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Resolutions - 2013.12.12 - 21137
REPORT (MISC . #13318) December 12, 2013 BY: Human Resources Committee, John Scott, Chairperson IN RE: SHERIFF'S OFFICE/PROSECUTING ATTORNEY'S OFFICE — FY2014 NARCOTICS ENFORCEMENT TEAM (N.E.T.) GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on December 12, 2013, reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. HUMAN RESOURCES COMMITTEE HUMAN RESOURCES COMMITTEE Motion carried unanimously on a roll call vote. MISCELLANEOUS RESOLUTION #13318 December 12, 2013 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF, PROSECUTING ATTORNEY — FISCAL YEAR 2014 OAKLAND COUNTY NARCOTICS ENFORCEMENT TEAM (NET) BYRNE GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan State Police has awarded the Sheriff and Prosecuting Attorney funding for the FY 2014 Narcotics Enforcement Team (NET) Byrne Grant Program; and WHEREAS the grant application requested $397,700 in funding, which resulted in a grant award of $309,516; and WHEREAS the total NET Byrne program budget is $440,556 which consists of grant funding of $154,758; County required grant match of $154,758; supplemental general fund contribution of $44,099 in grant matching funds; with the balance of program funding of $86,941 from the Sheriff's Restricted Revenue Account; and WHEREAS grant funding period is October 1,2013 through September 30, 2014; and WHEREAS with this grant award, the Prosecuting Attorney's Office will delete one (1) full-time eligible (FTE) Special Revenue (SR) Assistant Prosecutor III position (#4010201-06386) effective October 1, 2013; and WHEREAS the grant award will continue funding for one (1) FTE SR Assistant Prosecutor IV position (#4010201-07207) in the Prosecuting Attorney's Office; and WHEREAS the grant award will continue partial funding of two (2) FTE SR Sergeant positions (#4030920-09829 and #4030920-09830), and one (1) SR part-time non-eligible (PTNE) 1,000 hours per year Office Assistant II (#4030920-10931) position in the Sheriff's Office; and WHEREAS the FY 2014 grant program is partially funded by Restricted Revenue Account funds of $86,941 from the Sheriff's Restricted Funds (21341) L E Enhancement funds budget to fulfill their program funding obligation; and WHEREAS this grant award has been processed through the County Executive's Contract Review Process and the Board of Commissioners' Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Oakland County NET Byrne Grant award, for the period October 1, 2013 through September 30, 2014, in the amount of $309,516, which includes $154,758 of grant funding and $154,758 of GF/GP County grant match. BE IT FURTHER RESOLVED that the previous 50/50 grant match obligation is amended for one time only to complete the FY 2014 NET grant funding arrangement in the amount of $44,099; and will be re-evaluated with the next fiscal year NET grant acceptance. BE IT FURTHER RESOLVED that $86,941 be transferred from the Sheriff's Restrictive Revenue Account #21341-4030101-116270-633430 to partially fund the three (3) current existing Sheriff positions. BE IT FURTHER RESOLVED that total NET Byrne Program funding of $440,556 has been identified, and is available. BE IT FURTHER RESOLVED that one (1) full time eligible (FTE) SR Assistant Prosecutor III position (#4010201-06386) will be deleted in the Prosecuting Attorney's Office effective October 1, 2013 due to the decrease in grant funding. BE IT FURTHER RESOLVED that the grant award funds the continuation of one (1) FTE SR Assistant Prosecutor IV position (#4010201-07207). BE IT FURTHER RESOLVED that two (2) FTE SR Sergeant positions (#4030920-09829 and #4030920-09830), and one (1) PTNE SR 1,000 hour per year Office Assistant II position (#4030920-10931) be continued in the Sheriff's Office/Investigative & Forensic Services/Narcotics Enforcement Team (NET.) Unit and is partially funded by this grant award. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original application as approved. BE IT FURTHER RESOLVED that continuation of this program, including positions, is contingent upon continued grant, general fund, and Restricted Revenue Account funding. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote. GRANT REVIEW SIGN OFF — Sheriff's Office / Prosecuting Attorney GRANT NAME: FY 2014 Narcotics Enforcement Team (NET) Grant FUNDING AGENCY: Michigan State Police DEPARTMENT CONTACT PERSON: Janet Whitefield 248 858-2866 STATUS: Acceptance DATE: November 7, 2013 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (11/4/2013) Department of Human Resources: Approved. — Karen Jones (11/4/2013) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (11/4/2013) Corporation Counsel: I see no legal issues with this. APPROVED. — Nicole D. Tabin (11/7/2013) COMPLIANCE The grant agreement and attachments reference an extensive number of federal and state regulations. Please refer to the documents for specifically cited compliance requirements for this grant. From: To: Cc: Subject: Date: VanFelt, Laurie "West Catherine"; "Julie Secontine"; "Karen Jones"; 'Tat Davi,e whitefieldloakaoy,Com; "Cunningham, Dale; "Walton, Paul"; "Maione, Prentiss" RE: GRANT REVIEW: Sheriff's Office/Prosecuting Attorney's Office - FY2014 Narcotics Enforcement Team (NET.) Grant - Acceptance Monday, November 04, 2013 3:30:01 PM Approved. From West, Catherine [mailto:westca@oakgov.com] Sent: Monday, November 04, 2013 2:43 PM To Julie Secontine; Karen Jones; Laurie Van Pelt; Pat Davis Cc: whitefieldj@oakgov.corn; Cunningham, Dale; 'Walton, Paul`; Malone, Prentiss Subject: GRANT REVIEW: Sheriff's Office/Prosecuting Attorney's Office - FY2014 Narcotics Enforcement Team (N.E.T.) Grant - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt— Karen Jones—Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE —Sheriff's Office/Prosecuting Attorney's Office FY2014 Narcotics Enforcement Team (MET.) Grant Michigan State Police Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: November 12, 2013 GRANT INFORMATION Date: November 4, 2013 Operating Department: Sheriff's Office Department Contact: Janet Whitefield Contact Phone: (248) 858-2866 Document Identification Number: 201472181 REVIEW STATUS: Acceptance — Resolution Required Funding Period: October 1, 2013 through September 30, 2014 New Facility/Additional Office Space Needs: N/A IT Resources (New Computer Hardware / Software Needs or Purchases): N/A M/WBE Requirements: Yes, Compliance with OMB Circular A-102 Funding Continuation/New: Continuation Prom: To: Cc: Subject: Date: Jones, Karen "West_Catherine"; "Julie Secontine"; "Laurie VanPelt"; "Pat Davis" whltefleldj(ftalcgov.corn; "Cunningham, Dale"; "Walton, Paul"; "Malone, Prentiss" RE: GRANT REVIEW: Sheriff's Office/Prosecuting Attorney's Office - FY2014 Narcotics Enforcement Team (N.E.T.) Grant - Acceptance Monday, November 04, nia 3:38:25 PM Approved. From: West, Catherine [mailto:westca©oakgov.com ] Sent: Monday, November 04, 2013 2:43 PM To: Julie Secontine; Karen Jones; Laurie VanPelt; Pat Davis Cc: whitefieldj@oakgov.com ; Cunningham, Dale; 'Walton, Paul'; Malone, Prentiss Subject: GRANT REVIEW: Sheriff's Office/Prosecuting Attorney's Office - FY2014 Narcotics Enforcement Team (N.E.L) Grant - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS Laurie Van Pelt Karen Jones —Julie Secontine Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE —Sheriff's Office/Prosecuting Attorney's Office FY2014 Narcotics Enforcement Team (N.E.T.) Grant Michigan State Police Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: November 12, 2013 GRANT INFORMATION Date: November 4, 2013 Operating Department: Sheriffs Office Department Contact: Janet Whitefield Contact Phone: (248) 858-2866 Document identification Number: 201472181 REVIEW STATUS: Acceptance — Resolution Required Funding Period: October 1, 2013 through September 30, 2014 New Facility / Additional Office Space Needs: N/A IT Resources (New Computer Hardware /Software Needs or Purchases): N/A M/WBE Requirements: Yes, Compliance with OMB Circular A-102 Funding Continuation/New: Continuation From: To: Cc: Subject: Date: Erienbeck, Robert "West. Catherine"; "Julie Secontine"; "Karen agnes"; "Laurie VanPelt"; "Pat Davis" whitefieldAoakgov.com; "Cunningham. Dale"; "Walton. Paul"; "Malone. Prentiss" RE: GRANT REVIEW: Sheriff's Office/Prosecuting Attorney's Office - FY2014 Narcotics Enforcement Team (N.E.T.) Grant - Acceptance Monday, November 04, 201.3 4:45:56 PM Approved by Risk Management. R.E. 11/4/13. From: Sandy Johnson [mailto:JohnsonS©oakgov.comj Sent: Monday, November 04, 2013 3:31 PM To: 'West, Catherine'; 'Julie Secontine'; 'Karen Jones'; 'Laurie VanPelt'; 'Pat Davis' Cc: 'whitefieldMoakgov.com`; 'Cunningham, Dale`; 'Walton, Paul'', 'Malone, Prentiss' Subject: RE: GRANT REVIEW: Sheriff's Office/Prosecuting Attorney's Office - FY2014 Narcotics Enforcement Team (N.E.T.) Grant - Acceptance Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck (ext. 8-1694). If you have not done so already, please forward all related and future information, documentation, and correspondence to Terri Easterling and Sandy Johnson. Also, please include Risk Management's assignment number RM13-0397 regarding this matter. Thank you. From: West, Catherine [mailto:westca@oalcgov.com] Sent: Monday, November 04, 2013 2:43 PM To: Julie Secontine; Karen Jones; Laurie VanPelt; Pat Davis Cc: whitefield,j(aoalcgov.com ; Cunningham, Dale; 'Walton, Paul'', Malone, Prentiss Subject: GRANT REVIEW: Sheriff's Office/Prosecuting Attorney's Office - FY2014 Narcotics Enforcement Team (N.E.T.) Grant - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Karen Jones —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE —Sheriff's Office/Prosecuting Attorney's Office FY2014 Narcotics Enforcement Team (N.E.T.) Grant Michigan State Police Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: November 12, 2013 From: To: Cc: Subject: Date: WA. Nicole Bernadette whItefieiclj(boakgov COM; "West, Catherine"; Walton. Paul; "Cunningham, Dale"; Malone, Prentiss "Be,pn, Bradley G" RE: GRANT REVIEW: Sheriff's Office/Prosecuting Attorneys Office - FY2014 Narcotics Enforcement Team (N.E.T.) Grant - Acceptance Thursday, November 07, 2013 2:17:17 PM I see no legal issues with this. APPROVED. VOAKIAND7 ,r) kJ FJ t .1 r Nicole B. Tabin Assistant Corporation Counsel Department of Corporation Counsel 1200 N. Telegraph Road, Bldg. 14 East Courthouse West Wing Extension, 31`1 Floor Pontiac, MI 48341 Phone Number: (248) 858-1475 Fax Number: (248) 858-1003 E-mail: tabinn@oakgov.com PRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-dent privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in any way. Individuals are advised that any dissemination, reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately. If you have any questions, please contact the Department of Corporation Counsel at (248) 858-0550. Thank you for your cooperation. From West, Catherine [rnallto:westca(aoa gov.corn] Sent: Monday, November 04, 2013 2:43 PM To: Julie Secontine; Karen Jones; Laurie VanPelt; Pat Davis Cc: whitefielsjftoakgov.com; Cunningham, Dale; 'Walton, Paul'; Malone, Prentiss Subject: GRANT REVIEW: Sheriff's Office/Prosecuting Attorney's Office - FY2014 Narcotics Enforcement Team (N.E.T,) Grant - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Karen Jones Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE —Sheriff's Office/Prosecuting Attorney's Office FY2014 Narcotics Enforcement Team (N.E.T.) Grant Michigan State Police Attached to this email please find the grant document(s) to be reviewed, Please provide your ADM-205 (1012013) MICHIGAN STATE POLICE Grants and Community Services Division AUTHORITY: 1935 PA 59; COMPLIANCE: Voluntary Contract*: 201472181 Grant Agreement hereinafter referred to as the "Agreement" between Michigan State Police hereinafter referred to as the "Department" and County of Oakland 1200 N. Telegraph Rd. Pontiac, MI 48341 Federal I.D. #: 38-600487 6 hereinafter referred to as the "Contractor" for N.E.T. - County of Oakland Oakland County Narcotic Enforcement Team (N.E.T.) MSP Project # 72181 -1 -14 -E L Period of Agreement: This Agreement shall commence on 10/1/2013 and continue through 9/30/2014 This Agreement is in full force and effect for the period specified. All projects must be initiated within 60 days of the start date of this Agreement. IL Funding Source and Agreement Amount: This Agreement is designated as a subrecipient relationship with the following stipulations: A. Including federal funds and required local match, the total amount of this Agreement is $ 309,516 B. The Department, under the terms of this Agreement, will provide federal pass-through funding not to exceed 154,758 $ C. The Catalog of Federal Domestic Assistance (CFDA) number is 16.73 8 D. The CFDA Title is Formula Edward Byrne Justice Assistance Grant E. The federal agency name is u .s 1Department of Justice, Bureau of Justice Assi F. The federal grant award number is 2013 -DJ-EX - 0109 G. The federal program title is Byrne JAG State FY 2014 FY2014 Page 1 of 16 ADM-205 (10/2013) MICHIGAN STATE POLICE Grants and Community Services Division III. Grant Summary: The Contractor's Grant Summary is outlined in Attachment 1, which is part of this Agreement through reference. IV. Statement of Work: The Contractor agrees to undertake, perform and complete the services described in Attachment 2, which is part of this Agreement through reference. Any change to the Statement of Work, by either the Contractor or Department, requires a formal Amendment in the Department's e-grants system, Michigan Automatic Grant Information Connection (MAGIC), available at wvvw.michigan.gov/magic. V. Project Timeline: The Contractor agrees to undertake, perform and complete the services within the timeline described in Attachment 2-A, which is part of this Agreement through reference. Any change to the Project Timeline, by either the Contractor or Department, requires a formal Amendment in MAGIC. VI. Program Budget: The agreed upon Program Budget for this Agreement is referenced herein as Attachments 3-A and 3-B, which is part of this Agreement through reference. Any change to the Program Budget, by either the Contractor or Department, requires a formal Amendment in MAGIC. Budget deviation allowances are not permitted. VII. Amendments: Any change proposed by the Contractor which would affect the Department funding of any project, in whole or in part, must be submitted in writing, via MAGIC, to the Department for approval immediately upon determining the need for such change. Changes made to this Agreement are only valid if made in MAGIC and accepted by both the Contractor and the Department. VIII. Contractor Responsibilities: The Contractor in accordance with the general purposes and objectives of this Agreement will: A. Publication Rights: 1. The Contractor shall give recognition to the Department in any and all publications, papers and presentations arising from the program (including from subcontractors) herein by placing the following disclaimer on any and all publications, papers and presentations: "This project was supported by Byrne JAG grant #2013-DJ-BX-0109, awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice (DOJ), and administered by the Michigan State Police (MSP). Points of view or opinions contained within this document do not necessarily represent the official position or policies of the MSP or DOJ." 2. The Department shall, in return, give recognition to the Contractor when applicable. 