HomeMy WebLinkAboutResolutions - 2013.12.12 - 21117MISCELLANEOUS RESOLUTION #13302 December 12, 2013
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: FACILITIES PLANNING & ENGINEERING (FPE)/HEALTH & HUMAN SERVICES (HHS) —
CHILDREN'S VILLAGE INTERCOM AND SECURITY COMMUNICATIONS SYSTEM REPLACEMENT
PROJECT
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Children's Village (CV) J and A Buildings have an Intercom System that allows not
only audio monitoring and announcements/warnings to be given, but remotely controls select doors and
video cameras as well; and
WHEREAS if the system fails, the safety and security of staff and residents could be jeopardized;
and
WHEREAS the system was installed when the J Building was built in 1975 and is technologically
outdated with no replacement parts available; and
WHEREAS communications with A Building are often unreliable and several "dead zones" exist in
the north wing of A Building; and
WHEREAS Facilities Management and Health & Human Services recommend that the system be
replaced with a state-of-the-art IF-based intercom system using a fiber optic data network backbone; and
WHEREAS Facilities Management retained the services of Berbiglia and Associates, an annual
(competitively bid) electrical engineering contractor, to design the system and assist with bidding its
selection; and
WHEREAS Facilities Management and Purchasing competitively bid the new intercom system and
Midstate Security submitted the lowest responsible bid (see bid summary attached) of $1,190,875; and
WHEREAS the Facilities Maintenance & Operations labor costs of $16,400, professional electrical
engineering services costs of $50,200, and a 20% contingency of $241,040 yields a total project cost of
$1,498,515; and
WHEREAS the FY 2013 Capital Improvement Plan included $500,000 estimated available cash for
the Children's Village Intercom System Replacement Project and additional available cash of $998,515
was considered in planning the 2014 Capital Improvement Plan projects; and
WHEREAS funding in the amount of $1,498,515 is available for transfer from the FY 2014 Capital
Improvement Program/ Building Fund (#40100) to the Project Work Order Fund (#40400) for the Children's
Village Intercom System Replacement Project.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Children's Village Intercom System Replacement Project in the amount $1,498,515.
BE IT FURTHER RESOLVED that that Board of Commissioners authorizes transfer of funding in
the amount of $1,498,515 from the Capital Improvement Program/Building Improvement Fund (#40100) to
the Project Work Order Fund (#40400) for the Children's Village Intercom System Replacement Project
(#100000001894) as detailed below.
Building Improvement Fund #40100
1040101-148020-788001-40400 Transfer Out
Project Work Order Fund #40400
1040101-148020-695500-40100 Transfer In
($1,498,515)
$1,498,515
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Scott and Matis absent.
County of Oakland
Purchasing Division
Bid Tabulation
Solicitation Event 002429
Intercom and Security Upgrade
ITEM NO. COMPANY --.)
DESCRIPTION."
