HomeMy WebLinkAboutResolutions - 2013.11.13 - 21107REPORT (MISC. #13294)November 13, 2013
BY: Human Resources Committee, John Scott, Chairperson
IN RE: 52nd DISTRICT COURT/DIVISION IV (TROY) - 2014 MICHIGAN DRUG COURTGRANT PROGRAM ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on
November 13, 2013, reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the
foregoing report.
HUMAN RESOURCES COMMITTEE
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION 13294 November 13, 2013
BY: PUBLIC SERVICES COMMITTEE, BILL DWYER, CHAIRPERSONIN RE: 52nd DISTRICT COURT/DIVISION IV (TROY) - 2014 MICHIGAN DRUG COURT GRANT
PROGRAM - ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division IV (Troy) applied for and was awarded a grant with
the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program effective October 1,
2013, through September 30, 2014; and
WHEREAS the court intends to continue the Drug Court to assist in addressing the problems of
increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in
jail days ordered; andWHEREAS the total program funding is $70,153, consisting of $13,000 in grant funding from
SCAO, plus General Fund support of $57,153, with no required cash match; and
WHEREAS the $57,153 General Fund support consists of $3,888 operating support and $53,265
personnel support; andWHEREAS the grant award of $13,000 will provide funding for drug and alcohol testing to monitor
and ensure sobriety, the creation of a special revenue (SR) funding 520 hours per year part-time non-
eligible (PTNE) General Clerical position to provide support, participant incentives, and Michigan
Association of Drug Court Professionals' (MADCP) conference expenses for on-going education; and
WHEREAS the grant award has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with
the September 27, 2013, letter from the Michigan State Court Administrative Office (SCAO), providing
that assurance #3 of this year's grant application and agreement shall not be construed as a mandate for
future funding of the program from the funding unit, said letter attached hereto and incorporated by
reference herein.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the 2014 Michigan Drug Court Grant Program (MDCGP) from the State Court Administrative
Office (SCAO) in the amount of $13,000, for the period of October 1, 2013 through September 30, 2014.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized
to execute the contract agreement and that the chairperson may approve amendments and extensions up
to fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED to create one (1) SR funded 520 hours per year PTNE General
Clerical position in the Probation Unit (#3020505) to provide support for program activities.
BE IT FURTHER RESOLVED that no expenditures are authorized until a grant agreement is fully
executed with the County's obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that continuation of this grant program and associated positions is
contingent upon continuation of State funding.BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any
future commitment.Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing
resolution.
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote.
Nanc^Falardeau
From:
Sent:
To:
Subject:
Attachments:
West, Catherine <westca@oakgov.com>
Monday, October 28, 2013 10:31 AM
batesp@oakgov.com; 'Palulian, Jill'; 'Falardeau, Nancy'
GRANT REVIEW SIGN OFF: 52nd District Court/Division IV (Troy) - 2014 Michigan Drug
Court Grant Program - Acceptance
Grant Acceptance Sign Off - 52-4.pdf; D52 4 REVISED 102513.pdf
PLEASE NOTE: A revised grant contract is attached.
GRANT REVIEW SIGN OFF - 52/4 District Court
GRANT NAME: 2014 Michigan Drug Court Grant Program
FUNDING AGENCY: State Court Administrative Office (SCAO) •
DEPARTMENT CONTACT PERSON: Patricia Bates (248) 528-8584
STATUS: Grant Acceptance
DATE: October 28, 2013
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant
review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison
Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing
grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) tor
grant acceptance by Board resolution.
Department of Management and Budget:
Approved. - Laurie Van Pelt (10/4/2013)
Department of Human Resources:
Approved. - Karen Jones (10/4/2013)
Risk Management and Safety:
Approved by Risk Management. - Robert Erienbeck (10/4/2013)
Corporation Counsel:
"For all the drug courts, sobriety courts, mental health courts and the urban drug court initiative, for the 52nd district
court, the circuit court and the family division of the circuit court, there appear to be no unresolved legal issues that
require action at this time.
they can go to the BOC for approval and signature...- Karen Agacinski (10/26/2013)
DEPARTMENT REVIEW
COMPLIANCE
1
The grant agreement references a number of specific federal and state regulations. Below is a list of the specifically
cited compliance related documents for this grant.
Drug Treatment Courts: The Ten Key Components
http://,www.oip.iisdoi.gov/BJA/grant/DnigCoi3rtR<T)p,fini-ngDC.pdf
Health Insurance Portability and Accountability Act (42 CFR Part 2)
http://www,access.gpo.gov/nara/cfr/waisidx 02/42cfr2 02.html
Executive Order 12549 - Debarment and Suspension
httD://www.archives.gov/federal-register/codification/executive-order/12549.htmi
Michigan - Conflict of Interest - Contracts of Public Servants with Public Entities - "Act 317 of 1968"
http://www.legislature.mi.gov/fuQ31xgeltmri5z55z2uiwv45Vmileg.aspx?paee=getobiect&obiectname=md-Act-317-of-
1968&auervid=14761946
Michigan - Standards of Conduct for Public Officers and Employees (Act 196 of 1973)
http://www.iegislature.mi ¦go.v/(S(3Qeoca2irf3u2z55n2klztms)Vmileg.asDx?Dage=getObiect8tobiectName=mcl-15-341
Federal Office of Management and Budget (OMB) Circular No. A-133
http://www.whitehou5e.gov/omb/circulars/al33/al33.html
Katie West
Oakland County Fiscal Services
Phone (248) S58-2384
Fax (248) 858-9724
westca Poakgov.com
Work Schedule: Monday-Thursday 7:00AM -5:30PM
2
MICHIGAN SUPREME COURT
STATE COURT ADMINISTRATIVE OFFICE
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2014 CONTRACT
Grantee Name: 52-4 District Court - Adult
Federal ID Number: 38-6004876
Contract Number: 00322
Grant Amount: $13,000
Project Title: N/A
Catalog of Federal Domestic Assistance (CFDA) Title:
N/A
CFDA Number: N/A
Federal Agency Name: N/A
Federal Grant Administered by N/A
Federal Grant Number: N/A
1. GENERAL PROVISIONS
1.01 This contract is made between the State Court Administrative Office,
Lansing, Michigan (SCAO) and the 52-4 District Court - Adult program.
1.02 This contract incorporates the Grantee's approved grant application
request and final approved budget.1.03 This contract is for the MICHIGAN DRUG COURT GRANT
PROGRAM.
1.04 In consideration of the mutual promises and covenants in this contract, and
the benefits to be derived from this contract, the parties agree as follows:
2. TERM OF CONTRACT
2.01 This contract becomes effective when it is signed by the parties, the State
Court Administrator or Deputy State Court Administrator, and the Grantee's authorizing
official.2.02 This contract commences on 10/1/2013. This contract terminates on
9/30/2014, at 11:59 p.m.
3. RELATIONSHIP
3.01 The Grantee is an independent contractor, and it is understood that the
Grantee is not an employee of the SCAO. No employee, agent, or subcontractor of the
Grantee is an employee of the SCAO.
3.02 No liability or benefits, including, but not limited to, retirement benefits or
liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits,
training, holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities
arising out of an agreement of hire or employer-employee relationship, either express or
implied, shall arise or accrue to either party as a result of this contract. The Grantee is
not eligible for, and will not participate in, any such benefits.
3.03 The Grantee is responsible for payment of all taxes, including federal,
state, and local taxes arising out of the Grantee's activities in accordance with this
contract, including, but not limited to, income taxes, social security taxes, unemployment
insurance taxes, and any other taxes or fees.
3.04 The Grantee understands and agrees that all parties furnishing services
pursuant to this contract are, for purposes of workers' compensation liability or other
actions of employee-related liability, not employees of the SCAO. The Grantee bears the
sole responsibility and liability for furnishing workers' compensation benefits to any of
its employees for injuries arising from or connected with services performed pursuant to
this contract.
3.05 The Grantee shall not direct the work or commit the working time of any
SCAO employee under this contract. To the extent that the Grantee seeks the assistance
of any SCAO employee to perform the Grantee's responsibilities under this contract, the
Grantee must obtain prior written approval from the state court administrator or his
designee.
3.06 The Grantee does not, and shall not, have the authority to enter into
contracts on the SCAO's behalf.
SCOPE OF SERVICES
4.01 Upon approval of the Grantee's application and signing of this contract,
SCAO agrees to provide funding from the Grant in an amount not to exceed the amount
of this contract. In no event does this contract create a charge against any other funds of
SCAO or the Michigan Supreme Court.
4.02 The Grantee shall, during the contract term, use the Grantee's best efforts
and endeavors to promote the interests of the SCAO. The Grantee, and the Grantee's
employees or subcontractors, shall devote such time, attention, skill, knowledge, and
professional ability as is necessary to most effectively and efficiently carry out and
perform the services as described in this contract and in any amendments to this contract.
4.03 Commitment of state resources for the acquisition of goods and services,
and execution of purchase orders, contracts, and similar agreements, shall remain the sole
responsibility of the SCAO.
PERFORMANCE AND BUDGET
5.01 The SCAO agrees to provide the Grantee a sum not to exceed $13,000 for
the court program operated pursuant to this contract.
