HomeMy WebLinkAboutResolutions - 2013.11.13 - 21105MISCELLANEOUS RESOLUTION 13291 November 13, 2013
BY: PUBLIC SERVICES COMMITTEE, BILL DWYER, CHAIRPERSONIN RE: 52nd DISTRICT COURT/DIVISION III (ROCHESTER HILLS) - 2014 SOBRIETY COURT
TREATMENT GRANT - ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division III (Rochester Hills) applied for and was awarded a
grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program effective
October 1, 2013 through September 30, 2014; and
WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and jail overcrowding; and
WHEREAS total program funding is $118,544, consisting of $25,000 in grant funding from the
State Court Administrative Office (SCAO), plus General Fund support of $93,544, with no required cash
match; andWHEREAS the $93,544 General Fund support consists of $2,790 operating support and
$90,754 personnel support; andWHEREAS the grant award of $25,000 will provide funding for drug testing, professional services,
materia! and supplies, and travel; and
WHEREAS the grant award has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with
the September 27, 2013 letter from Michigan State Court Administrative Office (SCAO), providing that
assurance #3 of this year's grant appiication and agreement shall not be construed as a mandate for the
future funding of the program from the funding unit, said letter attached hereto and incorporated by
reference herein.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the 2014 Sobriety Court Grant Program from the State Court Administrative Office (SCAO) in the
amount of $25,000, for the period of October 1, 2013 through September 30, 2014.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized
to execute the contract agreement and that the chairperson may approve amendments and extensions up
to fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that no expenditures are authorized until a grant agreement is fully
executed with the County's obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that continuation of this grant program is contingent upon
continuation of State funding and other program costs associated with this grant are contingent upon
future levels of State funding.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any
future commitment.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing
resolution.
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote.
From; West, Catherine <westca@oakgov.com>
Sent; Tuesday, October 29, 2013 9:01 AM
To. 'Gillert, Renee'; 'Falardeau, Nancy'
GRANT REVIEW SIGN OFF: 52nd District Court/Division ffl {Rochester Hills) - 2014
Sobriety Court Treatment Grant - Acceptance
Attachments: Grant Acceptance Sign Off- 52-3.pdf; D52 3 REVISED 102513.pdf
GRANT REVIEW SIGN OFF - 52/3 District Court
GRANT NAME: 2014 Sobriety Court Treatment Grant
FUNDING AGENCY: State Court Administrative Office (SCAO}
DEPARTMENT CONTACT PERSON: Renee S. Gillert (248) 537-3698
STATUS: Grant Acceptance
DATE: October 29, 2013
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal gram
review: Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Uaison
Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing
grant review comments) may be requested to be place on the appropriate Board of Commissioners committee(s) o.
grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (10/7/2013)
Department of Human Resources:
Approved. - Karen Jones (10/7/2013)
Risk Management and Safety:
Approved by Risk Management. - Robert Erlenbeck (10/7/2013)
Corporation Counsel: r-. . .¦ * • ^"For all the drug courts, sobriety courts, mental health courts and the urban drug court initiative, for the 52nd distnc
court, the circuit court and the family division of the circuit court, there appear to be no unresolved legal issues that
require action at this time.
they can go to the BOC for approval and signature...." - Karen Agacinski (10/26/2013)
COMPLIANCE
The grant agreement references a number of specific federal and state regulations. Below is a list of the specifically
cited compliance related documents for this grant.
1
Drug Treatment Courts: The Ten Key Components
http://www.oip.iisdoi.gov/BJA/gr3nt/DnigCourts/DefiningDC.pdf
Health Insurance Portability and Accountability Act (42 CFR Part 2)
http://www.access.gpo.gov/nara/cfr/waisidx 02/42cfr2 OZ.htrnj
Executive Order 12549 - Debarment and Suspension
http://www.arr.hives.gov/federal-reEister/codification/executive-order/12549.html
Michigan - Conflict of Interest - Contracts of Public Servants with Public Entities - "Act 317 of 1968"
htto://www.lePislature.mi.gov/fnn^1xgeltmri5755z2uiwv45Vmileg.aspx?paRe=Retoblect&ob|ectname-mcl-Act-317-of-
1968&auervid=14761946
Michigan - Standards of Conduct for Public Officers and Employees (Act 196 of 1973)
httD://www:legi^lature.ml.eov/f.St30eoca2irf3ii2z55n2klztm5)^/mlleg.aspx?page=RetObiect&ob|ectName-mcl-15-341
Federal Office of Management and Budget (OMB) Circular No. A-133
http://www-whitehou.se.gov/ornb/circular5/al33/al33,htm)
Katie West
Oakland County Fiscal Services
Phone (248) 858-2384
Fax (248} 858-9724
westca@oakgov.com
Work Schedule: Monday -Thursday 7:00AM - 5:30PM
2
MICHIGAN SUPREME COURT
STATE COURT ADMINISTRATIVE OFFICE
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2014 CONTRACT
Grantee Name: 52-3 District Court - DWI
Federal ID Number: 38-6004876
Contract Number: 00277
Grant Amount: $25,000
Project Title: N/A
Catalog of Federal Domestic Assistance (CFDA) Title:
. N/A
CFDA Number: N/A
Federal Agency Name: N/A
Federal Grant Administered by N/A
Federal Grant Number: N/A
1. GENERAL PROVISIONS
1.01 This contract is made between the State Court Administrative Office,
Lansing, Michigan (SCAO) and the 52-3 District Court - DWI program.
1.02 This contract incorporates the Grantee's approved grant application
request and final approved budget.1.03 This contract is for the MICHIGAN DRUG COURT GRANT
PROGRAM.
1.04 In consideration of the mutual promises and covenants in this contract, and
the benefits to be derived from this contract, the parties agree as follows:
2. TERM OF CONTRACT
2.01 This contract becomes effective when it is signed by the parties, the State
Court Administrator or Deputy State Court Administrator, and the Grantee's authorizing
official.
2.02 Tins contract commences on 10/1/2013. This contract terminates on
9/30/2014, at 11:59 p.m.
3. RELATIONSHIP
3.01 The Grantee is an independent contractor, and it is understood that the
Grantee is not an employee of the SCAO. No employee, agent, or subcontractor of the
Grantee is an employee of the SCAO.
