HomeMy WebLinkAboutResolutions - 2013.12.12 - 21136MISCELLANEOUS RESOLUTION #13317 December 12, 2013
BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION - FY 2014
COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Public Services Community Corrections Division applied to the Michigan
Department of Corrections (MDOC) for $1,911,028 in grant funds for the period of October 1, 2013, through
September 30, 2014; and
WHEREAS the MDOC has awarded Oakland County a 2013/2014 Community Corrections grant in the
amount of $1,911,028 which is the same as the amount requested in the application; and
WHEREAS the MDOC now holds the contracts for all residential services meaning that $210,240 of the
$1,911,028 award has been allocated for Residential Services but will not be recorded as income; and
WHEREAS the remaining amount of $1,700,788 is the County's responsibility as shown on Schedule A;
and
WHEREAS the grant funds the following Community Corrections Division positions: ten (10) Community
Corrections Specialists II (positions #07425, 07426, 07429, 07432, 07433, 09243, 09247, 09291, 09648, 09649;
one (1) PTNE Community Corrections Specialist II (position 09292), one (1) Office Assistant II (position
#09295), and one (1) PTNE Community Corrections Specialist] (position #09397); and
WHEREAS the grant also funds 50% of the following positions in Community Corrections one (1)
Community Corrections Support Specialist (position #07834) and one (1) Supervisor-Community Corrections
(position #09396), which are partially GF/GP funded; and
WHEREAS the grant funds the following Sheriff's Department positions: three (3) Inmate Caseworkers
(positions #07418, 07419, and 07420), one (1) PTNE Office Assistant II (position #07417), and one (1) FTE
Inmate Substance Abuse Tech (position #07421); and
WHEREAS the grant acceptance requires no additional personnel to fulfill the grant agreement; and
WHEREAS there is no County match required with this grant; however, it should be noted that the
FY2014 Budget of this grant includes two (2) positions (#1070403-07834 and #1070410-09396) partially
General Fund/General Purpose funded in Community Corrections; and
WHEREAS the grant agreement has been approved by the County Executive's Contract Review
Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Fiscal Year 2014 Community Corrections grant from the Michigan Department of Corrections in the amount of
$1,911,028.
BE IT FURTHER RESOLVED that the County is financially responsible for $1,700,788 and that the
State contracts directly for residential services of $210,240. The future level of service, including personnel
(except the portion of Pretrial Services currently funded by the General Fund/General Purpose Fund) will be
contingent upon the level of funding available from the State.
BE IT FURTHER RESOLVED that the following Special Revenue (SR) positions be continued in
Community Corrections: #1070402-07425, 07426, 07429, 07432, 07433, & 09247; 1070410-09243, 09291,
09648, 09649, 09292, 09295 & 09396; 1070403-07834; and 1070410-09397.
BE IT FURTHER RESOLVED that the following SR positions be continued in the Sheriff's Office:
#4030320-07417, 07418, 07419, 07420, and 07421.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing
resolution.
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote.
GRANT REVIEW SIGN OFF — Community Corrections
GRANT NAME: FY 2014 Michigan Department of Corrections Comprehensive Corrections Plans
FUNDING AGENCY: Michigan Department of Corrections — Office of Community Corrections
DEPARTMENT CONTACT PERSON: Barbara Hankey /451-2306
STATUS: Grant Acceptance
DATE: November 20, 2013
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal
Note, and this Sign Off email containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (9/25/2013)
Department of Human Resources:
Approved. — Karen Jones (9/26/2013)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (9/26/2013)
Corporation Counsel:
There appear to be no unresolved legal issues that require action at this time so long as the changes that
were requested by corporation counsel and agreed to by the State are incorporated into the grant
agreement. — Carmen Lyon (11/20/2013)
COMPLIANCE
The grant agreement references a number of specific federal and/or state regulations. Below is a list of
these specifically cited compliance related documents for this grant.
Community Corrections Act (Act 511 of 1988)
http://www.legislature.mi.gov/(S(iiyel f3a4amtaliwqvnpge55))/mileg.aspx?page=GetObject&objectname=mcl-Act-
511-of-1988
Federal Office of Management and Budget (OMB) Circular No. A-133
btto://www.whitehouse.gov/o mb/circul ars/a 1 331a1 33.html
Elliott Larsen Civil Rights Act (Act 453 of 1976)
http://michigan.gov/documents/act 453 elliott larsen 8772 7.pdf
Persons with Disabilities Civil Rights Act (Act 220 of 1976)
http://www.legisi ature.m ov/(S(3 db4si 45zq gw2bb imfs2xi55))/rn ileg.aspx7page=getobi ect&obi ectrtam e—tn
220-of-I 976
State Contracts with Certain Employers Prohibited (Act 278 of 1978)
http://www.legisiature.mi.ov/(S(xaxnj w45bikxnsvgwnfsnx55))/mileg.asox?page=GetObject&obiectname=mcl-
Act-278-of-I 980
31 USC Section 1352
http://uscode.house.gov/uscode-
cgi/fastweb.exe?getdoc-I-uscview+t29t32+1840+0+F%2731%2OUSC%20Sec.%201352%27
From:
To:
Cc:
Subject:
Date:
VanPelt, Laurie
"West, Catherine"; "3ulle Secontine"; "Karen Jones"; "Pat Davis"
"1-lankey. Barb"; elarablykftoakoov.corn
RE: GRANT REVIEW: Community Corrections - FY14 Comprehensive Community Corrections Plan - Grant
Acceptance
Wednesday, September 25, 2013 4:07:30 PM
Approved.