5.02 The grant agreement is designated as a sub-recipient relationship.
5.03 Any Grantee equipment purchases supported in whole or in part through
this agreement must be listed in the supporting Equipment Inventory Schedule.
Equipment means tangible, non-expendable, personal property having useful life of more
than one (1) year and an acquisition cost of $5,000 or more per unit. Title to items
having a unit acquisition cost of less than $5,000 shall vest with Grantee upon
acquisition. SCAO reserves the right to retain or transfer the title to all items of
equipment having a unit acquisition cost of $5,000 or more, to the extent that SCAO s
proportionate interest in such equipment supports such retention or transfer of title.
5.04 The Grantee agrees that it will not expend funds obtained under this
contract for any purpose other than those authorized in the administrative requirements
specified in the application and revised approved budget for the Grant, and will expend
grant funds only during the period covered by this contract unless prior written approval
is received from the SCAO.
5.05 The Grantee must sign up through the online vendor registration process
to receive all state of Michigan payments as Electron Funds Transfers (EFT)/Direct
Deposits. Registration information is available through the Department of Technology,
Management, and Budget's website at: http://www.michigan.gOv/budget/0.1607,7-157-
13404 37161 -179392—.OO.html
5.06 All payments for the proper performance of the contract shall be made by
the SCAO quarterly, upon submission by the Grantee of financial reports for approval by
the SCAO on a form approved by the SCAO. The financial reports shall include a
specific amount of the hours worked, hourly salary, the detailed services provided by the
Grantee or Grantee's staff, and/or the specific amount expended on supplies or operating
costs necessary for program operation.
5.07 Requests for adjustments in expenditures within line items and between
line item categories must be made using a Contract Adjustment Request form, and
approved by the SCAO.
5.08 The Grantee shall make reasonable efforts to collect 1st and 3rd party fees,
where applicable, and report these as outlined in the SCAO's fiscal procedures. Any
under-recoveries of otherwise available fees resulting from failure to bill for eligible
services will be excluded from reimbursable expenditures.
. CONDUCT OF THE PROJECT
6.01 The Grantee shall abide by all terms and conditions required in the
application assurances, budget requirements, and the Grantee's approved program outline
and budget.6.02 The Grantee shall operate its grant-funded program in accordance with the
application assurances.
.6.03 The Grantee agrees that funds awarded under this grant will not be used to
support any inherently religious activities, such as worship, religious instruction, or
proselytizing. If the Grantee refers participants to, or provides, a non-federally funded
program of service that incorporates such religious activities: (1) any such activities must
be voluntary for program participants, and (2) program participants may not be excluded
from participation in a program or otherwise penalized or disadvantaged for any failure to
accept a referral or services. If participation in a non-federally funded program or
services that incorporates inherently religious activities is deemed a critical treatment or
support service for program participants, the Grantee agrees to identify and refer
participants who object to the inherently religious activities of such program or service to
a comparable secular alternative program or service.
ASSIGNMENT
7.01 The Grantee may not assign the performance under this contract to
subcontract personnel except with the prior written approval of the SCAO.
7.02 All provisions and requirements of this contract shall apply to any
subcontracts or agreements the Grantee may enter into in fiirtherance of its obligations
under the contract.
7.03 The Grantee shall provide copies of all subcontracts for services funded in
whole or in part by this grant to SCAO.
CONFIDENTIAL INFORMATION
8.01 In order that the Grantee's employees or subcontractors may effectively
provide fulfillment of this contract to the SCAO, the SCAO may disclose confidential or
proprietary information pertaining to the SCAO's past, present and future activities to
the Grantee. All such information is proprietary to the SCAO and Grantee shall not
disclose such information to any third party without prior approval from the SCAO,
unless disclosure is required by law or court order. If disclosure is required by law or
court order, SCAO will be notified of the request before disclosure. The Grantee agrees
to return all confidential or proprietary information to the SCAO immediately upon the
termination of this contract.
8.02 Both the SCAO and Grantee shall assure that medical services to, and
information contained in the medical records of, persons served under the provisions of
this contract or other such recorded information required to be held confidential be
federal or state law, rule, or regulation, in connection with the provision of services or
other activity under this agreement, shall remain confidential. Such information shall be
held confidential, and shall not be divulged without the written consent of either the
patient or a person responsible for the patient, except as may be otherwise required by
applicable law or regulation. Such information may be disclosed in summary, statistical,
or other form, if the disclosure does not directly or indirectly identify particular
individuals.
. HUMAN SUBJECTS
9.01 The Grantee must submit all research involving human subjects conducted
in programs sponsored by the SCAO, or in programs that receive funding from or through
the state of Michigan, to the Michigan Department of Community Health's (MDCH)
Institutional Review Board (IRB) for approval prior to the initiation of the research.
0. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42
CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE
10.01 The Grantee assures that it is in compliance with the Health Insurance
Portability and Accountability Act (HIPAA), 42 CFR Part 2, and applicable
confidentiality provisions of the Michigan Mental Health Code, to the extent that this act
and these regulations are pertinent to the services that the Grantee provides under this
contract. These requirements include:
A. The Grantee must not share any protected health or other protected data
and information provided by the SCAO or any other source that falls
within HTPAA, 42 CFR Part 2, and/or the Michigan Mental Health Code
requirements, except to a subcontractor as appropriate under this contract.
B. The Grantee must require, in the terms and conditions of any subcontract,
that the subcontractor not share any protected health or other protected
data and information from the SCAO or any other source that falls under
HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code
requirements.
C. The Grantee must use protected data and information only for the
purposes of this contract.
D. The Grantee must have written policies and procedures addressing the use
of protected data and information that falls under HIPAA, 42 CFR Part 2,
and/or Michigan Mental Health Code requirements. The policies and
procedures must meet all applicable federal and state requirements
including HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code
regulations. These policies and procedures must include restricting access
to the protected data and information by the Grantee's
employees.E. The Grantee must have a policy and procedure to report to the SCAO
unauthorized use or disclosure of protected data and information that
falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health
Code requirements of which the Grantee becomes aware.
F. Failure to comply with any of these contractual requirements may result in
the termination of this contract in accordance with section 20.
G. in accordance with HIPAA, 42 CFR Part 2, and/or Michigan Mental
Health Code requirements, the Grantee is liable for any claim, loss, or
damage relating to its unauthorized use or disclosure of protected data
and information received by the Grantee from the SCAO or any other
source.
11. RIGHTS TO WORK PRODUCT
11.01 All reports, programs, manuals, tapes, listings, documentation, and any
other work product prepared by the Grantee under this contract, and amendments thereto,
shall belong to the SCAO and are subject to copyright or patent only by the SCAO. The
SCAO shall have the right to obtain from the Grantee original materials produced under this
contract and shall have the right to distribute those materials.
11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use
anything developed in the course of executing this contract if the work product enters the
public domain. . . .11.03 The SCAO shall have copyright, property, and publication rights m all
written or visual material or other work products developed in connection with this contract.
The Grantee shall not publish or distribute any printed or visual material relating to the
services provided under this contract without the prior explicit permission of the SCAO.
12. WRITTEN DISCLOSURE12.01 The Grantee and Grantee's employees or subcontractors shall promptly
disclose in writing to the SCAO all writings, inventions, improvements, or discoveries,
whether copyrightable, patentable, or not, which are written, conceived, made, or discovered
by the Grantee or the Grantee's employees or subcontractors jointly with the SCAO or
singly by Grantee or Grantee's employees or subcontractors while engaged in activity under
this contract. As to each such disclosure, the Grantee shall specifically point out the features
or concepts that are new or different.12.02 The SCAO shall have the right to request the assistance of the Grantee and
Grantee's employees or subcontractors in determining and acquiring copyright, patent, or
other such protection at the SCAO's invitation and request.
12.03 The Grantee represents and warrants that there are at present no such
writings, inventions, improvements, or discoveries (other than in a copyright, copyright
application, patent, or patent application) that were written, conceived, invented, made, or
discovered by the Grantee or the Grantee's employees before entering into this contract, and
which the Grantee or the Grantee's employees desire to remove from the provisions of this
contract, except those specifically set forth by attachment hereto.
13. INSURANCE ,13.01 The Grantee should carry insurance coverage or self-insurance in sucn
amounts as necessary to cover all claims arising out of the Grantee's operations under the
terms of this contract,
14. INDEMNITY14.01 Unless § 14.02 applies, the Grantee agrees to indemnity, defend, save, and
hold harmless the SCAO, the Michigan Supreme Court, their agents, officers, and
employees from any liabilities, obligations, damages, penalties, claims, costs, fees, charges,
and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses,
and other consultants) that may be imposed upon, incurred by, or asserted against the SCAO
or the Michigan Supreme Court by reason of the Grantee's acts or services provided under
this contract. Indemnity is not limited by: (1) failure to procure and/or maintain insurance
for Grantee or Grantee's subcontractors; (2) failure to procure and/or maintain sufficient
insurance for Grantee or Grantee's subcontractors; or (3) by operation of insurance
deductibles, holdbacks, or minimums. _ _ < _14.02 If the Grantee is a local unit of government, that is a political subdivision and
instrumentality of the State of Michigan, or an office, department or agency thereof, the
following liability provisions apply:
A. All liabilities, obligations, damages, penalties, claims, costs, fees,
charges, and expenses (including, but not limited to, fees and expenses
of attorneys, expert witnesses, and other consultants) resulting from
claims, demands, costs, or judgments arising out of activities or services
carried out by the Grantee in the performance of this contract, shall be
the responsibility of the Grantee, and not the responsibility of the
SCAO. Nothing in this subsection is, nor shall be construed as, a
waiver of governmental immunity.
