HomeMy WebLinkAboutResolutions - 2013.11.13 - 21149REPORT (MISC. #13293) November 13, 2013
BY: Human Resources Committee, John Scott, Chairperson
IN RE: 52"0 DISTRICT COURT/DIVISION I (NOVI) — 2014 MICHIGAN DRUG COURT GRANT
PROGRAM -ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on
November 13, 2013, reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the
foregoing report.
HUMAN RESOURCES COMMITTEE
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION 13293 November 13, 2013
BY: PUBLIC SERVICES COMMITTEE, BILL DVVYER, CHAIRPERSON
IN RE: 52nd DISTRICT COURT/DIVISION I (NOVI) — 2014 MICHIGAN DRUG COURT GRANT
PROGRAM — ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52nd District Court, Division I (Novi) applied for and was awarded a grant with the
State Court Administrative Office (SCAO), Michigan Drug Court Grant Program effective October 1, 2013,
through September 30, 2014; and
WHEREAS the court intends to create a hybrid version of the Sobriety Court program to assist in
addressing the problems specifically related to Opiate use, increasing use of alcohol and illegal drugs,
increasing recidivism, rising systems costs, and an increase in jail days ordered; and
WHEREAS the total program funding is $150,380, consisting of $75,000 in grant funding from
SCAO, plus General Fund support of $68,480 and a $6,900 donation from the Sobriety Court Advisory
Committee 501(c)(3), with no required cash match; and
WHEREAS the $68,480 General Fund support consists of $43,650 operating support and
$24,830 personnel support; and
WHEREAS the 501(c)(3) supported Sobriety Court Advisory Committee has committed $6,900 in
donations for testing and incentives, and
WHEREAS the grant award of $75,0_00 will provide funding for the creation of a special revenue
(SR) full-time eligible (FTE) Probation Officer I position to monitor the Opiate Court caseload, travel and
graduation supplies; and
WHEREAS the grant award has been processed through the County Executive Contract Review
Process and the Board of Commissioners Grant Acceptance Procedures; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with
the September 27, 2013, letter from the Michigan State Court Administrative Office (SCAO), providing
that assurance #3 of this year's grant application and agreement shall not be construed as a mandate for
future funding of the program from the funding unit, said letter attached hereto and incorporated by
reference herein.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the 2014 Michigan Drug Court Grant Program (MDCGP) from the State Court Administrative
Office (SCAO) in the amount of $75,000, for the period of October 1, 2013 through September 30, 2014.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized
to execute the contract agreement and that the chairperson may approve amendments and extensions up
to fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED to create one (1) SR funded FTE Probation Officer I position in the
Probation Unit (#3020205) to provide support for program activities.
BE IT FURTHER RESOLVED that no expenditures are authorized until a grant agreement is fully
executed with the County's obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that continuation of this grant program and associated positions is
contingent upon continuation of State funding.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any
future commitment.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing
resolution.
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote.
Nancy Falardeau
From:
Sent
To:
Subject:
Attachments:
West, Catherine <westca@oakgov.com >
Monday, October 28, 2013 10:20 AM
'Black, Alexandra': renfrowj@oakgov.com ; 'Falardeau, Nancy'
GRANT REVIEW SIGN OFF: 52nd District Court/Division I (Novi) - 2014 Michigan Drug
Court Grant Program - Acceptance
Grant Acceptance Sign Off - 52-1.pdf; 052 1 REVISED 102513.pdf
PLEASE DISREGARD PREVIOUS SIGN OFF EMAIL AND USE ATTACHED.
GRANT REVIEW SIGN OFF — 52/1 District Court
GRANT NAME: 2014 Michigan Drug Court Grant Program
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: Alexandra Black (248) 305-6147
STATUS: Grant Acceptance
DATE: October 28, 2013
Pursuant to Misc. Resolution #13180, please be advised the captioned grant mate
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review. Below are the returned comments.
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grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved with the following conditions and understanding:
1) This is a new grant program and is subject to the Board of Commissioners' lon
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amendment which shall be included in the acceptance resolution. That policy requi
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General Fund expenditure reductions to continue the reduced grant funding.
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continuation funding from the General Fund. It will be up to the District Court to de
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future General Fund dollars.
— Laurie Van Pelt (10/7/2013)
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Department of Human Resources:
Approved.— Karen Jones (10/7/2013)
Risk Management and Safety:
Approved by Risk Management.— Robert Erlenbeck (10/7/2013)
Corporation Counsel:
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court, the circuit court and the family division of the circuit court, there appear to be no unresolv
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require action at this time.
they can go to the BOC for approval and signature...." — Karen Agacinski (10/26/2013)
COMPLIANCE
The grant agreement references a number of specific federal and state regulations. Below is a list of the specifically
cited compliance related documents for this grant.
Drug Treatment Courts: The Ten Key Components
http://www.ojp.usdoi.gov/BIAJErantiDni&Courts/DeftizingDC.pdf
Health Insurance Portability and Accountability Act (42 CFR Part 2)
http://www.access.gpo.gov/nara/cfr/waisidx 02/42cfr2 02,html
Executive Order 12549 — Debarment and Suspension
htto://www.archives.gov/federal-register/codification/executive-order/12549,htm
Michigan —Conflict of Interest - Contracts of Public Servants with Public Entities — "Act 317 of 1968'
httn://www.leals!ature.mLgovPuel3lx_geltmnSz55z2uiwv45)/mileg.aspr.?page=getobectgLob
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Michigan — Standards of Conduct for Public Officers and Employees (Act 196 of 1973)
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Federal Office of Management and Budget (OMB) Circular No. A-133
httn://www.whitehouse.goviomacircutars/a133/a133.html
Katie West
Oakiand County Fiscal Services
Phone (248) 858-2384
Fax (248) 858-9724
westca cox oakgov.com
Work Schedule: Monday —Thursday 7:00AM — 5:30PM
2
MICHIGAN SUPREME COURT
STATE COURT ADMINISTRATIVE OFFICE
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2014 CONTRACT
Grantee Name: 52-1 District Court —DWI
Federal ID Number: 38-6004876
Contract Number: 00430
Grant Amount: S75,000
Project Title: N/A
Catalog of Federal Domestic Assistance (CFDA) Title:
N/A
CFDA Number: N/A
Federal Agency Name: N/A
Federal Grant Administered by N/A
Federal Grant Number: N/A
1. GENERAL PROVISIONS
1.01 This contract is made between the State Court Administrative Office,
Lansing, Michigan (SCAO) and the 52-1 District Court - DWI program.
1.02 This contract incorporates the Grantee's approved grant application
request and final approved budget.
1.03 This contract is for the MICHIGAN DRUG COLTRT GRANT
PROGRAM.
1.04 In consideration of the mutual promises and covenants in this contract, and
the benefits to be derived from this contract, the parties agree as follows:
2. TERM OF CONTRACT
2.01 This contract becomes effective when it is signed by the parties, the State
Court Administrator or Deputy State Court Administrator, and the Grantee's authorizing
official.
2.02 This contract commences on 10/1/2013. This contract terminates on
9/30/2014, at 11:59 p.m.
3. RELATIONSHIP
3.01 The Grantee is an independent contractor, and it is understood that the
Grantee is not an employee of the SCAO. No employee, agent, or subcontractor of the
Grantee is an employee of the SCA°.
3.02 No liability or benefits, including, but not limited to, retirement benefits or
liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits,
training, holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities
arising out of an agreement of hire or employer-employee relationship, either express or
implied, shall arise or accrue to either party as a result of this contract. The Grantee is
not eligible for, and will not participate in, any such benefits.
3.03 The Grantee is responsible for payment of all taxes, including federal,
state, and local taxes arising out of the Grantee's activities in accordance with this
contract, including, but not limited to, income taxes, social security taxes, unemployment
insurance taxes, and any other taxes or fees.
3.04 The Grantee understands and agrees that all parties furnishing services
pursuant to this contract are, for purposes of workers' compensation liability or other
actions of employee-related liability, not employees of the SCAO. The Grantee bears the
sole responsibility and liability for furnishing workers' compensation benefits to any of
its employees for injuries arising from or connected with services performed pursuant to
this contract.
3.05 The Grantee shall not direct the work or commit the working time of any
• SCAO employee under this contract. To the extent that the Grantee seeks the assistance
of any SCAO employee to perform the Grantee's responsibilities under this contract, the
Grantee must obtain prior written approval from the state court administrator or his
designee.
3.06 The Grantee does not, and shall not, have the authority to enter into
contracts on the SCAO's behalf.
4. SCOPE OF SERVICES
4.01 -Upon approval of the Grantee's application and signing of this contract,
SCAO agrees to provide funding from the Grant in an amount not to exceed the amount
of this contract. In no event does this contract create a charge against any other funds of
SCAO or the Michigan Supreme Court.