From West, Catherine imairtomestca@oakgov.comi
Sent: Wednesday, September 25, 2013 3:29 PM
To: Julie Secontine; Karen Jones; Laurie VanPelt; Pat Davis
Cc: Hankey, Barb; eigrablyk@oakgov.com
Subject: GRANT REVIEW: Community Corrections - FY14 Comprehensive Community Corrections Plan -
Grant Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt—Karen Jones —Julie Secontine— Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Community Corrections
FY14 Comprehensive Community Corrections Plan
Michigan Department of Corrections - Office of Community Corrections
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to ail) of this email.
Time Frame for Returned Comments: Oct. 2, 2013
GRANT INFORMATION
Date: September 25, 2013
Operating Department: Community Corrections
Department Contact: Barbara Hankey
Contact Phone: (248) 451-2306
Document Identification Number: CPS-2014-1-63
REVIEW STATUS: Acceptance Resolution Required
Funding Period: October 1, 2013 through September 30, 2014
New Facility/Additional Office Space Needs: no
IT Resources (New Computer Hardware / Software Needs or Purchases): no
M/WBE Requirements: no
Signature
ri-Ann Sherry
Name
STATE OF MICHIGAN
DEPARTMENT OF CORRECTIONS
OFFICE OF PAROLE AND PROBATION SERVICES
COMMUNITY ALTERNATIVES
P.O. BOX 30003
LANSING, MICHIGAN 48909 .
GRANT NO. CPS-2014-I-63
between
THE DEPARTMENT OF CORRECTIONS
and
GRANTEE NAME AND ADDRESS:
Oakland County
250 Elizabeth Lake Rd. Ste. 1520
Pontiac, MI 48341 .
GRANTEE CONTACT: Barb Hankey
GRANTEE TELEPHONE:
(517) 373-0415
GRANTEE FAX:
(517) 373-9545
STATE-MDOC CONTACT:
Linsey LaMontagne
DESCRIPTION OF GRANT:
Community Corrections — Provide program services that shall enhance jail utilization, reduce the
prison commitment rate, and impact recidivism.
GRANT PERIOD 1 Year FROM: TO:
October 1, 2013 ' September 30, 2014 TERMS
Net
MISCELLANEOUS INFORMATION:
In the event of any conflicts between the specifications, terms and conditions indicated by the
State-MDOC and those indicated by the Grantee, those of the State-MDOC take precedence.
The signatories warrant that they are empowered to enter into this Grant and agree to be bound
by it.
TOTAL AUTHORIZED BUDGET: $1,911,028.00
State Contribution: Comprehensive Plans and Services $1,457,440.00 Drunk Driver Jail Reduction Community Treatment $453,588.00
-
FOR THE GRANTEE:
Firm Name
Authorized Agent Signature
Authorized Agent (Print or Type)
Date
FOR nit. STATE:
Deputy Director
Title
t4'
Date
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PART I — PROGRAM REQUIREMENTS
1.0 Statement of Purpose
Funds provided through this Grant are intended for providing services pursuant to Public Act 511
of 1988; and are based upon a local Comprehensive Corrections Plan that has been developed
that outlines local goals, objectives, and priorities to decrease prison admissions and increase
utilization of commnrity-based sanctions and services for non-violent offenders, improve jail.
utiii7ation; and the Michigan Department of Corrections (State-MDOC) has approved the
Comprehensive Corrections Plan and the award of Community Corrections funds for continued
implementation of the plan; this Grant defmes the roles and responsibilities of the Grantee and
the State-MDOC and the ternas and conditions whichapply during the term of this Grant
1.1 Statement of Work
The Grantee agrees to undertake, perform, and complete the following:
The Grantee shall implement policies and procedures and deliver services to eli gible offenders in
accord with the goals and objectives, standards and policies as set forth in Public Act 511 of
1988, the provisions of the State Appropriations Act, the Grantee's Comprehensive Corrections
Plan and the Proposal for Community Corrections Funds (Attachment A) as approved by the
State-MD OC.
1.2 Staffing Requirements
Sex Offender Treatment Limitations - Victim Contact: The Grantee shall not encourage, initiate,
or facilitate any written, verbal, or personal contact between offenders and victims for the
purpose of providing any of the services specified in this Grant. Such contact is normally
prohibited as a condition of parole or probation, and is expreSsly prohibited under the terms of
this Grant, unless ordered by the court.
Staffing Standards — Criminal Record: The Grantee shall only appoint employees if they do not
have pending criminal prosecution, are not under the supervision of a criminal justice agency for
a felony or misdemeanor, and. do not have any prior felony or misdemeanor convictions without
prior written approval from the Grantee before performing any services under this Grant. Staff
will be denied who have active warrants, are under criminal justice supervision, have been
discharged from a felony sentence wifhin the last two years or are required to register as a sex
offender. Felony offenders shall not be approved until they have been discharged from all
sentences, including parole and probation supervision terms, for a minimum period of two years
unless approved by the STATE. After each staff member has been approved or denied, the
Contract Compliance Inspector shall forward the decision to the Grantee_
The Grantee shall document that no staff members assigned to the grant are related as an immediate family member to an offender being treated at their facility or at the institution to
which they have been assigned by the Grantee_ This includes: spouse, parent, grandparent,
mother-in-law, father-in-law, child, stepchild, stepbrother, stepsister, brother-in-law, sister-in-
law, or other relation S by Wood or marriage.
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Licensing: The Grantee shall ensure employees that provide substance abuse and mental health
services are qualified and experienced in the contracted area of counseling as follows:
Master's Degree or above and one year of experience in the contacted treatment area.
Possession of a professional license or certification in substance abuse and or mental
health as appropriate.
OR
Bachelor's Degree or above and three years of experience in the contracted treatment
area. Possession of a professional license or certification in substance abuse and or
mental health as appropriate.
OR
Other combinations of education and experience and Certification in Substance Abuse the State-
MDOC considers adequate to perform the necessary tasks effectively and efficiently and which
have been specifically approved by the State-MDOC. Such approval may be limited or
provisional as to time or scope of practice.