B. All liabilities, obligations, damages, penalties, claims, costs, fees,
charges, and expenses (including, but not limited to, fees and expenses
of attorneys, expert witnesses, and other consultants) resulting from
claims, demands, costs, or judgments arising out of activities or services
carried out by the SCAO in the performance of this contract, shall be
the responsibility of the SCAO, and not the responsibility of the
Grantee. Nothing in this subsection is, nor shall be construed as, a
waiver of governmental immunity.
C. In the event that liabilities, obligations, damages, penalties, claims,
costs, fees, charges, and expenses (including, but not limited to, fees
and expenses of attorneys, expert witnesses, and other consultants)
resulting from third party claims, demands, costs, or judgments arise as
a result of activities conducted jointly by the Grantee and SCAO in
fulfillment of their responsibilities under this contract, such liabilities,
obligations, damages, penalties, claims, costs, fees, charges, and
expenses shall be borne by the Grantee and SCAO in relation to each
party's responsibilities under these joint activities. Nothing in this
subsection is, nor shall be construed as, a waiver of governmental
immunity.
14.03 The SCAO is not responsible and will not be subject to any liability for any
claim related to the loss, damage, or impairment of Grantee's property and materials or the
property and materials of the Grantee's employees or subcontractors, used by the Grantee
pursuant to the Grantee's performance under this contract.
14.04 The Grantee warrants that it is not subject to any nondisclosure,
noncompetition, or similar clause with current or prior clients or employers that will
interfere with the performance of this contract. The SCAO will not be subject to any
liability for any such claim.
14.05 In the event any action or proceeding is brought against the Grantee by reason
of any claim due or claimed to be due to Grantee's performance covered under this contract,
the Grantee will, at the Grantee's sole cost and expense, resist or defend the action or
proceeding as Grantee deems appropriate. Grantee retains sole authority and discretion to
resolve and settle any such claims.
15. ACQUISITION, ACCOUNTING, RECORDKEEPING, AND INSPECTION
15.01 The Grantee agrees that all expenditures from this contract, including the
acquisition of personnel services, contractual services, and supplies, shall be in
accordance with: (1) the standard procedures of the Grantee's funding unit, and (2) the
administrative and budget requirements of the grant.
15.02 The Grantee agrees to maintain accounting records following generally
accepted accounting principles for the expenditure of funds for the purposes identified in
the approved grant request, final approved budget, and any applicable approved contract
addendum and/or budget amendment.
15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor
General, or any of their duly authorized representatives, including program evaluators and
auditors, shall have access to and the right to examine, audit, excerpt, copy, or transcribe
any pertinent transaction, books, accounts, data, time cards, or other records related to this
contract. The Grantee shall retain all books and records, including all pertinent cost reports,
accounting and financial records, or other documents related to
this contract, for five years after final payment at the Grantee's cost. Federal and/or state
auditors, and any persons duly authorized by the SCAO, shall have full access to and the
right to examine and audit any of the materials during the term of this contract and for five
years after final payment. If an audit is initiated before the expiration of the five-year
period, and extends past that period, all documents shall be maintained until
the audit is complete. The SCAO shall provide audit findings and recommendations to the
Grantee. The SCAO may adjust future or final payments if the findings of the audit
indicate over- or under-payment to the Grantee for the period audited, subject to the
availability of funds for such purposes. If an audit discloses an overpayment to the
Grantee, the Grantee shall immediately refund all amounts that may be due to the
SCAO. Failure of the Grantee to comply with the requirements of this section shall
constitute a material breach of this contract upon which the SCAO may cancel,
terminate, or suspend this contract.
15.04 The Grantee's accounting system must maintain a separate fund or account
that segregates grant contract receipts and expenditures from other receipts and
expenditures of the Grantee.
16. PROGRAM REVIEW AND MONITORING
16.01 The Grantee shall give the SCAO and any of its authorized agents access to
the court at any reasonable time to evaluate, audit, inspect, observe, and monitor the
operation of the program. The inspection methods that may be used include, but are not
limited to onsite visits, interviews of staff and mental health court participants, and review
of case records, receipts, monthly/quarterly statistical reports, and fiscal records.
17. REPORTS
17.01 The SCAO will provide report forms for all required reports. The Grantee
agrees to submit timely, complete, and accurate reports as identified in this contract and the
application assurances and administrative requirements for the grant to the SCAO as listed
in Attachment A.
17.02 The data for each participant who is screened and accepted into the
program must be entered into the appropriate Case Management System.
17.03 The Grantee is responsible for the timely, complete, and accurate
submission of each required report and data as outlined above.
17.04 If any report is thirty days past due, a delinquency notice will be sent via
email notifying the Grantee that it has 15 days to comply with the reporting requirement
Forty-five days past the due date, a forfeiture notice will be sent to the Grantee via the U.S.
Postal Service notifying it that its funding award has been rescinded due to contract
noncompliance.
18. DEBARMENT AND SUSPENSION
18.01 The Grantee may not contract with or make any award of grant funds at any
time to any third party that has been debarred or suspended or is otherwise excluded from,
or ineligible for, participation in federal assistance programs under Executive Order 12549,
"Debarment and Suspension."
19. AUDITS
19.01 This section only applies to Grantees designated as sub-recipients.
Grantees designated as vendors are exempt from the provisions of this section.
19.02 Grantees must submit to the SCAO a Single Audit, Financial Statement
Audit, or Audit Status Notification Letter as described below. If submitting a Single Audit
or Financial Statement Audit, Grantees must also submit a Corrective Action Plan for any
audit findings that impact SCAO-funded programs and a management letter (if issued) with
a response.
A. Single Audit: Grantees that expend $500,000 or more in federal awards
during the Grantee's fiscal year must submit to SCAO a S ingle Audit
prepared consistent with the Single Audit Act Amendments of 1996, and
Office of Management and Budget (OMB) Circular A-133, "Audits of
States, Local Governments, and Non-Profit Organizations," (as revised).
B. Financial Statement Audit: Grantees exempt from the Single Audit
requirements that receive $500,000 or more in total funding from
SCAO in state and federal grant funding must submit to SCAO a
Financial Statement Audit prepared in accordance with GAAS if the
audit includes disclosures that may negatively impact SCAO-funded
programs including, but not limited to, fraud, financial statement
misstatements, and violations of contract and grant provisions.
C. Audit Status Notification Letter: Grantees exempt from both the Single
Audit and Financial Statement Audit requirements (1. and 2. above) must
submit an Audit Status Notification 'Letter that certifies these exemptions.
19.03 The required audit and any other required submission (i.e. Corrective Action
Plan and management letter with a response), or audit Status Notification letter must be
submitted to the SCAO within nine months after the end of the Grantee's fiscal year to
Michigan Supreme Court, State Court Administrative Office, Hall of Justice, PO Box
30048, Lansing, Michigan, 48909, attention Kathryn Van Asperen.
19.04 If the Grantee does not submit the required Single Audit reporting package,
management letter (if issued) with a response, and Corrective Action Plan; or the Financial
Statement Audit and management letter (if issued) with a response within nine months after
the end of the Grantee's fiscal year, and an extension has not been approved by the
cognizant or oversight agency for audit, the SCAO may withhold from the current funding
an amount equal to five percent of the audit year's grant funding (not to exceed $200,000)
until the required filing is received by the SCAO . The SCAO may retain the amount
withheld if the Grantee is more than 120 days delinquent in meeting the filing requirements
and an extension has not been approved by the cognizant or oversight agency for audit. The
SCAO may terminate the current grant if the Grantee is more than 180 days delinquent in
meeting the filing requirements and an extension has not been approved by the cognizant or
oversight agency for audit.
19.05 Failure to submit the Audit Status Notification letter, when required, may
result in withholding from the current funding an amount equal to one percent of the audit
year's grant funding until the Audit Status Notification letter is received.
19.06 The SCAO or federal agencies may also conduct or arrange for "agreed
upon procedures" or additional audits to meet their needs.
20. TERMINATION OR FUNDING HOLD
20.01 Each party has the right to terminate this contract without cause by giving
written notice to the other party of such termination at least thirty (30) days before the
effective date of such termination. Reasons for termination may include, but are not
limited to, failure to make ongoing progress toward the program's goals, failure to submit
reports in a timely fashion, or using a vendor suspended or debarred pursuant to section 18
of this contract.
20.02 This contract may be terminated immediately without further financial
liability to the SCAO if funding for this contact becomes unavailable to the SCAO,
21. COMPLIANCE WITH LAWS
21.01 The Grantee shall comply with all applicable laws, ordinances, and codes of
the federal, state, and local governments.
22. MICHIGAN LAW
22.01 This contract shall be subject to, and shall be enforced and construed
under, the laws of Michigan.