Bidder #1 Bidder #2 Bidder #3 Bidder #4
Mechanical Controls &
Maintenance Midstate Security Co. Shaw Electric Co. Sierra Detention Systems
1 Base Bid Amount $5,522,999.00 $4,435,469.00 $5,416,284.00 $6,697,000.00
BASE BID BREAKDOWN
2 Children's Village Intercom: $1,093,851.00 $1,066,753.00 $964,634.00 $1,579,000.00
3 Jail Intercom: $2,556,966.00 $1,602,576.00 $2,247,550.00 $2,590,000.00
4 Jail Camera/ CCTV: $422,496.00 $1,131,333.00 $1,520,800.00 $2,124,000.00
5 Jail Annex Consoles: $834,200.00 $634,807.00 $683,300.00 $404,000.00
6 Total $1,256,696.00 $4,435,469.00 $5,416,284.00 $6,697,000.00
MANDATORY ALTERNATES
7 JM-I1 Deduct $658,503.00 $534,591.00 $516,970.00 $347,394.00
8 JK-I2 Deduct $149,045.00 $102,352.00 $86,230.00 $142,362.00
9 JK-WW1 Add $17,025.00 $0.00 $0.00 $17,021.00
10 JA-I3 Deduct $567,259.00 $487,927.00 $482,360.00 $386,738.09
11 JA-WI-E1 Deduct $34.354.00 (ADD) $37,798.00 (ADD) $174,900.00 $8,370.00
12 J-CAI $350,571.00 $266,704.00 $584,900.00 $680,017.00
13 CVJ-WW2 Add $55,000.00 $0.00 $26,682.00 $172,824.00
14 CVJ-AD-14 Add $221,896.00 $124,122.00 $107,500.00 $207,933.00
15 CVA-WVV3 $38,500.00 $0.00 $18,200.00 $113,654.00
16 J-VSC1 $28,000.00 $2,849.00 $63,400.00 $46,173.00
17 JCV-D51 $28,000.00 $65,788.00 $96,300.00 $113,420.00
VOLUNTARY ALTERNATES
18 VA1 Post Award Value Engineering N/A
To use indusoft HMI
Software -
($25,000.00)
N/A
19 VA2 N/A N/A
PVS Cable in lieu of
specified plenum -
($80,300.00)
N/A
20 VA3 N/A N/A N/A N/A
SERVICE AGREEMENT
21 Provide a 3 year service agreement offering for the CCTV system $100,000.00 $64,000.00 $232,600.00 $148,000.00
22 Provide a 3 year service agreement offering for the intercom system $60,950.00 $40,000.00 $75,000.00 $111,000.00
1/23/201S
County of Oakland
Purchasing Division
Bid Tabulation
Solicitation Event 002429
Intercom and Security Upgrade
ITEM NO. COMPANY --n
DESCRIPTION ,t
Bidder #1 Bidder #2 Bidder #3 Bidder #4
Mechanical Controls &
Maintenance Midstate Security Co. Shaw Electric Co. Sierra Detention Systems
UNIT PRICE SCHEDULE - ADDS AND DEDUCTS
1 Indoor camera, secured area, surface ceiling mounted, hard ceiling, 25 foot of
conduit, 200 feet cable. ADD $1,737.00 $2,232.74 $3,122.00 $2,185.00
Indoor camera, secured area, surface ceiling mounted, hard ceiling, 25 foot of
conduit, 200 feet cable. DEDUCT $1,320.00 $1,814.74 $2,265.00 $1,605.00
2 Indoor camera, unsecured area, surface ceiling mounted, hard ceiling, 25 fact of
conduit, 200 feet cable. ADD $1,150.00 $2,111.74 $2,702.00 $2,005.00
Indoor camera, unsecured area, surface ceiling mounted, hard ceiling, 25 foot of
conduit, 200 feet cable. DEDUCT $1,000.00 $1,737.74 $2,029.00 $1,504.00
3 Indoor camera, semi recessed ceiling mounted, 200 foot cable ADD $1,351.00 $1,988.84 $2,828.00 $1,895.00
Indoor camera, semi recessed ceiling mounted, 200 toot cable DEDUCT $1,200.00 $1,647.84 $2,236.00 $1,475.00
4 Indoor camera, secured area, surface wall mounted, hard ceiling, 35 foot of
conduit, 200 feet cable ADD $1,955.00 $2,320.74 $3.312.00 $2,205.00
Indoor camera, secured area, surface wall mounted, hard ceiling, 35 foot of
conduit, 200 feet cable DEDUCT $1,760.00 $1,869.74 $2,367.00 $1,625.00
5 Indoor camera, unsecured area, surface wall mounted. hard ceiling, 35 foot of