4.02 The Grantee shall, during the contract term, use the Grantee's best efforts
and endeavors to promote the interests of the SCAO. The Grantee, and the Grantee's
employees or subcontractors, shall devote such time, attention, skill, knowledge, and
professional ability as is necessary to most effectively and efficiently catry out and
perform the services as described in this contract and in any amendments to this contract,
4.03 Commitment of state resources for the acquisition of goods and services,
and execution of purchase orders, contracts, and similar agreements, shall remain the sole
responsibility of the SCAO.
5. PERFORMANCE AND BUDGET
5.01 The SCAO agrees to provide the Grantee a sum not to exceed $75,000 for
the court program operated pursuant to this contract.
5.02 The grant agreement is designated as a sub-recipient relationship,
5.03 Any Grantee equipment purchases supported in whole or in part through
this agreement must be listed in the supporting Equipment Inventory Schedule.
Equipment means tangible, non-expendable, personal property having useful life of more
than one (1) year and an acquisition cost of $5,000 or more per unit. Title to items
having a unit acquisition cost of less than $5,000 shall vest with Grantee upon
acquisition. SCAO reserves the right to retain or transfer the title to all items of
equipment having a unit acquisition cost of $5,000 or more, to the extent that SCAO's
proportionate interest in such equipment supports such retention or transfer of title.
5.04 The Grantee agrees that it will not expend funds obtained under this
contract for any purpose other than those authorized in the administrative requirements
specified in the application and revised approved budget for the Grant, and will expend
grant funds only during the period covered by this contract unless prior written approval
is received from the SCAO.
5.05 The Grantee must sign up through the online vendor registration process
to receive all state of Michigan payments as Electron Funds Transfers (EFT)/Direct
Deposits. Registration information is available through the Department of Technology,
Management, and Budget's website at: http://www.michigan.gov/budget/0.16073-157-
13404 37161-179392--.00.html
5.06 All payments for the proper performance of the contract shall be made by
the SCAO quarterly, upon submission by the Grantee of financial reports for approval by
the SCAO on a foriti approved by the SCAO. The financial reports shall include a
specific amount of the hours worked, hourly salary, the detailed services provided by the
Grantee or Grantee's staff, and/or the specific amount expended on supplies or operating
costs necessary for program operation.
5.07 Requests for adjustments in expenditures within line items and between
line item categories must be made using a Contract Adjustment Request form, and
approved by the SCAO.
5.08 The Grantee shall make reasonable efforts to collect l st and 3rd party fees,
where applicable, and report these as outlined in the SCAO's fiscal procedures. Any
under-recoveries of otherwise available fees resulting from failure to bill for eligible
services will be excluded from reimbursable expenditures.
6. CONDUCT OF THE PROJECT
6.01 The Grantee shall abide by all terms and conditions required in the
application assurances, budget requirements, and the Grantee's approved program outline
and budget.
6.02 The Grantee shall operate its grant-funded program in accordance with the
application assurances.
6.03 The Grantee agrees that funds awarded under this grant will not be used to
support any inherently religious activities, such as worship, religious instruction, or
proselytizing. If the Grantee refers participants to, or provides, a non-federally funded
program of service that incorporates such religious activities: (1) any such activities must
be voluntary for program participants, and (2) program participants may not be excluded
from participation in a program or otherwise penalized or disadvantaged for any failure to
accept a referral or services, if participation in a non-federally funded program or
services that incorporates inherently religious activities is deemed a critical treatment or
support service for program participants, the Grantee agrees to identify and refer
participants who object to the inherently religious activities of such program or service to
a comparable secular alternative program or service.
7. ASSIGNMENT
7.01 The Grantee may not assign the performance under this contract to
subcontract personnel except with the prior written approval of the SCAO.
7.02 All provisions and requirements of this contract shall apply to any
subcontracts or agreements the Grantee may enter into in furtherance of its obligations
under the contract.
7.03 The Grantee shall provide copies of all subcontracts for services funded in
whole or in part by this grant to SCAO.
8. CONFIDENTIAL INFORMATION
8.oi In order that the Grantee's employees or subcontractors may effectively
provide fulfillment of this contract to the SCAO, the SCAO may disclose confidential or
proprietary infoituation pertaining to the SCAO's past, present, and future activities to
the Grantee. All such information is proprietary to the SCAO and Grantee shall not
disclose such information to any third party without prior approval from the SCAO,
unless disclosure is required by law or court order. If disclosure is required by law or
court order, SCAO will be notified of the request before disclosure. The Grantee agrees
to return all confidential or proprietary information to the SCAO immediately upon the
termination of this contract.
8.02 Both the SCAO and Grantee shall assure that medical services to, and
information contained in the medical records of, persons served under the provisions of
this contract or other such recorded information required to be held confidential be
federal or state law, rule, or regulation, in connection with the provision of services or
other activity under this agreement, shall remain confidential. Such information shall he
held confidential, and shall not be divulged without the written consent of tither the
patient or a person responsible for the patient, except as may be otherwise required by
applicable law or regulation. Such information may be disclosed in summary, statistical,
or other form, if the disclosure does not directly or indirectly identify particular
9. HUMAN SUBJECTS
9.01 The Grantee must submit all research involving human subjects conducted
in programs sponsored by the SCAO, or in programs that receive funding from or through
the state of Michigan, to the Michigan Department of Community Health's (1VIDCIT)
Institutional Review Board (IRB) for approval prior to the initiation of the research.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42
CFR PART 2, AND IVIICMGAN MENTAL HEALTH CODE
10.01 The Grantee assures that it is in compliance with the Health Insurance
Portability and Accountability Act (HIT'AA), 42 CFR Part 2, and applicable
confidentiality provisions of the Michigan Mental Health Code, to the extent that this act
and these regulations are pertinent to the services that the Grantee provides under this
contract. These requirements include:
A. The Grantee must not share any protected health or other protected data
and information provided by the SCAO or any other source that falls
within HIPAA, 42 CFR Part 2, and/or the Michigan Mental Health Code
requirements, except to a subcontractor as appropriate under this contract.
B. The Grantee must require, in the terms and conditions of any subcontract,
that the subcontractor not share any protected health or other protected
data and information from the SCAO or any other source that falls under
HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code
requirements.
C. The Grantee must use protected data and information only for the
purposes of this contract.
D. The Grantee must have written policies and procedures addressing the use
of protected data and information that falls under HIPAA, 42 CFR Part 2,
and/or Michigan Mental Health Code requirements. The policies and
procedures must meet all applicable federal and state requirements
including HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code
regulations. These policies and procedures must include restricting access
to the protected data and information by the Grantee's
employees.
E. The Grantee must have a policy and procedure to report to the SCAO
unauthorized use or disclosure of protected data and information that
falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health
Code requirements of which the Grantee becomes aware.
F. Failure to comply with any of these contractual requirements may result in
the teimination of this contract in accordance with section 2,0.
G. In accordance with HPAA, 42 CFR Part 2, and/or Michigan Mental
Health Code requirements, the Grantee is liable for any claim, loss, or
damage relating to its unauthorized use or disclosure of protected data
and infoithation received by the Grantee from the SCAO or any other
source.
11. RIGHTS TO WORK PRODUCT
11.01 All reports, programs, manuals, tapes, listings, documentation, and any
other work product prepared by the Grantee under this contract, and amendments thereto,
shall belong to the SCAO and are subject to copyright or patent only by the SCAO. The
SCAO shall have the right to obtain from the Grantee original materials produced under this
contract and shall have the right to distribute those materials.
11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use
anything developed in the course of executing this contract if the work product enters the
public domain.
11.03 The SCAO shall have copyright, property, and publication rights in all
written or visual material or other work products developed in connection with this contract.
The Grantee shall not publish or distribute any printed or visual material relating to the
services provided under this contract without the prior explicit permission of the SCAO.
12. WRITTEN DISCLOSURE
12.01 The Grantee and Grantee's employees or subcontractors shall promptly
disclose in writing to the SCAO all writings, inventions, improvements, or discoveries,
whether copyrightable, patentable, or not, which are written, conceived, made, or discovered
by the Grantee or the Grantee's employees or subcontractors jointly with the SCAO or
singly by Grantee or Grantee's employees or subcontractors while engaged in activity under
this contract. As to each such disclosure, the Grantee shall specifically point out the features
or concepts that are new or different.
12.02 The SCAO shall have the right to request the assistance of the Grantee and
Grantee's employees or subcontractors in determining and acquiring copyright, patent, or
other such protection at the SCAO' s invitation and request.