3.02 No liability or benefits, including, but not limited to, rethement benefits or
liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits,
training, holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities
arising out of an agreement of hire or employer-employee relationship, either express or
implied, shall arise or accrue to either party as a result of this contract. The Grantee is
not eligible for, and will not participate in, any such benefits.
3.03 The Grantee is responsible for payment of all taxes, including federal,
state, and local taxes arising out of the Grantee's activities in accordance with this
contract, including, but not limited to, income taxes, social security taxes, unemployment
insurance taxes, and any other taxes or fees.
3.04 The Grantee understands and agrees that all parties furnishing services
pursuant to this contract are, for purposes of workers' compensation liability or other
actions of employee-related liability, not employees of the SCACX The Grantee bears the
sole responsibility and liability for furnishing workers' compensation benefits to any of
its employees for injuries arising from or connected with services performed pursuant to
this contract. , . • ^3.05 The Grantee shall not direct the work or commit the working time of any
SCAO employee under this contract. To the extent that the Grantee seeks the assistance
of any SCAO employee to perform the Grantee's responsibilities under this contract, the
Grantee must obtain prior written approval from the state court admimstrator or his
designee.3.06 The Grantee does not, and shall not, have the authority to enter into
contracts on the SCAO's behalf.
SCOPE OF SERVICES4.01 Upon approval ofthe Grantee's application and signing of this contract,
SCAO agrees to provide funding from the Grant in an amount not to exceed the amount
of this contract. In no event does this contract create a charge against any other funds of
SCAO or the Michigan Supreme Court.
4.02 The Grantee shall, during the contract term, use the Grantee's best efforts
and endeavors to promote the interests ofthe SCAO. The Grantee, and the Grantee's
employees or subcontractors, shall devote such time, attention, skill, knowledge, and
professional ability as is necessary to most effectively and efficiently carry out and
perform the services as described in this contract and in any amendments to this contract.
4.03 Commitment of state resources for the acquisition of goods and services,
and execution of purchase orders, contracts, and similar agreements, shall remain the sole
responsibility ofthe SCAO.
. PERFORMANCE AND BUDGET
5.01 The SCAO agrees tc provide the Grantee a sum not to exceed $25,000 for
the court program operated pursuant to this contract.
5.02 The grant agreement is designated as a sub-recipient relationship.
5.03 Any Grantee equipment purchases supported in whole or in part through
this agreement must be listed in the supporting Equipment Inventory Schedule.
Equipment means tangible, non-expendable, personal property having useful life of more
than one (1) year and an acquisition cost of $5,000 or more per unit. Title to items
having a unit acquisition cost of less than $5,000 shall vest with Grantee upon
acquisition. SCAO reserves the right to retain or transfer the title to all items of
equipment having a unit acquisition cost of $5,000 or more, to the extent that SCAO s
proportionate interest in such equipment supports such retention or transfer of title.
5.04 The Grantee agrees that it will not expend funds obtained under this
contract for any purpose other than those authorized in the administrative requirements
specified in the application and revised approved budget for the Grant, and will expend
grant funds only during the period covered by this contract unless prior written approval
is received from the SCAO.5.05 The Grantee must sign up through the online vendor registration process
to receive all state of Michigan payments as Electron Funds Transfers (EFT)/Direct
Deposits. Registration information is available through the Department of Technology,
Management, and Budget's website at: http://www.rnichigan.gov/budget/0,1607.7-157-
13404 37161 -179392—.00.html
5.06 All payments for the proper performance of the contract shall be made by
the SCAO quarterly, upon submission by the Grantee of financial reports for approval by
the SCAO on a form approved by the SCAO. The financial reports shall include a
specific amount of the hours worked, hourly salary, the detailed services provided by the
Grantee or Grantee's staff, and/or the specific amount expended on supplies or operating
costs necessary for program operation.
5.07 Requests for adjustments in expenditures within line items and between
line item categories must be made using a Contract Adjustment Request form, and
approved by the SCAO.
5.08 The Grantee shall make reasonable efforts to collect 1st and 3r part)' fees,
where applicable, and report these as outlined in the SCAO's fiscal procedures. Any
under-recoveries of otherwise available fees resulting from failure to bill for eligible
services will be excluded from reimbursable expenditures.
. CONDUCT OF THE PROJECT
6.01 The Grantee shall abide by all terms and conditions required in the
application assurances, budget requirements, and the Grantee's approved program outline
and budget.
6.02 The Grantee shall operate its grant-funded program in accordance with the
application assurances.
6.03 The Grantee agrees that funds awarded under this grant will not be used to
support any inherently religious activities, such as worship, religious instruction, or
proselytizing. If the Grantee refers participants to, or provides, a non-federally funded
program of service that incorporates such religious activities: (1) any such activities must
be voluntary for program participants, and (2) program participants may not be excluded
from participation in a program or otherwise penalized or disadvantaged for any failure to
accept a referral or services. If participation in a non-federally funded program or
services that incorporates inherently religious activities is deemed a critical treatment or
support service for program participants, the Grantee agrees to identify and refer
participants who object to the inherently religious activities of such program or service to
a comparable secular alternative program or service.
ASSIGNMENT7.01 The Grantee may not assign the performance under this contract to
subcontract personnel except with the prior written approval of the SCAO.
7.02 All provisions and requirements of this contract shall apply to any
subcontracts or agreements the Grantee may enter into in furtherance of its obligations
under the contract. .7.03 The Grantee shall provide copies of all subcontracts for services mnded in
whole or in part by this grant to SCAO.
CONFIDENTIAL INFORMATION
8.01 In order that the Grantee's employees or subcontractors may effectively
provide fulfillment of this contract to the SCAO, the SCAO may disclose confidential or
proprietary information pertaining to the SCAO' s past, present, and future activities to
the Grantee. All such information is proprietary to the SCAO and Grantee shall not
disclose such information to any third party without prior approval from the SCAO,
unless disclosure is required by law or court order. If disclosure is required by law or
court order, SCAO will be notified of the request before disclosure. The Grantee agrees
to return all confidential or proprietary information to the SCAO immediately upon the
termination of this contract.8.02 Both the SCAO and Grantee shall assure that medical services to, and
information contained in the medical records of, persons served under the provisions of
this contract or other such recorded information required to be held confidential be
federal or state law, rule, or regulation, in connection with the provision of services or
other activity under this agreement, shall remain confidential. Such information shall be
held confidential, and shall not be divulged without the written consent of either the
patient or a person responsible for the patient, except as may be otherwise required by
applicable law or regulation. Such information may be disclosed in summary, statistical,
or other form, if the disclosure does not directly or indirectly identify particular
individuals.