conduit, 200 feet cable ADD Page Missing From Proposal $2,166.74 $2,929.00 $2,054.00
Indoor camera, unsecured area, surface wall mounted, hard ceiling, 35 foot of
conduit, 200 feet cable DEDUCT Page Missing From Proposal $1,770.74 $2,203.00 $1,625.00
6 Indoor camera, semi recessed wail mounted, 200 foot cable. ADD Page Missing From Proposal $1,988,84 $2,991.00 $1,875.00
Indoor camera, semi recessed wall mounted, 200 foot cable. DEDUCT Page Missing From Proposal $1,647.84 $2,578.00 $1,450.00
7 Elevator camera complete with cabling, power supply, 120 volt power, 200 feet
of Gable. ADD Page Missing From Proposal $2,937.72 $15,231.00 $13,767.00
Elevator camera complete with cabling, power supply, 120 volt power, 200 feet
of cable. DEDUCT Page Missing From Proposal $2,354.00 $13,587.00 $10,750.00
8 Exterior camera, conduit stubbed into building, 200 feet of cable. ADD Page Missing From Proposal $2,394.06 $3,264.00 $2,205.00
Exterior camera, conduit stubbed into building, 200 feet of cable. DEDUCT Page Missing From Proposal $2,020.06 $2,400.00 $1,605.00
9 Surface wall mounted, surface raceway. ADD Page Missing From Proposal $14.30/ft $11.00/ft $35.00111
Surface wall mounted, surface raceway. DEDUCT Page Missing From Proposal $4.40/ft $4.00/ft $27.00/ft
10 POE extender. ADD Page Missing From Proposal $262.10 $433.00 $675.00
POE extender. DEDUCT Page Missing From Proposal $262.10 $346.00 $425.00
1/23/2013
County of Oakland
Purchasing Division
Bid Tabulation
Solicitation Event 002429
Intercom and Security Upgrade
ITEM NO. COMPANY —i.
DESCRIPTION .,i.
Bidder #1 Bidder #2 Bidder #3 Bidder #4
Mechanical Controls &
Maintenance Midstate Security Co. Shaw Electric Co. Sierra Detention Systems
11 17" touch screen including work station. ADD Page Missing From Proposal $1,760.23 $9,275.00 $13,964.00
17" touch screen including work station. DEDUCT Page Missing From Proposal $1,763.23 $8.729.00 $1,206.00
12 21" video monitor. ADD Page Missing From Proposal $460.91 $2,239.00 $1,210.00
21" video monitor. DEDUCT Page Missing From Proposal $460.91 $1,823.00 $1,028.00
13 Video work station less monitor(s). ADD Page Missing From Proposal $1,579.81 $3,796.00 $9,240.00
Video work station less monitor(s). DEDUCT Page Missing From Proposal $1,579.81 $3,164.00 $7,854.00
15 Data network switch 3750G 48 port switch including GBICS. ADD Page Missing From Proposal $11,677.22 $13.994.00 $12,750,00
Data network switch 3750G 48 port switch including CBIOS. DEDUCT Page Missing From Proposal $11,677.22 $11,949.00 $11,250.00
16 Master intercom station, desk mount. ADD Page Missing From Proposal $1,450.00 $1,538.00 $975.00
Master intercom station, desk mount. DEDUCT Page Missing From Proposal $1,450.00 $1,364.00 $683.00
17 Recessed intercom with push button, wall mount, existing backbox, 2 gang,
secured area, hard ceiling, 25 foot of conduit, 200 feet cable. ADD $1,719.00 $2,293.00 $1,707.00 $1,075.00
Recessed intercom with push button, wall mount, existing backbox, 2 gang,
secured area, hard ceiling, 25 foot of conduit, 200 feet cable. DEDUCT $1,277.00 $1,919.00 $1,273.00 $825.00
18 Recessed intercom with push button, wall mount, existing backbox, 3 gang,