3. Where activities supported by this Agreement produce books, films, or other such copyrightabie materials issued by the Contractor, the Contractor may copyright such but shall acknowledge that the Department reserves a royalty-free, non-exclusive and irrevocable license to reproduce, publish and use such materials and to authorize others to reproduce and use such materials. This cannot include service recipient information or personal identification data. 4. Any copyrighted materials or modifications bearing acknowledgment of the Department's name must be approved by the Department prior to reproduction and use of such materials. FY2014 Page 2 of 16 ADM-205 (1012013) MICHIGAN STATE POLICE Grants and Community Services Division B. Reporting Responsibilities: Failure to comply with any reporting responsibilities identified in this Agreement may result in withholding grant payment(s) or the cancellation of grant award. Contractor's lack of compliance will also be taken into account when considering future grant applications to and awards from the Department. C. Financial Reporting Requirements: Financial reporting requirements shall be followed as defined within this section. 1. Reimbursement Method/Mechanism: a. All Contractors must sign up through the on-line vendor registration process to receive all State of Michigan payments as Electronic Funds Transfers (EFT)/Direct Deposits, as mandated by the Management and Budget Act, 1984 PA 431, MCL 18.1283a. Vendor registration information is available on the Department of Technology, Management and Budget's web site located at: hftp://www.cpexpress.state.mi.us/. b. This Agreement is reimbursement only. Contractor must document that expenditures have been paid by local sources before requesting reimbursement from the Department. c. Reimbursement from the Department is based upon the understanding that Department funds will be paid up to the total Department allocation as agreed upon in the approved Budget. Department funds are first source after the application of fees and earmarked sources unless a specific local match condition exists. d. Should the Contractor discover an error in a previous reimbursement request, the Contractor shall immediately notify the Department and refund to the Department any funds not authorized for use under this Agreement and any payments or funds advanced to the Contractor in excess of allowable reimbursable expenses. 2. Financial Status ReportiFSR) Submission: Once the Agreement has been signed and accepted, regardless of when this occurs, the Contractor is responsible for preparing and submitting a FSR for each month of the Agreement period, as specified in MAGIC. The various FSRs are outlined below: a. Monthly FSR: Monthly FSRs must be prepared and submitted to the Department in MAGIC, no later than 30 days after the close of each calendar month. An example is found in Attachment 5, which is part of this agreement through reference. Each month's reimbursement request may only contain expenses from that month. Reimbursement requests that include more than one month's expenditures may not be granted and will be returned to the Contractor for explanation and/or correction and re-submission. b. Obligation Report: An Obligation Report, based on annual guidelines, is a one-time FSR and must be submitted by the specified due date in MAGIC. In this report, the Contractor will provide to the Department an estimate of total expenditures for the MAGIC date-specific Agreement period. The information from this report will be used to record the Department's year-end accounts payables and receivables for this Agreement. c. Final FSR: A Final FSR is due 30 days following the end of the fiscal year or Agreement period specified in MAGIC. Final FSRs not received from the Contractor by the due date may result in the loss of funding requested on the Obligation Report and/or a potential reduction in the subsequent year's award, if/when applicable. 3. Unobliciated Funds: Any unobligated balance of funds held by the Contractor at the end of the Agreement period will be returned to the Department or treated in accordance with instructions provided by the Department. FY2014 Page 3 of 16 ADM-205 (10/2013) MICHIGAN STATE POLICE Grants and Community Services Division 4. Program Income: The Department of Justice regulations allow Contractors to keep funds (program income) derived from grant activities, so long as these funds are used for the same purposes as the grant project. in the absence of such regulations, these funds would be required to be returned to the Department of Justice. Program income means the gross income earned by the Contractor during the Agreement period as a direct result of the grant project. All income generated as a direct result of a Department-funded project shall be deemed program income. Program income may be used to further program objectives under this Agreement or may be refunded to the Department. Program income must be used for the purposes of and under the conditions applicable to the award specified in this Agreement. Program income may only be used for allowable program costs. Asset forfeiture and treatment/lab fees are the most prominent program income derived from grant activity. Department of Justice regulations require that program income be held in the custody of a governmental entity, with reporting on those funds to the state administrative agency (the Department). When applicable, Program Income Reports (ADM-208B) are to be filed quarterly, and are attached to the supplied Quarterly Progress Reports. This form will be provided. Any program not earning program income must fill out and submit to the Department a Program Income Waiver Report (ADM-208A) within 30 days of the acceptance of this Agreement. This form will be provided. 5. Audits: This section applies to Contractors designated as subrecipients. Contractors designated as vendors are exempt from the provisions of this section. a. Single Audit: Contractors that expend $500,000 or more in federal awards during the Contractor's fiscal year must submit a Single Audit prepared consistent with the Single Audit Act Amendments of 1995, and Office of Management and Budget (OMB) Circular A-133, "Audits of States, Local Governments, and Non-Profit Organizations," as revised. Contractors must also submit a Corrective Action Plan for any audit findings that impact Department-funded programs and management letter (if issued) with a response. b. Financial Statement Audit: Contractors exempt from the Single Audit requirements that receive $600,000 or more in total funding from the Department in state and federal grant funding must submit to the Department a Financial Statement Audit prepared in accordance with generally accepted auditing standards (GAAS). Contractors exempt from the Single Audit requirements that receive less than $500,000 of total Department grant funding must submit to the Department a Financial Statement Audit prepared in accordance with GAAS if the audit includes disclosures that may negatively impact Department-funded programs including, but not limited to fraud, financial statement misstatements, and violations of contract and grant provisions. FY2014 Page 4 of 15 ADM-205 (10/2013) MICHIGAN STATE POLICE Grants and Community Services Division C. Due Date and Submission Information: The required audit and any other required submissions (e.g., Corrective Action Plan and management letter with a response), must be submitted to the Department within nine months after the end of the Contractor's fiscal year to: Michigan Department of Education, Office of Audits Hannah Building, 4th Floor P.O. Box 30008 608 West Allegan Lansing, MI 48909 d. Penalty: i. Delinquent Single Audit or Financial Statement Audit: If the Contractor does not submit the required Single Audit reporting package, management letter (if issued) with a response, and Corrective Action Plan; or the Financial Statement Audit and management letter (if issued) with a response within nine months after the end of the Contractor's fiscal year and an extension has not been approved by the cognizant or oversight agency for audit, the Department may withhold from the current funding an amount equal to five percent of the audit year's grant funding (not to exceed $200,000) until the required filing is received by the Department. The Department may retain the amount withheld if the Contractor is more than 120 days delinquent in meeting the filing requirements and an extension has not been approved by the cognizant or oversight agency for audit. The Department may terminate the current grant if the Contractor is more than 180 days delinquent in meeting the filing requirements and an extension has not been approved by the cognizant or oversight agency for audit. Delinquent Audit Status Notification Letter: Failure to submit the Audit Status Notification Letter, when required, may result in withholding from the current funding an amount equal to one percent of the audit year's grant funding until the Audit Status Notification Letter is received. e. Other Audits: The Department or federal agencies may also conduct or arrange for "agreed upon procedures" or additional audits to meet their needs. 6. Performance/Proqress/PMT Report Requirements: The progress reporting methods, as applicable, shall be followed as described in Attachment 4, which is part of this Agreement through reference. Progress reporting is due no later than 20 days after the end of each quarter through the federal Performance Measurement Tool (PMT) system located at: http://vvww.bjaperformancetools.org . Contractors will be provided from the Department a user login and password to gain access to this system within 46 days of the start date of the Agreement. When applicable, additional programmatic Progress Reports are due no later than 20 days after the end of each quarter. 7. Equipment Purchases and Title: Any Contractor equipment purchases supported in whole or in part through this Agreement must be listed in an Equipment Inventory Schedule. Equipment means tangible, non-expendable, personal property having useful life of more than one year and an acquisition cost of $5,000 or more per unit. Title to items having a unit acquisition cost of less than $5,000 shall vest with the Contractor upon acquisition. The Department reserves the right to retain or transfer the title to all items of equipment having a unit acquisition cost of $5,000 or more, to the extent that the Department's proportionate interest in such equipment supports such retention or transfer of title. FY2014 Page 5 of 16 ADM-205 (10/2013) MICHIGAN STATE POLICE Grants and Community Services Division All purchases supported in whole or in part through this Agreement must use procurement procedures that conform to the Contractor's local requirements. 8. Employee Time Certification: It is the Contractor's obligation to notify the Department immediately when a Byrne JAG-funded employee (including employees of subcontractors): • Is disabled or deceases while having been assigned to a grant-funded position; • Is removed or reassigned from a grant-funded position; and/or, • Is unable to report to work due to injury or illness not related to job performance (and is not replaced within 30 days by another employee). Contractor's failure to comply with notification to the Department could result in loss of position funding from the Department. All Agreement-funded employees, including employees of subcontractors, will complete and submit to Contractor an executed ADM-214 Employee Time Certification form (Attachment 6). Contractor will submit the certifications to the Department semi-annually, by attaching this fully executed form to their e-grant in MAGIC. This form will be provided to the Contractor by the Department. 9. Record Maintenance/Retention: Maintain adequate program and fiscal records and files, including source documentation to support program activities and all expenditures made under the terms of this Agreement, as required. Assure that all terms of this Agreement will be appropriately adhered to and that records and detailed documentation for the project or program identified in this Agreement will be maintained (may be off site) for a period of not less than four years from the date of grant closure, the date of submission of the Final FSR or until litigation and audit findings have been resolved. All retention record guidelines set by the local jurisdiction (Contractor) must be adhered to if they require additional years beyond retention guidelines stated herein. 