9. HUMAN SUBJECTS _ . i . , .9 01 The Grantee must submit all research involving human subjects conauctea
in programs sponsored by the SCAO, or in programs that receive funding from or through
the state of Michigan, to the Michigan Department of Community Health's (MDCH)
Institutional Review Board (ERB) for approval prior to the initiation of the research.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42
CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE
10.01 The Grantee assures that it is in compliance with the Health Insurance
Portability and Accountability Act (HIPAA), 42 CFR Part 2, and applicable
confidentiality provisions of the Michigan Mental Health Code, to the extent that this act
and these regulations are pertinent to the services that the Grantee provides under this
contract. These requirements include:
A. The Grantee must not share any protected health or other protected data
and information provided by the SCAO or any other source that falls
within HTPAA, 42 CFR Part 2, and/or the Michigan Mental Health Code
requirements, except to a subcontractor as appropriate under this contract.
B. The Grantee must require, in the terms and conditions of any subcontract,
that the subcontractor not share any protected health or other protected
data and information from the SCAO or any other source that falls under
HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code
requirements.
C. The Grantee must use protected data and information only for the
purposes ofthis contract.
D. The Grantee must have written policies and procedures addressing the use
of protected data and information that falls under HIPAA, 42 CFR Part 2,
and/or Michigan Mental Health Code requirements. The policies and
procedures must meet all applicable federal and state requirements
including HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code
regulations. These policies and procedures must include restricting access
to the protected data and information by the Grantee's
employees.E. The Grantee must have a policy and procedure to report to the SCAO
unauthorized use or disclosure of protected data and information that
falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health
Code requirements of which the Grantee becomes aware.
F. Failure to comply with any of these contractual requirements may result in
the termination of this contract in accordance with section 20.
G. In accordance with HIPAA, 42 CFR Part 2, and/or Michigan Mental
Health Code requirements, the Grantee is liable for any claim, loss, or
damage relating to its unauthorized use or disclosure of protected data
and information received by the Grantee from the SCAO or any other
source.
XL RIGHTS TO WORK PRODUCT .
11.01 All reports, programs, manuals, tapes, listings, documentation, and any
other work product prepared by the Grantee under this contract, and amendments thereto,
shall belong to the SCAO and are subject to copyright or patent only by the SCAO. The
SCAO shall have the right to obtain from the Grantee original materials produced under this
contract and shall have the right to distribute those materials.
11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use
anything developed in the course of executing this contract if the work product enters the
public domain.,11.03 The SCAO shall have copyright, property, and publication rights in all
written or visual material or other work products developed in connection with this contract.
The Grantee shall not publish or distribute any printed or visual material relating to the
services provided under this contract without the prior explicit permission of the SCAO.
12. WRITTEN DISCLOSURE12.01 The Grantee and Grantee's employees or subcontractors shall promptly
disclose in writing to the SCAO all writings, inventions, improvements, or discoveries,
whether copyrightable, patentable, or not, which are written, conceived, made, or discovered
by the Grantee or the Grantee's employees or subcontractors jointly with the SCAO or
singly by Grantee or Grantee's employees or subcontractors while engaged in activity under
this contract. As to each such disclosure, the Grantee shall specifically point out the features
or concepts that are new or different.
12.02 The SCAO shall have the right to request the assistance of the Grantee and
Grantee's employees or subcontractors in determining and acquiring copyright, patent, or
other such protection at the SCAO's invitation and request.
12.03 The Grantee represents and warrants that there are at present no such
writings, inventions, improvements, or discoveries (other than in a copyright, copyright
application, patent, or patent application) that were written, conceived, invented, made, or
discovered by the Grantee or the Grantee's employees before entering into this contract, and
which the Grantee or the Grantee's employees desire to remove from the provisions of this
contract, except those specifically set forth by attachment hereto.
13. INSURANCE
13.01 The Grantee should carry insurance coverage or self-insurance in such
amounts as necessary to cover all claims arising out of the Grantee's operations under the
terms of this contract.
14. INDEMNITY
14.01 Unless § 14.02 applies, the Grantee agrees to indemnify, defend, save, and
hold harmless the SCAO, the Michigan Supreme Court, their agents, officers, and
employees from any liabilities, obligations, damages, penalties, claims, costs, fees, charges,
and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses,
and other consultants) that may be imposed upon, incurred by. or asserted against the SCAO
or the Michigan Supreme Court by reason of the Grantee's acts or services provided under
this contract. Indemnity is not limited by: (1) failure to procure and/or maintain insurance
for Grantee or Grantee's subcontractors; (2) failure to procure and/or maintain sufficient
insurance for Grantee or Grantee's subcontractors; or (3) by operation of insurance
deductibles, holdbacks, or minimums.
14.02 If the Grantee is a local unit of government, that is a political subdivision and
instrumentality of the State of Michigan, or an office, department or agency thereof, the
following liability provisions apply:
A. All liabilities, obligations, damages, penalties, claims, costs, fees,
charges, and expenses (including, but not limited to, fees and expenses
of attorneys, expert witnesses, and other consultants) resulting from
claims, demands, costs, or judgments arising out of activities or services
carried out by the Grantee in the performance of this contract, shall be
the responsibility of the Grantee, and not the responsibility of the
SCAO. Nothing in this subsection is, nor shall be construed as, a
waiver of governmental immunity.
B. All liabilities, obligations, damages, penalties, claims, costs, fees,
charges, and expenses (including, but not limited to, fees and expenses
of attorneys, expert witnesses, and other consultants) resulting from
claims, demands, costs, or judgments arising out of activities or services
carried out by the SCAO in the performance of this contract, shall be
the responsibility of the SCAO, and not the responsibility of the
Grantee. Nothing in this subsection is, nor shall be construed as, a
waiver of governmental immunity.
C. In the event that liabilities, obligations, damages, penalties, claims,
costs, fees, charges, and expenses (including, but not limited to, fees
and expenses of attorneys, expert witnesses, and other consultants)
resulting from third party claims, demands, costs, or judgments arise as
a result of activities conducted jointly by the Grantee and SCAO in
fulfillment of their responsibilities under this contract, such liabilities,
obligations, damages, penalties, claims, costs, fees, charges, and
expenses shall be borne by the Grantee and SCAO in relation to each
party's responsibilities under these joint activities. Nothing in this
subsection is, nor shall be construed as, a waiver of governmental
immunity.
