HomeMy WebLinkAboutResolutions - 2013.12.12 - 21119MISCELLANEOUS RESOLUTION #13303 December 12, 2013
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: FACILITIES PLANNING & ENGINEERING — DIGITAL ROAD SIGN PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the County currently has one announcement sign along Telegraph which
accommodates only a limited amount of fixed text and is manually updated no more frequently than
once a week; and
WHEREAS the announcement sign is located between the entrances on the east side of
Telegraph and drivers must ready the sign while driving; and
WHEREAS new technology exists to allow numerous full-color messages to scroll one after
another on a digital sign; and
WHEREAS different messages from multiple departments and other organizations (e.g., Parks &
Recreation, Oakland County Community Mental Health Authority (OCCMHA), Oakland County Medical
Control Authority (OCMCA), etc.) could be accommodated; and
WHEREAS a new digital sign can be programmed remotely, saving time and costs; and
WHEREAS placing two, digital (LED) full-color signs, one at each of our campus entrances, would
allow drivers to read the messages while stopped at the intersections; and
WHEREAS the digital signs were competitively bid and the lowest cost responsible bidder is
WorxDisplays with a bid of $18,698 for a 16mm resolution display (see Attachment 1) and $25,222 for a
10mm resolution display (see excerpt from proposal attached); and
WHEREAS a 10mm resolution display will provide greater ease of readability and better enable
the use of graphics; and
WHEREAS the sign frames in which the WorxDisplays digital signs would be mounted and
provided by the County's annual contractor Done Right for a cost of $9,388; and
WHEREAS installation and electrical run costs to be incurred by Facilities Maintenance &
Operations would cost $26,000 and adding a contingency of $12,122 would yield a project total of
$72,732; and
WHEREAS funding in the amount of $72,732 for the project is available for transfer from the FY
2014 Capital Improvement Program/Building Improvement Fund (#40100) to the Project Work Order
Fund (#40400) for the Digital Road Sign Project.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Digital Road
Sign Project in the amount of $72,732.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding in
the amount of $72,732 from the Capital Improvement Program/Building Improvement Fund (#40100) to
the Project Work Order Fund (#40400) to establish the Digital Road Sign Project (#100000001893) as
detailed below:
Building Improvement Fund #40100
1040101-148020-788001-40400Transfer Out
Project Work Order Fund #40400
1040101-148020-695500-40100Transfer In
($72,732)
$72,732
S -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing
resolution.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Scott and Matis absent.
Attachment I
County of Oakland
Purchasing Division
Bid Tabulation
Solicitation Event 002685 - LED Signs
General Contractor Evaluator RANK Evaluator RANK Evaluator RANK AVERAGE AVERAGE
#1 #2 #3 SCORE RANK
1 Done Right Enterprises
2 Eversan
3 LED Lighting
4 Northern Sign
5 Port City Signs
6 Signs Plus - New Ideas
7 Universal Sign Systems
8 WorxDisplays
7.30
7.40
7.60
7.80
0.00
7.80
6.90
8.40
5
4
3
2
7
2
6
1
7.20
7.50
7.40
7.10
2.00
7.30
6.70
7.70
5
2
3
6
8
4
7
1
6.60
4.70
4.70
5.00
0.00
2.80
1.40
7.50
2
3
3
4
7
5
6
1
7.03
6.53
6.57
6.63
0.67
5.97
5.00
7.87
4
3
3
4
7
4
6
1
$11,765.00
Included in
above price
$11,765.00
N/A
$14,999.00
$500.00
$18,700.00
Included in
above price
$15,215.89
Not provided
$7,002.00
$1,200.00
$14,835.00
$1,600.00
$18,198.00
$500.00
Yes Yes Yes Not provided Yes Yes Yes
$15,499.00 $16,700.00
5`)/0 10 days, N/A
net 30
$15,549.89 $15,204.00
N/A N/A
$16,435.00 $18,698.00
N/A N/A
$16,999.00 $9,188.00 Not Bid $14,004.00 $17,715.00 $11,185.00 $12,907.90
Items Done Right Eversan LED Lighting Northern Sign Port City Signs Plus - Universal WorxDisplays
Enterprises Signs New Ideas Sign Systems
1 Led Signs $18,055.00
2 Programming & $4,605.75
networking
support
3 Total Base Bid $22,660.75
4 Provide Any 2% 10 days,
Payment net 30
Discount Terms
Available
5 Business Yes
organization
information
provided?
6 References No
provided?
7 Current or past No
projects
provided?
8 Additional No
information
provided?
9 20MM Resolution $18,055.00
(2 Signs)
Yes Yes Yes Yes Yes Yes Yes
Yes Yes Yes Not provided Yes Yes Yes
Yes Yes Yes Not provided Yes Yes Yes
WQrx Oakland County Purchasing
Solicitation Event ID: 002685
LED Signs
2.3 Experience
• Car Zone LED project- Wireless LED displays at multiple locations controlled from
network server.
• Technical director has worked with companies in metro Detroit area to install Lady
Jane's LED display in Troy and Edge Portraits LED display in Madison Hts, MI.
2.4 Pricing
• Quote attached
• 3 different LED signs. We highly recommend 16mm.
Led Signs: 16mm (recommended): $18,198.00
lOmm: $24,722.00
20mm: $11, 185.00
Programming & networking support $ 500.00
Total Base Bid: 16mm (recommended): $18,698.00
lOrnm: $25, 222.00
20mm: $11„685.00
4618 44th ST SE, Grand Rapids, MI, 49512
Toll Free: 1(855)-WORX-LED I Tel: (616)-942-5500 I Fax: (616)-942-5511 J E-mail: rifo0worxdisplays.com I Website: worxdisplays.com
Resolution #13303 December 12, 2013
Moved by Spisz supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton,
Quarles, Runestad, Scott, Spisz, Taub, Weipert, Zack, Bosnic, Crawford. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
;a6
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY :-.-.XECUTIVE
ACTING PURSUANT TO IVICL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 12,
2013, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 12th day of December 2013.
Lisa Brown, Oakland County