23. CONFLICT OF INTEREST23 01 The Grantee presently has no personal or financial interest, and snail not
acquire any such interest, direct or indirect, that would conflict in any manner or degree
with the performance of this contract. _ _23.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as
amended, MCL 15.321 etseq., MSA 4.1700(51) etseq., and 1973 PA 196, as amended,
MCL 15.341 etseq., MSA4.1700 {IV) etseq.
24. DEBT TO STATE OF MICHIGAN
24.01 The Grantee covenants that it is not, and will not become, m arrears to the
state of Michigan or any of its subdivisions upon contract, debt, or any other obligation to
the state of Michigan or its subdivisions, including real property, personal property, and
income taxes.
25 01 The Grantee shall notify the SCAO in writing of the Grantee s intent to
pursue a claim against the SCAO for breach of any term of this contract within seven
days of discovery of the alleged breach.25.02 The Grantee and the SCAO agree that with regard to any and all disputes,
controversies, or claims arising out of or in connection with or relating to this contract; or
any claim that the SCAO violated any local, state, or federal ordinance, statute, regulation,
law, or common-law doctrine (including discrimination or civil rights claims); or ^
committed any tort; the parties shall attempt to resolve the dispute through mediation.
Selection of a mediator will be by mutual agreement of the parties.
25.03 The Grantee and the SCAO agree that, in the event that mediation is
unsuccessful, any disputes, controversies, or claims shall be settled by arbitration, Selection
of an arbitrator will be by mutual agreement of the parties. The decision of the arbitrator
shall be binding on both parties. The award, costs, and expenses of the arbitration shall be
awarded at the discretion of the arbitrator. This agreement to
arbitrate shall be specifically enforceable. A judgment of any circuit court shall be
rendered upon the award made pursuant to submission to the arbitrator.
26. ENTIRE AGREEMENT , ,26.01 This contract contains the entire agreement between the parties and supersedes
any prior written or oral promises and representations. No other understanding, oral
or otherwise, regarding the subject matter of this contract exists to bind either of the
parties.
27. AMENDMENT . . . .27.01 This contract may be amended only upon written agreement ot the parties.
28. DELIVERY OF NOTICE28.01 Written notices and communications required under this contract shall be
delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the
following:
A. The Grantee's contact person is Miss Patricia Bates, MP A, 52-4
District Court, 520 W. Big Beaver Road, Troy, MI 48084.
B. The SCAO's contact person is Dr. Jessica Parks, State Court
Administrative Office, Michigan Hall of Justice, P.O. Box 30048,
Lansing, MI 48909.
29. SIGNATURE OF PARTIES
29.01 This contract becomes effective when signed by the parties.
IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract:
52-4 District Court - Adult
By:
Authorizing Official (Signature and Title)
Authorizing Official (Please Print Name and Title)
Date:
Authorizing Official: Must be a person who is authorized to enter into a binding contract for the
entity receiving funds. The authorizing official may not be a judge or other state employee.
The authorizing official is normally from the Executive or Legislative Branch of the entity (e.g.,
City Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.).
STATE COURT ADMINISTRATIVE OFFICE
By:
Deputy State Court Administrator
Date:
ATTACHMENT A
MICHIGAN DRUG COURT GRANT PROGRAM (MDCGP)
FY 2014 REPORTING REQUIREMENTS
October 1, 2013 through September 30,2014
DCCMIS DATA EXCEPTION REPORT
DUE DATE NOTE
February 15,2014 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of October 1,2013, through December 31, 2013.
May 15,2014 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of January 1,2014, through March 31,2014.
August 15,2014 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of April 1, 2014, through June 30, 2014.
November 15,2014 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of July 1,2014, through September 30, 2014.
DCCMIS USER AUDIT REPORT
DUE DATE NOTE
January 31,2014 Courts will be confirming user access to DCCMIS.
FINANCIAL REPORTS
DUE DATE NOTE
January 10,2014 Courts will be reporting on expenditures from October 1, 2013, through
December 31,2013.
April 10, 2014 Courts will be reporting on expenditures from January I, 2014, through
March 31, 2014.
July 10, 2014 Courts will be reporting expenditures from April 1, 2014, through June 30, 2014.
October 10, 2014 Courts will be reporting expenditures from July 1, 2014, through
September 30, 2014.
PROGRESS REPORTS
DUE DATE NOTE
April 30, 2014
Interim Report
Courts will be reporting on progress made during the first half of the grant period -
October 1, 2013, through March 31, 2014.
October 30, 2014
Final Report
Courts will be reporting on progress made during the second half of the grant
period - April 1, 2014, through September 30,2014.
From:
Sent:
Subject:
MICHIGAN COURTS
Om1 Courl ol' justicv
00004 - Michigan Drug Court Grant Program (MDCGP) - Fina!
00322 - Drug Therapy Court Grant Application 2014
Michigan Drug Court Grant Program (MDCGP)
Status:Submitted
Original
Submitted
Date:
LastSubmitted
Date:
06/21/2013 11:58 AM
10/03/2013 9:55 AM
Primary Contact:
Name:*
Title:
Email:*
Address:*
Address Line 2
Address Line 3
City*
Phone:*
Ms.
Salutation
Patricia
First Name
batesp@oakgov.com
520 W. Big Beaver
Troy Michigan
City State/Province248-528-8584
Phone
Middle Name
Bates
Last Name
48084
Postal Code/Zip
Ext.
Organization Information
Name:*
Organization Type:
Tax ID:
Organization Website:
Address:*
52nd District Court Fourth Division - Oakland County (D52-4)
State Court Administrative Office
520 W. Big Beaver Road
1
Phone:''
Fax:
TroyCity
248-528-0400
Michigan
State/Province
48084
Postal Code/Zip
Application Information
is there an approved Local Administrative Order (LAO) ?
Local Administrative Order y(LAO):*
LAO Number: 2001-01
is there a current Memorandum of Understanding (MOU)?
Memorandum of
Understanding (MOD)*
Effective Date:
Expiration Date:
Federal Tax ID:*
What is the program
capacity?*
What is the current number
of active participants?*
How many years has the
program been operational?*
Type of Program*
Court Name {Example: 100thCircuit Court)*
Yes
01/01/2011
09/30/2014
38-
6004876
70
66
12
Contact Information
Judges/Referees
Judge/Referee 1 :*
Judge/Referee's E-mail
Address*
Judge/Referee 2:
Judge/Referee 3:
Judge/Referee 4:
Authorizing Official
Name:*
Title:*
Phone Number:*
Kirsten Nielsen Hartig
hari;igk@oakgov.com
Michael J. Gingell
Chairman, Oakland County Board of Commissioners
248-858-0100
E-mail Address:*
Fax Number:
Mailing Address:*
gingellm@oakgov.com
1200 North Telegraph Rd.
2
County Service Center, Building 12 East
Pontiac Michigan 48341-0421
Project Director/Project Contact
Name*
Title:*
Phone Number:*
Patricia Bates
Probation Supervisor/DTC Coordinator
248-528-8584
Ext.
E-Mail Address:*
Fax Number:
Mailing Address:*
248-524-6454
52-4 District Court
520 W. Big Beaver
Troy Michigan 48084
batesp@oakgov.com
Financial Officer
Name:*
Title:*
Phone Number:*
Tim Soave
Manager Fiscal Services
248-858-0807
Ext.
E-Mail Address:*
Fax Number:
Mailing Address:*
soavet@oakgov.com
1200 N. Telegraph
Pontiac Ml 48341
Local DCCMIS (SCCM) Administrator Name
Name:*
E-Maii Address:*
Victoria Nellis
neliisv@oakgov.com
Program Description
Caseload Data:*
1.) The court's caseload data that substantiates the target population and the need for the drug/DWi court program. Include any changes or trends in the data
that further demonstrates the need for the drug/DWi court program.
The Fifty-Two Four District Court serves
the communities of Troy and Clawson.
The total population of 52-4's
jurisdication is 94,157 perthe2010
census. The mission of the Drug Therapy
Court is to provide a coordinated
continuum of care of substance abuse
services through judicial supervision,
case management, and treatment while
improving safety of the community and
supplying offenders with the tools to
pursue a life free of crime and substance
abuse.
The 52-4 implemented DTC to target
high-risk, substance abusing, repeat
offenders. Most are second or multiple
offenders or are found to be drug/aicohol
dependant and traditional probation is
iess likely to be successful. In 2012,
approximately 24% of the courts 20,237
cases were misdemeanor offenses and
26% of those were placed on probation.
Each probation officer supervises over
200 probationers. The supervision
included monthly meetings, monitoring
3
formal testing, overseeing counseling
programs, support group meeting
attendance, completion of classes such
as Victim Impact or Driver Intervention,
and completed community service. The
large caseload prohibits intensive
monitoring of high risk offenders which
necessitates the need for an intensive
setting such as Drug Therapy Court.
The need for DTC has increased with the
emergence of two alcohoi and polydrug
trends adding to the complexity of
probation cases. There is a rise in
prescription drug abuse and marijuana
use in our population. This furthers the
need for more frequent drug testing,
monitoring and more intensive
counseling. If left unaddressed, a
prescription drug use frequently leads to
heroin use and subsequent addiction
when prescription medications are no
longer available or cost prohibitive.