10. Authorized Access: Permit upon reasonable notification and at reasonable times, access by authorized representatives of the Department, Program Evaluators (contracted by the Department), Federal Grantor Agency, Comptroller General of the United States and State Auditor General, or any of their duly authorized representatives, to records, files and documentation related to this Agreement, to the extent authorized by applicable state or federal law, rule or regulation. The Department may conduct on-site monitoring visit(s) and/or grant audit(s) any time during the grant period. All grant records and personnel must be made available during any visit, including subcontractors, if requested. The Department may request that a funded program be evaluated by an outside evaluation team contracted by the Department. Contractors shall work cooperatively with the evaluation team in such a manner that the program be able to be fully reviewed and assessed. 11. Subcontractor/Vendor Monitoring: Contractor must ensure that each of its subcontractors comply with the Single Audit Act of 1984, as amended, 31 U.S.C. 7501 et seq. requirements and must issue management decisions on audit findings of their subcontractors as required by OMB Circular A-133. The Contractor is responsible for reviewing all single audit adverse findings and ensuring that corrective actions are implemented. Contractor will ensure subcontractors forward all single audits covering grant funds administered through the Department to the Contractor. Contractor must ensure that subgrantees are expending grant funds appropriately as approved in the MAGIC application and as specified through this Agreement, and must conduct monitoring activities to ensure compliance with all associated laws, regulations and provisions as well as ensure that performance goals are achieved. Contractor must ensure compliance for for-profit subcontractors as required by OMB Circular A-133, Section 210(e). Contractor must ensure that transactions with FY2014 Page 6 of 16 ADM-205 (10/2013) MICHIGAN STATE POLICE Grants and Community Services Division vendors comply with laws, regulations, and provisions of contracts or grant agreements in compliance with OMB Circular A-133, Section 210(f). 12. Subcontracts: Assure for any subcontracted service, activity or product: a. That the Contractor will submit copies of all executed subcontracts within 60 days of the execution of this Agreement. Subcontracts should cover all personnel contained in the "contractual" line item within the grant budget. Each listed agency shall have its own subcontract signed by the Contractor and an employee of the subcontracted agency that is authorized to enter into legally binding contracts for the entity receiving funds. The failure to submit these documents to the Department within 60 days may result in withholding future payment or other penalties, as determined by the Department. b. That a written subcontract is executed by all affected parties prior to the initiation of any new subcontract activity. Exceptions to this policy may be granted by the Department upon written request within 30 days of execution of this Agreement. c. That any executed subcontract to this Agreement shall require the subcontractor to comply with all applicable terms and conditions of this Agreement, including all Certifications and Assurances referenced in this Agreement. d. In the event of a conflict between this Agreement and the provisions of the subcontract, the provisions of this Agreement shall prevail. A conflict between this Agreement and a subcontract, however, shall not be deemed to exist where the subcontract: i. Contains additional non-conflicting provisions not set forth in this Agreement; ii. Restates provisions of this Agreement to afford the Contractor the same or substantially the same rights and privileges as the Department; or, iii. Requires the subcontractor to perform duties and/or services in less time than that afforded the Contractor in this Agreement. e. That the subcontract does not affect the Contractor's accountability to the Department for the subcontracted activity. f. That any billing or request for reimbursement for subcontract costs is supported by a valid subcontract and adequate source documentation on costs and services. All subcontractors must submit requests for reimbursement to the Contractor in a timely manner such that the Contractor can include these requests on the proper month's FSR. Subcontractors must be paid within 30 days of receipt of reimbursement by the Contractor. 13. Notification of Modifications: Contractor must provide timely notification to the Department, in writing, of any action by its governing board or any other funding source that would require or result in significant modification in the provision of services, funding or compliance with operational procedures. 14. Software Compliance: Contractor must ensure software compliance and compatibility with the Department's data systems for services provided under this Agreement including, but not limited to: stored data, databases and interfaces for the production of work products and reports. All required data under this Agreement shall be provided in an accurate and timely manner without interruption, failure or errors due to the inaccuracy of the Contractor's business operations for processing date/time data. 15. Human Subjects: Contractor agrees that prior to the initiation of research, Contractor will submit Institutional Review Board (IRB) application material for all research involving human subjects, which is conducted in programs sponsored by the Department or in programs which receive funding from or through the state of Michigan, to a federally assured IRB for review and approval. All paperwork involving the IRB must be submitted to the Department. FY2014 Page 7 of 16 ADM-205 (1012013) MICHIGAN STATE POLICE Grants and Community Services Division 16. Notification of Criminal or Administrative Investigations/Charges: If any employee of the Contractor that is associated with this grant project becomes aware of a criminal or administrative investigation or charge that directly or indirectly involves grant funds referenced in this Agreement, the Contractor shall immediately notify the Department's Contract Manager, in writing, that such an investigation is ongoing or that a charge has been issued. IX. Department Responsibilities: The Department, in accordance with the general purposes, objectives and terms and conditions of this Agreement, will provide reimbursement based upon appropriate reports, records and documentation maintained by the Contractor. X. Department Contract Manager/Administrator of the Agreement: The individual acting on behalf of the Department in administering this Agreement as the Contract Manager is: Ms. Nancy Becker Bennett, Division Director Michigan State Police Grants and Community Services Division 333 S. Grand Avenue, 5th Fl. P.O. Box 30634 Lansing, Michigan 48909-0634 Telephone; (517) 373-2952 Fax: (617) 241-1081 E-mail: beckern@rnichigan.gov Xl. Agreement Suspension/Termination: The Department and/or the Contractor may suspend and/or terminate this Agreement without further liability or penalty to the Department for any of the following reasons: A. This Agreement may be suspended by the Department if any of the terms of this Agreement are not adhered to. Suspension requires immediate action by the Contractor to comply with this Agreement terms; otherwise, termination by the Department may occur. B. Failure of the Contractor to make satisfactory progress toward the goals, objectives, or strategies set forth in the Agreement. C. Proposing or implementing substantial plan changes to the extent that, if originally submitted, the application would not have been selected for funding. D. Filing false certification in this Agreement or other report or document. E. This Agreement may be terminated by either party by giving 15 days written notice to the other party. Such written notice will provide valid, legal reasons for termination along with the effective date. F. This Agreement may be terminated immediately if the Contractor, an official of the Contractor or an owner is convicted of any activity referenced in Section VIII, C16, of this Agreement during the term of this Agreement or any extension thereof. XII. Final Reporting Upon Termination: Should this Agreement be terminated by either party, within 30 days after the termination, the Contractor shall provide the Department with all financial, performance and other reports required as a condition of this Agreement. The Department will make payments to the Contractor for allowable reimbursable costs not covered by previous payments or other state or federal programs. The Contractor shall immediately refund to the Department any funds not authorized for use and any payments or funds advanced to the Contractor in excess of allowable reimbursable expenditures. XIII. Severability: If any provision of this Agreement or any provision of any document attached to or incorporated by reference is waived or held to be invalid, such waiver or invalidity shall not affect other provisions of this Agreement. FY2014 Page 8 of 16 ADM-205 (10/2013) MICHIGAN STATE POLICE Grants and Community Services Division XIV. Liability: A. All liability to third parties, loss, or damage as a result of claims, demands, costs, or judgments arising out of activities, such as direct service delivery, to be carried out by the Contractor in the performance of this Agreement shall be the responsibility of the Contractor, and not the responsibility of the Department, if the liability, loss, or damage is caused by, or arises out of, the actions or failure to act on the part of the Contractor, any subcontractor, anyone directly or indirectly employed by the Contractor, provided that nothing herein shall be construed as a waiver of any governmental immunity that has been provided to the Contractor or its employees by statute or court decisions. B. All liability to third parties, loss or damage as a result of claims, demands, costs or judgments arising out of activities, such as the provision of policy and procedural direction, to be carried out by the Department in the performance of this Agreement shall be the responsibility of the Department, and not the responsibility of the Contractor, if the liability, loss, or damage is caused by, or arises out of, the action or failure to act on the part of any Department employee or agent, provided that nothing herein shall be construed as a waiver of any governmental immunity by the state of Michigan, its agencies (the Department) or employees as provided by statute or court decisions. C. In the event that liability to third parties, loss, or damage arises as a result of activities conducted jointly by the Contractor and the Department in fulfillment of their responsibilities under this Agreement, such liability, loss, or damage shall be borne by the Contractor and the Department in relation to each party's responsibilities under these joint activities, provided that nothing herein shall be construed as a waiver of any governmental immunity by the Contractor, the state of Michigan, its agencies (the Department) or their employees, respectively, as provided by statute or court decisions. XV. Special Conditions: A. This Agreement is valid upon approval and execution by the Department. B. This Agreement is conditionally approved subject to and contingent upon the availability of funds. C. The Department will not assume any responsibility or liability for costs incurred by the Contractor prior to the full execution of this Agreement. XVi. Certifications and Assurances: These Certifications and Assurances are applicable to the Contractor and all subcontractors of the Contractor. It is the Contractor's responsibility to ensure that subcontractors are adhering to the Certifications and Assurances. Failure to do so may result in termination of grant funding or other remedies. A. Certifications: Contractors should refer to the regulations cited below to determine the certification to which they are required to attest. Acceptance of this Agreement provides for compliance with certification requirements under 28 C.F.R. Part 69, "New Restrictions on Lobbying," 28 C.F.R. Part 67, "Government-wide Debarment and Suspension (Non-procurement)," and 28 C.F.R. Part 83, "Government-wide Requirements for Drug-Free Workplace (Grants)," B. Lobbvina: As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 C.F.R. Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 C.F.R. Part 69, the Contractor certifies that: 1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement; FY2014 Page 9 of 16 ADM-205 (1012013) MICHIGAN STATE POLICE Grants and Community Services Division 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal grant or cooperative agreement, the contractor shall complete and submit Standard Form - LLL, 'Disclosure of Lobbying Activities," in accordance with its instructions; and, 3. The Contractor shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose accordingly. C. Debarment, Suspension and Other Responsibility Matters (Direct Recipient): As required by Executive Order 12549, Debarment and Suspension, and implemented at 2 C.F.R. Part 2867, for prospective participants in primary covered transactions, as defined at 28 C.F.R. Part 2867, Section 2867.20(a): 1. The Contractor certifies that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department or agency; b. Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Have not within a two-year period preceding this application been convicted of a felony criminal violation under any Federal law, unless such felony criminal conviction has been disclosed in writing to the Office of Justice Programs (0JP) at Ojpcompliancereporting@usdoj.gov , and, after such disclosure, the applicant has received a specific written determination from 0..IP that neither suspension nor debarment of the applicant is necessary to protect the interests of the Department and U.S. Government in this case. d. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and, e. Have not within a three-year period preceding this application had one or more public transactions (federal, state or local) terminated for cause or default. D. Federal Taxes; If the applicant is a corporation, the applicant certifies that either (1) the corporation has no unpaid federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, or (2) the corporation has provided written notice of such an unpaid tax liability (or liabilities) to OJP at Ojpcompliancereporting@usdoj.gov , and after such disclosure, the applicant has received a specific written determination from OJP that neither suspension nor debarment of the applicant is necessary to protect the interests of the Department and U.S. Government in this case. E. Drug-Free Workplace; 1. As required by the Drug-Free Workplace Act of 1988, and implemented at 28 C.F.R. Part 83, the Contractor certifies that it will provide a drug-free workplace by: a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's FY2014 Page 10 of 15 ADM-205 (10/2013) MICHIGAN STATE POLICE Grants and Community Services Division workplace and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing an on-going drug-free awareness program to inform employees about: i. The dangers of drug abuse in the workplace; ii. The Contractor's policy of maintaining a drug-free workplace; iii. Any available drug counseling, rehabilitation and employee assistance programs; and, iv. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. c. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a) of this section. d. Notifying the employee in the statement required by paragraph (a) of this section that, as a condition of employment under the grant, the employee will: Abide by the terms of the statement; and, Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. e. Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d) (ii) of this section from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: Department of Justice, Office of Justice Programs, Attn: Control Desk, 810 7th Street, N.W., Washington, D.C. 20531. Notice shall include the identification number(s) of each affected grant. f. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(ii) of this section, with respect to any employee who is so convicted: Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or, Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health, law enforcement or other appropriate agency. g. Making a good faith effort to continue to maintain a drug-free workplace through implementation of subparagraphs (a), (b), (c), (d), (e), and (f) above. F. Standard Assurances: The Contractor hereby assures and certifies compliance with all applicable federal statutes, regulations, policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-133; Executive Order 12372 (intergovernmental review of federal programs); and, 28 C.F.R. Parts 66 or 70 (administrative requirements for grants and cooperative agreements). The Contractor also specifically assures and certifies that: 1. It has the legal authority to apply for federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay any required non-federal share of project cost) to ensure proper planning, management and completion of the project described in this application. 2. It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 3. It will give the awarding agency or the general accounting office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. It will comply with all lawful requirements imposed by the awarding agency, specifically including any FY2014 Page 11 of 16 ADM-205 (10/2013) MICHIGAN STATE POLICE Grants and Community Services Division applicable regulations, such as 28 C.F.R. Parts 18, 22, 23, 30, 36, 38, 42, 61 and 63, and the award term in 2 C.F.R. § 175.15(b). 4. It will assist the awarding agency, if necessary, in assuring compliance with section 106 of the National Historic Preservation Act of 1966, 16 U.S.C. § 470, Executive Order 11593 (Protection and Enhancement of the cultural Environment), the Archeological and Historical Preservation Act of 1974, 16 U.S.C. § 469 et seq., and the National Environmental Policy Act of 1969, 42 U.S.C. § 4321 et seq. 6. It will comply with Executive Order 13279, Executive Order 13669, and the 1DOJ regulations on the Equal Treatment for Faith-Based Organizations, 28 C.F.R. Part 38, which prohibits recipients from using DOJ financial assistance on inherently or explicitly religious activities and from discriminating in the delivery of services on the basis of religion. Programs and activities must be carefully structured to ensure that DOJ financial assistance is not being used for literature, classes, meetings, counseling sessions, or other activities that support twelve-step programs, which are considered to be religious in nature. The twelve-step programs must take place at a separate time or location from the activities supported with DOJ financial assistance and the participation of beneficiaries in twelve-step programs is strictly voluntary. It must make clear to any and all vendors and program participants that twelve-step programming is separate and distinct from DOJ-funded activities. It must also ensure that participants are not compelled to participate in twelve-step programs and cannot penalize a participant who chooses not to participate in a twelve-step program. It must ensure that employees fully funded by DOJ are not involved with twelve-step programs whereby they are instructing or indoctrinating clients on the twelve steps. Employees of the Contractor or subcontractor shall clearly document the number of hours spent on secular activities associated with the DOJ-funded program and ensure that time spent on twelve-step programs is completely separate from time spent on permissible secular activities. In addition, at least one secular program must be provided as an alternative to twelve-step programming. 6. It will provide meaningful access to grant-funded programs and activities to Limited English Proficient (LEP) persons in accordance with Title VI of the Civil Rights Act of 1964 and the Omnibus Crime Control and Safe Streets Act of 1968. For a detailed discussion of the requirement to provide meaningful access to LEP persons, refer to the guidance issued by the DOJ on this matter entitled, "Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons," 67 FR 4155-01 (June 18, 2002). 7. It will comply and require any and all subcontractors to comply with any applicable statutorily-imposed nondiscrimination requirements, including the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C. § 3789d; the Victims of Crime Act of 1984, 42 U.S.C. § 10604(e); the Juvenile Justice and Delinquency Prevention Act of 2002, 42 U.S.C. § 5672(b); Title IV of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.; the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart C; the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart D; Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart G; Title II of the Americans with Disabilities Act of 1990 (42 U.S.C. § 12132); the DOJ implementing regulations at 28 C.F.R. Part 35; the Rehabilitation Act of 1973, 29 U.S.C. § 794; the Americans with Disabilities Act of 1990,42 U.S.C. § 12131-34; Title IX of the Education Amendments of 1972, 20 U.S.C. §§1681, 1683, 1685-86; and, the Age Discrimination Act of 1975,42 U.S.C. §§ 6101-07; The DOJ regulations on the Equal Treatment for Faith-Based Organizations, 28 C.F.R. Part 38; The Michigan Elliott-Larsen Civil Rights Act, MCL 37.2101 et seq.; and the Michigan Persons With Disabilities Civil Rights Act, MCL 37.1101 et seq. a, Notification: It may not discriminate in employment on the basis of race, color, national origin, religion, sex, and disability and may not discriminate in the delivery of services or benefits on the basis of race, color, national origin, religion, sex, disability, and age. These laws also prohibit retaliation against an individual for taking action or participating in action to secure rights protected by these laws. It shall notify all clients, customers, program participants, or consumers of the types of prohibited FY2014 Page 12 of 16 ADM-205 (10/2013) MICHIGAN STATE POLICE Grants and Community Services Division discrimination, as well as the complaint procedures, in writing. Notification may include placing posters in an area that may be easily viewed by all and/or providing a paper copy to each of the listed types of individuals. It shall forward all discrimination complaints to the Department as described in the complaint procedures in Attachment 7. Subcontractors, clients, customers, program participants or consumers may also report complaints to the Office of Justice Programs (0JP)/Office for Civil Rights (OCR) or the Michigan Department of Civil Rights (MDCR) directly, as outlined in Attachment 7, but the Contractor shall notify the Department of the complaint as soon as the complaint is known. In the event that a Federal or State court, or Federal or State Administrative Agency, makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against the Contractor or subcontractor, the Contractor shall forward a copy of the finding to the OJP/OCR and the Department. b. Training: Any and all 00J-funded employees of the Contractor and subcontractors shall receive periodic training at least once every contract year regarding the responsibility of the entities to comply with applicable federal civil rights laws as a recipient of federal funds. The Department shall provide the Contractor with access to training developed by the OJP/OCR, which may be found at: http://www.nij.goviocr-training-videos/video-ocr-training.htm . The 00J-funded employees of the Contractor shall complete the required training within 90 days of the start date of this Agreement and certify that the required training has been completed by signing the OCR Compliance Training Form, which will be provided after award acceptance. New employees shall complete the required training and provide a signed OCR Compliance Training Form to the Department within 90 days of the date of hire. c. Monitoring: The Department shall ensure that the Contractor is complying with all applicable civil rights laws and procedures by completing the Civil Rights Compliance Questionnaire, see Attachment 8, with the Contractor during site monitoring visits and desk audits. 8. It shall determine if an Equal Employment Opportunity Plan (EEOP) is required, pursuant to 28 C.F.R. 42.301 et seq. If the Contractor is not required to formulate an EEOP, a certification form shall be sent to the OJP/OCR, and the Office of Personnel Management (OPM) indicating that an EEOP is not required. If the Contractor is required to develop an EEOP, but is not required to submit the EEOP to the OCR, a certification form shall be sent to the OCR and the Department certifying that an EEOP is on file which meets the applicable requirements. If the Contractor is awarded a grant of $500,000 or more, and has 50 or more employees, a copy of the EEOP shall be submitted to the OJP/OCR and OPM. Non-profit organizations, Indian Tribes, and medical and educational institutions are exempt from the EEOP requirement, but are required to submit a certification form to the OCR to claim the exemption (a copy of the form shall be submitted to the OPM). Additional information about the EEOP requirements may be found at http://www.ojp.usdoj.gov/about/ocrieeop_comply.htm. 9. If the Contractor is a governmental entity, it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Policies Act of 1970, 42 U.S.C. § 4601 et seq., which governs the treatment of persons displaced as a result of federal and federally-assisted programs; and, 10. If the Contractor is a governmental entity, it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-26, which limit certain political activities of state or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. G. Non-Supplanting: It is imperative that the Contractor understand that the nonsupplanting requirement mandates that grant funds may be used only to supplement (increase) a Contractor's budget, and may not supplant (replace) state, local or tribal funds that a Contractor, inclusive of any subcontractors, otherwise would have spent on positions and/or any other items approved in the Grant Budget if it had not received a grant award. FY2014 Page 13 of 15 ADM-205 (10/2013) MICHIGAN STATE POLICE Grants and Community Services Division This means that if your agency plans to: 1. Hire new positions (including filling existing vacancies that are no longer funded in your agency's budget), it must hire these additional positions on or after the official grant award start date, above its current budgeted (funded) level of positions. 2. Rehire personnel who have already been laid off (at the time of application) as a result of state, local, or tribal budget cuts, it must rehire the personnel on or after the official grant award start date, and maintain documentation showing the date(s) that the positions were laid off and rehired. 3. Maintain personnel who are (at the time of application) currently scheduled to be laid off on a future date as a result of state, local or tribal budget cuts, it must continue to fund the personnel with its own funds from the grant award start date until the date of the scheduled lay-off (e.g., if the grant award start date is July 1 and the lay-off is scheduled for October 1, then the grant funds may not be used to fund the officers until October 1, the date of the scheduled layoff), and maintain documentation showing the date(s) and reason(s) for the lay-off. [Please note that as long as your agency can document the date that the lay-off(s) would occur if the grant funds were not available, it may transfer the personnel to the grant funding on or immediately after the date of the lay-off without formally completing the administrative steps associated with a lay-off for each individual personnel.] 