12.03 The Grantee represents and warrants that there are at present no such
writings, inventions, improvements, or discoveries (other than in a copyright, copyright
application, patent, or patent application) that were written, conceived, invented, made, or
discovered by the Grantee or the Grantee's employees before entering into this contract, and
which the Grantee or the Grantee's employees desire to remove from the provisions of this
contract, except those specifically set forth by attachment hereto.
13. INSURANCE
13.01 The Grantee should carry insurance coverage or self-insurance in such
amounts as necessary to cover all claims arising out of the Grantee's operations under the
terms of this contract.
14. INDEMNITY
14.01 Unless § 14.02 applies, the Grantee agrees to indemnify', defend, save, and
hold harmless the SCAO, the Michigan Supreme Court, their agents, officers, and
employees-from any liabilities, obligations, damages, penalties, claims, costs, fees, charges,
and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses,
and other consultants) that may be imposed upon, incurred by, or asserted against the SCAO
or the Michigan Supreme Court by reason of the Grantee's acts or services provided under
this contract. Indemnity is not limited by: (1) failure to procure and/or maintain insurance
for Grantee or Grantee's subcontractors; (2) failure to procure and/or maintain sufficient
insurance for Grantee or Grantee's subcontractors; or (3) by operation of insurance
deductibles, holdbacks, or minimums.
14.02 If the Grantee is a local unit of government, that is a political subdivision and
instrumentality of the State of Michigan, or an office, depaittnent or agency thereof, the
following liability provisions apply:
A. All liabilities, obligations, damages, penalties, claims, costs, fees,
charges, and expenses (including, but not limited to, fees and expenses
of attorneys, expert witnesses, and other consultants) resulting from
claims, demands, costs, or judgments arising out of activities or services
carried out by the Grantee in the performance of this contract, shall be
the responsibility of the Grantee, and not the responsibility of the
SCAO. Nothing in this subsection is, nor shall be construed as, a
waiver of governmental immunity.
B. All liabilities, obligations, damages, penalties, claims, costs, fees,
charges, and expenses (including, but not limited to, fees and expenses
of attorneys, expert witnesses, and other consultants) resulting from
claims, demands, costs, or judgments arising out of activities or services
carried out by the SCAO in the performance of this contract, shall be
the responsibility of the SCAO, and not the responsibility of the
Grantee. Nothing in this subsection is, nor shall be construed as, a
waiver of governmental immunity.
C. In the event that liabilities, obligations, damages, penalties, claims,
costs, fees, charges, and expenses (including, but not limited to, fees
and expenses of attorneys, expert witnesses, and other consultants)
resulting from third party claims, demands, costs, or judgments arise as
a result of activities conducted jointly by the Grantee and SCAO in
fulfillment of their responsibilities under this contract, such liabilities,
obligations, damages, penalties, claims, costs, fees, charges, and
expenses shall be borne by the Grantee and SCAO in relation to each
party's responsibilities under these joint activities. Nothing in this
subsection is, nor shall be construed as, a waiver of governmental
immunity.
14.03 The SCAO is not responsible and will not be subject to any liability for any
claim related to the loss, damage, or impairment of Grantee's property and materials or the
property and materials of the Grantee's employees or subcontractors, used by the Grantee
pursuant to the Grantee's performance under this contract.
14.04 The Grantee warrants that it is not subject to any nondisclosure,
noncompetition, or similar clause with current or prior clients or employers that will
interfere with the performance of this contract. The SCAO will not be subject to any
liability for any such claim.
14.05 In the event any action or proceeding is brought against the Grantee by reason
of any claim due or claimed to be due to Grantee's performance covered under this contract,
the Grantee will, at the Grantee's sole cost and expense, resist or defend the action or
proceeding as Grantee deems appropriate. Grantee retains sole authority and discretion to
resolve and settle any such claims.
15. ACQUISITION, ACCOUNTING, RECORDICEEPING, AND INSPECTION
15.01 The Grantee agrees that all expenditures from this contract, including the
acquisition of personnel services, contractual services, and supplies, shall be in
accordance with: (1) the standard procedures of the Grantee's funding unit, and (2) the
administrative and budget requirements of the grant.
15.02 The Grantee agrees to maintain accounting records following generally
accepted accounting principles for the expenditure of funds for the purposes identified in
the approved grant request, fmal approved budget, and any applicable approved contract
addendum and/or budget amendment.
15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor
General, or any of their duly authorized representatives, including program evaluators and
auditors, shall have access to and the right to examine, audit, excerpt, copy, or transcribe
any pertinent transaction, books, accounts, data, time cards, or other records related to this
contract. The Grantee shall retain all books and records, including all pertinent cost reports,
accounting and financial records, or other documents related to
this contract, for five years after final payment at the Grantee's cost. Federal and/or state
auditors, and any persons duly authorized by the SCAO, shall have full_ access to and the
right to examine and audit any of the materials during the term of this contract and for five
years after final payment. If an audit is initiated before the expiration of the five-year
period, and extends past that period, all documents shall be maintained until
the audit is complete. The SCAO shall provide audit findings and recommendations to the
Grantee. The SCAO may adjust future or final payments if the fmdings of the audit
indicate over- or under-payment to the Grantee for the period audited, subject to the
availability of funds for such purposes. If an audit discloses an overpayment to the
Grantee, the Grantee shall immediately refund all amounts that may be due to the
SCAO. Failure of the Grantee to comply with the requirements of this section shall
constitute a material breach of this contract upon which the SCAO may cancel,
terminate, or suspend this contract.
15.04 The Grantee's accounting system must maintain a separate fund or account
that segregates grant contract receipts and expenditures from other receipts and
expenditures of the Grantee.
16. PROGRAM REVIEW AND MONITORING
16.01 The Grantee shall give the SCAO and any of its authorized agents access to
the court at any reasonable time to evaluate, audit, inspect, observe, and monitor the
operation of the program. The inspection methods that may be used include, but are not
limited to onsite visits, interviews of staff and mental health court participants, and review
of case records, receipts, monthly/quarterly statistical reports, and fiscal records.
• 17. REPORTS
17.01 The SCAO will provide report forms for all required reports. The Grantee
agrees to submit timely, complete, and accurate reports as identified in this contract and the
application assurances and administrative requirements for the grant to the SCAO as listed
in Attachment A.
17.02 The data for each participant who is screened and accepted into the
program must be entered into the appropriate Case Management System.
17.03 The Grantee is responsible for the timely, complete, and accurate
submission of each required report and data as outlined above.
17.04 If any report is thirty days past due, a delinquency notice will be sent via
email notifying the Grantee that it has 15 days to comply with the reporting requirement.
Forty-five days past the due date, a forfeiture notice will be sent to the Grantee via the U.S.
Postal Service notifying it that its funding award has been rescinded due to contract
noncompliance.
18. DEBARMENT AND SUSPENSION
18.01 The Grantee may not contract with or make any award of grant funds at any
time to any third party that has been debarred or suspended or is otherwise excluded from,
or ineligible for, participation in federal assistance programs under Executive Order 12549,
"Debarment and Suspension."
19. AUDITS
19.01 This section only applies to Grantees designated as sub-recipients.
Grantees designated as vendors are exempt from the provisions of this section.
19.02 Grantees must submit to the SCAO a Single Audit, Financial Statement
Audit, or Audit Status Notification Letter as described below. If submitting a Single Audit
or Financial Statement Audit, Grantees must also submit a Corrective Action Plan for any
audit findings that impact SCAO-funded programs and a management letter (if issued) with
a response.
A. Single Audit: Grantees that expend $500,000 or more in federal awards
during the Grantee's fiscal year must submit to SCAO a Single Audit
prepared consistent with the Single Audit Act Amendments of 1996, and
Office of Management and Budget (OMB) Circular A-133, "Audits of
States, Local Governments, and Non-Profit Organizations," (as revised).
B. Financial Statement Audit: Grantees exempt from the Single Audit
requirements that receive $500,000 or more in total funding from
SCAO in state and federal grant funding must submit to SCAO a
Financial Statement Audit prepared in accordance with GAAS if the
audit includes disclosures that may negatively impact SCAO-funded
programs including, but not limited to, fraud, financial statement
misstatements, and violations of contract and grant provisions.
C. Audit Status Notification Letter: Grantees exempt from both the Single
Audit and Financial Statement Audit requirements (1. and 2. above) must
submit an Audit Status Notification Letter that certifies these exemptions.
19.03 The required audit and any other required submission (i.e. Corrective Action
Plan and management letter with a response), Or audit Status Notification letter must be
submitted to the SCAO within nine months after the end of the Grantee's fiscal year to
Michigan Supreme Court, State Court Administrative Office, Hall of Justice, PO Box
30048, Lansing, Michigan, 48909, attention Kathryn Van Asperen.