Case Dispositions Time Frame:*
2.) The time frame for case dispositions, include any delays.
DTC eligible cases are disposed of in
approximately four weeks, allowing for
early supervision and treatment.
Incarceration/Detention:*
3.) The degree to which the court uses incarceration/detention for the target population, or in the case of child abuse and neglect, the degree to which foster
care and adoption is currently relied upon for the children of the participant.
Formerly, jaii was routinely ordered on
most Operating While Impaired 2nd of
usually 15-30 days. With jail
overcrowding and the option of DTC, jail
may not be ordered at all at sentencing
or just 7-15 days, depending mostly on
former criminal history. Jail is now used
in sanctions, depending on the type of
violation and number of previous
violations. Jail is used at the rate of 3 to
10 days, more if it is a case where they
are being expelled from the program,
Program Goals (Required)
4
Goal 1:*
Reduce drug use during program participation
The use of increased testing is one way
DTC would work to reduce drug/alcohol
use, with the goal of a 25% reduction in
all positive tests. Ail partipants drug and
alcohol testing results are entered into
the case management program,
DCCMIS, which will meaure the progress
toward this goal. Along with increased
testing there would be consistent
sanctions for any missed, late, positive or
dilute tests. Regular review hearings
occuring bi-weekiy in Phase I and then
less frequently as the participant
progresses through the phases, 3
minimum weekly support group
meetings, counseling and case manager
meetings bi-weekly or more in Phase I
and less frequently as the participant
progresses through the phases.
Goal 2:*
Retain participants in the drug court program
This goal would be accomplished
through intensive case management
meetings and biweekly judicial hearings.
This goal will be measured by program
records with 60% of partipants
successfully completing the program.
Goal 3:*
Reduce drug and alcohol related crime in the jurisdiction (may not be applicable to Family Dependency Courts)
Requiring the participants to be in
compliance with all program rules,
completing prescribed treatment and
maintaining a sober lifestyle for 24
months will reduce drug and alcohol
crime in the jurisdiction with the following
results:
- 75% of program participants to have no
new convictions while enrolled in DTC;
measured by LEIN/SOS
- 75% of program graduates will have no
new convictions within 12 months of
graduation; measured by ICHAT records
- 65% of program graduates will have no
new convictions within 24 months of
5
graduation; to be measured by ICHAT
Goal 4:*
Alleviate congestion of court dockets
Acceptance into the DTC is an
expediated process to ensure eligible
participants are identifed and placed into
the program promptly, clearing the
docket for other cases and sanctions are
handled during bi-weekly DTC hearing,
eliminating the need to schedule
separate probation violation hearings on
court dockets. All sanction violation
hearings are held during DTC and will be
measured by program records.
Goal 5:*
Alleviate jail or detention overcrowding (if applicable)
With DTC, initial incarceration at
sentencing for a second offense is
reduced or eliminated and often offset by
by the use of electronic monitoring
or Community Corrections Alternative
Treatment to Incarceration 30 day
residential which can be used in lieu of
jail time.
80% of participants will not receive
incarceration as an initial sentence while
participating in DTC, to be measured by
program records.
Goal 6:*
Retain participants in substance abuse treatment
Attendance in prescribed substance
abuse treatment will be monitored by the
probation officer. The participant can not
graduate until the prescribed treatment
is completed.
100% of graduates will be complete the
prescribed treatment; to be measured by
program records and verified by
probation officer.
Program Goals (Optional)
Goal 7:
Reduce child abuse and neglect (if applicable)
Goal 8:
List other goal specific to your drug/DWi court program here
Goal 9:
List other goal specific to your drug/DWi court program here
Goal 10:
List other goal specific to your drug/DWi court program here
Check all thai apply
What is the target population^
Other, please explain:
Describe how the above
Information differs from
previous years' procedures:*
OWl,
DrugOffender
Currently,the DTC
focus has
shifted
towards
moreOWi 2nd
cases.
Describe the eligibility criteria:*
The considered participant must have
reliable transportation, including eligibiity
for license with interlock device for OWI
2nd; the charge is not a violent
offense, 17 years or older, alcohol/drug
abuse or dependent and no diagnosis of
severe mental health problem.
7
How are potential Judges,
participants identified:* Parole
Agent,
Defense
Attorney
If Other, please describe:
Screening:*
Describe when screening occurs, who conducfs the screening, and who determines eligibility.
After the plea is taken, the screening is
performed at the time of Presentence
Investigation is conducted by the
probation officer/probation investigator.
The report with the recommendation is
then given to the probation
supervisor/DTC program coordinator for
approval and then sent to the Judge for
final determination.
Is a risk/needs assessment used to help identify high risk/high need offenders?
Risk Assessement?:* Yes
If answered yes to the above question, name the assessment tool used
Assessment Tool: NEEDS
instrument
Describe how the above Participants
information differs from were also
previous years' identified by
procedures:* Oakland
County
Community
Corrections
Pretrial
Services
investigator
at time of
arraignment
or pretrial.
jAssessments
What is the name of the substance abuse assessment tool that is used?
Substance Abuse NEEDS
Assessment Tool:* instrument
Does the assessment provide a Diagnostic and Statistical Manual of Mental Disorders (DSM-IV) diagnosis?
DSM-IV Diagnosis:* Yes
if answered no to the above question, describe how the substance use diagnosis is determined
How substance use
diagnosis is determined:
Assessment:*
Describe when the assessment is conducted and who conducts the assessment
8
The drug/alcohoi assessment is
conducted after plea and prior to
sentencing, The assessment is
conducted by a probation officer who
utilizes testing instruments, the incident
report, the BAC results,
LEIN/SOS/JDW/CLEMIS records, drug
and alcohol testing while on bond and
face to face interview.
Is the American Society of Addiction Medicine Patient Placement Criteria used to determine appropriate level of treatment?
American Society ofAddiction Medicine Patient Yes
Placement Criteria:*
How treatment level is determined:
If answered no to the above question, describe how the level of treatment is determined
Describe how the above There has
information differs from been no
previous years' procedures:* chanae in
this
procedure.
Treatment Continuum and Plan
Substance Abuse Treatment Agencies:*
List the substance abuse treatment agencies and the type of services available for drug/DWi court participants
There are several agencies that provide
counseling. The list includes Eastwood
Clinics, Cetnro Multicultural La Familia,
Oakland Family Services, Recovery
Consultants Inc., Alternative to
Incarceration 30-day stay treatment
program that utilizes Community
Programs Incorporated, Solutions to
Recovery, Sequoia Recovery Services
and Turning Point.
Eastwood Clinic - education, outpatient,
intensive outpatient
Check all that apply
Treatment is provided:* Determinedby the
participant
and/or
insurance
9
If treatment is provided through a contracts), was there a competitive bid process?
Competitive Bid Process:* No
Are participants linked to treatment providers based on individual differences?
Treatment Providers:* Yes
Treatment Process:*
Explain the answer given to the above question, describing the process
There are preferred treatment providers
but other accredited treatment
agencies can be accepted based on the
defendant's special needs, transportation
and insurance/financia! issues. They are
given an approved list of provided based
on their residence.
Treatment Plan:*
Who develops the treatment plan? How often is the treatment plan reviewed and by whom?
At the time of assessment, the probation
officer/investigator recommends level of
care based on the PSI assessment which
includes - criminal history/contacts,
NEEDS results, level of BAG results; but
it ultimately up to the treatment provider
to determine level of care with input and
review from the probation officer and
DTC team. It is adjusted as needed and
close communication from the providers
is required.
What ancillary services are available to the participants in the program? Check all that apply:
Ancillary Services:* Educational,
Mental
Health,
Career
If Other, please describe: Participants
are referred
toGED/diploma
programs,
Community
Network
Services,
Michigan
Works!, WIC
and
Community
Corrections.
These
programs
can be
ordered as
part of DTC.
10
Describe how the above There has
information differs from been no
previous years' change in
procedures:* procedure.
Program Length
What is the minimum
length of the drug/DW! 18 months
court program?*
What is the maximum
length of the drug/DWI 24 months
court program?*
Describe the factors used to determine the program length
Program Length Factors:* The program
is divided into
four phases.
The first
three are four
months long
each and the
last, after
graduation, is
6 months
long when
they are
considered to
be on regular
probation.
The
participant isthen
discharged if
they have
been in
compliance.
How many phases does ^
the program consist of?*
Describe what factors were They are
used to determine the designed to
length of each phase:* be a
minimum of 4
months but
can be
extended
based on
violations or
progress. In
each phase,
if the
participant is
stable,
monitoring
and testing is
reduced.
In Phase I if
they are an
0W] 2nd the
Driver
Invention
program
must be
completed,
they must
have a
sponsor and
submit
weekly
journals for
12 step
attendance,
and be in
regular
treatment,
In Phase ll
they must
create a
relapse
prevention
plan in
additional to
all previous
requirements.
In Phase ill
to graduate
they must
have 6
months clean
and
completed
counseling.
If phases are not used,
explain how a participant
progresses through the
program
List the requirements for completing each phase:*
e.g. the number, type, and frequency of drug tests, attendance at support groups, etc.