secured area, hard ceiling, 25 foot of conduit, 200 feet cable. ADD $1,225.00 $1,972.00 $1,707.00 $1,125.00
Recessed intercom with push button, wall mount, existing backbox, 3 gang,
secured area, hard ceiling, 25 foot of conduit, 200 feet cable. DEDUCT $1,150.00 $1,598.00 $1,273.00 $795.00
19 Recessed intercom with push button, wall mount, existing backbox, 2 gang,
unsecured area, hard ceiling, 25 foot of conduit, 200 feet cable. ADD $1,419.00 $2,172.00 $1,557.00 $1,085.00
Recessed intercom with push button, wall mount, existing backbox, 2 gang,
unsecured area, hard ceiling, 25 foot of conduit, 200 feet cable. DEDUCT $1,361.00 $1,831.00 $1,415.00 $765.00
20 Recessed intercom with push button, wall mount, existing backbox, 3 gang,
unsecured area, hard ceiling, 25 foot of conduit, 200 feet cable. ADD
$1,500.00 $1,850.00 $1,557.00 $1,025.00
Recessed intercom with push button, wall mount, existing backbox, 3 gang,
unsecured area, hard ceiling, 25 foot of conduit, 200 feet cable. DEDUCT $1,401.00 $1,510.00 $1,415.00 $898.00
21 Intercom, ceiling mount for threshold monitoring, secured area, hard ceiling, 25
foot of conduit, 200 feet cable ADD $1,398.00 $2,125.20 $1,921.00 $1,375.00
Intercom, ceiling mount for threshold monitoring, secured area, hard ceiling, 25
foot of conduit, 200 feet cable DEDUCT $1,250.00 $1,729.20 $1,363.00 $925.00
1/2312013
County of Oakland
Purchasing Division
Bid Tabulation
Solicitation Event 002429
Intercom and Security Upgrade
ITEM NO. COMPANY —,
DESCRIPTION ,[
Bidder #1 Bidder #2 Bidder #3 Bidder #4
Mechanical Controls &
Maintenance Midstate Security Co. Shaw Electric Co. Sierra Detention Systems
22 Data outlet, 2 data jacks, 25 foot of conduit, 200 feet cable. ADD $2,000.00 $1,331.00 $524.00 $1,500.00
Data outlet, 2 data jacks, 25 foot of conduit, 200 feet cable. DEDUCT $1,800.00 $825.00 $304.00 $1,350.00
23 24" x 24" access panel installed in inaccessible ceiling. ADD $700.00 $550.00 $350.00 $750,00
24" x 24' access panel installed in inaccessible ceiling. DEDUCT $600.00 $220.00 $290.00 $675.00
1/22,2013
1) How does the base bid compare to that of other bidders?
2) How do the unit cost compare with other bidders?
3) Does vendor offer any payment discount terms?
4) Did the vendor offer any voluntary alternates?
2
0
25%
0
0
COMPLETENESS AND OVERALL QUALITY OF THE PROPOSAL
1) Did the bidder provide all the requested information?
f,”-ror
2) Did the bidder provide a complete turn-key solutuion?
0
15%
2
Event # 002429- Intercom and Security Upgrade
EVALUATION SCORING CRITERIA VENDOR NAME
Each vendor will be rated on a scale of zero to five, five being the highest MCMI
EXPERIENCE WITH DETENTION FACILITIES
1) Has the vendor installed systems in any detention facilities?
2) Has the vendor installed systems in any Oakland County detention facilities?
TOTAL
PRICING, DISCOUNT TERMS AND ALTERNATES
SCORE SECTION WEIGHTED
0 -5 WEIGHT TOTAL
SCORE SECTION WEIGHTED
0 -5 WEIGHT TOTAL
3
10%
2
TOTAL
PROJECT SCHEDULE/TIMELINE
1) Did the bidder provide the requested project schedule and timeline and how does it
compare to other bidders?
TOTAL
PRE-BID/WALK-THROUGH ATTENDANCE
1) Did the bidder attend at lease one of the pre-bid meetings/walk-throughs?