19.04 If the Grantee does not submit the required Single Audit reporting package,
management letter (if issued) with a response, and Corrective Action Plan; or the Financial
Statement Audit and management letter (if issued) with a response within nine months after
the end of the Grantee's fiscal year, and an extension has not been approved by the
cognizant or oversight agency for audit, the SCAO may withhold from the current funding
an amount equal to five percent of the audit year's grant funding (not to exceed $200,000)
until the required filing is received by the SCAO The SCAO may retain the amount
withheld if the Grantee is more than 120 days delinquent in meeting the filing requirements
and an extension has not been approved by the cognizant or oversight agency for audit. The
SCAO may terminate the current grant if the Grantee is more than 180 days delinquent in
meeting the filing requirements and an extension has not been approved by the cognizant or
oversight agency for audit.
19.05 Failure to submit the Audit Status Notification letter, when required. may
result in withholding from the current funding an amount equal to one percent of the audit
year's grant funding until the Audit Status Notification letter is received.
19.06 The SCAO or federal agencies may also conduct or arrange for "agreed
upon procedures" or additional audits to meet their needs.
20. TERMINATION OR FUNDING HOLD
20.01 Each party has the right to terminate this contract without cause by giving
written notice to the other party of such termination at least thirty (30) days before the
effective date of such termination. Reasons for termination may include, but are not
limited to, failure to make ongoing progress toward the program's goals, failure to submit
reports in a timely fashion, or using a vendor suspended or debarred pursuant to section 18
of this contract.
20.02 This contract may be terminated immediately without further financial
liability to the SCAO if funding for this contact becomes unavailable to the SCAO.
21. COIVPPLIANCE WFICH LAWS
21.01 The Grantee shall comply with all applicable laws, ordinances, and codes of
the federal, state, and local governments.
22. MICHIGAN LAW
22.01 This contract shall be subject to, and shall be enforced and construed
under, the laws of Michigan.
23. CONFLICT OF INTEREST
23.01 The Grantee presently has no personal or financial interest, and shall not
acquire any such interest, direct or indirect, that would conflict in any manner or degree
with the performance of this contract.
23.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as
amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended,
MCL 15.341 et seq., MSA 4.1700 (71) et seq.
24. DEBT TO STATE OF MICHIGAN
24.01 The Grantee covenants that it is riot, and will not become, in arrears to the
state of Michigan or any of its subdivisions upon contract, debt, or any other obligation to
the state of Michigan or its subdivisions, including real property, personal property, and
income taxes.
25. DISPUTES
25.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to
pursue a claim against the SCAO for breach of any term of this contract within seven
days of discovery of the alleged breach.
25.02 The Grantee and the SCAO agree that with regard to any and all disputes,
controversies, or claims arising out of or in connection with or relating to this contract; or
any claim that the SCAO violated any local, state, or federal ordinance, statute, regulation,
law, or common-law doctrine (including discrimination or civil rights claims); or
committed any tort; the parties shall attempt to resolve the dispute through mediation.
Selection of a mediator will be by mutual agreement of the parties.
25.03 The Grantee and the SCAO agree that, in the event that mediation is
unsuccessful, any disputes, controversies, or claims shall be settled by arbitration. Selection
of an arbitrator will be by mutual agreement of the parties. The decision of the arbitrator
shall be binding on both parties. The award, costs, and expenses of the arbitration shall be
awarded at the discretion of the arbitrator. This agreement to
arbitrate shall be specifically enforceable. A judgment of any circuit court shall be
rendered upon the award made pursuant to submission to the arbitrator.
26. ENTIRE AGREEMENT
26.01 This contract contains the entire agreement between the parties and supersedes
any prior written or oral promises and representations. No other understanding, oral
or otherwise, regarding the subject matter of this contract exists to bind either of the
parties.
27. AMENDMENT
27.01 This contract may be amended only upon written agreement of the parties.
28. DELIVERY OF NOTICE
28.01 Written notices and communications required under this contract shall be
delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the
following:
A. The Grantee's contact person is Alexandra Black, 52-1 District
Court, 48150 Grand River Ave., Novi, MI 48374,
B. The SCAO's contact person is Dr. Jessica Parks, State Court
Administrative Office, Michigan Hall of Justice, P.O. Box 30048,
Lansing, MI 48909.
29. SIGNATURE OF PARTIES
29.01 This contract becomes effective when signed by the parties.
N WITNESS WHEREOF, the SCAO and the Grantee have executed this contract:
52-1 District Court — DWI
By:
Authorizing Official (Signature and Title)
Authorizing Official (Please Print Name and Title)
Date:
Authorizing Official: Must be a person who is authorized to enter into a binding contract for the
entity receiving funds. The authorizing official may not be a judge or other state employee.
The authorizing official is normally from the Executive or Legislative Branch of the entity (e.g.,
City Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.).
STATE COURT ADMINISTRATIVE OFFICE
By: Date:
Deputy State Court Administrator
ATTACHMENT A
MICHIGAN DRUG COURT GRANT PROGRAM (MDCGP)
FY 2014 REPORTING REQUIREMENTS
October 1, 2013 through September 30, 2014
DCC1VIIS DATA EXCEPTION REPORT
DUE DATE NOTE
February 15, 2014 Courts will be reviewing error reports reflecting data entered into DCCIVIIS for the
time period of October 1,2013, through December 31, 2013.
May 15, 2014 Courts will be reviewing error reports reflecting data entered into DCCMJS for the
time period of January 1,2014, through March 31, 2014.
August 15, 2014 Courts will be reviewing error reports reflecting dam entered into DCCMJS for the
time period of April 1, 2014, through June 30, 2014.
November 15, 2014 Courts will be reviewing error reports reflecting data entered into DCCM1S for the
time period of July 1, 2014, through September 30, 2014.
i DCCMIS USER AUDIT REPORT- ;,,
DUE DATE NOTE
January 31, 2014 Courts will be confirming user access to DCC1VIIS.
: TENANCIALREPOETS
DUE DATE NOTE
January 10,2014 Courts will be reporting on expenditures from October 1, 2013, through
December 31,2013.
April 10, 2014 Courts will be reporting on expenditures from January 1„ 2014, through
March 31, 2014.
July 10,2014 Courts will be reporting expenditures from April 1, 2014, through June 30, 2014
October 10, 2014 Courts will be reporting expenditures from July 1, 2014, through
September 30, 2014.
PROGRESS REPORTS
DUE DATE NOTE
April 30, 2014 Courts will be reporting on progress made during the first half of the grant period -.-
Interim Report October 1, 2013, through March 31, 2014.
October 30, 2014 Courts will be reporting on progress made during the second half of the grant
Final Report period April 1,2014, through September 30,2014.
MICHIGAN DRUG COURT GRANT PROGRAM FY 2014 ASSURAN
C
E
S
1. Applicants must provide assurance that there has been, and will contin
u
e
t
o
b
e
,
a
p
p
r
o
p
r
i
a
t
e
consultation with all affected agencies in planning and implementation of t
h
e
d
r
u
g
c
o
u
r
t
program. Applicants are required to have a current Memorandum of Un
d
e
r
s
t
a
n
d
i
n
g
w
i
t
h
e
a
c
h
local prosecuting attorney, a representative of the criminal defense b
a
r
,
a
n
d
a
r
e
p
r
e
s
e
n
t
a
t
i
v
e
o
r
representatives of community treatment providers, as well as any other
p
a
r
t
i
e
s
c
o
n
s
i
d
e
r
e
d
necessary to successful planning and implementation.
2. Applicants roust provide assurance that all treatment programs and prov
i
d
e
r
s
u
s
e
d
i
n
t
h
e
d
r
u
g
court program are licensed and/or accredited by appropriate state governm
e
n
t
o
r
p
r
o
f
e
s
s
i
o
n
a
l
agencies.
3. Applicants must provide assurance of the intention of the jurisdiction to co
n
t
i
n
u
e
t
h
e
p
r
o
g
r
a
m
after funding from the Michigan Drug Court Grant Program (MDCGP) h
a
s
b
e
e
n
e
x
h
a
u
s
t
e
d
.
4. Applicants must provide assurance that all recipients of funding under this
g
r
a
n
t
p
r
o
g
r
a
m
a
r
e
required to comply with nondiscrimination requirements contained i
n
v
a
r
i
o
u
s
f
e
d
e
r
a
l
a
n
d
s
t
a
t
e
laws. Each applicant court should have a copy of their Equal Employment O
p
p
o
r
t
u
n
i
t
y
p
l
a
n
o
n
file and available for review by the State Court Administrative Office (S
C
A
O
)
u
p
o
n
r
e
q
u
e
s
t
.
5. Applicants must assure that they and any subgrantees will not use funds f
r
o
m
t
h
e
M
D
C
G
P
f
o
r
lobbying and that they will disclose any lobbying activities related to the tVID
C
G
P
.