Phase I -
Report to probation officer in person bi¬
weekly as directed by probation officer,
Attend substance abuse counseling as
directed by treatment provider or statute,
Submit to urinalysis and/or blood aicohol
content tests as directed by probation
officer or treatment provider, Attend Drug
Therapy Court bi-weekly, Attend three
closed twelve step-meetings per week
with written documentation, Obtain a
sponsor within 45 days and provide
written verification once to Step 4, cannot
move to Phase II without a sponsor,
Submit written journal weekly, Family
member, friend or sponsor must attend
first DTC court date and then as directed,
12
Provide proof of employment and/or
education, Considered for license after
45 days and once granted with interlock,
downloaded every 10 days, Attend VIP (if
applicable), Attend DIP if OWI 2nd
conviction
Phase II -
Attend substance abuse counseling as
directed by treatment provider, Create
relapse prevention plan and complete by
next appointment, Submit to urinalysis
and/or blood alcohol content tests as
directed by probation officer or treatment
provider, Attend Drug Therapy Court 1x
per month or as directed, Continue AA
attendance and provide written
documentation, Maintain sponsor and
provide written verification monthly,
Provide verification of new .
activities/hobbies/interests, Have a
family/friend member or sponsor attend
as directed, Provide proof of employment
and/or education, Interlock download
reduced to every 15 days
Phase III -
Report to probation officer or DTC once
per month or as directed, Attend and
complete to graduate substance abuse
counseling as directed by treatment
provider, Submit to urinalysis and/or
blood alcohol content tests as directed by
probation officer or treatment provider,
Attend three closed 12 step-meeting per
week and provide written
documentation, Maintain a sponsor and
provide written verification monthly, Have
a family member or sponsor attend DTC
as directed, Provide proof of employment
and/or education, Attend
commencements with family member
and/or sponsor, To advance to
graduation, must have at least 6 months
documented sobriety/sanction free
Post Graduation Phase -
Report to probation officer in person
every 3 months or as directed by
probation officer, Submit to urinalysis
and/or blood alcohol content tests as
directed by probation officer or treatment
provider, Attend three closed 12 step-
meeting per week and provide written
documentation, Provide proof of
employment and/or education, Complete
DTC exit survey
How is the phase in which
a participant starts the
program determined?*
Describe how the above
information differs from
previous years
procedures:*
Every
participant
starts in
Phase I.
There has
been no
change in
procedure.
Case Management
Case Management is Assigned
provided by:* Case
Managers,
Co-
coordinator,
Probation
Officers
If other, please explain:
What is the ratio of participants to the case manager (e.g. 50:1)?
Case Manager Ratio:* 45:1
Case Manager Responsibilities:*
How are the responsibilities and activities of the case managers) integrated with the activities of the treatment provider(s) and ancillary services provider(s) ?
The case manager keeps in constant
contact with treatment providers by way
of telephone, email and written updates.
The partciipants see their case
manager/probation officer bi-weekly or
weekly as necessitated. This can
increase or decrease based on need and
what phase they currenly in. The
secondary case manager has 20-25 as
well as the regular 225 probationers on
the caseload. The program
coordinator/probation supervisor also will
take on a caseload.of DTC as needed.
How frequently does the case manager have confacf with the participant? Check all that apply.
Contact Frequency:* Biweekly,
Bimonthly,
Weekly,
Monthly
if other, please describe: Phase I bi
14
Contacts are:
Contact Type:*
if other, please describe:
Describe how the above
information differs from
previous years'
procedures:*
weekly
Phase 1!
and III
Monthly
Post
Graduation
every 3
months
Face to
Face
This
procedure
has not
changed
from
previous
years.
Judicial Supervision
Status Review Hearings*
How frequently does the participant appear before the judge for status review hearings?
Drug Therapy Court sessions are
scheduled on a bi-weekly basis. Phase i
is before the judge bi-weekly, Phase II is
monthly and Phase 11 is every 2-3
months until graduation.
Status Review Hearing Case Manager,
Participants:* Coordinator,
Community
Advocate,
Defense
Attorney,
Treatment
Providers, Peer
Support/Mentor
If Other, please
describe:
42 CFR Part 2 and H1PAA:*
What is the program's policy and/or procedure(s) for complying with 42 CFR Part 2 and HiPAA during the status review hearing?
The participants sign a release of
information specific to the DTC team. All
DTC team meetings are closed.
When do staffing Immediately
meetings occur?* prior to the
15
status review
hearing
Check all that apply.
Who attends the staffing Judges,
meetings?* Defense
Attorney,
Treatment
Providers, Case
Managers,
Coordinator,
Peer
Support/Mentor
If Other, please
describe:
No Staffing Meeting:
If no staffing meeting occurs prior to the status review hearing, explain the reason why. Explain the process for updating the team on each participant's status.
Describe how the above
information differs from
previous years'
procedures:*
staff meetings
were held on a
weekly basis
until 2012, they
are now bi¬
weekly but
always before
DTC hearings
Drug Testing
Drug Test Frequency?*
How frequently are participants required to submit to alcohol and/or drug testing?
it varies per participant based on charge,
history, risk factors, drug of abuse and
phase placement. If they are on an
interlock device in Phase I they test 4x
per day with downloads every 10 days, if
they get EtGs it is 1-3 times per week,
SCRAM 24/7 and Soberiink/ln Horn 4
times a day. If they are drug screened it
can be 2-4 times a week depending on
drug of choice. As the participants
proceed through the phases, testing is
reduced.
What type of drugs does the drug/DWl court program test for? Check all that apply.
Drugs Tested?* Marijuana,
Cocaine,
Benzodiazepine,
Opioids,
Amphetamine,
Other
16
If Other, please aicohol urine
describe tests, EtGs. We
have tested in
the past for
methadone and
synthetic
marijuana
Does your program utilize a testing agency for drug and alcohol testing?
Drug Testing Agency:* Yes
If yes, list which DOTS, Results,
agency(s) are being Onsite andutilized JAMS
Does your drug/DWi court program perform alcohol and drug testing?
Perform Alcohol and
Drug Testing?*
if yes, list who performs only agencies
the testing: perform the
testing except
PBTs as needed
Who is notified of the test results? How soon is notification made concerning positive test results?
Test Result the caseNotification:* manager is
notified of test
results from 1 to
3 days,
depending on
the test. Dilute
and missed
have a 24 hour
turn around. If
they are
interlock,SCRAM, Sober
Link or In Horn
and have a
positive test
they know they
can then go
submit to an
EtG.
What is the response to a positive alcohol or drug test result?
Positive Result It depends on if
Response?* it is a first time
or not but
generally the
participant is
given increased
testing orSCRAM,
increased
counseling and
or support group
meeting,
community
service,
sometimes jail -
17
Describe how the above
information differs from
previous years'
procedures:*
Incentives
List Incentives your program uses List the reason an
Incentive is used
Who can award an Incentive and
when does this happen
gift cards - Target, Meijer, gas stations mugs with inspirational sayings,decreased testing and decreased case manager meetings/DTC sessions
AA books
progression to next Phase orranked as an All Star by DTC
team
The judge awards incentives at each phase
progression at a DTC session as advised by the
team.
Sanctions
List Sanctions your program uses List the reason a Sanction is used
Who can administer a
Sanction and when does this
happen
home confinement, SCRAM tether, interlock on vehicle
with multiple per day testing, community service, jail,
increased testing, increased probation appointments,
community service, ATI, termination from program and
increased counseling level.
positive or missed drug/alcohol test, missed DTC session,
new offense, missed DTC appointments, falsified AA,
falsified community service, increased drug/alcohol testing
and failure to attend AA/counseling/community service
The judge administers the sanction
during a DTC session. Increased testing
can be at the discretion of the case
manager is there is no DTC sessionwithin 3 days.
Graduation Requirements
Graduation Requirements:*
Discuss the program's requirements for graduation.
The participant must have six months
sobriety/sanction free,
completed counseling program, minimum
18 months in the program, a criminal
history check by way of LEIN is
completed and clear, community service
completed and verified, fines and costs
up to date or paid in full, a drug and
aicohol test is submitted, appointment
with case manager 1-2 weeks prior
to graduation and completed graduation
survey.
Once graduation occurs:* the
participant
will be
supervised
againdepending on if
it is a first
positive.
The Judge does
not use the
community work
program,
WWAM, as
sanction.
18
on
standard
probation
Describe how the above This
information differs from procedure
previous years' procedures:* ^as nQ{
changed
from
previous
years.
Expulsion Criteria
Termination Criteria:*
Explain the criteria for terminating a participant from the program.
A participant can be discharged
unsuccessfully from the program for
incuriing new convictions or for a third
program violation but is always open for
team discussion. Jail is usually imposed
but can be anywhere from 1 day to the
maximum allowable on the charge. A
participant can also request to released
from the program.
Describe how the above This
information differs from procedure
previous years' procedures:* ^as not
changed
from
previous
years.
Sustainabiiity Plan:*
Explain the plan for addressing program needs (i.e., treatment resources, team members, clinical and legal criteria, target population, program design, and
funding) that are required to sustain the program when/if grant funds are no longer available.