4. Documentation that may be used to prove that scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of grant funds may include (but are not limited to) council or departmental meeting minutes, memoranda, notices, or orders discussing the lay-offs; notices provided to the individual personnel regarding the date(s) of the layoffs; and/or budget documents ordering departmental and/or jurisdiction-wide budget cuts. These records must be maintained with your agency's grant records. H. Hatch Political Activity Act and Intergovernmental Personnel Act: The Contractor will comply with the Hatch Act of 1939, 5 U.S.C. 1501-08, and the Intergovernmental Personnel Act of 1970, as amended by Title VI of the Civil Service Reform Act of 1978,42 U.S.C. 4728. Federal funds cannot be used for partisan political purposes of any kind by any person or organization involved in the administration of federally-assisted programs. I. Health Insurance Portability and Accountability Act of 1996: To the extent that the Health Insurance Portability and Accountability Act of 1996 is pertinent to the services that the Contractor provides to the Department under this Agreement, the Contractor assures that it is in compliance with the HIPAA requirements including the following: 1. Contractor must not share any protected health data and information provided by the Department that falls within the HIPAA requirements except to a subcontractor, as appropriate under this Agreement. 2. Contractor must require the subcontractor not to share any protected health data and information from the Department that falls under the HIPAA requirements in the terms and conditions of the subcontract. 3. Contractor must only use the protected health data and information for the purposes of this Agreement. 4. Contractor must have written policies and procedures addressing the use of protected health data and information that falls under the HIPAA requirements. The policies and procedures must meet all applicable federal and state requirements including the HIPAA regulations. These policies and procedures must include restricting access to the protected health data and information by the Contractor's employees. 5. Contractor must have a policy and procedure to report to the Department unauthorized use or disclosure of protected health data and information that fails under the HIPAA requirements of which the Contractor becomes aware. FY2014 Page 14 of 16 ADM-205 (1012013) MICHIGAN STATE POLICE Grants and Community Services Division 6. Failure to comply with any of these contractual requirements may result in the termination of this Agreement in accordance with Section XI, Agreement Suspension/Termination, above. 7. In accordance with the HIPAA requirements, the Contractor is liable for any claim, loss or damage relating to unauthorized use or disclosure of protected health data and information received by the Contractor from the Department or any other source. XVII. Unallowable Expenses and Activities: • Costs in applying for this grant (e.g., consultants, grant writers, etc.). • Any expenses incurred prior to the date of this Agreement. • Any administrative costs not directly related to the administration of this Agreement. • Indirect costs rates or indirect administrative expenses (only direct costs permitted). • Personnel, including law enforcement officers, not connected to the project for which you are applying. • Lobbying or advocacy for particular legislative or administrative reform. • Fund raising and any salaries or expenses associated with it. • Legal fees. • All travel including first class or out-of-state travel, unless prior approval by the Department is received. • Promotional items, unless prior approval by the Department is received. • One-time events, prizes, entertainment (e.g., tours, excursions, amusement parks, sporting events), unless prior approval by the Department is received. • Honorariums. • Contributions and donations. • Management or administrative training, conferences, unless prior approval by the Department is received. • Management studies or research and development (costs related to evaluation are permitted). • Fines and penalties. • Losses from uncollectible bad debts. • Purchases of land. • Memberships and agency dues, unless a specific requirement of the project, unless prior approval by the Department is received. • Compensation to federal employees. • Military type equipment such as armored vehicles, explosive devices, and other items typically associated with the military arsenal. • Purchasing of vehicles, vessels or aircraft. • Construction costs and/or renovation, including remodeling. • Service contracts and training beyond the expiration of this Agreement. • Informant fees, rewards or buy money. • K9 dogs and horses, Including any food and/or supplies relating to the upkeep of law enforcement animals. • Livescan devices for applicant prints including any related supplies. • Weapons, including tasers. • Food, refreshments, snacks Note: No funding can be used to purchase food and/or beverages for any meeting, conference, training, or other event, Exceptions to this restriction may be made only in cases where such sustenance is not otherwise available (e.g., extremely remote areas), or where a special presentation at a conference requires a plenary address where there is no other time for sustenance to be attained. Such an exception would require prior approval from the Department and the U.S. Department of Justice. This restriction does not apply to water provided at no cost, but does apply to any and all other refreshments, regardless of the size or nature of the meeting. Additionally, this restriction does not impact direct payment of per diem amounts to individuals in a travel status under your organization's travel policy. FY2014 Page 15 of 16 ADM-205 (10/2013) MICHIGAN STATE POLICE Grants and Community Services Division XVIII. Conditions on Expenses! Costs must be reasonable and necessary. If required by the local jurisdiction, costs must be sustained by competitive bids. All contracts and subcontracts require prior approval by the Department. If detailed information is not included as part of the application process, the Contractor must submit a request seeking approval once the subcontractors are identified. Individual consultant fees are limited to $450 (excluding travel, lodging and meal costs) per day, which includes legal, medical, psychological and accountant consultants. If the rate will exceed $450 for an eight-hour day, prior written approval is required from the Department. Compensation for individual consultant services is to be responsible and consistent with that paid for similar services in the marketplace. XIX. Conflict of Interest: The Contractor and Department are subject to the provisions of 1968 PA 317, as amended, MCL 15.321 et seq., and 1973 PA 196, as amended, MCL 15.341 et seq. XX. State of Michigan Agreement: This is a state of Michigan agreement and is governed by the laws of Michigan. Any dispute arising as a result of this Agreement shall be resolved in the state of Michigan. XXI. Compliance with Applicable Laws: The Contractor will comply with applicable federal and state laws, guidelines, rules and regulations in carrying out the terms of this Agreement. The Contractor will also comply with all applicable general administrative requirements such as OMB Circulars covering cost principles, grant/agreement principles, and audits in carrying out the terms of this Agreement. XXII. Special Certification: The individual electronically accepting this Agreement certifies by his/her acceptance that he/she is authorized to sign this Agreement on behalf of the Contractor. XXIII. Contractor Signature: The Authorized Official's typed name below, in lieu of signature, represents the Contractor's legal acceptance of the terms of this Agreement, including Certifications and Assurances agreed to prior to application submission. Michael Gingell Name of Authorized Official TleasewMQ Chairman of the Board of Commissioners Title of Authorized Official Wleatem7010 FY2014 Page 16 of 16 Attachment I GRANT SUMMARY 72181-1-14-B The Oakland County Narcotic Enforcement Team (N.E.T.) is a multijurisdictional task force created to encourage cooperation between law enforcement departments and federal agencies operating in southeast Michigan. N.E.T. works cooperatively in an effort to apprehend and convict those involved in the use, sale, and distribution of illegal drugs and narcotics. Rev. 4111 Attachment 2 STATEMENT OF WORK 72181-1-14-B The Oakland County Narcotic Enforcement Team (NET) is a multijurisdictional task force which is designed to integrate federal and local law enforcement agencies for the purpose of identifying, investigating, and prosecuting drug traffickers and to dismantle their organizations. In 1971, participating law enforcement agencies in Oakland County agreed to organize and support, on an inter-agency level, a task force known as the Oakland County Narcotic Enforcement Team. NET, currently under direction from the Oakland County Sheriff's Office, has officers from the DEA and Macomb County Sheriff's Office, and fourteen local police departments. The NET Advisory Board meets on a regular basis and helps set policy and direction to the NET task force. NET has also sent two deputies to two different IDEA task force groups. These groups have local officers working together with DEA agents. One of the goals and objectives of the NET unit is to continue to respond to the needs of the local police departments that are experiencing a reduction of law enforcement personnel in their communities because of these difficult economic times. Municipalities along the 8 Mile corridor in South Oakland County are also experiencing staff reductions. NET will continue with the type of investigations and workload that have always been an integral part to NET's success. For example, NET will have continued involvement with all local police departments and be responsive to their direct needs. This will enable NET to have stronger local ties and provide for better sharing of intelligence information. NET will continue with the operation of street level crews for undercover drug buys and investigations of street level dealers. NET has a conspiracy team where investigations can be turned over for development of investigations and arrests to disrupt and dismantle drug trafficking organizations. NET is currently devoting some of its resources to a specialized street crew that investigates prescription drug diversion by doctors, pharmacies, and pain clinics. NET is requesting the continuance of the three additional Oakland County Sheriff's Office officers. Two of these positions are for sergeants, one position is for a deputy on one of the street teams and we are asking for a PTNE position for an Office Assistant to assist our full time clerical in tracking and reporting NET statistics. These positions are crucial to the continued success of NET. The sergeants are needed because these positions are crew leaders of investigators from multi-jurisdictions. The Oakland County Sheriff's Office will provide the Unit Commander, officers, and administrative positions. OCSO will also provide investigative buy funds, confidential informant payments, phones, pagers, vests, vehicles, and all other equipment and supplies needed. The local departments will provide their officer's salaries, fringe benefits, and related overtime costs. NET will further develop a true partnership between the Oakland County Sheriff's Office, all local police departments, and federal agencies such as FBI, DEA, and IRS. The Oakland County Sheriff's Office will take the lead role in the NET Unit, but will follow the direction of the NET Advisory Board which consists of all departments and agencies that provide a full-time officer to NET. NET plans to utilize all resources available, by working closely with the specialized units of the local police departments such as their undercover teams, vice units, and detective bureaus. NET will develop cases and Rev. 4112 Attachment 2 STATEMENT OF WORK informants with these units to ensure great success. NET will continue to work closely with the Oakland County Prosecutor's Office so that cases are developed and prosecuted to the fullest extent of the law. NET will also utilize more of the resources of the entire Oakland County Sheriff's Office and work with the officers at the various sub-stations to better understand localized drug problems. NET's involvement and cooperation with the federal agencies, such as the FBI, DEA, ATF, IRS, and HIDTA, will increase under the OCSO leadership. It is NET's plan to utilize all of these resources to the fullest. At the present time the NET commitment is as follows: Oakland County Sheriff's Office 1 Lieutenant - Unit Commander 4 Sergeants -team leaders 5 Deputies - team members 1 auditor 1 secretary 1 property room technician 1 PTNE Office Assistant The Oakland County Sheriff's Office also provides the NET office, utilities, office equipment, supplies, phones, pagers, computers, cell phones, officer equipment, undercover vehicles, 1 raid van, buy money, investigative expenses, and informant fees. Additional full-time team members supplied by: Birmingham Police Department Bloomfield Township Police Department Farmington Hills Police Department Ferndale Police Department Lathrup Village Police Department Madison Heights Police Department City of Pontiac City of Rochester Hills Rochester Police Department Royal Oak Police Department Southfield Police Department Waterford Township Police Department West Bloomfield Police Department White Lake Township Police Department DEA The Narcotics Section of the Oakland County