treatment providers, Operation Nighthawk home visits, Community Corrections Step Forward day monitoring, and other involvements, and submits regular reports to the team. The probation officer has the discretion to contact offender, judge, OSAS or treatment provider in an effort to address problems as they arise. Participant Contact Frequency"' How frequently will the case managers have contact with the participants? Are the contacts direct (face to face) or indirect (phone/electronically) ? The probation officer from the Michigan Department of Corrections who meets directly (face-to-face) with and monitors each offender through all stages of the program. The PO meets with participants weekly or monthly, depending on the phase the participant is active in, to coordinate services and to act as the central contact for ail matters regarding participant conduct. The offender is intensively monitored through probation reporting and daily alcohol/drug testing. All defendants must also attend AA and a weekend treatment program. Since The ATC-MHC mandates twice weekly treatment attendance, the offender is further monitored through comprehensive treatment progress reports in addition to contact with the PO. Compliance* Who will work with the participants to ensure that they are in compliance with program conditions (i.e., probation, medication, treatment appointments, etc.)? The Probation Officer, acting as primary case manager, as well as the ATC-MHC Liaison will work with each participant to ensure compliance with all probation special conditions and treatment recommendations. Program Design pt.4 i a i: IIAZWZAAA ^ n/Tfi/OAl "5 weDurams - iviicmgan couns i'age i 1 or 'Zi Judicial Supervision* How frequently do the participants appear before the judge for status review hearings? Who, other than the judge and participant,participates in the status review hearing? ATC-MHC hearings/sessions are held bi-weekly. In addition to the Judge, the Drug Court Supervisor, Community Corrections, MDOC Probation Officer and both mental health and substance abuse treatment providers are present for each hearing and case conference session.. Compliance with Federal Confidentiality Laws* What are the mental health court program policies and procedures to assure compliance with federal confidentiality laws regardingtreatment information? The Oakland County Circuit Court limits discussion of clinical information in open court and delegate the maintenance of ciinical information to the Mental Health Court Liaison to keep the court record to a minimum. Oakland County Circuit Court MHC (Mental Health Court) ensures the early appointment of defense counsel which should further reduce these confidentiality problems by using counsel as a filter for any potentially privileged treatment information. The ATC-MHC also abides by 42-CFR, HIPPA and the Mentai Health Code, which all govern the strict confidentiality of treatment and 'client' information. Staff Meetings" Do staff meetings occur prior to status review hearings to discuss participants' progress? If not, explain why. If yes, list who participates in the staff meeting. Staff meetings and/or case conferences occur approximately-two hours prior to Court hearings. In addition to the Judge, treatment providers, the drug court supervisor, the defense attorney, probation officer andcommunity corrections representative and Office of Substance Abuse Services(OSAS) representative also participates. The CMH Court Liaison is obviously a key stakeholder present at the sessions. Drug/Alcohol Testing* Are all participants tested for drugs and alcohol? If not, how do you determine who will be tested? As the Mental Health Component is an extension of the existing Adult [Felony] Treatment Court, al! participants must submit to random drug testing. Drug Testing Frequency* How frequently are participants required to submit for drug or alcohol testing? What types of testing tools are used? What drugs arethey being tested for? http://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk=l 3748588444... 10/28/2013 WebGrants - Michigan Courts Page 12 of 22 Drug testing procedures are standardized, and ail urine samples are observed by our various drug testing agencies. The MDOC Probation Department utilizes instant, 12-panei drug tests until a profile is established regarding the preference, however the 12-panel tests administered randomly thus offsetting the likelihood of a transfer of drug preference. Participants are randomly tested, one to 7 times per week, either at probation, through the Results division of the Oakland County Sherrif Department or the JAMS (Jail Alternatives for Michigan) agency locations. Alcohol monitoring occurs on a specific probation order, using both portable and on-site breathalyzers. The ATC uses a 12-panel test which includes: Cocaine, amphetamines, meth-amphetamine, THC, methadone, ecstasy, opiates, oxycotton, propoxyphene, PCP, barbiturates and benzodiazipine. Drug Test Details* Who is responsible