The 52/4 DTC is currently funded within
the operating budget of the 52/4 District
Court. All program requirements
including personnel and public defenders
are funded in the same manner as any
other court operation. The primary DTC
probation officer is part time. In addition
to DTC she also monitors write-in
probation, 2-4 presentence investigations
per month and attends violation court
hearings (approximately 25 probation
violation files), once per month. The
secondary officer supervises
19
approximately 225 cases in addition to
her intensive DTC caseload of
approximately 20-25 participants. The
probation supervisor serves at the DTC
coordinator and intregrates those two
responsiblities. The judge schedules bi¬
monthly review hearings within their
normal working day. The public defender
presents at the review hearing and is
paid from the court's budget. The
treatment volunteer and support group
member volunteer their time in
connection with the DTC team. The
repeat offender target population cases
are identified by existing resources.
Potential DTC cases are flagged by
probation officers/investigator within the
normal operations of the court.
Given SCAO's most recent directive it is
unlikely that the court will be able to
utiiize any funds from a non-profit
organizations. Additionally, given
information that we have received from
the funding unit it is not iikely the funding
unit will be funding any portion of DTC.
We have been utilizing existing
resources and will in all likelihood have to
continue to do so.
Describe how the above Previous
information differs from we have
previous years' procedures:* received
donations
of gift
cards form
non-profits
as
incentives.
Evaluation Plan
Will your program be
conducting a process Yes
evaluation?*
Will your program be
conducting an outcome Yes
evaluation?*
Describe the evaluation:
The team continually strives to make
improvements in the program on an
ongoing basis. Team meetings are held
to discuss current practices and
suggestions for improvement. The
information learned at the annual
MADCP conference is shared with the
team during regular team meetings.
A recidivism review for all participants
discharged from the program since 2001
was conducted in May 2013. Participant
surveys are given to all graduates at the
time of discharge to monitor
effectiveness.
How does your program New
define recidivism?* Conviction
If Other, please describe:
What type of charge(s) Any
and/or conviction(s) misdemeanor,
qualifies as recidivism?* felony
If Other, please describe:
Drug Court Team
Who are the members
of the drug/DWI court
team?*
If Other, piease
describe:
Judge,
Coordinator,
Defense
Attorney,
Parole/Probation
Agent,
Treatment
Provider, Other
long time
support group
attendee
Check the mechanisms for communication that are used by the drug/DWI court team members. (Check ail that apply).
Phone, Fax,
Staffing
meeting, E-mail
Court Team
Communication
If Other, piease
describe:
Describe how the aboveinformation differs from No change from
previous years' previous years
procedures:*
Program Income
Will your court program earn
program income as defined above?*
Program Income Sources:
If yes, what are the program income sources and how much is charged for each program income source (e.g., drug tests $5; participation fees $250, etc.)?
21
Certification Form
Authorizing Official
By checking the box, I certify
that the below referenced
person is the Authorizing
Official for the court program.*
Authorizing Official Name:*
Date:*
Project Director
By checking the box, I certify
that the below referenced
person is the Project Director
for the court program:*
Project Director Name:*
Date:*
Financial Officer
By checking the box, 1 certify
that the below referenced
person is the Financial Officer
for the court program:*
Financial Officer Name:* Tim Soave
Date:* 06/13/2013
Personnel
Name Position Computation Request
Other Grant Or
Funding
Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
Stacey
Jansenvanvuren
DTC Probation OfficerI 800x19.04 $0.00 $0.00 $0.00 $15,232.00 $15,232.00
Sarah Harmon DTC Probation OfficerII Asst 400x25.65 $0.00 $0.00 $0.00 $10,260.00 $10,260.00
Patricia Bates
ProbationSupervisor/DTC
iCoordinator
100x33.17 $0.00 $0.00 $0.00 $3,317.00 $3,317.00
iBrenda McGowan jClerical 100x10.84 $0.00 $0.00 $0.00 $1,084.00 $1,084.00
general clerical general clerical 11.0875x520 $5,765.50 $0.00 $0.00 $0.00 $5,765.50
|$5,765.50 $0.00 $0.00 $29,893.00 $35,658.50
Personnel Justification*
Justify personnel (i.e., wages) associated with the proposed project These personnel costs should tie back to the Budget Request Summary and Budget
Detail worksheet.
The grant application contains no request
for personnel costs. In-kind costs include
salary expense associated with the
probation officers, clerical staff and
Michael J. Gingell
06/13/2013
Yes
Patricia Bates
06/13/2013
22
coordinator.
AMEND - it is the desire of the DTC to
redirect grant funds to a part time
genreral clericai position at the rate of
$11.0875 per hours and at 10 hours per
week for 52 weeks
Fringe Benefits
Row Percentage Request Other Grant Or Funding
Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
Employer FiCA 8.2%$84.00 $0.00 $0.00 $2,497.25 $2,581.25
Retirement 37.62%$144,00 $0.00 $0.00 $11,460.75 $11,604.75
Hospital Insurance 26.5%$0.00 $0.00 $0.00 $8,074.00 $8,074.00
Dental Insurance 1.76%$0.00 $0.00 $0.00 $534.75 $534.75
Vision Insurance 0.15%$0.00 $0.00 $0.00 $46.75 $46.75
iUnemployment 0.41%$19.00 $0.00 $0.00 $124.00 $143.00
Worker's
Compensation 0.29%$78.00 $0.00 $0.00 $87.00 $165.00
Life insurance 0.31%$0.00 $0.00 $0.00 $95.75 j $95.75
Other 1.48%$0.00 $0.00 $0.00 $451.75 $451.75
Other 0%$0.00 $0.00 $0.00 $0.00 j $0.00
Other 0%$0.00 $0.00 $0.00 $0.00 $0.00
Other 0%$0.00 $0.00 $0.00 $0.00 I $0.00
Totals $325.00 $0.00 $0.00 $23,372.00 jS23,697.Q0
Fringe Benefits Justification
Fringe Benefits Justification*
Justify fringe benefit costs associated with the proposed project. These fringe benefits should tie back to the Budget Request Summary and Budget Detail
worksheet
The grant application contains no request
for personnel costs. In-kind costs include
fringe expense associated with the
probation officers, clerical staff and
coordinator.
AMEND - it is the desire of the DTC to
redirect grant funds to a part time
genreral ciericai position - with PICA
{1.45%), Retirement (2.5%),
unempioyment (.32%) and Worker's
Comp (1.32%) for a total of $325 in
fringes
23
Contractual
Contractor Computation Services to be Provided Request
Other
Grant or
Funding
Source
Local Cash
Contribution
Local In-Kind
Contribution Total
DOTS/Onsite
EtG ($25/test)and drugscreens ($15/test) for
participants in financial
need or as an incentive
$25/test x 10 per month x12 months = $3000
$ 15/test x 11 per month x12 months = $1980
The grant contains contractual funding
for drug testing. Testing Is fundamental
in ensuring sobriety and remains a
problem for DTC participants, many of
whom are unemployed or underemployed. The probation offer willidentify which participants who do not
have the funding for the ordered testing,
with documentation..They will inform
the coordinator who will authorize
services based on the recommendation.
There is not currently a contract fortesting but with awarded funding a bid
process would then be initiated with at
least four vendors to bid.
$4,980.00 $0.00 $0.00 $0.00 $4,980.00
Public
Defender $162x24 Public Defendant attendance at eachbi-weekly DTC hearing.$0.00 $0.00 $0.00 $3,888.00 $3,888.00
$4,980.00 $0.00 $0.00 $3,888.00 $8,868.00
Contractual Justification
Contractual Justification*
Justify contractual costs associated with the proposed project. These contractual costs should tie back to the Budget Request Summary and the Budget Detail
Worksheet.
This grant contains contractual funding
for drug testing. Testing is essential for
monitoring sobriety and funding remains
a problem in DTC. Many DTC
participants are either unemployed or
unemployed. The probation officer will
identify which participants who do not
have funding for the ordered testing,
with documentation. The Coordinator will
be informed and then authorize services
based on this information. Also included
in this section is the in-kind court
contribution for the public defender.
AMEND - WE WILL BE REDUCING THEAMOUNT FOR TESTING TO $4980
Supplies
Item Computation Request
Other
Grantor
Funding
Source
Local Cash
Contributions
Local In-Kind
Contributions Total
24
incentives
(participant incentives and graduation gifts) $5 x 30 =$150 $10 X 30 = 300 $15 X 30 = $450 graduation
refreshments 204.50 $257 x 1 = $257 (graduation
refreshments)
$1,104.50 $0.00 $0.00 $0.00 $1,104.50
$1,104.50 $0.00 $0.00 $0.00 $1,104.50
Supplies Justification
Supplies Justification*
Justify supply costs associated with the proposed project. These supply expenses should tie back to the Budget Request Summary and Budget Detail
worksheet.
This item includes 200 participant
incentives including AA and sobriety
written materia! such as Big Books and
other motivational materials. Also
included in this line item are gift cards.
The value of each incentive will not
exceed $10. This line itme includes
funding for graduation gifts and
refereshments as well as birthday and
special occasion cards for participants.