Prosecutor's Office is a specialized section developed and trained to not only prosecute the cases, but also to assist in the Rev. 4/12 Attachment 2 STATEMENT OF WORK investigation of repeat and large-scale drug offenders. The members of the Narcotics Section of the Prosecutor's Office are on call 24 hours a day, 7 days a week, to assist law enforcement agencies (including NET). This assistance includes search warrant preparation and fielding other legal issues that develop during the course of investigations. Beginning in January of 2013 the Narcotics Section prosecutors have taken on the added responsibility of preparing arrest warrants. Section members meet with law enforcement to examine cases to determine if a warrant(s) should issue. Whether a case is reviewed for issuance of a warrant(s) by the vertical prosecution unit depends on several factors, the most important being the severity of the offense and the prior history of the offender. This new process allows the vertical prosecution section to request further investigation be completed pre-charging, when necessary. It also aids by allowing those prosecutors most familiar with intricacies of chain of distribution and conspiracy law to appropriately levy charges against the various members of trafficking organizations. The prosecutors assigned to the Section conduct training seminars for various agencies on proper search warrant preparation, courtroom etiquette and testimony, and informant use. The Narcotic Section prosecutors also assist in updating narcotics officers on changes in the law that affect investigation procedures, evidence collection, and arrest warrant requests. The Narcotics Section prosecutors instruct at the Oakland Police Academy. Additionally, the Section's leader has instructed at the United States Drug Enforcement Agency's Basic Narcotics School and regularly instructs at the Michigan State Police Advanced Narcotics School. Special prosecutors will be utilized to handle cases that present complex legal issues such as entrapment, conspiracy law, and informant confidentiality. Conspiracy cases often, if not always, involve the charging of multiple defendants on one complaint. Cases charging multiple defendants require one assistant prosecutor to deal simultaneously with multiple defense attorneys and enormous amounts of discovery. This year, the Oakland County Prosecutor's office is utilizing the state RICO statute to combat a criminal organization aimed at profiting from marijuana trafficking while attempting to hide behind the protection of the Michigan Medical Marihuana Act. Ten defendants were charged on a 23-count complaint with violations including conducting a criminal enterprise and various violations of the public health code, including but not limited to manufacturing 200 or more marijuana plants. The money and combined resources of the plethora of defense attorneys is overwhelming and the quantity of motions that will be filed will be incredibly voluminous. These types of cases need the special attention of a prosecutor well versed in this specialized area of law as well as a prosecutor who has the ability to shift cases to other section members in order to handle the volume of work brought about by such an enterprise. The Narcotics Section leader reviews every file where a narcotics charge is issued. The assessment of each offender allows the prosecution Section to target and track repeat offenders and mid-level and upper-level traffickers. Further, this allows cases requiring special attention such as complex conspiracies, racketeering, and death cases to be identified and vertically prosecuted. It also allows the Section to pay special attention to file groups, which may contain cross-over defendants/informants. The ability to maintain control over files where defendants are also acting as informants is tantamount to successful prosecution of the cases where the informant becomes the key witness. Heroin is on the rise among teens and young adults. This trend is the result of the Rev. 4112 Attachment 2 STATEMENT OF WORK. increase in prescription drug abuse. More and more cases are being seen where young adults are fraudulently obtaining and subsequently both using and selling opiate based prescription drugs. When these pills become unavailable and/or too expensive, heroin becomes a less pricey alternative. However, the drug is only less pricey in the monetary sense. Clearly the risks associated with heroin use can be much more costly. The Section handles numerous homicide cases involving the delivery of controlled substances causing the death of a person. The majority of the victims of this horrific crime are younger adults. The Michigan Legislature has enacted this statute to allow severe punishment for defendants who deliver certain controlled substances, which cause the death of the user. Such cases are often complex and time consuming, requiring special knowledge of the chain of distribution. By prosecuting these cases, the Oakland County Prosecutor's Office sends the important message to defendants that we will hold defendants accountable for the life of another should peddling their poison cause a death. This message is being sent not only to the person who delivers the controlled substance to the decedent but to all distributors along the chain of distribution. In almost all of these cases, there has been successful prosecution of the actual person who delivered as well as the supplier/seller. The supplier, as opposed to the friend or acquaintance handing the victim the drug, needs to be held accountable in attempts to cut off the source of supply. Unfortunately, crystal methamphetamine is infiltrating Oakland County. Within the past several years there have been several prosecutions involving defendants charged with the sale of crystal methamphetamine. Two of the cases involve defendants who were manufacturing methamphetamine in occupied structures. The manufacturing process creates extremely dangerous conditions for those in proximity to the makeshift labs. The dismantling of such labs is risky for all law enforcement involved. Prosecutors must be familiar with the process of manufacturing the drug in order to be able to properly and effectively present the evidence in court and explain it to a jury. In 2012, the Drug Enforcement Administration conducted a reverse buy of 10 kilograms of cocaine in Oakland County. As a result of the investigation, search warrants were conducted. Three individuals were charged, two with life offenses. The suspects brought $270,000.00 in cash to the transaction in order to effectuate the purchase. Since the implementation of Michigan's Medical Marihuana Act persons are looking for ways to make money by exploiting the protections of the Act. Not only are drug traffickers attempting to hide behind the law to turn a profit, doctors are as well. Recently, Oakland County has charged two doctors with numerous felonies for placing false information in a patient's medical record and/or conspiring to commit a legal act in an illegal manner by agreeing to diagnose a debilitating condition knowing that a bona fide physician patient relationship did not exist and/or knowing that there was no debilitating condition_ The increase in litigation surrounding marijuana cases is exponential. The addition of crimes committed due to attempts to thwart the system is alarming. The motion practice, legal research, and court time associated with combating the abuses are draining on the resources of the Narcotics Section. However, aggressive action against the abuses and abusers of the law is necessary to protect the rights of those legitimately attempting to benefit from the law. It is paramount that the Narcotics Section remains abreast of all case law developing throughout the state relative to this new initiative. Rev. 4/12 Attachment 2 STATEMENT OF WORK The rise in the abuse and sale of controlled substances obtained either by doctor shopping and/or receiving prescriptions from licensed medical professionals and/or utilizing fake or forged prescriptions creates the need for lengthy and complicated investigations. In some instances, the medical professionals themselves are involved in the illegal distribution of the prescriptions for controlled substances, or the substances themselves. Dismantling medical offices involved in this type of criminality is of the utmost importance. The abuse and sales of such drugs as Dihydrocodeinone (Vicodin), Alprazolam (Xanax), and Oxycodone are on the rise. Attention to this trend is critical as these drugs are highly addictive. Tracking illegal access to these drugs is often difficult as there are legal means to obtain them. Several cases have arisen where our youth gain access to these drugs and are selling them to their peers for recreational use. The Narcotics Section of the Oakland County Prosecutor's Office already conducts more trials than any other section in the office. This is due to the severe penalties faced by drug dealers and their financial ability to hire high priced attorneys to defend their conduct. As turf wars emerge, it increases the power struggle, and therefore, killings among even the smallest quantity dealers. The prosecution aspect of this multijurisdictional drug task force will continue to augment the funding for two assistant prosecuting attorneys of a four-person special section. Special assistant prosecutors will be assigned to vertically prosecute large-scale drug dealers. Vertical section prosecutors are well versed in areas of law unique to the challenges brought forth in dismantling large-scale drug operations. Aggressive prosecution and a continued practice of minimal plea-bargaining create a reduction in the rate of crime growth. This practice of the Oakland County Prosecutor's Office Narcotics Section facilitates police agencies in their ability to apprehend traffickers higher up in the chain of distribution. Defendants faced with the grim reality of substantial prison time are often willing to inform law enforcement of the identity of their suppliers in order to receive consideration for cooperation at sentencing. Oakland County is well known by drug dealers for their tough stance on drug crimes. It is not uncommon for dealers to comment on their wariness of crossing into Oakland County from other surrounding areas. Having experienced trial attorneys in the Narcotics Section is essential. Defendants involved in narcotics trafficking have financial resources allowing them to hire experienced defense attorneys who are willing to fight every aspect of the case. The success of the Narcotics Section of the Oakland County Prosecutor's Office is, in great part, due to the experience and quality of attorneys assigned to the Section. Maintaining that quality and experience level requires continuing funding and salary increases for personnel. Currently, the Section leader has been with the Oakland County Prosecutor's Office for over 20 years (specializing in narcotics for over 18 years). One of the members has been with the office for over 11 years, and the other two over 6 years. The need for attorneys with experience is necessary to handle the complexity of the cases and stand firm against the caliber of defense attorneys we face on a daily basis. While increased technology greatly assists in the investigation process, it has also resulted in an increase in the time necessary to properly prepare a case for trial. In-car videos must be watched, body wire recordings listened to and transcribed, and Rev. 4/12 Attachment 2 STATEMENT OF WORK forensic analysis of cellular phones reviewed and evaluated. To go through weeks, sometimes months of text messages and phone calls is tedious yet necessary, and often invaluable, in case preparation. The multijurisdictional task force will continue to integrate this specialized prosecution section with federal, state, and local law enforcement agencies through NET and the Oakland County Citizens Grand Jury (when impaneled). Continuation of this special prosecution section depends upon the Byrne Grant award and county matched funds. Rev. 4/12 Attachment 2-A PROJECT TIMELINE 72181-1-14-B All expenses will be for Salary/Fringe Benefits: October, 2013 $25,793 November, 2013 $25,793 December, 2013 $25,793 January, 2414 $25,793 February, 2014 $25,793 March, 2014 $25,793 April, 2014 $25,793 May, 2014 $25,793 June, 2014 $25,793 July, 2014 $25,793 August, 2014 $25,793 September, 2014 $25,793 Rev. 4/11 ATTACHMENT 3 MICHIGAN STATE POLICE GRANTS MANAGEMENT DIVISION PROGRAM BUDGET SUMMARY MSP PROJECT #72181-1-14-B View at 100% or Larger Use WHOLE DOLLARS Only PROGRAM Oakland County Narcotic Enforcement Team DATE PREPARED 10/17/2013 Page 1 Of 1 CONTRACTOR NAME County of Oakland BUDGET PERIOD From 10/1/2013 To: 9/30/2014 MAILING ADDRESS (Number and Street) 1200 N. Telegraph Rd. BUDGET AGREEMENT D ORIGINAL 0 AMENDMENT 110. AMENDMENT* CITY Pontiac STATE MI ZIP CODE 48341 FEDERAL ID NUMBER 38-6004876 , EXPENDITURE CATEGORY TOTAL BUDGET 1. SALARIES & VVAGES $102,871 $102,871 $205,742 2. FRINGE BENEFITS $51,887 $51,887 $103,774 3. TRAVEL 4. SUPPLIES & MATERIALS 5. CONTRACTUAL (Subcantracts/Subrecipients) 6. EQUIPMENT 7, OTHER EXPENSES 8. TOTAL DIRECT EXPENDITURES (Sum of Lines 1-7) $154,758 $154,758 $309,516 9. TOTAL EXPENDITURES $154,758 $154,758 $309,516 SOURCE OF FUNDS 10. STATE AGREEMENT $154,758 $154,758 11. LOCAL $0 $0 14. TOTAL FUNDING $154,758 $0 $154,758 Rev. 8112 ATTACHMENT 3 MICHIGAN STATE POLICE GRANTS MANAGEMENT DIVISION PROGRAM BUDGET - COST DETAIL SCHEDULE MSP PROJECT # 72181-1-14-B View at 100% or Larger Page l of 1 Use WHOLE DOLLARS On! PROGRAM Oakland County Narcotic Enforcement Team BUDGET PERIOD DATE PREPARED From: 10/1/2013 To: 9/30/2014 10/17/2013 CONTRACTOR NAME County of Oakland BUDGET AGREEMENT DORIGINAL CIAMENDMENT AMENDMENT # 1. SALARY & WAGES POSITION DESCRIPTION COMMENTS POSITIONS REQUIRED TOTAL SALARY Part-Time Non-Eligible Office 0 $11,804 Assistant Prosecuting Attorney IV 0 $94,386 Sergeant 0 $99,552 1. TOTAL SALARIES & WAGES: 0 $205,742 2. FRINGE BENEFITS (Specify) INS. COMPOSITE RATE AMOUNT 9/0 2. TOTAL FRINGE BENEFITS: 77 $103, 4 D FICA • LIFE INS. • DENTAL • UNEMPLOY INS. NVISION INS. 