for drug/alcohol testing? Who is notified of the results? What is the time frame of notification? Either the MDOC probation department staff or the JAMS or RESULTS personnel administer the drug tests and supply results to the treatment team. Drug test confirmations are collected by probation and/or JAMS. Results are known within 48 hours and immediately shared with the treatment team. Random testing protocols are also followed for alcohol testing on an as-needed basis. Program Design pt.5 Sanctions and Incentives* What sanctions and incentives are used? When and how are they used? The ATC-MHC uses graduated sanctions, which are applied from the least to most restrictive. Level A: CLIENT BEHAVIOR: (1) Dishonesty, (2) Missed drug tests, (3) Tampered drug test, (4) Unacknowledged positive test, (5) Abscond with involuntary return. COURT RESPONSE: (1) Escalating Jail Time, (2) Project STOP 72 hours, (3) Daily Reporting. TREATMENT RESPONSE: (1) Detox, (2) Increased treatment (3) Increased testing, (4) Increased treatment level. Level B: CLIENT BEHAVIOR: (1) Acknowledged positive UA/PBT; (2) Abscond with voluntary return. COURT RESPONSE: Combination of responses from Level A and C. TREATMENT RESPONSE: (1) Detox; (2) Increased treatment intensity. Level C: CLIENT BEHAVIOR: (1) Missed appointments, (2) Missed court session, (3) Curfew violations, (4) Tardiness, (5) Failure to complete appropriate paperwork. (6) Failure to seek or maintain employment or school insubsequent phases can result in one or more of the listed sanctions. COURT RESPONSE: (1) Warning and admonishment from the bench in open court, (2) Increased frequency of tests and court appearances, (3) Confinement in courtroom jury box, (4) Increased monitoring, (5) Fines, (6) Community Service, (7) Essays/journals, (8) Tether, (9) Community Corrections programs, (10) Day reporting. TREATMENTRESPONSE: (1) Increased Treatment intensity, (2) increased testing frequency, (3) Increased Treatment level. .//..• j.-ii i. —* A i:—+: a 1 1 (V) 8/9 m ^ weDLfrants - Micftigan Courts Fage 13 ot 22 Graduation" Described in detail the requirements for successfully completing the program. To graduate, a participant must successfully complete all four stages of the ATC-MHC, as outiined above. The participant must be clean and sober for a minimum of four consecutive months, successfully complete all treatment goals and community service assignments, must have paid all fees and fines, and must be enrolled in school or working. They must also have an association with an aftercare-type support system. Graduation is considered commencement, a new beginning. When a participant completes ail the requirements of the ATC program, he/she becomes eligible to graduate, but may still be continued on probation which still requires reporting and drug testing until their probation sentence has been fulfilled. They are also encouraged to continue to attend alumni group meetings. Supervision After Program* Are participants continued on any form of supervision after successfully completing the program? If so, explain. Some ATC-MHC participants are continued on probation and ciinical monitoring after commencement ( depending on their sentencing requirements). Expulsion Criteria* Describe the criteria for terminating participants before they have completed the program. Include the policy and length of time givento absconders before termination. If during the period of participation in the program, a participant is charged with a new felony, demonstrates assaultive conduct, or refuses to enter or continue in a mandated treatment program or modality, the ATC- MHC judge shall conduct a probation violation hearing to decide whether the participant may continue in the ATC program. After twice absconding from the program and being sanctioned, a participant may be given one further opportunity to be successful in-treatment. Should the participant fail again, the participant shall be expelled from the program and his or her case will be scheduled before the ATC-MHC judge for a probation violation hearing. In the event the defendant has absconded, and fails to attend the next three consecutive court sessions, he/she will be terminated from the program. If later apprehended, the defendant case will be brought before the ATC-MHC judge on a violation of probation and he/she wiil be sentenced to jail or prison according to guidelines. In the event that a participant is removed from the ATC- MHC program for other reasons, the case shall proceed before the ATC-MHC judge. Informed Consent* Described the procedures that are used to determine if participants have sufficient understanding to participate and comply withprogram requirements. Program requirements, including informed consent documents, are provided to the offender on at least 4 occasions: The first is with the ATC-MHC defense attorney. The program elements and procedures are explained and the offender has the opportunity to ask questions to ensure that he or she has full knowledge of program requirements. The ATC-MHC Liaison then interviews and provides a brief assessment, again reviewing program requirements, The Probation Officer speaks with the offender to ensure that he or she has a thorough understanding of the program. The defense attorney also provides http://micourts.dullestech.net/getAppIicationPrintPreview.do7dociimentPk-13748588444... 