6. Recipients of funding under this grant agree that all expenditures, inc
l
u
d
i
n
g
p
e
r
s
o
n
n
e
l
s
e
r
v
i
c
e
s
,
contractual services, and supplies, shall be in accordance with the standa
r
d
p
r
o
c
e
d
u
r
e
s
o
f
t
h
e
i
r
court. The grantee's accounting system must maintain a separate fun
d
o
r
a
c
c
o
u
n
t
t
o
s
u
p
p
o
r
t
expenditures. Recipients of funding agree to maintain accounting records
f
o
l
l
o
w
i
n
g
g
e
n
e
r
a
l
l
y
accepted accounting principles.for the expenditure of funds for purpos
e
s
i
d
e
n
t
i
f
i
e
d
i
n
t
h
e
budget and any budget amendments.
7. State funds may not be used to replace (supplant) funds that have bee
n
a
p
p
r
o
p
r
i
a
t
e
d
f
o
r
t
h
e
same purpose.
8. Recipients of funding will assure that the Michigan Supreme Court, the SCAO
,
t
h
e
l
o
c
a
l
government audit division of the Michigan Department of Treasury, the S
t
a
t
e
A
u
d
i
t
o
r
G
e
n
e
r
a
l
,
or any of their duly authorized representatives shall have access to a
n
d
t
h
e
r
i
g
h
t
t
o
e
x
a
m
i
n
e
,
audit, excerpt, copy, or transcribe any pertinent financial transactions, accou
n
t
i
n
g
r
e
c
o
r
d
s
,
o
r
other fiscal records related to this grant. Such records shall be maintain
e
d
f
o
r
a
p
e
r
i
o
d
o
f
f
i
v
e
years after completion of the grant project or until all SCAO audits a
r
e
c
o
m
p
l
e
t
e
f
o
r
t
h
e
f
i
s
c
a
l
period, whichever is later. Recipients shall provide quarterly reports on th
e
f
u
n
d
s
e
x
p
e
n
d
e
d
b
y
the drug treatment court in the form required by the SCAO.
9. Applicants agree to collect and provide program and participant data
i
n
t
h
e
f
o
r
m
a
n
d
m
a
n
n
e
r
required by the SCAO, and to participate in follow-up and evaluatio
n
a
c
t
i
v
i
t
i
e
s
.
10. Applicants receiving awards from SCAO agree to utilize the SCAO Drug Court Case M
a
n
a
g
e
m
e
n
t
Information System {DCCM1S) to manage drug court cases and report all data to S
C
A
O
p
u
r
s
u
a
n
t
to MCL 600.1078.
11. Applicants who receive funding from the MDCGP must plan, design, and operat
e
t
h
e
i
r
p
r
o
g
r
a
m
s
according to one of the following models: Drug Treatment Courts: The Ten Key Components, The
Ten Guiding Principles of DWI Courts, Juvenile Drug Court: Strategies in Practice, or Family
Dependency Drug Courts: Addressing Child Abuse and Neglect Cases Using the Drug Court
Model. Additionally, applicants agree to follow all applicable state laws, court rules, and
administrative orders pertaining to the operation of drug courts and adjudication of relat
e
d
cases.
12. Applicants agree to participate in SCAO required training including the Bureau of Justice
Assistance's Drug Court Planning Initiatives (DCP1). Courts that apply to DCPI train
i
n
g
,
b
u
t
a
r
e
not selected, must agree to participate in DCPitraining if provided by the SCAO during the
funding year.
13. All recipients of funding under this grant program will ensure that violent offenders, as d
e
f
i
n
e
d
in MCL 600.1062(g will be excluded from the drug court programs.
a, "Violent offender" means an individual who meets either of the following cri
t
e
r
i
a
:
1. is currently charged with or has pled guilty to, or if a juvenile, is currently
alleged to have committed or has admitted responsibility for, an offense
involving the death of, or a serious bodily injury to any individual,. or the
carrying, possessing, or use of a firearm or other dangerous weapon by that
individual, whether or not any of these circumstances are an element of the
offense, or is criminal sexual conduct of any degree.
ii. Has one or more prior convictions for, or if a juvenile has one or more prior
findings of responsibility for, a felony involving the use or attempted use of
force against another individual with the intent to cause death or serious bodily
harm.
14, Applicants agree that if a federal 501(03 exists or is developed for drug court purposes,
o
r
i
f
t
h
e
drug court develops a partnership with an existing 501(c)3, that no employee of th
e
c
o
u
r
t
w
i
l
l
b
e
directly involved in the operations of the 501{03.
15. The SCAO may suspend funding in whole or in part or terminate funding for the f
o
l
l
o
w
i
n
g
reasons:
a. Failure to comply with the requirements of the grant program, which includes the
submission of financial reports, quarterly data reports, the annual DCCM1S User
A
u
d
i
t
,
and biannual progress reports within the required time periods.
b. Failure to make satisfactory progress toward the goals or strategies set forth in this
application.
c. Failure to adhere to the requirements in the grant contract.
d. Proposing or implementing substantial program changes to the extent that the
application would not have been selected for funding.
e. Filing a false certification in this application or other report or document.
f. Other good cause shown.
16. The individuals with express authority to act in the name of the applicant in the positions of
project director, financial director, and authorizing official should be the grant signatories. The
• signatures commit the applicant to the terms and conditions of the grant contract and attest to
the accuracy of all information the applicant has supplied. The project director is responsible for
directing the implementation of the drug court grant project. The financial officer is the
individual who is fiscally responsible for this project, and is responsible for accountability for the
state grant funds. The authorizing official is the individual authorized by the court to enter into
this agreement. The SCA° prohibits the same individual from signing in more than one capacity.
Web Grants - Michigan Courts Page 1 of 25
Application
00004 - Michigan Drug Court Grant Program (MDCGP) - Final
00430- Drug Court Grant FY 2014
Michigan Drug Court Grant Program (MDCGP)
Original
Submitted 06)21/2013 12:22 PM
Date:
Status: Submitted Last
Submitted 09126/2013 8:38 AM
Date:
Applicant Information
Primary Contact:
Name:*
Title:
Email:*
Address:*
Address Line 2
Address Line 3
City*
Ms. Alexandra
Salutation First ‘lame
Chief Probation Officer
blacka@oakgov.com
48150 grand river ave
aty novi
State/Pro,Ance
Michigan
MIddle Name
48374
Postal Codegip
Black
tast Name
Phone:* 248-305-6147
Phone Ext.
Organization information
Name:* 52nd District Court First Division - Oakland County (D62-1)
Organization Type: State Court Administrative Office
Tax ID:
Organization Website:
Address:* 48150 Grand River Ave.
http://rnicourts.dullestech.net/getApplicationPrintPreview.do?documentPk=1371214533964 10/412013
WebGrants - Michigan Courts Page 2 of 25
Phone:*
Fax:
Novi
city
248-305-6144
248-306-5970
Michigan
stateprovinc.
48374
Postal Code/Zip
Ext.
Application Information
Is More an approved Local Administrative Order (LAW
Local Administrative
Order (LAO); k
LAO Number: 2009-2
is there a current Memorandum of Understanding yvfot/p
Memorandum of
Understanding (MOU)"
Effective Date: 03/2412005
Expiration Date; 0312412015
Fedora! Tax ID! 38-6004876
What is the program
capacity?*
What is the current
number of active
participants?*
How many years has the
program been
operational?*
Type of Program'
Court Name (Exampie:
100th Circuit Court)"
Contact information
Judges/Referees
Judge/Referee
1:*
Judge/Referee's
E-mail Address* mackenzieb@oaicgov,com
Judge/Referee 2; Judge Robert Bandy
Judge/Referee 3:
Yes
Yes
156
110
12
Judge Brian MacKenzie
http://ruicourts ,dullestech.riet/getApplicationPrintPreview,do?doeumentPk=1371214533964 10/4/2013
WebGrants - Michigan Courts Page 3 of 25
Judge/Referee 4:
Authorizing Official
Name:* Joyce Renfrow
Court Administrator
Phone Number:* 248-305-6128
Ext,
E-mail Address:* renfrowj@oakgov.corn
Fax Number:
Mailing 52nd 1st Division District Court
Address:* 48160 Grand River Ave.
Novi, MI 48374
Project Director/Project Contact
Name* Alexandra Black
Chief Probation Officer
Phone Number:*
245-305-6147
Ext.
E-Mail Address:* blacka@oakgov.com
Fax Number:
Mailing 52nd 1st Division District Court
Address:* 48150 Grand River Ave,
Novi, MI 48374
Financial Officer
Name:* Melissa Walter
Title:* Ccourt Accounts Coordinator
Phone Number:* 248-305-6138
Ext.