0.26 0.50
SCORE SECTION WEIGHTED
0 -5 WEIGHT TOTAL
3 15%
SCORE SECTION WEIGHTED
0 -5 WEIGHT TOTAL
4 25%
SCORE SECTION WEIGHTED
0 - 5 WEIGHT TOTAL
TOTAL
01.5
EXPERIENCE WITH DETENTION FACILITIES
PRICING, DISCOUNT TERMS AND ALTERNATES
PROJECT SCHEDULE/TIMELINE
PRE-BID/WALK-THROUGH ATTENDANCE
COMPLETENESS AND OVERALL QUALITY OF THE PROPOSAL
0.50
0.50
0.45
1.00
0.30
SECTIONS TOTAL SCORE 2.75
Event # 002429- Intercom and Security Upgrade
EVALUATION SCORING CRITERIA VENDOR NAME
Each vendor will be rated on a scale of zero to five, five being the highest Midstate
EXPERIENCE WITH DETENTION FACILITIES WEIGHTED SCORE
0 - 6
SECTION
WEIGHT TOTAL
1) Has the vendor installed systems in any detention facilities?
2) Has the vendor installed systems in any Oakland County detention facilities?
4
10%
4
TOTAL 8 0.10 0.80
PRICING, DISCOUNT TERMS AND ALTERNATES WEIGHTED SCORE
0 - 5
SECTION
WEIGHT TOTAL
1) How does the base bid compare to that of other bidders? 4
25%
2) How do the unit cost compare with other bidders'? 3
3) Does vendor offer any payment discount terms? 0
4) Did the vendor offer any voluntary alternates? 0
TOTAL 7 0.25 175
PROJECT SCHEDULE/TIMELINE WEIGHTED SCORE
0 -5
SECTION
WEIGHT TOTAL
1) Did the bidder provide the requested project schedule and timeline and how does it
compare to other bidders'? _
4 15%
TOTAL 4 0.15 0.60
PRE-BID/WALK-THROUGH ATTENDANCE WEIGHTED SCORE
0 -5
SECTION
WEIGHT TOTAL
1) Did the bidder attend at lease one of the pre-bid meetings/walk-throughs? 4 25%
TOTAL 4 0.25 1.00
COMPLETENESS AND OVERALL QUALITY OF THE PROPOSAL SCORE
0 - 5
WEIGHTED SECTION
WEIGHT TOTAL
1) Did the bidder provide all the requested information? 4
15%
2) Did the bidder provide a complete turn-key solutuion? 4
TOTAL 8 0.15 120
EXPERIENCE WITH DETENTION FACILITIES 0.80
PRICING, DISCOUNT TERMS AND ALTERNATES 1.75
PROJECT SCHEDULE/TIMELINE 0.60
PRE-BID/WALK-THROUGH ATTENDANCE 1.00
COMPLETENESS AND OVERALL QUALITY OF THE PROPOSAL 1.20
SECTIONS TOTAL SCORE 5.35
Event # 002429- Intercom and Security Upgrade
EVALUATION SCORING CRITERIA VENDOR NAME
Each vendor will be rated on a scale of zero to five, five being the highest Shaw
_
EXPERIENCE WITH DETENTION FACILITIES WEIGHTED SCORE
0 - 5
SECTION
WEIGHT TOTAL
1) Has the vendor installed systems in any detention facilities'?
2) Has the vendor installed systems in any Oakland County detention facilities?
4
10%
2
TOTAL , 6 040• ...:0.5.0....•
PRICING, DISCOUNT TERMS AND ALTERNATES SCORE
0 - 6
SECTION
WEIGHT
WEIGHTED
TOTAL
1) How does the base bid compare to that of other bidders'? 3
25%
2) How do the unit cost compare with other bidders'? 2
3) Does vendor offer any payment discount terms'? 0
4) Did the vendor offer arty voluntary alternates'? 2
TOTAL 7 .025:- •.:175.