14.03 The SCAO is not responsible and will not be subject to any liability for any
claim related to the loss, damage, or impairment of Grantee's property and materials or the
property and materials of the Grantee's employees or subcontractors, used by the Grantee
pursuant to the Grantee's performance under this contract.
14.04 The Grantee warrants that it is not subject to any nondisclosure,
noncompetition, or similar clause with current or prior clients or employers that will
interfere with the performance of this contract. The SCAO will not be subject to any
liability for any such claim.
14.05 In the event any action or proceeding is brought against the Grantee by reason
of any claim due or claimed to be due to Grantee's performance covered under this contract,
the Grantee will, at the Grantee's sole cost and expense, resist or defend the action or
proceeding as Grantee deems appropriate. Grantee retains sole authority and discretion to
resolve and settle any such claims.
15. ACQUISITION, ACCOUNTING, RECORDKEEPING, AND INSPECTION
15.01 The Grantee agrees that all expenditures from this contract, including the
acquisition of personnel services, contractual services, and supplies, shall be in
accordance with: (1) the standard procedures of the Grantee's funding unit, and (2) the
administrative and budget requirements of the grant.
15.02 The Grantee agrees to maintain accounting records following generally
accepted accounting principles for the expenditure of funds for the purposes identified in
the approved grant request, final approved budget, and any applicable approved contract
addendum and/or budget amendment.
15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor
General, or any of their duly authorized representatives, including program evaluators and
auditors, shall have access to and the right to examine, audit, excerpt, cop)', or transcribe
any pertinent transaction, books, accounts, data, time cards, or other records related to this
contract. The Grantee shall retain all books and records, including all pertinent cost reports,
accounting and financial records, or other documents related to
this contract, for five years after final payment at the Grantee's cost. Federal and/or state
auditors, and any persons duly authorized by the SCAO, shall have full access to and the
right to examine and audit any of the materials during the term of this contract and for five
years after final payment. If an audit is initiated before the expiration of the five-year
period, and extends past that period, all documents shall be maintained until
the audit is complete. The SCAO shall provide audit findings and recommendations to the
Grantee. The SCAO may adjust future or final payments if the findings of the audit
indicate over- or under-payment to the Grantee for the period audited, subject to the
availability of funds for such purposes. If an audit discloses an overpayment to the
Grantee, the Grantee shall immediately refund all amounts that may be due to the
SCAO. Failure of the Grantee to comply with the requirements of this section shall
constitute a material breach of this contract upon which the SCAO may cancel.
terminate, or suspend this contract.
15.04 The Grantee's accounting system must maintain a separate fund or account
that segregates grant contract receipts and expenditures from other receipts and
expenditures of the Grantee.
16. PROGRAM REVIEW AND MONITORING
16.01 The Grantee shall give the SCAO and any of its authorized agents access to
the court at any reasonable time to evaluate, audit, inspect, observe, and monitor the
operation of the program. The inspection methods that may be used include, but are not
limited to onsite visits, interviews of staff and mental health court participants, and review
of case records, receipts, monthly/quarterly statistical reports, and fiscal records.
17. REPORTS
17.01 The SCAO will provide report forms for all required reports. The Grantee
agrees to submit timely, complete, and accurate reports as identified in this contract and the
application assurances and administrative requirements for the grant to the SCAO as listed
in Attachment A.
17.02 The data for each participant who is screened and accepted into the
program must be entered into the appropriate Case Management System.
17.03 The Grantee is responsible for the timely, complete, and accurate
submission of each required report and data as outlined above.
17.04 If any report is thirty days past due, a delinquency notice will be sent via
email notifying the Grantee that it has 15 days to comply with the reporting requirement.
Forty-five days past the due date, a forfeiture notice will be sent to the Grantee via the U.S.
Postal Service notifying it that its funding award has been rescinded due to contract
noncompliance.
18. DEBARMENT AND SUSPENSION
18.01 The Grantee may not contract with or make any award of grant funds at any
time to any third party that has been debarred or suspended or is otherwise excluded from,
or ineligible for, participation in federal assistance programs under Executive Order 12549,
"Debarment and Suspension."
19. AUDITS
19.01 This section only applies to Grantees designated as sub-recipients.
Grantees designated as vendors are exempt from the provisions of this section.
19.02 Grantees must submit to the SCAO a Single Audit, Financial Statement
Audit, or Audit Status Notification Letter as described below. If submitting a Single Audit
or Financial Statement Audit, Grantees must also submit a Corrective Action Plan for any
audit findings that impact SCAO-funded programs and a management letter (if issued) with
a response.
A. Single Audit: Grantees that expend $500,000 or more in federal awards
during the Grantee's fiscal year must submit to SCAO a Single Audit
prepared consistent with the Single Audit Act Amendments of 1996, and
Office of Management and Budget (OMB) Circular A-133, "Audits of
States, Local Governments, and Non-Profit Organizations," (as revised).
B. Financial Statement Audit: Grantees exempt from the Single Audit
requirements that receive $500,000 or more in total funding from
SCAO in state and federal grant funding must submit to SCAO a
Financial Statement Audit prepared in accordance with GAAS if the
audit includes disclosures that may negatively impact SCAO-funded
programs including, but not limited to, fraud, financial statement
misstatements, and violations of contract and grant provisions.
C. Audit Status Notification Letter: Grantees exempt from both the Single
Audit and Financial Statement Audit requirements (1. and 2. above) must
submit an Audit Status Notification Letter that certifies these exemptions.
19.03 The required audit and any other required submission (i.e. Corrective Action
Plan and management letter with a response), or audit Status Notification letter must be
submitted to the SCAO within nine months after the end of the Grantee's fiscal year to
Michigan Supreme Court, State Court Administrative Office, Hall of Justice, PO Box
30048, Lansing, Michigan, 4B909, attention Kathryn Van Asperen.