E-Mail Address:* walterme@oakgov.corn
Fax Number:
Mailing 62nd 1st Division District Court
Address:* 48150 Grand River Ave.
Novi, MI 48374
Local DCCTCS (SCCM) Administrator Name
Name:* Angela Booth
E-Nlail Address:* bootha@oakgov.com
Program Description
http://micourts.cluilestech.net/getApplication_PriutPreview,do?documentPk=1371214533964 10/4/2013
WebGrants - Michigan Courts
Page 4 of 25
Caseload Data:
I.) The court's caseload data that substantiates the target population
a
n
d
t
h
e
n
e
e
d
f
o
r
t
h
e
d
r
u
g
/
D
W
1
c
o
u
r
t
p
r
o
g
r
a
m
.
i
n
c
l
u
d
e
a
n
y
changes or trends in the data that further demonstrates the need for the drug/DW1 court program,
At the time of the 10 year study on our Sobriety Court Program
r
e
s
u
l
t
s
i
n
d
i
c
a
t
e
d
t
h
a
t
c
a
s
e
s
o
f
k
n
o
w
n
o
p
i
a
t
e
users were not successful in our program. These individu
a
l
s
w
e
r
e
h
a
n
d
l
e
d
t
h
r
o
u
g
h
t
h
e
S
o
b
r
i
e
t
y
C
o
u
r
t
program instead of being given maximum incarceration as
w
a
s
d
e
a
l
t
w
i
t
h
i
n
t
h
e
p
a
s
t
.
T
h
i
s
a
t
t
e
m
p
t
f
a
i
l
e
d
a
s
a large number were ultimately sentenced to maximum
i
n
c
a
r
c
e
r
a
t
i
o
n
a
f
t
e
r
f
a
i
l
i
n
g
t
o
c
o
m
p
l
y
w
i
t
h
t
h
e
program. Some of these individuals simply absconded,
a
n
d
s
o
m
e
w
e
r
e
a
r
r
e
s
t
e
d
o
n
n
e
w
c
h
a
r
g
e
s
.
A
f
t
e
r
t
h
e
study was completed a group of 22 inidviduals were pl
a
c
e
d
i
n
a
s
p
e
c
i
a
l
t
r
a
c
k
o
f
t
h
e
S
o
b
r
i
e
t
y
C
o
u
r
t
p
r
o
g
r
a
m
and still following the 10 Key Components, were treated
d
i
f
f
e
r
e
n
t
l
y
.
T
h
e
s
e
i
n
d
i
v
i
d
u
a
l
s
s
t
a
r
t
e
d
o
u
t
t
h
e
i
r
porgram in a minimum 30 day inpatient facility, and upon
r
e
l
e
a
s
e
w
e
r
e
d
r
u
g
a
n
d
a
l
c
o
h
o
l
t
e
s
t
e
d
d
a
i
l
y
.
T
h
e
y
were also required to perform community service full time
u
n
t
i
l
t
h
e
y
w
e
r
e
a
b
l
e
t
o
o
b
t
a
i
n
f
u
l
l
t
i
m
e
e
m
p
l
o
y
m
e
n
t
or education. These very specific differences in how th
e
s
e
c
a
s
e
s
w
e
r
e
t
r
e
a
t
e
d
y
i
e
l
d
e
d
a
m
u
c
h
b
e
t
t
e
r
r
e
s
u
l
t
for this population. While results are early, of the 22, 19 h
a
v
e
g
r
a
d
u
a
t
e
d
,
1
n
e
w
a
r
r
e
s
t
h
a
s
o
c
c
u
r
r
e
d
,
a
n
d
2
participants absconded, Unfortunately, due to staffing is
s
u
e
s
w
e
w
e
r
e
u
n
a
b
l
e
t
o
c
o
n
t
i
n
u
e
t
h
i
s
s
u
c
c
e
s
s
f
u
l
program.
Since the recent discontinuation of the program, Washtenaw
/
C
o
u
n
t
y
,
a
n
a
d
j
o
i
n
i
n
g
c
o
u
n
t
y
t
o
t
h
e
5
2
-
1
D
i
s
t
r
i
c
t
Court jurisdiction recorded 8 overdose calls in a 2 day per
i
o
d
b
e
t
w
e
e
n
J
u
n
e
6
-
7
,
2
0
1
3
,
2
o
f
t
h
e
i
n
d
i
v
i
d
u
a
l
s
were pronounced dead, Last week an individual on proba
t
i
o
n
a
t
5
2
n
d
1
s
t
D
i
v
i
s
i
o
n
D
i
s
t
r
i
c
t
C
o
u
r
t
w
h
o
w
o
u
l
d
have been selected for the Opiate Court had it been active,
o
v
e
r
d
o
s
e
d
a
n
d
d
i
e
d
.
The 52nd 1st Division District Court serves 22 jurisdictio
n
s
w
i
t
h
a
p
o
p
u
l
a
t
i
o
n
o
f
o
v
e
r
2
0
0
,
0
0
0
p
e
o
p
l
e
.
Between 2009-2012 the average number of new drug re
l
a
t
e
d
c
a
s
e
s
w
a
s
9
0
0
p
e
r
y
e
a
r
,
a
p
p
r
o
x
i
m
a
t
e
l
y
1
6
%
per year is sentenced to maximum incarceration.
Case Dispositions Time Frame:7"
2.) The time frame for case dispositions, Include any delays.
Average case disposition time for general cases is approxim
a
t
e
l
y
6
0
d
a
y
s
,
d
e
l
a
y
s
w
o
u
l
d
i
n
c
l
u
d
e
t
h
o
s
e
s
e
t
f
o
r
Bench Trials, Jury Trials, Discovery, Bench Warrants a
n
d
F
o
r
e
n
s
i
c
R
e
v
i
e
w
s
,
D
u
e
t
o
t
h
e
f
a
c
t
o
u
r
S
o
b
r
i
e
t
y
Court Program has been established for 12 years, our po
l
i
c
e
d
e
p
a
r
t
m
e
n
t
s
a
r
e
f
a
m
i
l
i
a
r
w
i
t
h
t
h
e
p
r
o
g
r
a
m
a
n
d
often contact the probation department to have a case place
d
o
n
a
"
f
a
s
t
t
r
a
c
k
"
i
f
t
h
e
y
f
e
e
l
t
h
e
i
n
d
i
v
i
d
u
a
l
would be suitable for the program. If the case isn't identified at
t
h
e
t
i
m
e
o
f
a
r
r
e
s
t
,
t
h
e
y
a
r
e
o
f
t
e
n
i
d
e
n
t
i
f
i
e
d
b
y
the judicial staff at the time of pre-trial. That individual is th
e
n
p
r
o
c
e
s
s
e
d
t
h
r
o
u
g
h
f
a
s
t
e
r
,
a
n
d
a
t
a
m
i
n
i
m
u
m
they are disposed of approximately 30 days faster than the
a
v
e
r
a
g
e
c
a
s
e
.
T
h
e
3
w
e
e
k
d
e
l
a
y
i
n
h
a
v
i
n
g
a
p
r
e
-
sentence investigation conducted is eliminated and the s
e
n
t
e
n
c
i
n
g
d
a
t
e
i
s
a
t
l
e
a
s
t
a
w
e
e
k
s
o
o
n
e
r
.
O
n
c
e
t
h
e
defendant becomes a participant they meet with their pro
b
a
t
i
o
n
o
f
f
i
c
e
r
t
h
e
s
a
m
e
d
a
y
t
h
e
c
o
n
t
r
a
c
t
i
s
s
i
g
n
e
d
.
incarcerationMetentiont"
3.) The degree to which the court uses incarceration/detention for the target population, or in the case of child abuse and neglect, (he
degree to which foster care and adoption is currently relied upon for the children of the participant,
This population is frequently incarcerated. Because most
o
f
t
h
i
s
p
o
p
u
l
a
t
i
o
n
e
n
d
s
u
p
a
c
c
r
u
i
n
g
n
u
m
e
r
o
u
s
offenses within a short time period, they are often incarcera
t
e
d
d
u
e
t
o
t
h
e
i
r
c
r
i
m
i
n
a
l
r
e
c
o
r
d
.
in the fiscal year 2012, a total of 13,646 jail days were
g
i
v
e
n
t
o
1
3
8
p
e
o
p
l
e
.
S
o
m
e
o
f
t
h
e
s
e
p
e
o
p
l
e
w
e
r
e
sentenced to straight jail time, and some were sentenced to
j
a
i
l
s
u
b
s
e
q
u
e
n
t
t
o
p
r
o
b
a
t
i
o
n
v
i
o
l
a
t
i
o
n
s
.