'MORK COMP. ORETIREMENT III HEARING INS. • HOSPITAL INS. • OTHER (specify) 3. TRAVEL (Specify if category exceeds 10% of Total Expenditures) 3 TOTAL TRAVEL: $0 4. SUPPLIES & MATERIALS (Specify if category exceeds 10% of Total Expenditures) 4. TOTAL SUPPLIES & MATERIALS: SO 6. CONTRACTUAL (Specify Subcontracts/Subrecipients) Name Address Amount CONTRACTUAL: $0 5. TOTAL 6. EQUIPMENT (Specify items) 6. TOTAL EQUIPMENT: $0 7. OTHER EXPENSES {Specify if category exceeds 10% of Total Expenditures) 7. TOTAL OTHER: $0 8. TOTAL DIRECT EXPENDITURES (Sum of Totals 1-7) 8. TOTAL DIRECT EXPENDITURES: $309,516 9. TOTAL EXPENDITURES (Sum of lines 8-9) Use Additional Sheets as Needed $309,516 Rev. 9/12 Attachment 4 PERFORMANCE / PROGRESS / PMT REPORT REQUIREMENTS A. The Contractor shall submit the following reports on the following dates: Progress reporting will take place no later than 20 days after the end of each quarter through the federal PMT system located at: http://www.bjaperformancetools.org . If applicable, another report also due no later than 20 days after the end of each quarter must be submitted that will include performance on implementation, activity, goals and objectives as well as metrics specific to your program area. Quarterly due dates are outlined below: January 20, 2014 April 20, 2014 July 20, 2014 October 20, 2014 All Performance/Progress/PMT Reports must be attached to MAGIC by the 20th day after the end of each quarter. It is the grantees responsibility to familiarize themselves with the requirements of the Performance/Progress/PMT Reports, which are contained within an awarded contract. Additional quarterly progress reports are also required by all Byrne JAG grantees. In addition to the PMT report, grantees must complete the individualized quarterly progress report supplied by the MSP Grants Management Section. These reports are available on www.michigan.gov/cjgrants . This report is also due by the 20th of the month following each quarter and must be attached to MAGIC. Please do not click the "submit" button until both reports are attached to MAGIC. Failure to submit reports in a timely manner will stop reimbursement of funds and may be reason for closure of the agreement. FSRs must be submitted on a monthly basis, no later than 30 days after the close of each calendar month. Requests for reimbursement must be submitted for the month in which payment by your agency was made. Dates are outlined below: 10/1/13 - 10/31/13 Due 11/30/13 11/1/13 - 11/30/13 Due 12/30/13 12/1/13 - 12/31/13 Due 1/30/14 1/1/14 - 1/31/14 Due 2/28/14 2/1/14 - 2/28/14 Due 3/30/14 3/1/14 - 3/31/14 Due 4/30/14 4/1/14 - 4/30/14 Due 5/30/14 5/1/14 - 5/31/14 Due 6/30/14 6/1/14 - 6/30/14 Due 7/30/14 7/1/14 - 7/31/14 Due 8/30/14 8/1/14 - 8/31/14 Due 9/30/14 9/1/14 - 9/30/14 Due 10/30/14 Obligation Report 9/1/14-9/30/14 Due 10/12/14 The FSR form and instructions for completing the VSR form are contained within the Michigan Automatic Grant Information Connection (MAGIC) system. It is the grantees responsibility to familiarize themselves with the requirements of the YSR, which are contained within an awarded contract. Rev. 4/12 Attachment 4 PERFORMANCE / PROGRESS / PMT REPORT REQUIREMENTS B. Any such other information as specified in the Statement of Work, Attachment 2, shall be developed and submitted by the Contractor as required by the Contract Manager. Rev. 4112 Attachment 4 PERFORMANCE / PROGRESS / PMT REPORT REQUIREMENTS C. The Contract Manager shall evaluate the reports submitted as described in Attachment 4, Items A and B for their completeness and adequacy. Rev. 4/12 Attachment 4 PERFORMANCE / PROGRESS 1 PMT REPORT REQUIREMENTS D. The Contractor shall permit the Department or its designee to visit and to make an evaluation of the project as determined by Contract Manager. Rev. 4/12 Attachment 5 MICHIGAN STATE POLICE GRANTS MANAGEMENT DIVISION FINANCIAL STATUS REPORT MSP PROJECT # Mail Code Contract Number Program Code Contractor Name Project -Title Street Address Report Period Thru Date Prepared City, State, ZIP Code Agreement Period Thru FE ID Number Reasons for Corrections: Category Expenditures Agreement Current Period Corrections m Previous YTD Agreement YTD Budget Balance 1. Salaries and Wages 2. Fringe Benefits 3. Travel 4. Supplies ei Materials 5. Contractual (Sub-Contracts) 6. Equipment 7. Other Expenses B. TOTAL DIRECT 9. Indirect Costs: Rate % 10. TOTAL EXPENDITURES , SOURCE OF FUNDS: 11. State Agreement Local ,12. 16. TOTAL FUNDING CERTIFICATION: I certify that I am authorized to sign on behalf of the grantee agency and that this Is an accurate statement of expenditures and collections for the report period. Appropriate documentation is available and will be maintained for the required period to support costs and receipts reported. Project Director Financial Director Telephone Number Telephone Number FOR STATE USE ONLY AY INDEX PCA OBJ CODE AMOUNT 1 st Source 2nd Source Rev, 9112 ADM-214 (0112013) Michigan State Police Attachment 6 Grants & Community Services Division BYRNE JUSTICE ASSISTANCE (BYRNE JAG) GRANT RESIDENTIAL SUBSTANCE ABUSE TREATMENT (RSAT) GRANT EMPLOYEE TIME CERTIFICATION Grantee MSP Grant Number REPORTING PERIOD: 1=1151 Period I:12 Period (1011-3/31) (411-9/30) Recorded below is the percentage of time funded by the Byrne JAG or RSAT award during the indicated reporting period and grant program. This percentage is supported by time sheets and reflects actual time worked. GRANT PROGRAM % OF TIME DATES FROM: TO: Byrne JAG % RSAT % CERTIFICATIONS: Employee has placed his/her signature below as certification of the above. Project Director or Supervisor places his/her signature below as concurrence of the above. Employee Name Employee Signature Date Project Director or Supervisor Name Project Director or Supervisor Signature Date SUBMISSION OF EMPLOYEE TIME CERTIFICATION: This form must be received by the Grants & Community Services Division within 30 days of the end of the reporting period. The form can be submitted via mail, fax or e-mail. Mail: Michigan State Police Grants & Community Services Division 333 S. Grand Ave., 5th Fl. P.O. Box 30634 Lansing, MI 48909-0634 Fax: (517) 241-1081 E-mail: MSP-CJGrantsOmichigan.uov AUTHORITY: 1935 PA 59, as amended. COMPLIANCE: Mandatory PENALTY: Grant funds will be withheld if not returned to MSP within 30 days of the end of the reporting period. UD-040 (10/02) MEMORANDUM Attachment 7 STATE OF MICHIGAN DEPARTMENT OF STATE POLICE DATE: August 13, 2013 TO: Department Members FROM: Nancy Becker Bennett, Director, Grants and Community Services Division (GCSD) SUBJECT: Discrimination Complaint Procedures for Federal Grant-Funded Projects L Purpose As a condition for receiving funding from the U.S. Department of Justice (D0J), all recipients and subrecipients of such funding must comply with applicable federal civil rights laws. This document will establish written procedures for MSP employees and DOJ-funded grant subrecipients to follow if a complaint alleging discrimination is received from clients, customers, program participants, or consumers of a MSP subrecipient implementing funding from the DOJ, II. Policy Recipients and subreciplents of DOJ funding may not discriminate in employment on the basis of race, color, national origin, religion, sex, and disability. They also may not discriminate in the delivery of services or benefits on the basis of race, color, national origin, religion, sex, disability, and age. The MSP will notify subrecipients of their required compliance with the following statues and regulations through the interagency agreement: • The Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); the Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 794); the Americans with Disabilities Act of 1990 (42 U.S.C. §§ 12131-34); the Education Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); the Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-07), Ex. Order 13279 (equal organizations); and 28 C.F.R. Part 38 (U.S. Department of Justice Equal Treatment for Faith-Based Organizations). • 28 CFR 42.301 et seq, which requires recipients determine if it is required to formulate an Equal Employment Opportunity Plan (EEOP). If the recipient is not required to formulate an EEOP, it will submit a certification form to the U.S. Department of Justice, Office of Justice Programs, Office for Civil Rights (OCR), and the Office of Personnel Management (OPM) indicating that it is not required to develop an EEOP. If the recipient is required to develop an EEOP, but is not required to submit the EEOP to the OCR, it will submit a certification form to the OCR and the MSP certifying that it has an EEOP on file which meets the applicable requirements. If the recipient is awarded a grant of $500,000 or more and has fifty or more employees, it will submit a copy of its EEOP to the OCR and OPM. Non-profit organizations, Indian Tribes, and medical and educational institutions are exempt from the EEOP "A PROUD tradition of SERVICE through EXCELLENCE, INTEGRITY, and COURTESY" requirement, but are required to submit a certification form to the OCR to claim the exemption (a copy of the form should also be submitted to the OPM). • Title VI of the the Civil Rights Act of 1964 and the Omnibus Crime Control and Safe Streets Act of 1968m, which require subrecipients to provide meaningful access to programs and activities to Limited English Proficient (LEP) persons. • The Michigan Elliott-Larsen Civil Rights Act, MCL 37.2101 et. Seq, which prohibits discriminatory practices, policies, and customs in the exercise of those rights based upon reiigion, race, color, national origin, age, sex, height, weight, familial status, or marital status in Michigan. • The Michigan Persons With Disabilities Civil Rights Act, Act 220 of 1976, which defines the civil rights of persons with disabilities; to prohibit discriminatory practices, policies, and customs in the exercise of those rights; to prescribe penalties and to provide remedies; and to provide for the promulgation of rules. These laws also prohibit agencies from retaliating against an individual for taking action or participating in action to secure rights protected by these laws. In the event that a Federal orf State court, orf Federal or State Aadministrative Aagency, makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a Contractorthe Contractor, subcontractor or vendor, they will forward a copy of the finding will be forwarded to the Office for Civil Rights, Office of Justice Programs and the Department. The MSP will notify its own employees of their required compliance with the preceding civil rights statutes and regulations through an Official Order. III. Definitions Contract means any Government contract or subcontract or any federally assisted construction contract or subcontract. Complainant is a party that makes a complaint or files a formai charge. Discrimination means treating an individual or a group of individuals adversely because of protected class status; or using a test, standard, or employment practice that has the effect if illegally excluding or screening in or out of a protected class. MSP Employee is an individual providing services for and paid by the State of Michigan/Michigan State Police, including independent contractors, union and non-union employees, managers and supervisors, enlisted members and civilians. Recipient is the entity which receives a monetary award from the DOJ. Subcontract means any agreement or arrangement between a contractor and any person (in which the parties do not stand in the relationship of an employer and an employee): 1. For the purchase, sale or use of personal property or nonpersonal services which in whole or in part, is necessary to the performance of any one or more contracts; or 2. Under which any portion of the contractor's obligation under any one or more contracts is performed, undertaken or assumed. Subcontractor is any person holding a subcontract, and, for the purposes of this definition, any person who has held a subcontract subject to the order. The term "first-tier subcontractor" refers to a subcontractor holding a subcontract with a prime contractor, "A PROUD tradition of SERVICE through EXCELLENCE, INTEGRITY, and COURTESY" Subrecipient is the entity that receives a monetary award from the DOJ recipient. Subrecipient Employee is an individual or subcontractor being paid using DOJ grant funds. IV. Complaint Procedures The following are MSP's procedures for accepting and responding to discrimination complaints from subrecipient employees, clients, customers, program participants, or consumers of a MSP subrecipient implementing funding from the DOJ: 1. All discrimination complaints associated with DOJ grants shall be submitted to the Grants and Community Services Division (GCSD) by mail, telephone or e-mail to: Michigan State Police Grants and Community Services Division 333 S. Grand Ave. Lansing, MI 48909 (517) 373-2960 MSP-CJGrants@michigan.gov 2. The GCSD Director will send the complainant a letter within 10 days from the date it was received to acknowledge receipt of the complaint, notify the complainant that it has been submitted to the Michigan Department of Civil Rights, and inform the complainant that he or she may also file a complaint directly with the federal Office for Civil Rights (OCR) at: Office of Justice Programs Office for Civil Rights 810 7th Street NW Washington, DC 20531 (202) 307-0690 Fax: (202) 616-9865 TTY: (202) 307-2027 3. Within 10 days of the receipt of the complaint, the GCSD Director will send an email to the DOJ subrecipient to notify the agency that a complaint against has been filed against it, 4. The GCSD Director will forward the complaint to the Inspector of the MSP Office of Human Resources (OHR) immediately upon receipt of the complaint. The OHR Inspector or his or her designee will serve as the coordinator for all complaints regarding civil rights violations and will immediately forward the complaint to the Michigan Department of Civil Rights by emailing MDCRServiceCenter@michican.00v. If MDCR informs the MSP that it does not have jurisdiction to investigate the complaint, the OHR Inspector will forward the complaint to the OCR for investigation. The preceding complaint procedures are an attachment to the subrecipient contracts for all DOJ grants awarded by the MSP. Subrecipients must notify all clients, customers, program participants, or consumers of the types of prohibited discrimination, as well as the complaint procedures, in writing. Notification may include placing posters in an area that may be easily viewed by all and/or providing a paper copy to each of the listed types of individuals. Subrecipients must forward all discrimination complaints to the MSP as described in the complaint procedures. Subcontractors, clients, customers, program participants or consumers may also report complaints to the Office of Justice Programs/Office for Civil Rights or the Michigan Department of Civil Rights directly, but the MSP must be notified of the complaint by the subrecipient as soon as the complaint is known. "A PROUD tradition of SERVICE through EXCELLENCE, INTEGRITY, and COURTESY" The MSP will ensure that all subrecipients are in compliance with the identified statutes and regulations by reviewing subrecipient procedures during site visits and other subrecipient monitoring activities. 