Other combinations of education and experience the State-MDOC considers adequate to perform
the necessary task effectively and efficiently and which have been specifically approved by the
State-MDOC.
1.3 Budget and Financial Reporting
A. The Grantee agrees that all funds shown in the budget are to be spent as detailed in the
budget and in accordance to the approved Grantee's Comprehensive Corrections Plan and
the Proposal for Community Corrections Funds.
B. Changes in the budget require approval of the State-MDOC.
C. This Grant des not commit the State of Michigan (State) or the State-MDOC to approve
requests for additional funds at any time.
D. Travel reimbursement shall be allowed solely in compliance with the State of Michigan'
standardized travel regulations. Travel rates authorized by the State may be found at
www.michigan.govidmb. Reimbursement of Out-of-State travel costs requires pre-
approval of the State-MDOC.
1.4 Payment Schedule
Payments to the Grantee shall be made in accord with the following terms:
A. The State-1VLDOC shall reimburse the Grantee for actual and incurred costs to support
approved program and administrative activity.
B. Payments are conditional upon the Grantee's submittal of all requiied monthly
expenditure and program data, the midyear and year-end reports, and responses to
financial audits. All reports shall be completed in the format provided by the State-
MDOC.
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C. All programs shall maintain 80% of the projected enrollment comprised of offenders
from the primary target group or reimbursement for those programs may be prorated.
Budgets may be adjusted accordingly to programs that fail to achieve 80% of expected
utilization at midyear.
D. Administrative costs shall not exceed 30% of the total costs submitted for reimbursement
Reimbursement of all costs may be adjusted accordingly for administrative costs that
exceed 30% of the total costs submitted for reimbursement.
1.5 Program Eligibility
The Grantee shall ensure that offenders enrolled within community corrections programs funded
through Comprehensive Plans and Services meet the eligibility requirements approved within the
Comprehensive Community Corrections Plan.
The Grantee shall ensure that offenders enrolled witbii programs funded through Drunk Driver
Jail Reduction meet the following eligibility requirements:
As used in this section, "felony drunk driver" means a felon convicted of operating a motor
vehicle under the influence of intoxicating liquor or a controlled substance, or both, third or
subsequent offense, under section 625(9)(c) of the Michigan Vehicle Code, 1949 PA 300, MCL
257.625, or its predecessor statute, punishable as a felony.
A. Convicted felony drunk driver offenders that are intermediate or straddle cell offenders
with a sentencing guideline of a maximum of 18 months and the prior record variable is
less than 35 points.
B. Are alcohol dependent or abusing.
C. Have not caused serious injury in an alcohol or drug related crash.
D. Do not have a violent felony conviction in the past ten years.
E. Do not have more than one violent misdemeanor conviction in the past ten years.
1.6 Monitoring and Reporting Program Performance
A. Monitoring:
Data Program Participation and Offender Profile Data must be maintained -within the data
management system approved by the State-MDOC and remain current throughout the term of the
Grant. If applicable, the Grantee must upload P11 program participation and offender profile data
to the data management system approved by the State-MDOC no later than the 15 th day of each month.
The Grantee shall enter program participation and offender profile data throng)lout the term of
this Grant. Data and information are to be submitted in a format provided by the State-MDOC
that at a MitliMulla includes:
1. Data pertaining to offender participation in all programs.
2. Selected characteristics of offenders determined eligible for and enrolled in progams
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B. Program Performance:
The Grantee shall conduct a formal on-site assessment of each sub Grantee's program operations
and fiscal administration. All on-site assessments completed by the Grantee shall be-forwarded
to the State-MDOC. At a minimum, the assessment should include:
1. Compliance with Grant specifications.
2. Compliance with applicable licensure requirements.
Compliance with pertinent Federal and State statutes.
4. Progress in resolving corrective actions required by prior assessments.
C. Midyear and Year-End Reports:
1. A midyear report shall be submitted by March 15 th each year of the Grant. The report is
to be submitted on forms or in a format provided by the State-MDOC.
2. A year-end report, as prescribed by the State-MDOC, shall be submitted by October 31'
each year of the current Grant. The report is to be submitted on forms or in a format
provided by the State-MDOC.
D. CCAB Meeting Minutes:
The Grantee shall provide the State-MDOC with copies of local CCAB meeting minutes within
30 days of being approved by the local CCAB Board.
5
PART U - GENERAL PROVISIONS
2.1 Project Changes
The Grantee must obtain prior written approval for major project changes from the Grant
Administrator
2.2 Record Retention
The Grantee shall retain all financial records, supporting documents, statistical records, and all
other pertinent records for a period of seven years or greater as provided by law following the
creation of the records or documents.
2.3 Project Income
To the extent that it can be determined that interest was earned on advances of funds, such
interest shall be remitted to the State-MDOC. All other program income shall either be added to
the project budget and used to further eligible program objectives or deducted from the total
program budget for the purpose of determining the amount of reimbursable costs. The fmal
determination shall be made by the Grant Administrator.
2.4 Purchase of Equipment
The purchase of equipment not specifically listed in the Budget must have prior written approval
of the Grant Administrator. Equipment is defined as non-expendable personal property having a
useful life of more than one year. Such equipment shall be retained by the Grantee unless
otherwise specified at the time of approval.
2.5 Accounting
The Grantee shall adhere to the Generally Accepted Accounting Principles and shall maintain
records which will allow, at a minimum, for the comparison of actual outlays with budgeted
amounts. The Grantee's overall financial management system must ensure effective control over
and accountability for all funds received. Accounting records must be supported by source
documentation including, but not limited to, balance sheets, general ledgers, timesheets and
invoices. The expenditure of State funds shall be reported by line item and compared to the
budget. Funds provided under this Grant shall be maintained or accounted for within a Special -
Revenue Fund.