O
n
l
y
I
o
f
littp://rnicourts.dullestech.net/getApplicationPrintPre
v
i
e
w
.
d
o
?
d
o
c
u
m
e
n
t
P
k
-
1
3
7
1
2
1
4
5
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9
6
4
10/4/2013
WebGrants - Michigan Courts Page 5 of 25
those people were in the test group of Opiate Court, 3 of those people were known opiate addicts that we
r
e
a
part of Sobriety Court following that protocol.
Program Goals (Required)
Goal 1:*
Reduce drug use during program participalion
After a 10 year study of the Sobriety Court was conducted, it was discovered that opiate users were the
l
e
a
s
t
successful participants in the program. The recidivism rate of the Sobriety Court participants ove
r
a
l
l
w
a
s
7,4% for successful completions. Additionally, the overall recidivism rate was 11.2% ta
k
i
n
g
i
n
a
l
l
participants. Removing the opiate population brought that number down to 9,2%. As a result it was decide
d
these participants needed to be dealt with differently. Due to the depth of the addiction and all of the lifes
t
y
l
e
factors involved, it was realized that taking them out of the environment was paramount. All opiate
u
s
e
r
s
were therefore sent directly to a 30 day inpatient facility for treatment, The day the person is let o
u
t
o
f
t
h
e
treatment facility they report directly to the probation department for a meeting with their probation officer.
Through the assistance from recovering opiate addicts who had been on probation, substanc
e
a
b
u
s
e
counselors and studying variables, the number one factor to assist in attaining short term sobriety fro
m
opiates after the 30 day inpatient stay was through daily drug testing. Each recovered opiate addict repo
r
t
e
d
that daily drug testing assisted in preventing the "bad thinking" from creeping up to the point of see
k
i
n
g
o
u
t
use.
A 90 day period of daily drug testing was implemented. Although drug testing isn't always necessary
d
a
i
l
y
Ic
catch use, it significantly increased the amount of people that made it past their 90 day mark of sob
r
i
e
t
y
.
T
h
E
plan is to continue and expound on the "test" group protocol. The utilization of the Initial inpatie
n
t
s
t
a
y
a
n
d
daily drug testing were paramount to yielding real life results of reducing drug use,
Goat 2:*
Retain participants in the drug court program
Most opiate addicts have been unable to maintain gainful employment. Employment is obviously nece
s
s
a
r
y
for self-esteem and giving them purpose, but also takes up idle time. Many of the past participan
t
s
c
o
u
l
d
maintain the short term sobriety but would often express still having constant thoughts of using.
T
h
e
b
u
s
i
e
r
they were the more likely to not succumb to the thoughts. All of these participants following t
h
e
i
r
i
n
p
a
t
i
e
n
t
stay were required to perform 20 hours of community service work or more until they were able to either
g
a
i
n
full time employment or full time schooling, or a combination of both. With this condition in plac
e
m
o
s
t
participants obtained employment within 2 weeks.
Additionally, these participants were required to report to their probation officer twice weekly instead o
f
o
n
c
e
until they obtained full time employment. The constant contact and support from the probation
o
f
f
i
c
e
r
combined with daily NA meetings were also reported by the participants to assist in keeping them foc
u
s
e
d
,
Goal 3:k
Reduce drug and alcohol related crime in the jurisdiction (may not be applicable to Family Dependency Courts)
http://micourts.dullestech.net/getAppiicationPrintPreview.do?clocumentPk=-1371214533964 10/4/2013
WebGrants - Michigan Courts Page 6 of 25
A small control group of 22 people were subjected to the separate conditions a
s
s
t
a
t
e
d
a
b
o
v
e
,
i
n
a
d
d
i
t
i
o
n
t
o
all of the conditions of sobriety court that were already in plac
e
.
T
h
e
s
e
p
e
o
p
l
e
w
e
r
e
t
h
e
r
e
f
o
r
e
p
l
a
c
e
d
o
n
1
8
months probation, placed in an inpatient facility for a minimum
o
f
3
0
d
a
y
s
,
t
e
s
t
i
n
g
d
a
i
l
y
f
o
r
a
l
c
o
h
o
l
a
n
d
d
r
u
g
s
for 90 days following Inpatient, report to the probation offic
e
r
t
w
i
c
e
w
e
e
k
l
y
,
o
b
t
a
i
n
f
u
l
l
t
i
m
e
e
m
p
l
o
y
m
e
n
t
o
r
perform a minimum of 20 hours of community service per
w
e
e
k
,
a
t
t
e
n
d
o
u
t
p
a
t
i
e
n
t
s
u
b
s
t
a
n
c
e
a
b
u
s
e
counseling for 9 months, attend ANNA daily for 90 days follo
w
e
d
b
y
3
t
i
m
e
s
p
e
r
w
e
e
k
,
o
b
t
a
i
n
a
s
p
o
n
s
o
r
within 1 month, attend judicial review once monthly and un
a
n
n
o
u
n
c
e
d
h
o
m
e
v
i
s
i
t
s
.
T
h
e
r
e
f
o
r
e
,
t
h
e
1
0
k
e
y
components will continue to be utilized with these special con
d
i
t
i
o
n
s
.
This combination of intensive supervision increased the succes
s
r
a
t
e
o
f
t
h
i
s
o
p
i
a
t
e
t
a
r
g
e
t
p
o
p
u
l
a
t
i
o
n
b
y
o
v
e
r
90%. The individuals that completed the program successfully each had no less than 6 months of sobriety.
None of these that completed successfully have been re-arres
t
e
d
.
Goal 4:*
Alleviate congestion of court dockets
As we have 3 sobriety court/drug court officers that work speci
f
i
c
a
l
l
y
o
n
t
h
e
s
e
c
a
s
e
s
,
t
h
e
i
r
c
a
s
e
l
o
a
d
s
a
r
e
greatly reduced due to the intensive supervision. As part of this
s
u
p
e
r
v
i
s
i
o
n
,
t
h
e
o
f
f
i
c
e
r
s
a
r
e
r
e
s
p
o
n
s
i
b
l
e
f
o
r
early identification of the potential sobriety court/drug court cl
i
e
n
t
s
.
T
h
r
o
u
g
h
c
o
n
s
t
a
n
t
c
o
n
t
a
c
t
w
i
t
h
t
h
e
p
o
l
i
c
e
departments, judges and judicial staff, defendants are iden
t
i
f
i
e
d
a
s
h
a
v
i
n
g
a
n
e
e
d
a
s
e
a
r
l
y
a
s
p
r
e
-
t
r
i
a
l
.
Assuring that pre-sentence investigations are done by one o
f
t
h
e
s
e
o
f
f
i
c
e
r
s
a
l
l
o
w
s
a
n
e
a
r
l
y
i
n
t
r
o
d
u
c
t
i
o
n
o
f
the program to the defendant. The avaiiibility of this program a
l
l
o
w
s
p
l
e
a
a
g
r
e
e
m
e
n
t
s
,
a
n
d
t
h
e
r
e
f
o
r
e
c
a
s
e
resolution to occur quickly.
Goal 5:*
Alleviate jail or detention overcrowding fir applicable)
Prior to the Sobriety Court implementation in 2001, there was very li
t
t
l
e
a
l
t
e
r
n
a
t
i
v
e
t
o
i
n
c
a
r
c
e
r
a
t
i
o
n
f
o
r
r
e
p
e
a
t
offenders who had not performed well while on probation in the
p
a
s
t
,
O
f
t
e
n
t
i
m
e
s
t
h
e
r
e
c
o
m
m
e
n
d
a
t
i
o
n
f
o
r
sentencing would be maximum jail instead of probation as the
d
e
f
e
n
d
a
n
t
h
a
d
a
h
i
s
t
o
r
y
o
f
n
o
n
-
c
o
m
p
l
i
a
n
c
e
.
Since the program was implemented, we have been able to off
e
r
t
h
i
s
a
l
t
e
r
n
a
t
i
v
e
t
o
j
a
i
l
a
n
d
h
a
v
e
h
a
d
s
u
c
c
e
s
s
with individuals who had not completed probation in the past
.
M
o
s
t
o
f
t
h
e
s
e
o
f
f
e
n
d
e
r
s
w
o
u
l
d
h
a
v
e
r
e
c
e
i
v
e
d
1
year in jail if the program was not in place as the program was gear
e
d
t
o
w
a
r
d
O
U
l
L
2
n
d
O
f
f
e
n
d
e
r
s
,
A
s
e
a
r
l
i
e
r
data cited, last year alone 128 individuals received 13,646 jail da
y
s
n
o
t
i
n
c
l
u
d
i
n
g
O
U
1
L
2
n
d
o
f
f
e
n
s
e
s
,
t
h
e
s
e
were drug related only, offering an alternative to incarceration
o
n
e
v
e
n
3
0
f
t
h
o
s
e
i
n
d
i
v
i
d
u
a
l
s
c
o
u
l
d
b
e
i
n
excess of 10,000 jail days.