10/28/2013 WebGrants - Michigan Courts Page 14 of 22 materials about the program to the offender, and the necessary documents are signed. Finally, during the initial hearing at which time the offender is accepted into the ATC-MHC, the defense counsel again reviews the program policies, procedures and requirements. At any stage prior to admittance, the offender has the opportunity to deny program participation. Additionally, if he or she is unable to fully comprehend program requirements, he or she will not be allowed to participate in the program. Program Design pt6 Evaluation Plan* Describe the plan for conducting a process evaluation and/or outcome evaluation of the mental health court. The Evaluation Plan for the ATC-MHC focuses primarily on program outcomes. Attention is given to outcome objectives and measurements and continues to use follow-up interviews with graduates and written surveys of participants and parents to capture process-related data. However, because independent assessment of process questions such as program satisfaction are also necessary, satisfaction and outcomes-related questions are also solicited on the surveys. Data is collected in a variety of ways, including the Circuit Court's Mainframe system, the DCCMIS and, as stated above, interviews and surveys completed by participants. Outcomes objectives to be measured include: recidivism of graduates; employment status of participants; participant attitudes toward drugs and alcohol, including relapses; program graduation/termination rates; and cost comparisons with other programs available. Process measures include: Identifying the characteristics of successful and unsuccessful program participants; tracking retention rates of participants; and client satisfaction with program. Additional outcomes are tracked through the OCCMHA to ensure quality services and a continuum of care. Sustainability* Explain the plan for addressing program needs (treatment needs, team members, clinical/legal criteria, target population, program design, and funding) that are required to sustain the program when/if grant funds are no longer available. Historically, program costs for the Adult Treatment Court have been low, based on our ability to utilize Community Corrections' PA 511 funding for substance use disorder treatment. Additionally, costs of staff are low, as we utilize Michigan Department of Corrections probation staff to supervise the offenders. Also, mental health services are provided for those deemed SPMI (Severely and Persistently Mentally III) through the Oakland County Community Mental Health Authority. However, as the needs of our target population continue to grow, additional funds are needed to continue providing drug testing, transportation and transitional housing for the indigent. These are all services in which dollars are limited through our traditional funding streams. Given the challenges above, the RESTORE Foundation, founded in 2009, was developed to assist in funding the drug court programs within the Circuit Court and eventually, throughout Oakland County. While still in its infancy, the foundation has provided over $100,000.00 to the two drug courts (primarily the Adult Treatment Court) to assist with drug testing and transitional housing for our indigent participants. Given the loss of Community Corrections dollars, the RESTORE Foundation has set forth a plan to increase their fund-raising efforts to sustain the programs. Due to these efforts, we are hoping that the programs can be self-sufficient in the near future. 1,++,,. not/rrof Ar\r\lir*QtirvnPrintPrPAnfnx/ Hn^rlnP.nmP.ntPlr—1 '374RSR8444... 1 0/2R/201 3 weDurams - ivncmgan e-ouris rage id 012Z Mental Health Court Team* Identify key members of the mental health court team (i.e., titles, roles, and responsibilities). Judicial Supervision - The ATC judges maintain continuous client supervision by presiding over biweekly status review hearings. They chair pre-hearing meetings, and host the monthly planning team meetings. In consultation with the treatment team, and consistent with the recommendations of the treatment providers and the Sanctioning Guide, the judges issue sanctions and rewards to participants as their progress merits, and determine when to aliow stage advancement and graduation. Case Management - The probation officer conducts the initial screening interview, reviews drugs/aicohol tests, criminal hrstory, and meets regularly with each participant to coordinate services. The PO monitors participant exchanges with treatment providers, Operation Nighthawk home visits, Community Corrections Step Forward day