2.6 Audit
The Grantee agrees th,at the State-MDOC may, upon 24-hour, notice, perform an audit and/or
monitoring review at Grantee's location(s) to determine if the Grantee is complying with the
requirements of the Grant. The Grantee agrees to cooperate with the State-A/JDOC during the
audit and/or monitoring review and produce all records and documentation that verifies
compliance with the Grant requirements. The State-MDOC may require the completion of an
audit before final payment
6
If the Grantee is a governmental or non-profit organization, then Grantee is required to submit a
single audit report to all agencies that provided Federal funds to the entity during the fiscal year
being audited.
If the Grantee is a commercial or for profit organization which is a recipient of Workforce
Investment Act Title I funds and expends more than the minimum level specified in Office of
Management and Budget (OMB) Circular A-133 ($500,000.00 as of June 27, 2003), then the
Grantee must have either an organization-wide audit conducted in accordance with A-133 or a
program-specific financial and compliance audit conducted. Section .320(a) of OMB Circular
A-133 states the Single Audit report must be submitted to the State-NEDOC within 30 days after
the completion of the audit, but no later than nine months after the end of the Grantee's fiscal
year.
2.7 Competitive Bidding
The Grantee agrees that all procurement transactions involving the use of State funds shall be
conducted in a manner that provides maximum open and free competition. When competitive
selection is not feasible or practical, the Grantee agrees to obtain the written approval of the
Grant Administrator before making a sole source selection. Sole source contracts should be
negotiated to the extent that such negotiation is possible.
2.8 Liability
The State-NIDOC is not liable for any costs incurred by the Grantee before the start date or after
the end date of this Grant. Liability of the State-MDOC is limited to the terms and conditions of
this Grant and the grant amount.
2.9 Intellectual Property
Unless otherwise required by law, all intellectual property developed using funds from this
Grant, including copyright, patent, trademark and trade secret, shall belong to the Grantee.
3.0 Safety
The Grantee, all Contractors, and subcontractors are responsible for insuring that all precautions
are exercised at all times for the protection of persons and property. Safety provisions of all
applicable laws and building and construction codes shall be observed. The Grantee, contractors,
and every subcontractor are responsible for compliance with all Federal, State and local laws and
regulations in any manner affecting the work or performance of this Grant and shall at all times
carefully observe and comply with all rules, ordinances, and regulations. The Grantee, all
contractors and subcontractors shall secure all necessary certificates and permits from municipal
or other public authorities as may be required in connection with the perfounance of this Grant.
3.1 Indemnification
Deleted — Not Applicable
7
3.2 Cancellation
The State may terminate this Grant without further liability or penalty to the State, its departments,
divisions, agencies, offices, commissions, officers, agents and employees for any of the following
reasons:
(a) Termination for Cause
In the event that the Grantee breaches any of its material duties or obligations under this Grant or
poses a serious and imminent threat to the health and safety of any person, or the imminent loss,
damage or destruction of any real or tangible personal property, the State may terminate this Grant
immediately in whole or in part for cause, as of the date specified in the notice of termination.
(b) Termination for Convenience
The State may terminate this Grant for its convenience, in whole or part, if the State determines that
such a termination is in the State's best interest. Reasons for such termination shall be left to the sole
discretion of the State and may include, but not necessarily be limited to (a) the State no longer needs
the services or products specified in the Grant, (b) relocation of office, program changes, changes in
laws, rules, or regulations make implementation of the services no longer practical or feasible. The
State may terminate this Grant for its convenience, in whole or in part, by giving Grantee written
notice at least thirty days prior to the date of termination. If the State chooses to terminate this Grant
in part, the budget shall be equitably adjusted to reflect those reductions.
(c) Non-Appropriation
The Grantee acknowledges that continuation of this Grant is subject to appropriation or availability
of funds for this Grant. If funds to enable the State to effect continued payment under this Grant are
not appropriated or otherwise made available (including the Federal government suspending or
halting the program or issuing directives preventing the State from continuing the program), the State
shall have the right to terminate this Grant, in whole or in part, at the end of the last period for which
funds have been appropriated or otherwise made available by giving written notice of termination to
the Grantee. The State shall give the Grantee at least thirty days advance written notice of
termination for non-appropriation or unavailability (or such time as is available if the State receives
notice of the final decision less than thirty days before the funding cutoff). In the event of a
termination under this section, the Grantee shall, unless otherwise directed by the State in writing,
immediately take all reasonable steps to terminate its operations and to avoid and/or minimize further
expenditures under the Grant.
(d) Criminal Conviction
The State may terminate this Grant immediately and without further liability or penalty in the event
Grantee, an officer of Grantee, or an owner of a 25% or greater share of Grantee is convicted of a
criminal offense incident to the application for, or performance of, a State, public or private contract
or subcontract or grant; convicted of a criminal offense, including any of the following:
embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen
property, attempting to influence a public employee to breach the ethical conduct standards for State
of Michigan employees; convicted under State or Federal antitrust statutes; or convicted of any other
criminal offense which in the sole discretion of the State reflects upon Grantee's business integrity.
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(e) Approvals Rescinded
The State may terminate this Grant without further liability or penalty in the event any final
administrative or judicial decision or adjudication disapproves a previously approved request for
purchase of personal services pursuant to Constitution 1963, Article 11, § 5, and Civil Service
Rule 7-1. Termination may be in whole or in part and may be immediate as of the date of the
written notice to Grantee or may be effective as of the date stated in such written notice.
3.3 No State Employees or Legislators
No member of the Legislature or Judiciary of the State of Michigan or any individual employed
by the State shall be permitted to receive benefits as a Grantee or as a subcontractor of this
Grant. This section, however, does not preclude a member of the Legislature or Judiciary of the
State of Michigan or an individual employed by the State from participating as an eligible
offender in accord with the goals and objectives of the Grant.
