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Home My WebLink AboutResolutions - 2013.12.12 - 21141REPORT (MISC. #13321') December 12, 2013 BY: Human Resources Comrnittee, John Scott, Chairperson IN RE: SHERIFF'S OFFICE—CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF COMMERCE 2013-2015 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on December 12, 2013, reports with the recommendation the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. HUMAN RESOURCES COMMITTEE Motion carried unanimously on a roll call vote. MISCELLANEOUS RESOLUTION #13321 December 12, 2013 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: Sheriffs Office-Contract Amendment #1 for Law Enforcement Services in the Charter Township of Commerce 2013-2015 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Charter Township of Commerce has contracted with the Oakland County Sheriffs Department to provide law enforcement services for the Township (MR. #12310); and WHEREAS paragraph 23 of this Contract provided that an amendment to this Contract must be approved by concurrent resolutions of both the Oakland County Board of Commissioners and the Commerce Township Board of Trustees; and WHEREAS the Charter Township of Commerce has approved a proposed amendment to the contract (Schedule A Deputies Contracted) which would add two (2) Deputy II (no-fill) from January 1, 2014 to December 31, 2015 bringing the number of Deputy II (no-fill) from twenty-one (21) to twenty- three (23) and the total number of sheriff's deputies contracted to thirty-one (31); and WHEREAS the Sheriff has agreed to add two (2) Deputy II (no-fill) for the period January 1, 2014 to December 31, 2015 for the Charter Township of Commerce under the terms of this contract. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an amendment to the original Schedule A (Sheriff's Deputies Contracted for and to be Assigned to Municipality) of the Oakland County Sheriffs Department 2013-2015 Law Enforcement Services Agreement with the Charter Township of Commerce to add two (2) Deputy II (no-fill) for the period January 1, 2014 to December 31, 2015 bringing the number of Deputy II (no-fill) from twenty-one (21) to twenty-three (23), and the total number of sheriff's deputies contracted to thirty-one (31). BE IT FURTHER RESOLVED that two (2) GF/GP Deputy II positions be created in the Contract Patrol Commerce Unit, Patrol Services Division of the Sheriff's Office (#4030620) for the period January 1,2014 to December 31, 2015. BE IT FURTHER RESOLVED that one (1) marked vehicle with MDC, camera, mobile and prep radio be added to the county fleet. BE IT FURTHER RESOLVED that this amendment will take effect January 1, 2014, and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said amendment as attached. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote. SCHEDULE A SHERIFF'S DEPUTIES CONTRACTED FOR AND TO BE ASSIGNED TO MUNICIPALITY Rank(s) of SHERIFF'S DEPUTIES Number(s) of Sheriff's Deputies Contracted Bi-Weekly Charge to Municipality in 2013 Annual Costs 2013 Bi-Weekly Charge to Municipality in 2014 Annual Costs 2014 Bi-Weekly Charge to Municipality in 2015 Annual Costs 2015 Captain $7,352.06 $191,154 $7,464.01 $194,064 $7,579.50 $197,067 Lieutenant 1 $6,354.94 $165,228 $6,461.59 $168,001 $6,571.80 $170,867 Patrol Ser geant 1 $5,591.31 $145,374 $5,682.09 $147,734 $5,775.89 $150,173 Detective Sergeant $5,745.70 $149,388 $5,845.97 $151,995 $5,949.74 $154,693 Deputy II (w/fill) $5,714.60 $148,580 $5,795.79 $150,691 $5,879.75 $152,874 Deputy ll (no- fill) 23 $4,869.01 $126,594 $4,950.20 $128,705 $5,034.16 $130,888 Deputy II (no- fill/no-vehicle) $4,598.77 $119,568 $4,668.23 $121,374 $4,739.87 $123,237 Patrol Investigator (no-fill) 4 $5,023.39 $130,608 $5,114.07 $132,996 $5,208.01 $135,408 Deputy I (no- fill) 1 $4,485.07 $116,612 $4,560.08 $118,562 $4,637.66 $120,579 TOTAL 31 NOTE: For each PATROL DEPUTY II (WITH FILL-IN) identified above, ONLY the 0.C.S.O. shall, at no additional cost to the MUNICIPALITY, provide a substitute (i.e., FILL-IN) SHERIFF'S DEPUTY to provide LAW ENFORCEMENT SERVICES to the MUNICIPALITY whenever a PATROL DEPUTY II (WITH FILL-IN) is absent from the MUNICIPALITY during any 80 hour bi- weekly period for any reason except those reasons enumerated in Paragraph 5(a)(1) through Paragraph 5(a)(5) above. NOTE: No Trainees shall be assigned by the 0.C.S.O. to perform the duties of any SHERIFF'S DEPUTY contracted for and assigned to perform LAW ENFORCEMENT SERVICES under the terms of this Agreement. OAKLAND COUNTY SHERIFF'S OFFICE 2013-2015 LAW ENFORCEMENT SERVICES AGREEMENT WITH CHARTER TOWNSHIP OF COMMERCE Amendment 1 Pursuant to paragraph 23 of the 2012 Law Enforcement Services Agreement between the COUNTY and the CHARTER TOWNSHIP OF COMMERCE, the parties hereby agree to amend said contract in accordance with the attached Schedule A. All other contractual provisions, of the 2013-2015 Law Enforcement Services Agreement not otherwise affected by the attached Schedule A , remain in full force and effect. FOR AND IN CONSIDERATION of the mutual assurances, promises, acknowledgments, set forth in this Amendment 1 to the 2013-2015 Law Enforcement Services Agreement ("Amendment"), and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute this Amendment on behalf of the Parties, and by doing so legally obligate and bind the Parties to the terms and conditions of this Contract. IN WITNESS WHEREOF, Thomas Zoner, Supervisor of the Charter Township of Commerce, hereby acknowledges that he has been authorized by the Township Board at its regular board meeting on November 12, 2013, and as evidenced by the board minutes, to execute this Amendment on behalf of the Municipality and hereby accepts and binds the Municipality to the terms and conditions of this Amendment. EXECUTED: WITNESSED: Thomas Zoner, Supervisor , Clerk Charter Township of Commerce DATE: DATE: IN WITNESS WHEREOF, Michael J. Gingen, Chairperson, Oakland County Board of Commissioners hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of Commissioners, to execute this Amendment on behalf of Oakland County, and hereby accepts and binds Oakland County to the terms and conditions of this Amendment. EXECUTED: DATE: Michael J. Gingell, Chairperson Oakland County Board of Commissioners WITNESSED: DATE: County of Oakland $ 101,552 65,947 7,769 35,746 26,724 305 1,371 1,391 325 1,524 220 778 944 1,848 1,852 12,204 342 $260,842 $ 101,552 65,947 7,769 35,746 26,724 305 1,371 1,391 325 1,524 220 778 944 1,848 1,852 12,204 342 $ 260.842 Salaries $ 76,164 Overtime 46,888 Social Sec. 5,827 Retirement 26,810 Hospitalization 20,042 Group Life 228 Workers Comp 1,028 Disability 1,043 Unemployment 244 Dental 1,143 Optical 165 Deputy Supplies 584 Uniforms 708 Equip Rental 1,386 Insurance Fund 1,389 Lease Veh, 9,153 CLEMIS 257 Total Expenditures $ 193,059 FISCAL NOTE (MISC. #13321) BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE - CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF COMMERCE 2013- 2015 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Charter Township of Commerce is contracted with the Oakland County Sheriff to provide law enforcement services to this community for calendar years 2013-2015 per M.R. #12310. 2. Paragraph 23 of the contract allows for contract amendments as approved by both the Oakland County Board Of Commissioners and the Charter Township of Commerce, 3. This amendment would be effective from January 1, 2014 through December 31, 2015; the budgets for FY 2014, 2015, and 2016 will be amended. 