monitoring, and other involvements, and submits regular reports to the team and judge. Mental Health Liaison - This person is contracted by Oakland County Community Mental Health Authority and responsible for assisting the probation officers in identifying participants with mental illness, evaluating treatment needs, and assuring that participants are engaged in treatment expeditiously. Drug Treatment Court Supervisor - The supervisor identifies new ATC-MHC candidates, schedules and attends meetings and review hearings, compiles and collects documentation concerning participant progress, develops and maintains a procedure manual, assists with communications among community stakeholders, supervises and trains staff, monitors bills submitted to the ATC-MHC, completes the grants and grant reports to the state. Defense Attorney-The defense attorney plays a key role in determining eligibility and providing informed consent during initial interview and in the first court session of the defendant. Further the defense attorney assists other attorneys in determining if their clients would be eligible for the ATC-MHC. Treatment Provider - OCCMH provides services vital to insuring appropriate mental health services to our ATC-MHC participants. Additionally, OSAS, our local Coordinating Agency (CA) provides centralized treatment services management. Both agencies conduct provider network reviews twice a year, consisting of site visits wherein case records are audited, and specific treatment plans and fiscal accountability are monitored. All team members attend case conferences and court sessions regularly. Communication* Describe the mechanisms for communication that are used by members of the mental health court team. Using a flattened management model, all treatment team members are insured a voice in the development of policies and procedures, and in the review and decision making regarding rewards and sanctions. Whenever possible, team members communicate simultaneously, through team meetings, broadcast e- mails or conference calls. The planning team (as distinct from the treatment team just described), meets monthly. It includes the ATC program director, Oakland County Coordinating Agency (OSAS) manager, a treatment provider representative from Community Programs Inc., the OCCC manager and Circuit Court Probation manager, and mental health liaison in addition to the treatment team members. This group provides input regarding ATC business functions. http://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk=13748588444.10/28/2013 WebGrants - Michigan Courts Page 16 of 22 Data Entry* What members from the team will be entering data into SCCM/DCCMIS? What information is each member responsible for entering? Probation Officer: Enters status reports for review hearings, drug screen results Treatment Providers: Enters treatment reports and drug screen results ATC-MHC Liaison: Enters treatment updates and reports ATC-MHC Intern: Enters drug screen reports, review hearing reports, demographics Business Analyst: Has administrative rights and enters passwords, log-ins, etc. for new and existing ATC- MHC team members, and is responsible for analytics and other reports. Program Design pt7 Monitoring Program Progress* Describe how the team will monitor the degree to which the program is implemented and functioning as designed and described in this document. Indicate a description of each performance indicator, how the performance indicator will be measured, how often, and in what ways these measures will be used to monitor and improve the program's performance. Performance Measure 1: Reduce participant substance abuse by requiring frequent random drug screens and intensive supervision - The ATC has implemented an additional random drug screen, for which employed defendants are required to pay. Participants are also required to obtain an AA sponsor with whom they must maintain frequent contact. (Measure: The ATC team will continue to confirm attendance at substance abuse treatment sessions and AA/NA meetings by having participants submit weekly support group sign-in sheets. Additionally, the team will continue to monitor drug screens via receipt of reports from drug screening agencies. This information will be entered and monitored through the DCCMIS.) Performance Measure: 2: Decrease recidivism - Intensive supervision and substance abuse treatment are core functions of the ATC. Bi-weekly sessions are conducted for all participants. Participants are also appearing before their probation officer as frequently as daily, if necessary. The participants also participate in various forms of substance abuse treatment throughout the course of the program and post- graduation. (Measure: The ATC team will track the number of new convictions by utilizing O.T.I.S., J.D.W. and the Oakland County information systems). Performance Measure 3: Reduce the time between disposition and sentencing to the ATC - The Sixth Circuit Court continues to place a priority on alleviating docket congestion. (Measure: The ATC team will continue to track the ength of time between disposition and sentencing to the ATC program. This information will be entered and monitored hrough the DCCMIS.) Performance Measure 4: Reduce jail/prison bed usage - The Sixth Circuit Court - ATC targets its priority population.