3.4 Non-Discrimination
In the performance of the Grant, the Grantee agrees not to discriminate against any employee or
applicant for employment, with respect to his or her hire, tenure, terms, conditions or privileges
of employment, or any matter directly or indirectly related to employment, because of race,
color, religion, national origin, ancestry, age, sex, height, weight, marital status, physical or
mental disability. Grantee further agrees that every subcontract entered into for the performance
of this Grant will contain a provision requiring non-discrimination in employment, as here
specified, binding upon each subcontractor. This covenant is required pursuant to the Elliott
Larsen Civil Rights Act, 1976 PA 453, MCL 37.2101, et seq. and the Persons with Disabilities
Civil Rights Act, 1976 PA 220, MCL 37.1101, et seq., and any breach of this provision may be
regarded as a material breach of the Grant.
3.5 Unfair Labor Practices
Pursuant to 1980 PA 278, MCL 423.231, et seq., the State shall not award a grant or subcontract
to an employer whose name appears in the current register of employers failing to correct an
unfair labor practice compiled pursuant to Section 2 of the Act. This information is compiled by
the United States National Labor Relations Board. A Grantee, in relation to the Grant, shall not
enter into a contract with a subcontractor, manufacturer, or supplier whose name appears in this
register. Pursuant to section 4 of 1980 PA 278, MCL 423.324, the State may void any Grant if,
subsequent to award of the Grant, the name of the State-MDOC as an employer or the name of
the subcontractor, manufacturer or supplier of the State-MDOC appears in the register.
3.6 Certification Regarding Debarment
The Grantee certifies, by signature to this Grant, that neither it nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this Grant by any Federal or State department or agency. If the Grantee is unable
to certify to any portion of this statement, the Grantee shall attach an explanation to this Grant.
3.7 Illegal Influence
(a) The Grantee certifies, to the best of his or her knowledge and belief that:
9
(1) No Federal appropriated funds have been paid nor will be paid, by or on behalf of
the Grantee, to any person for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of Congress, or
an employee of a member of Congress in connection with the awarding of any Federal
contact, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant, loan or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of any ,
agency, a member of Congress, an officer or employee of Congress, or an employee of a
member of Congress in connection with this Grant, the Grantee shall complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with
its instructions.
(3) The Grantee shall require that the language of this certification be included in the
award documents for all grants or subcontracts and that all subrecipients shall certify and
disclose accordingly_
The State has relied upon this certification as a material representation. Submission of this
certification is a prerequisite for entering into this Grant imposed by 31 USC § 1352. Any
person who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000.00 and not more than. $100,000.00 for each such failure. ,
(b)
The Grantee certifies, to the best of his or her knowledge and belief that no State funds
have been paid nor will be paid, by or on behalf of the Grantee, to any person for
influencing or attempting to influence an officer or employee of any State agency, a
member of the Legislature, or an employee of a member of the Legislature in connection
with the awarding of any State contract, the maldng of any State grant, the making of any
State loan, the entering into of any cooperative zreement, and the extension,
continuation, renewal, amendment, or modification of any State contract, grant, loan or
cooperative agreement.
3.8 Governing Law
The Grant shall in all respects be governed by, and construed in accordance with, the substantive
laws of the State of Michigan without regard to any Michigan choice of law rules that would
apply the substantive law of any other jurisdiction to the extent not inconsistent with, or pre-
empted by Federal law.
3.9 ' Compliance with Laws
The Grantee shall comply with all applicable State, Federal, and local laws and ordinances
("applicable laws") in performing this Grant.
4.0 Jurisdiction
Any dispute arising from the Grant shall be resolved in the State of Michigan. With respect to
any claim between the parties, the Grantee consents to venue in Ingham County, Michigan, and
irrevocably waives any objections it may have to such jurisdiction on the grounds of lack of
personal jurisdiction of such court or the laying of venue of such court or on the basis of forum non conveniens or otherwise. The Grantee agrees to appoint agents in the State of Michigan to receive service of process.
10
4.1 Assignment
The Grantee shall not have the right to assign the Grant, or to assign or delegate any of its duties or
obligations under the Grant, to any other party (whether by operation of law or otherwise), without
the prior written consent of the State-MDOC. Any purported assignment in violation of this section
shall be null and void.
4.2 Entire Grant
The Grant, including any attachments, constitutes the entire Grant between the parties with respect to
the Grant and supersedes all prior agreements, whether written or oral, with respect to such subject
matter.
4.3 Independent Grantee Relationship
The relationship between the State and Grantee is that of client and independent Grantee. No agent,
employee, or servant of Grantee or any of its subcontractors shall be or shall be deemed to be an
employee, agent or servant of the State for any reason. The Grantee will be responsible for its acts
and the acts of its agents and employees. The Grantee will ensure performance of work assigned to
subcontractors; this assurance is not to be construed as indemnification.
4.4 Conflicts
In the event of a conflict between the terms of this Grant and any Federal or State laws or
regulations, the Federal or State laws or regulations will supersede any contrary term contained in
this Grant.
11
Michigan Department of Corrections
Office of Community Corrections CEJ-269
06/2011
PROPOSAL FOR COMMUNITY CORRECTIONS FUNDS - FY 2014
ICCAI5:1:Itnb.Mi.qikAWIL: Oakland
Ct lEit atitkri::,I.3A.4:iant'.3;:i Barbara M. Hankey
C ' '8X)-ia103,tia;"•i:411;1410 Honorable Phyllis McMillen
'Me-Mheri-;COVtitleyl.:CitieSi. ?; Oakland County
May 23, 2013
;L.IDCGr-ariC:C661',C.Iiiia't40:4Z7,. Linsey La M o ntagn e
'.1i1 13 Community Corrections Comprehensive Plans and Services
ApplicatiobType
1
1E1 Drunk D river Jail Reduction & Community Treatment
El Residential Services
jStke;B6&...aiReiViOi:H. — it,r5.:•:z August 15, 2013
Group 1 Offenses: Homicide, Robbery, CSC, Assault, Arson, Other Sex Offenses, Assaultive Other, Bur glary and Weapons.