PROJECT SCHEDULE/TIMELINE WEIGHTED SCORE
0 - 5
SECTION
WEIGHT TOTAL
1) Did the bidder provide the requested project schedule and timeline and how does it
compare to other bidders'? 15%
TpT4.....
,
: o:i:p..:: :: 045::
PRE-BID/WALK-THROUGH ATTENDANCE WEIGHTED SCORE
0 - 5
SECTION
WEIGHT TOTAL
1) Did the bidder attend at lease one of the pre bid meetings/walk-throughs? 4 25%
TOTAL 4 025.; ...1. 00•:: . .. .
COMPLETENESS AND OVERALL QUALITY OF THE PROPOSAL SCORE
0 - 6
WEIGHTED SECTION
WEIGHT TOTAL
1) Did the bidder provide all the requested information? 4
15%
2) Did the bidder provide a complete turn key solutuion? 4
TOTAL 8 015 :.:. 120
EXPERIENCE WITH DETENTION FACILITIES 0.60
PRICING, DISCOUNT TERMS AND ALTERNATES , 1.75
PROJECT SCHEDULE/TIMELINE 0.15
PRE-BID/WALK-THROUGH ATTENDANCE 1.00
COMPLETENESS AND OVERALL QUALITY OF THE PROPOSAL 1.20
. SECTIONS TOTAL SCORE 4.70
Event # 002429- Intercom and Security Upgrade
EVALUATION SCORING CRITERIA VENDOR NAME
Each vendor will be rated on a scale of zero to five, five being the highest Sierra
EXPERIENCE WITH DETENTION FACILITIES WEIGHTED SCORE
0 - 5
SECTION
WEIGHT TOTAL
1) Has the vendor installed systems in any detention facilities?
2) Has the vendor installed systems in any Oakland County detention facilities?
2
10%
0
TOTAL .; OA 0:: .0.,20...
PRICING, DISCOUNT TERMS AND ALTERNATES SCORE
0 - 5
SECTION
WEIGHT
WEIGHTED
TOTAL
1) How does the base bid compare to that of other bidders? 1
25%
2) How do the unit cost compare with other bidders? 2
3) Does vendor offer any payment discount terms? 3
4) Did the vendor offer any voluntary alternates?
TOTAL 6 0:25 ,1.:50,.
PROJECT SCHEDULE/TIMELINE WEIGHTED SCORE
0 - 5
SECTION
WEIGHT TOTAL
1) Did the bidder provide the requested project schedule and timeline and how does it
compare to other bidders? 4 15%
TOTAL 4 0,15.::. 0.50:.:
PRE-BID/WALK-THROUGH ATTENDANCE WEIGHTED SCORE
0 - 5
SECTION
WEIGHT TOTAL
1) Did the bidder attend at lease one of the pre-bid meetings/walk-throughs? 4 25%
TOTAL . • -0.25 • . ., .. . :14)g.
COMPLETENESS AND OVERALL QUALITY OF THE PROPOSAL SCORE
0 - 5
WEIGHTED SECTION
WEIGHT TOTAL
1) Did the bidder provide all the requested information? 3
15%
2) Did the bidder provide a complete turn key solutuion? 2
TOTAL 5 0,15:: : 0,75::.
EXPERIENCE WITH DETENTION FACILITIES 0.20
PRICING, DISCOUNT TERMS AND ALTERNATES 1.50
PROJECT SCHEDULE/TIMELINE 0.60
PRE-BIDNVALK-THROUGH ATTENDANCE 1,00
COMPLETENESS AND OVERALL QUALITY OF THE PROPOSAL 0.75
SECTIONS TOTAL SCORE 4.05
1.2/Icie2
APPFICWTHIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
Resolution #13302 December 12, 2013
Moved by Spisz supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton,
Quarles, Runestad, Scott, Spisz, Taub, Weipert, Zack, Bosnic, Crawford. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 12,
2013, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 12th day of December 2013.
)7-1412.4
Lisa Brown, Oakland County