(Measurement: The ATC team will continue to track the number of times that jail is used as a sanction by entering andmonitoring through the DCCMIS.) 1^++^*.•Ma+//-rQ+ A J/-M-iOf 1 mottj rln.^Aitvitin1 'X'lA.Q^QQAAA 1 nm/oni ^ weoLrrams - iviicmgan ^ouns J^age ll oill Performance Measure 5: Increase the use alumni support group for graduates and those in the program - The ATC reestablished the aiumni group, in December 2005, with ATC graduates as the principal leaders of the group acting with guidance from the drug court team. This has created a comfort zone amongst the participants in that they are communicating with others they are familiar and have common bonds with. (Measurement: The ATC team will continue to monitor alumni group participants by reviewing monthly sign-in sheets and monitoring participant/graduate attendance monthly.) Performance Measure 6: Track the cost of incarceration versus treatment - This will be measured through a cost analysis of the program as compared to the per diem rate for incarceration. {Measurment: The ATC will continue to annually conduct regular cost benefit analysis which tracks both the cost of incarceration and the per diem for jail.) Performance Measure 7: Compare the recidivism rates of ATC participants and graduates. Recidivism rates are defined as new convictions ONLY - {Measurement: Participants and graduates will be checked at 6 month, and 1, 2, and 3 year intervals through O.T.I.S., and the Oakland County information systems -OakNet Mainframe). Program Income Will your court program earn program income as Yesdefined above?* Program Income Sources: If yes, what are the program income sources and how much is charged for each program income source (e.g., drug tests $5;participation fees $250, etc.) ? Each Adult Treatment Court participant is charged $150.00 ATC participation fee once they are inducted into the program. Certification Form Authorizing Official By checking the box, I certify that the below referenced person is the Yes Authorizing Official for the court program." Authorizing Official Name:* Date:* Michael J. Gingeil, Chair of Oakland County BOC 08/23/2013 Project Director http://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk=13748588444.10/28/2013 WebGrants - Michigan Courts Page 18 of 22 By checking the box, I certify that the below referenced person is the Project Director for the court program:* Project Director Name:" Date:* Financial Officer By checking the box, I certify that the below referenced person is the Financial Officer for the court program:* Financial Officer Name:* Date:* Yes Jacqueline Howes-Evanson, Drug Treatment Court Sup 08/23/2013 Yes Timothy Soave, Manager of General Fiscal Services 08/23/2013 Personnel Name Position Computation Request Other Grant Or Funding Sources Local Cash Contribution Local In-Kind Contribution Total $0.00 $0.00 $0.00 $0.00 $0.00 Personnel Justification Personnel Justification* Justify personnel (i.e., wages) associated with the proposed project. These personnel costs should tie back to the Budget Request Summary and Budget Detail worksheet. N/A Fringe Benefits Row Percentage Request Other Grant Or Funding Sources Local Cash Contribution Local In-Kind Contribution Total Employer PICA 0%$0.00 $0.00 $0.00 $0.00 $0.00 Retirement 0%$0.00 $0.00 $0.00 $0.00 $0.00 Hospital Insurance 0%$0.00 $0.00 $0.00 $0.00 $0.00 Dental Insurance 0%$0.00 $0.00 $0.00 $0.00 $0.00 Vision Insurance 0%$0.00 $0.00 $0.00 $0.00 $0.00 Unemployment 0%$0.00 $0.00 $0.00 $0.00 $0.00 ?rWnmpntPV=1174^88444 10/9.8/701 ^ weourams - ivncmgan courts i^age iy ot ll Worker's Compensation 0%$0.00 $0.00 $0.00 $0.00 $0.00 Life Insurance 0%$0.00 $0.00 $0.00 $0.00 $0.00 Other 0%$0.00 $0.00 $0.00 $0.00 $0.00 Other 0%$0.00 $0.00 $0.00 $0.00 $0.00 Other 0%$0.00 $0.00 $0,00 $0.00 $0.00 Other 0%$0.00 $0.00 $0.00 $0.00 $0.00 Totals $0.00 $0.00 $0.00 $0.00 $0.00 Fringe Benefits Justification Fringe Benefits Justification* Justify fringe benefit costs associated with the proposed project. These fringe benefits should tie back to the Budget RequestSummary and Budget Detail worksheet. N/A Contractual Contractor Computation Services to be Provided Request Other Grant or Funding Source Local Cash Contribution Local In-Kind Contribution Total Oakland County Community Mental HealthAuthority $54,000 for liaison position ($29/hour)- iiaison position with Common Ground; and $4,320 for drug screens $48 x90/month (30 participants x 3 month) Comprehensive mental health screenings and assessments for ATC participants $58,320.00 $0.00 $0.00 $0.00 $58,320.00 $58,320.00 $0.00 $0.00 $0.00 $58,320.00 Contractual Justification Contractual Justification* Justify contractual costs associated with the proposed project. These contractual costs should tie back to the Budget Request Summary and the Budget Detail Worksheet. The ATC treats offenders with co-occuring disorders (mental health and substance abuse). This money would be used to purchase contractual services from CMH in the form of a liaison position which would be expected to serve and assist the ATC team via assessments, court testimonies, consultations, progress http://inicourts.dullestech.net/getApplicationPrintPrevie"w,do?documentPk=l 3748588444... 