Group 2 Offenses: Larcen y, Fraud, Forgery/embezzle, Motor Vehicle, Malicious Destruction, Drugs, DUIL3rd Offenses, and Other
Non-Assaultive Offenses.
..E.EL0N.Jr.MPosrrioN;ANALyp!:0012O/VIInAPAT Priligl'kjaaga,,,:gi:44,RaiStgalattilikSV
20 .. Drogi.rbi:4Teigt Or ".4 rr'.'i.,:g "0'7;6 .".:.,:::,31 % '.... fiRiaM.7eR, " WORMIS i-State.';',, PC'
Arei-a11:1.Kk,;;Iil 18.7% - 1,028 prison dispositions out of 5,.500 dispositions
Group .1: 31.4% - 549 prison dispositions out of 1,748 dispositions
Group 2: 12.8% - 479 prison dispositions out of 3,752 dispositions
r; iiddleiRCRiV'fi 28.1% -438 prison dispositions out of 1,560 dispositions
Group .1:. 24.8% - 117 prison dispositions out of 471 dispositions
. _Group 2: 29.5% -321 prison dispositions out of 1,089 dispositions
Not Available
:Ohê 0 Ul L 3 Straddle Cali: 25.3%-97 out of 383 dispositions
iSdriiing:TO
...a-d taian'd
iiaves "O. j ,1
,I
.,.,.
r.g.'A
f
LI
Total felony dispositions increased from 5,351 in FY 2011 to 5500 dispositions in FY 2012. Prison
dispositions increased slightly from 957 to 1,028, and the overall prison commitment rate (PCR)
increased slightly from 17,.9% in FY 2011 to 18.7% in FY 2012. The PCR remains below the State PCR of
20.7%. The straddle cell PCR also increased slightly from 26.5% in FY 2011 (389 prison dispositions) to
28.1% in FY 2012 (438 prison dispositions). The overall straddle cell PCR remains well below the State
straddle cell PCR of 31.9%. It is noted that of the 321 Group 2 straddle cell prison dispositions, 133
)46 were not under MDOC supervision at the time of offense.
The County's objectives are to
1. Maintain the overall PCRs at or below the State averages
2. Reduce the PCR of Group 2 straddle cell offenders not under M DOC at the time of offense
3. Maintain or reduce the 17.8% PCR of the SGL N/A category
4. Maintain the OUR. 3'd PCR to no more than 20%
Page 1 of 5
Michigan Department of Corrections Office of Community Corrections CFJ-259
06/2011
PROPOSAL FOR COMMUNITY CORRECTIONS FUNDS - FY 2014
,..1A1C,AN4LYSIVREMARS:i ONMINSIM, agNijaigOVORVEMEOPIWAV:;0,6WMAIPAbgiApirf
130HliiieRM: The County does not accept boarders.
: OW,OrnagfrigiSig FY 2012 CRP: $2455,975
.10Mai; i „...
' etiVif il No bed reductions
Summary :.: , The County reports they continue to experience problems importing data into the PIS system. The
atalan information provided is local data gathered from the jail management system and the data
0'.Ioje'pv,e warehouse.
The jail has a rated design capacity (RDC) of 1,497 and operates at an average daily population (ADP)
- ii1, of 95.7%. The un-sentenced population is estimated to be 48% and the sentenced population is at
52%. It is noted that this is the highest pretrial population that the County has experienced in the
''' last several years. The County will address the increase within the pretrial population with continued
use of the pretrial assessment tool and pretrial services.
) Jail objectives include the following:
1. Maintain or reduce the current un-sentenced felony population with the use of the pretrial
assessment and differential supervision options
-,,- 2. Reduce the number of emergency releases required on a daily basis
3. Reduce the number of Group 2 felons and Technical Probation Violators receiving jail
(! sentences
The County is currently revising the bond recommendations within the local pretrial assessment
tool. Current recommendations include a cash bond option, this will be removed to allow low
risk offenders the opportunity to gain release without compromising public safety.
.:J)31$10AtED*1.A.- ,41:1:0$TAN,D0;04$,VAS5g50101WWirgitATIVIAMPIVS,PARMARIWATIMPagg
Summary of the proposed use of COMPAS risk/need assessment for program targeting or eligibility:
COMPAS is utilized pre-sentence and post-sentence for felons and misdemeanants. It is primarily used for case
planning or program placement for participants within the Step Forward program.
Summary of the proposed use of the FOA risk assessment: N/A Summary of the proposed use of substance abuse, mental health, or other assessments: The County utilizes a pretrial risk assessment tool for all pretrial offenders. Mental health assessments and substance abuse assessments
are used to determine eligibility and level of care.
Page 2 of 5
Michigan Department of Corrections
Office of Community Corrections CFJ-259
06/2011
PROPOSAL FOR COMMUNITY CORRECTIONS FUNDS — FY 2014
1, OFFICE OF COMMUNITY CORRECTIONS ASSESSMENT
'fZ:7;:.f,,=7*,...V'.....::: 6:0.01iiii .:-. iiii0di:bii.ST.laiif,400#40101§Mattlan.tUnNinal:!*100-411101Siiit.'..4r,:i4=Z03n'.
The Oakland County plan proposes a continuation of programs from previous years. The overall prison commitment
rates appear to be impacted by the County's strategic plan of targeting probation violators and probationers convicted
of Group 2 offenses.
The comprehensive plan includes pretrial services, including assessment and monitoring, to address jail operations.
The plan also includes a variety of assessment tools and appropriate interventions to address the identified needs of
the offenders. These interventions include the Step Forward wrap around case management program, cognitive
behavioral groups, and specialized interventions for OWL 3rd and dually diagnosed offenders.