5. The MSP, in cooperation with MDCR and OCR, will review and complete complaint investigations within 120-days. Complainants will receive written notification of the completion of the investigation and any associated findings within 10-days of the completion of the investigation. If the complexity of the investigation precludes this 120 day timeline from being met, the MSP shall notify the complainant in writing when it becomes aware that the investigation will not meet the 120 day timeline. This correspondence shall include a new timeline with an estimated completion date. V. Training All DOJ-funded MSP employees and subrecipients will receive periodic training at least once every contract year regarding their responsibility to comply with applicable federal civil rights in their capacity as a recipient of federal funds. Additionally, training will include review of these complaint procedures, including the employee's responsibility to refer discrimination complaints from clients, customers, program participants, or consumers to the appropriate MSP contact. The GCSD will provide Da.1-grant subrecipients and DOJ-funded MSP employees with access to OCR training modules, found on OCR's website, http://www.oip.usdoj.gov/about/ocr/assistance.htm . Subrecipients will be required to certify they have completed this training during the first quarter of each grant cycle as part of their grant award agreement with the MSP. These procedures and training requirements will also be disseminated to MSP employees via departmental memoorandum and posted on the MSP Intranet website. New employees will receive a copy of the procedures and access to the DHS training program during initial job training from any supervisor managing Dal-funded employees, VI. Monitoring The GCSD has implemented a two-part process to ensure and monitor sub-recipients compliance with civil rights laws. Applicants must annually complete and submit to the GCSD the Civil Rights Compliance Questionnaire. Additionally, MSP grant advisors will complete the Civil Rights Compliance Questionnaire with applicants during on-site monitoring visits. VII. Policy Dissemination This policy shall be distributed to all MSP employees via a department-wide memorandum contingent upon final OCR approval. Additionally, the policy will be distributed via MSP's grant award agreement with D0J-funded subrecipents as part of the standard grant award package. "A PROUD tradition of SERVICE through EXCELLENCE, INTEGRITY, and COURTESY" Attachment 8 Federal Civil Rights Compliance Checklist 1. If the subrecipient is required to prepare an Equal Employment Opportunity Plan (EEOP) in accordance with 28 C.F.R. §§ 42.301-.308, does the subrecipient have an EEOP on file for review? fl Yes El No If yes, on what date did the subrecipient prepare the EEOP? 2. Has the subrecipient submitted an EEOP Short Form to the Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOA if required by 28 C.F.R. 5sisc 42.301-.308? If the subrecipient is not required to submit an EEOP Short Form to the OCR, has it submitted a certification form to the OCR claiming a partial or complete exemption from the EEOP requirements? 7 Yes- submitted an EEOP Short Form []Yes- submitted a certification El No If the subrecipient prepared an EEOP Short Form, on what date did the subrecipient prepare it? 3. How does the subrecipient notify program participants and beneficiaries that it does not discriminate on the basis of race, color, national origin, religion, sex, disability, and age in the delivery of services (e.g. posters, inclusion in brochures or other program materials, etc.)? Comments: 4. How does the subrecipient notify employees that it does not discriminate on the basis of race, color, national origin, religion, sex, and disability in employment practices (e.g. posters, dissemination of relevant orders or policies, inclusion in recruitment materials, etc.)? Comments: 5. Does the subrecipient have written policies or procedures in place for notifying program beneficiaries how to file complaints alleging discrimination by the subrecipient with the [State Administering Agency] or the OCR? OYes FIND If yes, an explanation of these policies and procedures: 6. If the subrecipient has 50 or more employees and receives DOJ funding of $25,000 or more, has the subrecipient taken the following actions: Adopted grievance procedures that incorporate due process standards and provide for the prompt and equitable resolution of complaints alleging a violation of the DOJ regulations implementing Section 504 of the Rehabilitation Act of 1973, found at 28 C.F.R. Part 42, Subpart G, which prohibit discrimination on the basis of a disability in employment practices and the delivery of services. El Yes 1-1No • Designated a person to coordinate compliance with the prohibitions against disability discrimination contained in 28 C.F.R. Part 42, Subpart G. Yes I I No • Notified participants, beneficiaries, employees, applicants, and others that the subrecipient does not discriminate on the basis of disability. fl Yes ElNo Comments: 7. Ifthe subrecipient operates an education pro gram or activity, has the subrecipient taken the followin g actions: Adopted grievance procedures that provide for the prompt and equitable resolution of complaints alle ging a violation of the DOJ regulations implementing Title IX of the Education Amendments of • 1972, found at 28 C.F.R. Part 54, which prohibit discrimination on the basis of sex. E yes E No Designated a person to coordinate compliance with the prohibitions against sex discrimination contained in 28 C.F.R. Part 54. fl Yes [J No Notified applicants for admission and emplo yment, employees, students, parents, and others that the subrecipient does not discriminate on the basis of sex in its educational pro grams or activities. n Yes lNo Comments: 8. Has the subrecipient complied with the re quirement to submit to the OCR an y findings of discrimination against the subrecipient issued b y a federal or state corni or federal or state administrative a gency on the grounds of race, color, religion, national origin, or sex? E yes 1-1 No Comments: 9. What steps has the subrecipient taken to provide meaningful access to its programs and activities to persons who have limited English proficiency (LEP)? Comments, including an indication of whether the subrecipient has developed a written policy on providing language access services to LEP persons: 10. Does the subrecipient conduct any training for its employees on the requirements under federal civil rights laws? —1 Yes LI No Comments: 11. If the subrecipient conducts religious activities as part of its programs or services, does the subrecipient do the following: a. Provide services to everyone regardless of religion or religious belief. Yes jNo b. Ensure that it does not use federal funds to conduct inherently religious activities, such as prayer, religious instruction, or proselytization, and that such activities are kept separate in time or place from federally-funded activities. E Yes No c. Ensure that participation in religious activities is voluntary for beneficiaries of federally-funded programs. Yes No Comments: FY2014 Byrne NET Grant Application Sheriffs Office/Prosecutor's Office Position Forecast Current Position # Salary Serv Inc Total Salary FICA Unernpl WkrComp Retire GrpLife Disab Medical Dental Optical Tot Fringes Total Salary/Frg Narcotics Section Sgt. Brent Miles 09829 73,784 1,476 75,260 5,757 241 1,961 30,382 231 1,090 18,323 1,377 137 59,499 134,759 Sgt. Bart Wilson 09830 73,784 1,476 75,260 5,757 241 1,961 28,877 231 1,090 18,323 1,344 77 57,901 133,161 PTNE OA D. Corwin 10931 17,411 348 17,759 258 57 40 265 - - - - - 620 18,379 Sheriff Total 286,299 Less Grant/Match share (154,758) Less Additional County Match (44,092) Less Prosecutor share balance (508) Required Supplement from Sheriffs Restricted Fund 86,941 APA Adam Neel 07207 92,535 1,851 94,386 7,221 302 211 35,628 290 1,367 13,973 762 110 59,864 154,250 Source: Prepared by Janet Whitetielci 1114/2013 utilizing Oakland County FY2014 Salary and Fringe Benefit Forecast (Final 05/02/2013) prepared by Fiscal Services Division. Scope: FY2014 Byrne NET grant application. Purpose: To forecast position costs for grant funded positions to assist in determining the Sheriff/Prosecutor budget obligation as part of the grant application process. Prosecutor Total Less Prosecutor Grant/Match share Prosecutor Share Balance (To Be Applied to Sheriffs Share) 154,250 (154,758) (508) FISCAL NOTE (MISC. #13318) December 12, 2013 BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF, PROSECUTING ATTORNEY - FISCAL YEAR 2014 OAKLAND COUNTY NARCOTICS ENFORCEMENT TEAM (NET) BYRNE GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Prosecuting Attorney and Sheriff are requesting the acceptance of the Fiscal Year 2014 Byrne Memorial Grant for the Oakland County Narcotics Enforcement Team (NET) in the amount of $309,516 reduced from the grant application amount of $397,700. 2. The grant period is October 1, 2013 through September 30, 2014. 3. The total NET Byrne program budget is $440,556 which consists of State grant award contribution of $154,758 with a County required grant match of $154,758. To complete the total program funding budget there is a supplemental general fund contribution of $44,099 in grant matching funds; with the balance of program funding of $86,941 derived from the Sheriff's Office L E Enhance Restricted Funds (#21341-4030901-110090-665882). The County match is included in the Fiscal Year 2014 Non-departmental grant match line item. 5. The Prosecuting Attorney's Office will delete one (1) full time eligible (FTE) Special Revenue (SR) Assistant Prosecutor III position (#4010201-06386) effective October 1, 2013. 6. This grant award continues funding for one (1) SR Assistant Prosecutor IV position (4010201- 07207) in the Prosecutor's Office; also in the Sheriff's Office two (2) SR Sergeant positions (4030901-09829, & 09830), and one (1) SR part-time non-eligible PTNE 1,000 hour/year Office Assistant II position (4030920-10931) are continued. 8. Acceptance of this grant does not obligate the County to future commitments and continuation as stated is contingent upon future grant and available forfeiture account funding. 9, The Fiscal Year 2014 budget is amended as follows: Adopted Adjust- GENERAL FUND #10100 FY 2014 ment Expenditures 9090101-196030-730800 Grant Match $1,074,097 ($198,857) 4010101-122080-788001-27320 Transfers Out 0 77,379 4030901-110090-788001-27320 Transfers Out -0- 121,478 Total General Fund Expenses $1,074,097 0 Amended FY 2014 $ 875,240 77,379 121,478 $1.074,097 LAW ENFORCEMENT ENHANCEMENT FUND #21341 Revenue 4030901-110090-665882 Planned Use of Bal $ Total Revenue Expenditures 4030901-110090-788001-27320 Trfrs Out Sherf 0 Total Expenditures 0 86,941 $ 86.941 86,941 86,941 86,941 86,941 86,941 0 $ 86,941 GRANT FUND #27320 Project GR #0000000146 Revenue 4010201-122080-610313 Grants Federal $ 121,088 4030901-110090-610313 Grants Federal 151,360 4030901-110090-695500-21341 Trfrs In Sher 0 4030901-110090-695500-10100 Trfrs In Sher 213,445 4010201-122080-695500-10100 Trfrs In Pros 185,099 Total Grant Fund Revenue $ 670,992 Expenditures 4030901-110090-702010 Salaries $ 66,140 4030901-110090-722740 Fringe Benefit 118,020 (43,709) (73,981) 86,941 (91,967) (107,720) ($ 230.436) $ 77,379 77,379 86,941 121,478 77,379 $ 440,556 $ 98,839 $ 164,979 4 118,024 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Scott and Matis absent. 4030901-110090-702140 Other Misc Sal 4010201-122085-702010 Salaries 4010201-122085-722740 Fringe Benefit 4010201-122085-702140 Other Misc Sal Total Grant Fund Expenditures 0 180,695 106,362 0 $ 471,217 3,300 3,300 ( 88,160) 92,535 ( 46,495) 59,867 1,851 1,851 ($ 30,661) $ 440,556 FINANCE COMMITTE r--, Resolution #13318 December 12, 2013 Moved by Spisz supported by McGillivray the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Gershenson, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Zack, Bosnic, Crawford. (18) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). ,n,eAl A HEREBY APPROVE ThIS f4F, SOW rioN CHIEF DEPUTY COUNT t tigEOLITIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 12, 2013, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 12th day of December 2013. Lisa Brown, Oakland County