10/28/2013 WebGrants - Michigan Courts Page 20 of 22 updates, crisis intervention, community referrals, and coordinate care throughout OCCMHA's network of Core Provider Agencies. (Cost of this postion/service $54,000) - (Intergovernmental Agreemenet for this service between the court and OCCMHA has been developed and is attached) This funding wouid also provide for drug screens of participants performed by an agency called Results, which is run by the Oakland county Sheriffs Department, $10/drug test plus $2/personal beathaiyzer test. (Cost of this service $4,320) - (Memorandum of Understanding with the OCSD has been developed and is attached) Supplies Item Computation Request Other Grantor Funding Source Local Cash Contributions Local In-Kind Contributions Total $0.00 $0.00 $0.00 $0.00 $0.00 Supplies Justification Supplies Justification* Justify supply costs associated with the proposed project. These supply expenses should tie back to the Budget Request Summary and Budget Detail worksheet. N/A Travel Type of Travel Expenses Computation Request Other Grantor Funding Source Local Cash Contributions Local In-Kind Contributions Total Bus Passes 25 x $66/pass $1,680.00 $0.00 $0.00 $0.00 $1,680.00 $1,680.00 $0.00 $0.00 $0.00 $1,680.00 Travel Justification Travel Justification* Justify travel costs associated with the proposed project The costs should tie back to the Budget Request Summary and the Budget Detail worksheet. V.++1-1-//•»-»->i/->/-\i-iv+r- /•liillocl-oi-'li ¦n&t/rr&t A /-ln7rlr\PiimpntPl<r=1 /^74.R,SRR444. 1 0/98/901 "3 weDuranis - ivncmgan courts rage zi oizz To provide bus passes for participants to get them to hearings and treatment. Other Sources of Funding Other Sources of Funding' N/A Personnel Summary Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Personnel Totai $0.00 $0.00 $0.00 $0.00 $0.00 Fringe Benefits Summary Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Fringe Benefits Total $0.00 $0.00 $0.00 $0.00 $0.00 Contractual Summary Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Contractual Total $58,320.00 $0.00 $0.00 $0.00 $58,320.00 Supplies Summary Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Supplies Total $0.00 $0.00 $0.00 $0.00 $0.00 http://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk=13748588444... 10/28/2013 WebGrants - Michigan Courts Page 22 of 22 Travel Summary Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Travel Totat $1,680.00 $0.00 $0.00 $0.00 $1,680.00 Total Budget Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Total $60,000.00 $0.00 $0.00 $0.00 $60,000.00 1ittn,//mir.mirts rlnllfste^h.ne.lYp^tAnnlicationPrintPreview.do?documentPk=l3748588444.10/28/2013 FISCAL NOTE (MISC. #13290) November 13, 2013BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE: CIRCUIT COURT - 2014 MICHIGAN MENTAL HEALTH DRUG COURT GRANT PROGRAM - GRANTACCEPTANCE To The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule Xli-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Circuit Court has received a grant from the State Court Administrative Office (SCAO) in the amount of $60,000 for the period of October 1, 2013 through September 30, 2014. 2. This is the sixth (6th) year of this grant award. 3. The grant award of $60,000 will be used to fund drug screens, professional services and bus passes for participants. 4. A FY 2014 budget amendment is recommended as follows: Special Revenue Fund #27175 Grant #GR0000000423 Activity GIB, Analysis Type GLB FY 2014 Adopted Budget FY 2014 Budget Amendment FY 2014 Amended Budget Revenue 3010301-121200-615571 Grants State Total Revenue $60.000 $60.000 $60.000 $60.000 Expenditures 3010301-121200-731458 3010301-121200-732011 3010301-121200-750280 Professional Services Transportation Service Laboratory Supplies Total Expenditures $ 54,000 2,310 3.690 $ 60.000 0 (630)630 $60.000 $ 54,000 1,680 4.320 $60.000 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Resolution #13290 November 13, 2013 Moved by Crawford supported by Jackson (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES; Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Runestad, Scott, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (19) NAYS; None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN)COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 13, 2013, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 13th day of November 2013. 1 HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) Lisa Brown, Oakland County