'.febk13.i1.gR666411.ii6ilifiti8iiWiN?iPa',.2.;:j,..64g:&A4Alli,:.tifigq!.0gg'i5j4PKiOitffnagitEVIAta:ggigilV.F.G
It is recommended that State Board continue supporting Oakland County's plan to reduce the prison commitment rate
and improve jail utilization. Continued assessments, alternative sentencing options, and pretrial services are central in
the success of the local Community Corrections Comprehensive Plan.
:':j,..,0.M.VC-ggtaiiitatttialianditiOntS)V:Vagai:05,.:.,iailia:MIM:t14F!:::T.P0:00:14.414gik;0;Mt -rigargi:P 4:V:.:i':.;.;:-:1
None
tAgnitedCaiiiiietlial:04641ii.61SMagt:1;:::::W:."!:V.0-a3PR:6 1d;'1:140,[0,it[101M:Ata,iigigaiNlgigifi:W[il,..:!.':
1. Reduce the PCR of Group 2 straddle cell offenders not under MDOC supervision at the time of
offense.
2. Reduce the un-sentenced jail population through the use of the Pretrial Services Praxis and
differential supervision options.
II. TECHNICAL ASSISTANCE PLAN
A. A. CCAB is encouraged to request technical assistance, as deemed necessary.
Page 3 of 5
Michigan Department of Corrections
Office of Community Corrections CFJ-259
06/2011
PROPOSAL FOR COMMUNITY CORRECTIONS FUNDS - FY 2014
III. P12014 PROPOSED COMMUNITY CORRECTIONS PROGRAMS çclscöde -1,!Pr:ogrMil:5g
.? VI
ki 'as' :[ — 1-' ta '..
-,L.— m
ping
'illiglEa fititE:k 4lakJr1=; lx-)Enl' .5,AVIC1 .P:„=ItifUjiS; :n;$10L
tO..161j ;..4 . IA
qilijit' :A ,: ,4,,,,• liwr
"I: 1,
.1
,
"?
+ 'f '1 )"1 .' .,
e; 7,1.
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mma I;
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:IA S .1 , .qt :. ,i'
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ii, '7r7 r,, , – 1
.'?,
1
h. • " 1 i
4 i .40 '.? ; ,tu. lu. 1 = 131 'CC =
. ... ..
CO1
Cognitive
Programming
Continuation
Th inking
Matters-
Jail
372 218* Yes
Targets incarcerated non-assaultive, felony, straddle cell
offenders with a PRV of less than 35 points. COMPAS is used to
determine eligibility. The program utilizes the Thinking Matters
curriculum.
.
Yes'
.
•
CO1
Cognitive
Programming
Continuation
Thinking
Matters-
Community
400 218* Yes
Targets offenders who are in the Step Forward program and
who may benefit from cognitive programming. The CO MPAS
assessment is used to determine program eligibility. The
Thinking Matters curriculum is utilized.
Yes •
' .. .
D08
Electronic
Monitoring
Continuation
retral Pi
Electronic
Monitoring
350 *1 Yes
Targets pretrial defendants requiring more intensive
supervision. The Praxis is used to determine risk level. Variety
of electronic monitoring equipment is used, in addition to drug
testing.
. ,
• Yes
F22
Pretrial
Assessment
Continuation
Pretrial
Assessment 8670 5 , 242* Yes
Pretrial Assessment. All in-custody misdemeanants and felons
awaiting arraignment. The Praxis risk assessment tool,
developed by Luminosity, is used.
Yes
F23
Pretrial
Supervision
Modification
Pretrial
Services 2333 1 274* , Yes
The Praxis used to determine levels of supervision that include
telephone reporting, Offender Link, and field contacts. The
program also provides drug/alcohol testing.
.
'Yes
• .
GOD
Other Group
New
Youthful
Offender
Group
100 N/A Yes
The program targets Step Forward clients who are at risk of a
violation. Participants must be male, age 17-26, and have a
COMPAS recidivism score of five (5) or above. The program
utilizes the Strategies forSelf-Improvement and Change
curriculum_
''. Yes •
122
Assessment
Continuation
Step
orwar
F Intake d
1100 624* N/A
Targets high risk felons and misdemeanants with substance
abuse issues, co-occurring disorders, or who are at a high risk
of re-offending. COMPAS and NEEDS assessments are used.
. .
Yes
122
Assessment
Continuation
Assessments
Drunk
Driver,
Delayed
Sentence
125 624* N/A
Targets incarcerated OUIL 3 rd offenders. COMPAS and NEEDS
assessments will be used to determine the offender's needs
and program eligibility. Yes
122
Assessment
Continuation
Step
Forward
Mental
Health
190 624* N/A
Targets step Forward Clients who exhibit mental health issues
and high risk felons or misdemeanants. COMPAS scores and
LOCUS instrument determines eligibility for Oakland County
Community Mental Health Authority services, and level of
treatment in the Step Forward Program.
'!'' • .: ••
?:Yes:' :..
' ,-,..,•.,,7::;, .
Page 4 of 5
Michigan Department of Corrections
Office of Community Corrections CFJ-259
06/2011
PROPOSAL FOR COMMUNITY CORRECTIONS FUNDS — FY 2014
M ; -
0- ,
.,16- :;:,- m ri
I.L1,1-2,h- CU.'
.1 litdrelfe . '7,. 1 ," .2:„.,,,
'F.litnlig4 ;:y.R.J.•ii a, 4
'
i:I L I ,J
1 'f Summa
, irg , d ..,,:il .
! t ,
..- . 1 . .L.:;
;= 6i.,.c.,,,, Tu
.,7 ?
124
Community
Based Case
Management
Continuation
Step
F orward 1100 512* Yes
Targets high risk felons and misdemeanants with substance
abuse or co-occurring disorders. COMPAS and bio-psychosocial
assessments required to determine level of treatment. Case
manager creates COM PAS treatment plans and monitors
offenders a minimum of lx! month depending on needs.