19.04 If the Grantee does not submit the required Single Audit reporting package,
management letter (if issued) with a response, and Corrective Action Plan; or the Financial
Statement Audit and management letter (if issued) with a response within nine months after
the end of the Grantee's fiscal year, and an extension has not been approved by the
cognizant or oversight agency for audit, the SCAO may withhold from the current funding
an amount equal to five percent of the audit year's grant funding (not to exceed $200,000)
until the required filing is received by the SCAO . The SCAO may retain the amount
withheld if the Grantee is more than 120 days delinquent in meeting the filing requirements
and an extension has not been approved by the cognizant or oversight agency for audit. The
SCAO may terminate the current grant if the Grantee is more than 180 days delinquent in
meeting the filing requirements and an extension has not been approved by the cognizant or
oversight agency for audit.
19.05 Failure to submit the Audit Status Notification letter, when required, may
result in withholding from the current funding an amount equal to one percent of the audit
year's grant funding until the Audit Status Notification letter is received.
19.06 The SCAO or federal agencies may also conduct or arrange for "agreed
upon procedures" or additional audits to meet their needs.
20. TERMINATION OR FUNDING HOLD
20.01 Each party has the right to terminate this contract without cause by giving
written notice to the other party of such termination at least thirty (30) days before the
effective date of such termination. Reasons for termination may include, but are not
limited to, failure to make ongoing progress toward the program's goals, failure to submit
reports in a timely fashion, or using a vendor suspended or debarred pursuant to section 18
of this contract.
20.02 This contract may be terminated immediately without further financial
liability to the SCAO if funding for this contact becomes unavailable to the SCAO.
21. COMPLIANCE WITH LAWS
21.01 The Grantee shall comply with all applicable laws, ordinances, and codes of
the federal, state, and local governments.
22. MICHIGAN LAW
22.01 This contract shall be subject to, and shall be enforced and construed
under, the laws of Michigan.
23. CONFLICT OF INTEREST
23.01 The Grantee presently has no personal or financial interest, and shall not
acquire any such interest, direct or indirect, that would conflict in any manner or degree
with the performance of this contract.
23 02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as
amended, MCL 15.321 etseq., MSA4.1700(51) etseq., and 1973 PA 196, as amended,
MCL 15.341 etseq., MSA4.1700 (71) etseq.
24. DEBT TO STATE OF MICHIGAN
24.01 The Grantee covenants that it is not, and will not become, in arrears to the
state of Michigan or any of its subdivisions upon contract, debt, or any other obligation to
the state of Michigan or its subdivisions, including real property, personal property, and
income taxes.
25. DISPUTES25.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to
pursue a claim against the SCAO for breach of any term of this contract within seven
- days of discovery of the alleged breach.
25.02 The Grantee and the SCAO agree that with regard to any and all disputes,
controversies, or claims arising out of or in connection with or relating to this contract; or
any claim that the SCAO violated any local, state, or federal ordinance, statute, regulation,
law, or common-law doctrine (including discrimination or civil rights claims); or ^
committed any tort; the parties shall attempt to resolve the dispute through mediation.
Selection of a mediator will be by mutual agreement of the parties.
25.03 The Grantee and the SCAO agree that, in the event that mediation is
unsuccessful, any disputes, controversies, or claims shall be settled by arbitration. Selection
of an arbitrator will be by mutual agreement of the parties. The decision of the arbitrator
shall be binding on both parties. The award, costs, and expenses of the arbitration shall be
awarded at the discretion of the arbitrator. This agreement to
arbitrate shall be specifically enforceable. A judgment of any circuit court shall be
rendered upon the award made pursuant to submission to the arbitrator.
26. ENTIRE AGREEMENT .
26.01 This contract contains the entire agreement between the parties and supersedes
any prior written or oral promises and representations. No other understanding, oral
or otherwise, regarding the subject matter of this contract exists to bind either of the
parties.
27. AMENDMENT27.01 This contract may be amended only upon written agreement of the parties.
28. DELIVERY OF NOTICE28.01 Written notices and communications required under this contract shall be
delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the
following:
A. The Grantee's contact person is Ms. Renee Gillert, 52-3 District
Court, 700 Barclay Circle, Rochester Hills, MI 48307.
B. The SCAO's contact person is Dr. Jessica Parks, State Court
Administrative Office, Michigan Hall of Justice, P.O. Box 30048,
Lansing, MI 48909.
29. SIGNATURE OF PARTIES
29.01 This contract becomes effective when signed by the parties.
IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract:
52-3 District Court - DWI
By:Authorizing Official (Signature and Title)
Authorizing Official (Please Print Name and Title)
Date:
Authorizing Official: Must be a person who is authorized to enter into a binding contract for the
entity receiving funds. The authorizing official may not be a judge or other state employee.
The authorizing official is normally from the Executive or Legislative Branch of the entity (e.g.,
City Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.).
STATE COURT ADMINISTRATIVE OFFICE
By:
Deputy State Court Administrator
Date:
ATTACHMENT A
MICHIGAN DRUG COURT GRANT PROGRAM (MDCGP)
FY 2014 REPORTING REQUIREMENTS
October 1,2013 through September 30,2014
DCCMIS DATA EXCEPTION REPORT
DUE DATE NOTE
February 15,2014 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of October 1,2013, through December 31, 2013.
May 15,2014 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of January 1,2014, through March 31,2014.
August 15,2014 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of April 1,2014, through June 30,2014.
November 15, 2014 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of July 1, 2014, through September 30,2014.
DCCMIS USER AUDIT REPORT
DUE DATE NOTE
January 31,2014 Courts will be confirming user access to DCCMIS.
;FINANCIALREPORTS":ii;:". ' i
DUE DATE NOTE !
January' 10,2014 Courts will be reporting on expenditures from October 1,2013, through
December 31,2013.
April 10, 2014 Courts will be reporting on expenditures from January 1, 2014, through
March 31,2014.
July 10,2014 Courts will be reporting expenditures from April 1, 2014, through June 30, 2014.
October 10,2014 Courts will be reporting expenditures from July 1,2014, through
September 30, 2014.
;:;K! PROGRESS REPORTS
DUE DATE NOTE
April 30,2014
Interim Report
Courts will be reporting on progress made during the first half of the grant period -
October 1, 2013, through March 31, 2014.