AMEND - WE WILL BE REDUCINGINCENTIVES AND GRADUATIONREFRESHMENTS TO $1104.50
Trave/
Type of Travel iCom tationExpenses | r Request Other Grantor
Funding Source
Local Cash
Contributions
Local In-Kind
Contributions Total
MADCP conference j3 x $275 $825.00 $0.00 $0.00 $0.00 $825.00
| $825.00 $0.00 $0.00 $0.00 $825.00
Travel Justification
Travel Justification*
Justify travel costs associated with the proposed project. The costs should tie back to the Budget Request Summary and the Budget Detail worksheet.
The travel line item includes funding for
three MADCP conference registration
fees for DTC teammemebers at a cost of
$275 each.
Other Sources of Funding
25
Other Sources of Funding*
No further sources of funding.
Personnel Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions in-Kind Contributions Total Cost
Personnei Total $5,765.50 $0.00 $0.00 $29,893.00 $35,658.50
Fringe Benefits Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions in-Kind Contributions Total Cost
Fringe Benefits Totai $325.00 $0.00 $0.00 ' $23,372.00 $23,697.00
Contractual Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
Contractual Total $4,980.00 $0.00 $0.00 $3,888 00 $8,868.00
Budget Category Request Other Grant Or Funding Source Local Cash Contributions 1in-Kind Contributions jlotal Cost
Supplies Total $1,104.50 $0.00 $0.00 $0.00 I S-,104.50
Travel Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
Travel Total $825.00 $0.00 $0.00 $0.00 $825.00
Total Budget
Budget
Category Request Other Grant Or Funding
Source
Local Cash
Contributions
In-Kind j
Contributions
Totai
Cost
Total $13,000.00 $0.00 $0.00 $57,153.00 $70,153.00
26
MICHIGAN DRUG COURT GRANT PROGRAM FY 2014 ASSURANCES
Applicants must provide assurance that there has been, and will continue to be, appropriate
consultation with all affected agencies in planning and implementation of the drug court
program. Applicants are required to have a current Memorandum of Understanding with each
local prosecuting attorney, a representative of the criminal defense bar, and a representative or
representatives of community treatment providers, as well as any other parties considered
necessary to successful planning and implementation.
Applicants must provide assurancethat all treatment programs and providers used in the drug
court program are licensed and/or accredited by appropriate state government or professional
agencies.
Applicants must provide assurance of the intention of the jurisdiction to continue the program
after funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted.
Applicants must provide assurancethat all recipients of funding under this grant program are
required to comply with nondiscrimination requirements contained in various federal and state
laws. Each applicant court should have a copy of their Equal Employment Opportunity plan on
file and available for review by the State Court Administrative Office (SCAO) upon request.
Applicants must assure that they and any subgrantees will not use funds from the MDCGP for
lobbying and that they will disclose any lobbying activities related to the MDCGP.
Recipients of funding under this grant agree that all expenditures, including personnel services,
contractual services, and supplies, shall be in accordance with the standard procedures of their
court. The grantee's accounting system must maintain a separate fund or account to support
expenditures. Recipients of funding agree to maintain accounting records following generally
accepted accounting principles forthe expenditure of funds for purposes identified in the
budget and any budget amendments.
State funds may not be used to replace (supplant) funds that have been appropriated forthe
same purpose.
Recipients of funding will assure that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor General,
or any of their duly authorized representatives shall have access to and the right to examine,
audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records, or
other fiscal records related to this grant. Such records shall be maintained for a period of five
years after completion of the grant project or until all SCAO audits are complete for the fiscal
period, whichever is later. Recipients shall provide quarterly reports on the funds expended by
the drug treatment court in the form required by the SCAO.
Applicants agree to collect and provide program and participant data in the form and manner
required by the SCAO, and to participate in follow-up and evaluation activities.
Applicants receiving awards from SCAO agree to utilize the SCAO Drug Court Case Management
Information System (DCCMIS) to manage drug court cases and report all data to SCAO pursuant
toMCL 600.1078.
Applicants who receive funding from the MDCGP must plan, design, and operate their programs
according to one of the following models: Drug Treatment Courts: The Ten Key Components, The
Ten Guiding Principles ofDWI Courts, Juvenile Drug Court: Strategies in Practice, or Family
Dependency Drug Courts: Addressing Child Abuse and Neglect Cases Using the Drug Court
Model. Additionally, applicants agree to follow all applicable state laws, court rules, and
administrative orders pertaining to the operation of drug courts and adjudication of related
cases.
Applicants agree to participate in SCAO required training including the Bureau of Justice
Assistance's Drug Court Planning Initiatives (DCPl). Courts that apply to DCPI training, but are
not selected, must agree to participate in DCPI training if provided by the SCAO during the
funding year.
All recipients of funding under this grant program will ensure that violent offenders, as defined
in MCL 600.1062(g), will be excluded from the drug court programs.
a. "Violent offender" means an individual who meets either of the following criteria:
i. Is currently charged with or has pied guilty to, or if a juvenile, is currently
alleged to have committed or has admitted responsibility for, an offense
involving the death of, or a serious bodily injury to any individual, orthe
carrying, possessing, or use of a firearm or other dangerous weapon by that
individual, whether or not any of these circumstances are an element of the
offense, or is criminal sexual conduct of any degree.
ii. Has one or more prior convictions for, or if a juvenile has one or more prior
findings of responsibility for, a felony involving the use or attempted use of
force against another individual with the intent to cause death or serious bodily
harm.
Applicants agree that if a federal 501(c)3 exists or is developed for drug court purposes, or if the
drug court develops a partnership with an existing 501(c)3, that no employee of the court will be
directly involved in the operations of the 501(c)3.
The SCAO may suspend funding in whole or in part or terminate funding for the following
reasons:
a. Failure to comply with the requirements of the grant program, which includes the
submission of financial reports, quarterly data reports, the annual DCCMIS User Audit,
and biannual progress reports within the required time periods.
b. Failure to make satisfactory progress toward the goals or strategies set forth in this
application.
c. Failure to adhere to the requirements in the grant contract.
d. Proposing or implementing substantial program changes to the extent that the
application would not have been selected for funding.
e. Filing a false certification in this application or other report or document.
f. Other good cause shown.
The individuals with express authority to act in the name of the applicant in the positions of
project director, financial director, and authorizing official should be the grant signatories. The
signatures commit the applicant to the terms and conditions of the grant contract and attest to
the accuracy of all information the applicant has supplied. The project director is responsible for
directing the implementation of the drug court grant project. The financial officer is the
individual who is fiscally responsible for this project, and is responsible for accountability for the
state grant funds. The authorizing official is the individual authorized by the court to enter into
this agreement, The SCAO prohibits the same individual from signing in more than one capacity.
Michigan Supreme Court
State Court Administrative Office
Michigan Hall of Justice
P.O.Box 30048
Lansing, Michigan 48909Phone (517) 373-0128
Dawn A. Monk
Deputy State Court Administrator
September 27,2013
Ms. Alexandra Black
52-1 District Court
48150 Grand River Avenue
Novi, MI 48374
Dear Ms, Black:
I am providing information about Assurance #3 in the fiscal year 2014 grant application
materials. The assurance states that applicants must provide assurance of the intention of the
jurisdiction to continue program operations if tunding through the State Court Administrative Office
(SCAO) is no longer available, which may include pursuing local, other state, or federal sources of
funding. The assurance is also required to apply for and accept federal program fonding for problem-
solving court programs. This should not be construed as a mandate for future iunding of a program
through your local funding unit.
If you have any questions, please contact me by phone at 517-373-6285 or by e-mail at
parksj @courts .mi. go v.
Sincerely,
Jessica Parks
Problem-Solving Courts Manager
FISCAL NOTE (MISC. #13294) November 13, 2013BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSONIN RE: 52nd DISTRICT COURT/DIVISION IV (TROY) - 2014 MICHIGAN DRUG COURT GRANTPROGRAM - ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule Xll-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The 52nd District Court, Division IV (Troy) has received a grant from the State Court
Administrative Office (SCAO), Michigan Drug Court Program in the amount of $13,000 for
the period of October 1, 2013 through September 30, 2014.
2. The total program budget is for $70,153 which includes an award from SCAO of $13,000
and General Fund support of $57,153 ($3,888 operating support and $53,265 personnel
support).
3. The grant award of $13,000 will be used to fund one (1) special revenue, part-time non-
eligible 520 hours per year General Clerical position (3020505-New) as well as funding
for drug testing, professional services, incentives and travel.
4. A FY 2014 budget amendment is recommended as follows:
Special Revenue Fund 27167 FY 2014Project #GR0000000660 Activity GLB, Analysis Type GLB
Revenues
3020505-121050-615571 Grants-State $ 13.000
S 13.000
Expenditures
3020505-121050-702010 Salaries $5,766
3020505-121050-722750 Workers Compensation 78
3020505-121050-722770 Retirement 144
3020505-121050-722790 Social Security 84
3020505-121050-722820 Unemployment Insurance 19
3020505-121050-730548 Drug Testing 4,980
3020505-121050-732018 Travel and Conference 825
3020505-121050-750245 Incentives 1,104$13.000
FINANCE COMMITTEE
FINANCE COWIWIITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #13294 November 13, 2013
Moved by Crawford supported by Jackson (with fiscal notes attached) on the amended Consent Agenda
be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Runestad, Scott, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 13,
2013, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 13th day of November 2013.
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL45.559A (7)
Lisa Brown, Oakland County