Monitoring includes drug testing, monthly appointments and
program compliance.
Yes
125
Gatekeeper
Continuation
Central
Intake &
Assessment
1100 ** N/A
The Gatekeeper screens inmates to determine program
eligibility in both PA. 511 and non PA. 511 programs. Yes
H20-01
Continuation
5-Day
Housing 308 N/A N/A Five (5) day jail reimbursement for OWL 3 rd offenders. Yes
*Program Utilzation reported as of June 1,2013. It is noted that the utilization within the CO1 and 122 programs is a
combination of all those with the same CM' code.
**Data was not available within the CCI5 report.
Page 5 of 5
MICHIGAN DEPARTMENT OF CORRECTIONS
OFFICE OF COMMUNITY CORRECTIONS
FY 2014 FUNDING PROPOSAL
for
OAKLAND COUNTY
Comprehensive Plans & Services
. • • •
Program .' Pinrain Code : Funding Request
• : .
Approved •
. .
• [RserVed'Funding : Total Funding
' ' . ' : : • Recommendation
Community Service '
' Placement' : : : A19 - - •: Work Crew- inmate : . A25 - - :Work Crew.- Community A26 . _ .. Sub:FOtaf . .• - - - - Group-Based Programs : :
Education . ', .. ' BOO - Employment • 1315 -
Life Skills • :, /315 -
• CO1 •..
cognitive: ' 381,139 381,139 381439 Domestic Violence :, COS. - - Sox Oftendei: ' ' COG • .• - - • Substance Ainiie ;„ GIB ' _ - Other Group Services .000 25,500 25,500 25,500 Sub-Total' P , ; 406,639 406,639 406,639 Supervision :Programs .. Day Reporting ; • DO4 - _.
. Intensive SLiPqrVision.,,: 023
Electronit Monitoring 068 58,707 58,707 58,707 Pretrial Supervision : . ,F23 . 144,799 144,799 144,799 Sub-Total ' 203,506 203,506 _ 203,506 Assessment Services ..
Actuarial Assessment . 122 79,333 78,333 79,333
Pretrial ASse'ssment • F22 • 281,635 281,635 281,635
SO •-Totar . 350,958 360,958 - 360,968
Gatekeeper :: . ,
. Jail Population Monitor 123 ..: - - Gatekeeper ' • • 125 • 95,455 95,455 55,455
Sub.Toial 96,455 95,455 - 95,455
Casq Management • 124 283,724 283,724 283,724-
Substanee Abuse-Testing . 017 . - Other . ' : • ' .
Program Total • 1,350,292 1,350,292 - 1,350,292
. . Administration Total . 107,148 107,148 107,148
Total Comprehensive Plans & Services 1,457,440 1,457,440 0 1,457,440
Drunk Driveriail Reduction
: . .
Program Program Code ,.. .. ., Funding Request Approved Funding Reserved Frinding ' :.:.: :::Tutal Funclill : •••• , • • . •• • • - • • : ,.. ,-• ••ReCommehdation'
Assessment & Treatment Services 201 176,140 176440 175,140 5-Day in Jail Housing 202 57,208 67,208 67,208 Residential Servcices 203 210,240 210,240 210,240 Totals • 453,588 453,588 :0 , 453,588
FISCAL NOTE (MISC. #13317) December 12, 2013
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION — FY
2014 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. Michigan Department of Corrections (MDOC) has awarded the Oakland County
Community Corrections Division funding in the amount of $1,911,028 for the
period of October 1,2013, through September 30, 2014 which is the same
amount as requested in the application.
2. Michigan Department of Corrections holds the contracts for all residential
services, meaning $210,240 of the $1,911,028 award has been allocated for
Residential Services but will not be recorded as income.
3. The remaining amount of $1,700,788 is the County's responsibility as detailed on
Schedule A.
4. This is the nineteenth (19th) year of the grant award with the Michigan
Department of Corrections, Office of Community Corrections.
5. The grant provides funding for positions in the Community Corrections Division
and the Sheriff's Office.
6. The grant funds the following Community Corrections Division positions: ten (10)
Community Corrections Specialists II (positions #07425, 07426, 07429, 07432,
07433, 09243, 09247, 09291, 09648, 09649, one (1) PTNE Community
Corrections Specialist II (position 09292), one (1) Office Assistant II (position
#09295), and one (1) PTNE Community Corrections Specialist I (position
#09397).
7. The grant will also fund 50% of the following positions in Community Corrections:
one (1) Community Corrections Support Specialist (position #07834) and one (1)
Supervisor-Community Corrections (position #09396), which are partially GF/GP
funded.
8. The grant funds the following Sheriff's Department positions: three (3) Inmate
Caseworkers (positions #07418, 07419 and 07420), one (1) PINE Office
Assistant II (position #07417), and one (1) FTE Inmate Substance Abuse Tech
(position #07421).
9. No County match is required with this grant; however, the FY2014 Budget of this
grant includes two (2) positions: (#1070403-07834 and #1070410-09396)
partially General Fund/General Purpose funded in Community Corrections.
10. The grant agreement has been approved by the County Executive's Contract
Review Process.
11. The FY 2014-FY2016 Adopted Special Revenue (SR) budget is amended as
detailed in the attached Schedule A to reflect the new grant award of $1,700,788
($1,911,028 less allocation for residential services held by Michigan Dept of
Corrections of $210,240) which is $1,469 less than the adopted budget of
$1,702,257.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Scott and Matis absent.
Resolution #13317 December 12, 2013
Moved by Spisz supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton,
Quarles, Runestad, Scott, Spisz, Taub, Weipert, Zack, Bosnic, Crawford. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY E.XECUTiVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 12,
2013, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 12 m day of December 2013,
e'ee d//g7/L
Lisa Brown, Oakland County