October 30, 2014
Final- Report
Courts will be reporting on progress made during the second half of the grant
period - April 1, 2014, through September 30,2014,
FY 2014 BUDGET REQUEST SUMMARY
COURT NAME: 52-3 District Court - DW1 Drug Treatment Court -.Projected Cost Per Participaht
(based on FY 2013 MDCGP request)
Budget Summary 1 K L M N
Budget Category MDCGP Request Byrne JAG Request OHSP Request Other Grant or Funding Local Cash Local In-Kind TOTAL COST
(SCAO)(SCAO)(SCAO)Source (specify below)Contributions Contributions
A Personnel $-$$$$$54,838 54,838
Fringe Benefits s _$$$$$35,916 35,916
c Contractual s 20,940 $s $s $2,100 23,040
D MH Services Contractual $$s s s $--
E Supplies/Operating $2,387 $$$$180 2,567
Travel s 1,673 s $$$510 2,183
G Total Project Cost $-=25,000 $¦ - .$$$. ¦93,544 118,544
H MDCGP Request (SCAO) $ 25,000
Byrne JAG Request funded by SCAO ..$
J nffirp nf HiPhwav Saffitv Planning (OHSP) Request funded by SCAO 1 $
OtherGrant or F^JnriinR (iHpntify: e.g.. Child Care Fund, BJA Discretionary Orant, etc.) . —; ^
K Unprifv snurrp rpfprpncpd in budaet summary1 s
:; 4 - j ^; ^ V;: i: J > j >' - j;
L Cash .: I,,.$
: M :In-Kind .—$ 93,544
N — Total Project Cost$ 118,544
Renee S. Gillert
Name of Person Completing Budget
-j (j BE COMPIETED BY MICHIGAN SUPREME COURT FINANCE STAFF
MSC Financc: Approved by (Signature) CONTRACT NUMBER
MSt Finnnce: AppiL"'®d by (Piint Mho?)
• ¦ :>:¦\.: .. i-r-'v -''ri.-V.1.b"¦
Name/Position
COMPUTATION
(hours worked on project X
hourly rate)
MDCGP Request
(SCAO)Byrne JAG Request (SCAO)OHSP Request(SCAO)
Other Grant or
Funding Source
(J in budget summary)
Local Cash
Contributions
Local In-Kind
Contributions TOTAL
1,560 hr3 X $29,766 $S s S $$ 46,435 $
Sobriety Court PO - Assist 104 hrs X $25.6514
52 hrs X $19.3091
$S
$$
$S
$$$$$ 2,668
$ 1,004
$$1,004
SC Coordinator 115 hrs X $41.14
$
Personnel Total
$$$
$s$
$s$
$$$
$S
$ -
$ 4.731$
$ 54,838
5$$54,838
B. Fringe Benefits;.
ItenttztEmployer F1CA
Retirement"0 Hospital Insurance
0"Dental Insurance
P^rc^ntaie.^::
36%
18%
Vision Insurance
Unemployment
Til Worker's CompensationnrLife Insurance
utner 0°AITOtherITOtherITOther
COMPOSITE RATE
0%
0%
65%
65%
Fringe Benefit Total
MDCGP Request
SCAO Byrne JAG Request (SCAO)OHSP Request
(SCAO)
Other Grant or Funding
Sources (specify)Contributions
Cash In-Kind
Total Personnel and Fringe Benefits S
35,916
costs (U., wages) associated with the proposed project. These personnel costs should tie bad, to the Budget Request Summary and Budget Detail Worksheet. Your text will automatically wrap to the next line, but If you need to
create a line break, press Alt + Enter. —————————
This grant contains no request for personnel costs. In-kind personnel costs include salary expense associated with the probation officers, clerical staff and coordinator.
L^fMngrben^fit costs associated with the proposed project. Ihua fringe benefit costs should tie back to the Budget Request Summary and Budget Detail Worksheet. Your text will automatically wrap to the next line, but If you need to create a
linp break, press Alt+ Enter. ——— —-- .This grant contains no request for fringe benefit costs. The in-kind benefit ccmposit rate was calculated by using the actual Oakland County fringe benefit rate forthe four md.v.duais listed in the personnel sect.on.
A. Personnel . • .v;-, .
2014 BUDGET DETAIL WORKSHEET1 ' , ^
Name/Position
COMPUTATION
(hours worked on project X
hourly rate)
MDCGP Request
(SCAO)Byrne JAG Request (SCAO)OHSP Request
(SCAO)
Other Grantor
Funding Source
(J in budget summary)
Local Cash
Contributions
Local In-Kind
Contributions
46,435
A- PersonnelJustify personnel costs (i.e., wages) associated with the proposed project. These personnel costs should tie
create a line break, press Alt + Enter.
back to the Budget Request Summary and Budget Detail Worksheet Your text will automatically wrap to the next line, but if you need to
This grant contains norequest for personnel costs. In-kind personnel costs Include salary expense associated with the probation officers, clerical staff and coordinator.
Lufy ^costs associated with the proposed project. These fringe benefit costs should tie bacli to the Budget Request Summary and Budget Detail Worksheet. Your text will automaticslly wrap to the next line, but if you need to create a
lin«» hrpak. oress Alt + Enter. - ; ; —
This grant contains no request for fringe benefit costs. The in-kind benefit compact rate was calculated by using the actual Oakland County fringe benefit rate for the four Individuals listed In the personnel section.
C. Contractual
Name of Contractor
COMPUTATION (hours
worked on prajact X hourly
rate)
MDCGP Request
JSCAO)
$ 1,500
Byrne JAG
Request (SCAO)
Turning Point Recovery Services, UC Adapt/Intensive Weekend Program which Includes a Frfday./iOOPM - Monday 7:00AM length of stay at a prograrr..
OHSP
Request (SCAO)
Other Grant or Funding
Source (J in budget
summary)
Local Cash
Contributions
Local In-Kind
Contributions
1,500
f $1Z5 per individual, per weekend. . There Is a contract in place for these services at this price. This request is for 12
Turning Point 1 $47.50X300
Residential treatment for 300 days at a cost of $47.50 per day. There is a current contract in place for this rate.
| $ 14,250 I $ - I $ -1 $-13 -IS
I $ 650 I $ - 1 $Oakland Family Services | $25 X 26 .. .Outpatient services: Weekly group sessions for 6 months including 26 weekly group sessions at a cost of $25 per session for 1 Participant.
- $- $- s -3
Oakland Family Services } $65X20 I 3 1,300 | $ | 3. .
i: Individual counseling sessions for 6 months including 20 sessions at a cost of $65 per session for 1 participant ,.