4. The Charter Township of Commerce is requesting the addition of two (2) Deputy II (no- fill) position to the 2014 contract; requiring the creation and addition of two (2) Deputy II position in the Contract Patrol Commerce Unit, Patrol Services Division of the Sheriff's Office, from January 1, 2014 to December 31, 2015. 5. All other GF/GP Commerce Township positions are continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff's Office; the total number of contracted positions for this community is increased from 29 to 31 positions. 6. The amendment adds one (1) new marked patrol vehicle with prep at a total cost of $23,000 to the county fleet; also adds one (1) mobile data computer (MDC) with camera at a total cost of $9,195; and one (1) mobile/prep radio at a total cost of $4,500 for a total capital cost transfer from GFGP Contingency of $36,695, 7. Miscellaneous Resolution #12265 authorized the established rates and contract language for calendar years 2013 through 2015; the rates stated in this agreement are consistent with the rates established by that resolution. 8. The dates of the agreement are January 1,2014 through December 31, 2015. 9. The Fiscal Year 2014-2016 budgets is amended as follows: GENERAL FUND #10100 4030601-110000-632093 FY 2014 FY 2015 FY2016 Sher. Spec, Dep. $ 193,059 $ 260,842 $ 260,842 Total Revenues $ 193,059 $260.842 $ 260,842 December 12, 2013 Sheriff Patrol Services Expenditures 4030601-116180-702010-40040 4030501-116230-712020 4030601-116180-722790-40040 4030601-116180-722770 " 4030601-116180-722780 4030601-116180-722760 4030601-116180-722750 4030601-116180-722810 4030601-116180-722820 4030601-116180-722800 4030601-116180-722850 4030601-116180-750070 4030601-116180-750581 4030601-116180-730653 4030601-116180-774677 4030601-116180-776661 4030601-116180-773535 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Scott and Matis absent. Capital Costs (Oper Unit 40040) 4030601-116180-788001-66100 4030601-116180-788001-53600 4030601-116180-788001-63600 9090101-196030-730359 Total General Fund Expenditures Tranf to Motorpool Tranf to Radio Tranf to Info Tech Contingency Total Capital Cost $ 23,000 $ 4,500 $ 9,195 ($ 36,695) 0 $ 36,695 MOTOR POOL FUND #66100 Revenue 1030811-184010-630833 Gasoline Oil Grease Chgs. $ 3,066 1030811-184010-631071 Leased Equipment $ 6,087 1030811-184010-695500-10100 Tranf from Gen. Fund $ 23,000 1030811-184010-665882 Planned Use of Balance ($23,000) Total Motor Pool Revenue $ 9,153 Expenses 1030811-184010-750210 Gasoline Chgs. $ 3,066 1030811-184010-761156 Depreciation Vehicles 687 Total Motor Pool Expense $ 9,153 RADIO COMMUNICATIONS FUND #53600 Revenue 1080310-1151 50-695500-1 0100 Tranf from Gen. Fund $ 4,500 1080310-115150-665882 Planned Use of Balance ($4,500) Total Radio Comm Revenue $ 0 CLEMIS FUND #53500 Revenue 1080305-116080-630931 1080305-116080-665882 In-Car Terminals Planned Use of Balance Total CLEMIS Revenue $ 257 ($ 257) $ 0 INFORMATION TECHNOLOGY #63600 Revenue 1080601-152096-630658 1080601-152096-695500-10100 1080601-152096-665882 $ 1,386 $ 9,195 ($9,195) $ 1,386 Equipmental Rental Tranf from Gen. Fund Planned Use of Balance Total Info Tech Revenue Expenses 1080601-152096-761121 Depreciation Equip. $ 1,386 Total Info Tech Expense $ 1,386 2 7.21/47( 2, Resolution #13321 December 12, 2013 Moved by Spisz supported by McGillivray the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Gershenson, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Rurestad, Scott, Spisz, Taub, Weipert, Zack, Bosnic, Crawford. (18) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). 8 AREBY APPROVE THS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 12, 2013, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 12th day of December 2013. Lisa Brown, Oakland County