-5 H -3
Outpatient services:
1AMS. Inc. ¦ • Provide 2 drug tests per month to 15 participants for 12 months at a cort of $6 each. There is a current contract in place for t^ rate.^
1$ I? r^
| $6X540 I $ 3,240 I $ - I 3 - I 3 " I 3 ' I 3
I $175X12Public Defenders
Public Defender attendance at each monthly sobriety court hearing.
I!-s - | $ 2,100 | $
Name
{Enter services to be provided here)
TZ ,3 -IS 3 -3 -3 3
-3 ilS - S
(Enter services to be provided here)
•-1$ -Is -13 -13 -13 -13 -3
(Enter services to be provided here)
TT -\s -Is -is - s -s -3
(Enter services to be provided here)
14,250
1,300
2,100
1L - s -3 ILS,. "IS -Is -Is
(Enter services to be provided here)^:r; :..
n -3 -1$ -Is TZ -Is -3
{Enter services to be provided here)
Total Contractual !| $ . ¦ 20,940 | $Is 211 - s - s
. . ¦¦ ¦ ¦¦:¦¦¦¦¦: ^ ' ¦¦¦¦'
2.100 | $ 23,040
C. ContractualJustify contractual costs associated with the proposed pro|ecL These contractual costs should tie back to the Budget Summary and the Budget Detail Worksheet. Your text will automatically wrap to the next line, but if you need to create
a line break, press Alt + Enter. —- - - ... — This grant contains contractual funding for Individual and group outpatient sessions, intensive weekend counseling programs, residential in-patient treatment and drug tests. Treatment completion is a critical commponent of a participants
success In the Sobriety Court program. Treatment funding remains a problem for many In Sobriety Court. Approximately 50% o f participants are unemployed /underemployed and do not have healthcare. Employed participants ofterdo not
have healthcare benefits. If a participant is employed they may exceed income guidelines for aid and still may not be able to afford treatment services. If an Individual does have healthcare, large Insurance co-payments or provider limits may
result In the participant rot being able to afford treatment as well.
The probation officer will identify which participants do not have funding for the ordered drug testing and/or treatment program. She will inform the Sobriety Court coordinator who will authorize services based on grant funding availability.
Service providers will submit invoices to the court after treatment has been rendered.
Also included In this section is the in-kind court contribution of for the public defender.
~ Er
S o
$ ois
¦o:u
B 20 SS1 ^I ^
«i xi I£2
. :
. ¦ ¦ ¦:
;";'-:
s. :¦
^ ¦:
3 :•
« :
E |
: ¦:
: ¦ ¦
-2 :
1
a
2
> ¦¦
D. Mental Health Services Contractual
Justify mental health services costs associated with the proposed project. These supply and operating expenses should tie back to the Budget Request
Summary and Budget Detail Worksheet. Your text will automatically wrap to the next line, but if you need to create a line break, press Alt + Enter.
E; Supplieis/Operatihg
Item
Participant Incentives
Graduation Gifts
Participant Birthday Cards
Graduation Refreshments
COMPUTATION
(Cost Per UnitX
Number of Units)
$10 X150
$15 X 25
$3.73X30
$200 X 2
$6X30
MDCGP
Request
{SCAO)
$ 1,500
$ 375
$ 112
$ 400
$
Byrne JAG
Request
(SCAO)
$$
$$$
OHSP Request
(SCAO)
$$
$
$$
Other Grant or
Funding Source (J in
budget summary)
$$
$$
$
Local Cash
Contributions
$
$$
$
$
Local In-Kind
Contributions
$
$$$
$ 180
TOTAL COST
$ 1,500
$ 375
$ 112
$ 400
$ 180
Total Supplies/Operating $
$
$$$
$ . 2,387
$$$
$
$$$
$
$ •
$
$$$$
$
$$$$
$
$$$$ 180
$$
$$
$ .2,567
justify suppHes'anc^opGrating costs associated with the proposed project. These suppiy and operating expenses should tie hack to Budge, Request Summary and Budget Detaii Worksheet.
participant at a cost of $6 each.
f Trawpl fmilpapp for narticiriant ourodses aftd/br MADCP registration)
Type of Travel Expense
COMPUTATION
(Cost Per UnitX
Number of Units)
MDCGP
Request
(SCAO)
Byrne JAG
Request
(SCAO)
OHSP Request
(SCAO)
Other Grant or
Funding Source (J in
budget summary)
Local Cash
Contributions
Local In-Kind
Contributions TOTAL COST
MADCP Conference $275 X 3 $825 $$$$$-$825
$.565X 1,500 $848 $$$$$-$848
$_$$$$$-$-
$170 X 3 $-$$$$$510 $510
$-$$$$$-$-
Total Supplies/Operating $1,673 $$ " -$ -$$510 $2,183
JusXtLel and MADCP Conference costs associated with the proposed project. These costs should tie back to Budget Request Summary and Budget Detail Worksheet.
Your text will automatically wrap to the next line, but if you need to create a line break, press Alt * Enter.
The travel line item includes funding for three MADCP conference registration fees for Sobriety Court team members at a cost of $275 each, in-kind contributions of $510 will be available for
associated travel expenditures. This line item also includes mileage for 60 home visits averaging 25 miles per round-trip visit to be reimbursed at the Oakland County approved mrieage rate
which is currently $.565 per mile.
MICHIGAN DRUG COURT GRANT PROGRAM FY 2014 ASSURANCES
Applicants must provide assurance that there has been, and will continue to be, appropriate
consultation with all affected agencies in planning and implementation of the drug court
program. Applicants are required to have a current Memorandum of Understanding with each
local prosecuting attorney, a representative of the criminal defense bar, and a representative or
representatives of community treatment providers, as well as any other parties considered
necessary to successful planning and implementation.
Applicants must provide assurance that all treatment programs and providers used in the drug
court program are licensed and/or accredited by appropriate state government or professional
agencies.
Applicants must provide assurance of the intention of the jurisdiction to continue the program
after funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted.
Applicants must provide assurance that all recipients of funding under this grant program are
required to comply with nondiscrimination requirements contained in various federal and state
laws. Each applicant court should have a copy of their Equal Employment Opportunity plan on
file and available for review by the State Court Administrative Office (SCAO) upon request.
Applicants must assure that they and any subgrantees will not use funds from the MDCGP for
lobbying and that they will disclose any lobbying activities related to the MDCGP.
Recipients of funding under this grant agree that all expenditures, including personnel services,
contractual services, and supplies, shall be in accordance with the standard procedures of their
court. The grantee's accounting system must maintain a separate fund or account to support
expenditures. Recipients of funding agree to maintain accounting records following generally
accepted accounting principles for the expenditure of funds for purposes identified in the
budget and any. budget amendments.
State funds may not be used to replace (supplant) funds that have been appropriated for the
same purpose.
Recipients of funding will assure that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor General,
or any of their duly authorized representatives shall have access to and the right to examine,
audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records, or
other fiscal records related to this grant. Such records shall be maintained for a period of five
years after completion of the grant project or until all SCAO audits are complete for the fiscal
period, whichever is later. Recipients shall provide quarterly reports on the funds expended by
the drug treatment court in the form required by the SCAO.
Applicants agree to collect and provide program and participant data in the form and manner
required by the SCAO, and to participate in follow-up and evaluation activities.
Applicants receiving swards from SCAO sgree to utilize the SCAO Drug Court Case Management
Information System (DCCMIS) to manage drug court cases and report all data to SCAO pursuant
toMCL 600.1078.
Applicants who receive funding from the MDCGP must plan, design, and operate their programs
according to one of the following models: Drug Treatment Courts: The Ten Key Components, The
Ten Guiding Principles ofDW! Courts; Juvenile Drug Court: Strategies in Practice, or Family
Dependency Drug Courts: Addressing Child Abuse and Neglect Cases Using the Drug Court
Model. Additionally, applicants agree to follow all applicable state laws, court rules, and
administrative orders pertaining to the operation of drug courts and adjudication of related
cases.
Applicants agree to participate in SCAO required training including the Bureau of Justice
Assistance's Drug Court Planning Initiatives (DCPI). Courts that apply to DCPI training, but are
not selected, must agree to participate in DCPI training if provided by the SCAO during the
funding year.
All recipients of funding under this grant program will ensure that violent offenders, as defined
in MCL 600.1062(g), wili be excluded from the drug court programs.
a. "Violent offender" means an individual who meets either of the following criteria:
i. Is currently charged with or has pled guilty to, or if a juvenile, is currently
alleged to have committed or has admitted responsibility for, an offense
involving the death of, or a serious bodily injury to any individual, or the
carrying, possessing, or use of a firearm or other dangerous weapon by that
individual, whether or not any of these circumstances are an element of the
offense, or is criminal sexual conduct of any degree,
ii. Has one or more prior convictions for, or if a juvenile has one or more prior
findings of responsibility for, a felony involving the use or attempted use of
force against another individual with the intent to cause death or serious bodily
harm.
Applicants agree that if a federal 501(c)3 exists or is developed for drug court purposes, or h the
drug court develops a partnership with an existing 501(c)3, that no employee of the court will be
directly involved in the operations of the 501(c)3.
The SCAO may suspend funding in whole or in part or terminate funding for the following
reasons:
a. Failure to comply with the requirements of the grant program, which includes the
submission of financial reports, quarterly data reports, the annual DCCMIS User Audit,
and biannual progress reports within the required time periods.
b. Failure to make satisfactory progress toward the goals or strategies set forth in this
application.
c. Failure to adhere to the requirements in the grant contract.
d. Proposing or implementing substantial program changes to the extent that the
application would not have been selected for funding.
e. Filing a false certification in this application or other report or document.
f. Other good cause shown.
The individuals with express authority to act in the name of the applicant in the positions of
project director, financial director, and authorizing official should be the grant signatories. The
signatures commit the applicant to the terms and conditions of the grant contract and attest to
the accuracy of all information the applicant has supplied. The project director is responsible for
directing the implementation of the drug court grant project. The financial officer is the
individual who is fiscally responsible for this project, and is responsible for accountability for the
state grant funds. The authorizing official is the individual authorized by the court to enter into
this agreement. The SCAO prohibits the same individual from signing in more than one capacity.
Michigan Supreme Court
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone (517) 373-0128
Dawn A. Monk
Deputy State Court Administrator
September 27,2013
Ms. Alexandra Black
52-1 District Court
48150 Grand River Avenue
Novi, MI 48374
Dear Ms. Black:
I am providing information about Assurance #3 in the fiscal year 2014 grant application
materials. The assurance states that applicants must provide assurance of the intention of the
jurisdiction to continue program operations if funding through the State Court Administrative Office
(SCAO) is no longer available, which may include pursuing local, other state, or federal sources of
funding. The assurance is also required to apply for and accept federal program funding for problem-
solving court programs. This should not be construed as a mandate for future funding of a program
through your local funding unit.
If you have any questions, please contact me by phone at 517-373-6285 or by e-mail at
parlcsj@courts.mi.gov.
Jessica Parks
Problem-Solving Courts Manager
FISCAL NOTE (MISC. #13291) November 13, 2013BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSONIN RE: 52nd DISTRICT COURT/DIVISION III (ROCHESTER HILLS) - 2014 SOBRIETY COURTTREATMENT GRANT - ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule Xll-C of this Board, the Finance Committee has reviewed the above referencedresolution and finds:
1. The 52nd District Court, Division III (Rochester Hills) has received a grant from the State
Court Administrative Office (SCAO), Michigan Drug Court Program in the amount of
$25,000 for the period of October 1, 2013 through September 30, 2014.
2. The total program budget is for $118,544 which includes an award from SCAO of
$25,000 and General Fund support of $93,544 {$2,790 operating support and $90,754
personnel support).
3. A FY 2014 budget amendment is recommended as follows:
Special Revenue Fund 27165 FY 2014
Project #GR0000000468 Activity GLB, Analysis Type GLB
Revenues
3020405-121050-615571 Grants-State $ 25,000
$25.000
Expenditures
3020405-121050-731346
3020405-121050-731458
3020405-121050-731818
3020405-121050-732018
3020405-121050-750245
Personal Mileage
Professional Services
Special Event Program
Travel and Conference
Incentives
$ 848
20,940
400825
1.987
$25.000
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #13291 November 13, 2013
Moved by Crawford supported by Jackson (with fiscal notes attached) on the amended Consent Agenda
be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosseiin, Hatchett, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Runestad, Scott, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 13,
2013, with the original record thereof now remaining in my office.
In Testimony Whereof. I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 13th day of November 2013.
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNT/ EXECUTIVE
ACTING PURSUANT TO i\/ICL45.559A (7)
Lisa Brown, Oakland County