Goal
Retain participants in substance abuse treatment
Through good relationships with a group of about 8 treatment p
r
o
v
i
d
e
r
s
i
n
t
h
e
a
r
e
a
w
e
h
a
v
e
been able to
obtain reduced rates for treatment for participants. Due to the lo
n
g
t
e
r
m
o
f
a
t
t
e
n
d
a
n
c
e
m
o
s
t
c
o
u
n
s
e
l
o
r
s
w
e
r
e
willing to reduce their rates when the individual was uninsure
d
o
r
d
i
d
n
'
t
q
u
a
l
i
f
y
f
o
r
s
t
a
t
e
f
u
n
d
i
n
g
.
T
h
e
s
e
therapists were selected because of their continuous excell
e
n
t
s
e
r
v
i
c
e
s
t
h
e
y
w
e
r
e
p
r
o
v
i
d
i
n
g
.
T
h
e
y
a
t
t
e
n
d
status review hearings and offer assistance and insight. Participa
n
t
s
a
r
e
o
r
d
e
r
e
d
t
o
a
t
t
e
n
d
n
o
less than 36
weeks of 1-2 time weekly counseling. If a relapse occurs the d
e
f
e
n
d
a
n
t
i
s
i
m
m
e
d
i
a
t
e
l
y
p
l
a
c
e
d
b
a
c
k
into
treatment.
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Program Goals (Optional)
Goal 7:
Reduce child abuse and neglect (if applicable)
The opiate addicted population often has open cases with Child Protective Services. This department works
closely with CPS to insure compliance with parenting classes or additional therapy necessary to retain or
obtain custody of their children. Home searches have been a very useful tool to assist CPS in checking on
the welfare of the children and observe the parentichild interaction. Eliminating the drug use has reduced
neglect In and of itself.
Goal 8:
List other goal specific to your cfrugIDW1 court program hare
Goal 9:
List other goal specific to your drug/f3WI court program here
Goal 10:
List other goal specific to your drugIDW1 court program hem
Target Population
Check afi that apply
What Is the target
population:*
Other, please
explain;
Describe how the
above
Information
differs from
previous years'
procedures:*
Misdemeanor, Drug Offender, High Risk
Since our treatment court was a Sobriety Court in the past, the target population was
OWI. However, there were many accessions when drug offenders were also allowed in
the program. The purpose of the Drug Court program is to target any Opiate related
cases.
Screening and Eligibility
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Describe the eligibility criteria:*
1.) individuals with violent offenses, excluding Domestic Violen
c
e
w
i
l
l
n
o
t
b
e
a
d
m
i
t
t
e
d
t
o
t
h
e
p
r
o
g
r
a
m
.
2.) Additionally, only persons who reside within the jurisdiction of t
h
e
5
2
-
1
D
i
s
t
r
i
c
t
C
o
u
r
t
w
i
l
l
b
e
a
d
m
i
t
t
e
d
.
3
.
)
The participant must be an opiate abuser or addict. 4.) The perso
n
s
h
a
l
l
n
o
t
h
a
v
e
a
d
r
u
g
d
e
l
i
v
e
r
y
c
h
a
r
g
e
.
How are potential
participants
identified:*
If Other, please
describe;
Pre-Bond Investigation, Law Enforcement, Probation Agent, Prosec
u
t
i
n
g
A
t
t
o
r
n
e
y
,
Participant, Treatment Provider, Pre-Trial, Judges, Defense Attor
n
e
y
,
F
a
m
i
l
y
Screening;*
Describe when screening occurs, who conducts the screening, and who determines eligibility.
The probation officer or program coordinator conducts the scree
n
i
n
g
f
o
r
e
l
i
g
i
b
i
l
i
t
y
.
T
h
i
s
p
r
o
c
e
s
s
can occur at
pre-trial, probation violation hearing, sentencing, or at any other p
o
i
n
t
t
h
e
y
a
r
e
i
d
e
n
t
i
f
i
e
d
a
s
a
p
o
t
e
n
t
i
a
l
candidate. Once they are identified the screening occurs on the sam
e
d
a
y
.
Is a risk/needs assessment used to help identify high riskihigh need ofienders2
Risk Yes
Assessernent?:*
If answered yes to Ihe above question, name the assessment tool used
Assessment
Tool:
Describe how the
above
information
differs from
previous years'
procedures:*
NEEDS
There is no difference.
Assessments
What is the name of the substance abuse assessment tool that is used?
Substance Abuse
Assessment NEEDS
Toot:*
Does the assessment provide a Diagnostic and Statistical Manuel of Mental Dis
o
r
d
e
r
s
(
D
S
1
v
1
,-149 diagnosis?
DSM-IV
Diagnosis:*
If answered no to the above question, describe how the substance use diagnosis is determined
How substance
use diagnosis is
determined:
Assessment:*
Yes
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Describe when the assessment is conducted and who conducts the assessment
The NEEDS testing is administered at the time of plea. The assessment is placed
i
n
t
h
e
f
i
l
e
a
n
d
r
e
v
i
e
w
e
d
b
y
the probation officer at the time of the pre-sentence investigation.
Is the American Society of Addiction Medicine Patient Placement Criteria used to determine appropriate level of treatment?
American Society
of Addiction
Medicine Patient No
Placement
Criteria;*
How treatment level is determined:
if answered no to Ole above question, describe how the level of treatment is determined
Through the NEEDS assessment and the pre-sentence investigation. A ri
s
k
a
s
s
e
s
s
m
e
n
t
i
s
a
l
s
o
u
t
i
l
i
t
z
e
d
through Pre-trial Services for those defendant's who are incarcerated.
Describe how the
above
information
differs from
previous years'
procedures:"
There is no difference.
Treatment Continuum and Pan
Substance Abuse Treatment Agencies:*
List The substance abuse treatment agencies and the type of services available for ciniglOW
1
c
o
u
r
t
p
a
r
t
i
c
i
p
a
n
t
s
Community Programs incorporated - inpatient, womens issues, mens issues, g
r
o
u
p
s
,
m
e
d
i
c
a
l
,
m
e
n
t
a
l
h
e
a
l
t
h
,
medications.
Sequoia Recovery Services - 3/4 housing, assistance with employment, dual diag
n
o
s
i
s
,
t
r
a
n
s
i
t
i
o
n
a
l
h
o
u
s
i
n
g
.
Solutions to Recovery - 314 housing, assistance with employment, transiti
o
n
a
l
h
o
u
s
i
n
g
Gretchen Bart, private therapist - group and individual outpatient substance a
b
u
s
e
c
o
u
n
s
e
l
i
n
g
Jeffrie Cape, private therapist - group and individual outpatient substance abus
e
c
o
u
n
s
e
l
i
n
g
James Schepper, private therapist - group and individual outpatient subst
a
n
c
e
a
b
u
s
e
c
o
u
n
s
e
l
i
n
g
Aberis Counseling Services - Intensive outpatient and outpatient substance
a
b
u
s
e
c
o
u
n
s
e
l
i
n
g
Oakland Family Services - intensive outpatient and outpatient substance abuse c
o
u
n
s
e
l
i
n
g
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Milford Counseling - Intensive outpatient substance abuse couns
e
l
i
n
g
,
o
u
t
p
a
t
i
e
n
t
s
u
b
s
t
a
n
c
e
abuse counseling, mental health counseling, groups and individu
a
l
a
v
a
i
l
a
b
l
e
.
Check ail that apply
Treatment is
provided:*
Determined by the participant and/or insurance
If treatment is provided through a cantracI(s), was there a competitive bid process?
Competitive Bid No
Process:*
Are participants linked to treatment providers based on individual differences?
Treatment
Providers:*
Treatment Process:*
Explain the answer given to The above question, describing the proces
s
Initially the defendant will be placed in a 30 day inpatient minimum program. Following the inpatient,
the
defendant is referred to outpatient counseling a minimum of o
n
c
e
w
e
e
k
l
y
.
T
h
e
t
r
e
a
t
m
e
n
t
p
r
o
c
e
s
s
c
h
a
n
g
e
s
i
f
the needs of the participant changes. If a relapse occurs, or
t
h
e
t
h
e
r
a
p
i
s
t
o
r
c
l
i
e
n
t
f
e
e
l
s
t
h
e
r
e
i
s
a
n
i
n
c
r
e
a
s
e
d
need for treatment, the participant will be ordered to attend m
o
r
e
.
D
u
r
i
n
g
t
h
e
m
o
n
t
h
l
y
r
e
v
i
e
w
s
e
s
s
i
o
n
s
i
f
t
h
e
r
e
are issues of concern for the team, the therapist is contacted and
a
d
i
s
c
u
s
s
i
o
n
a
b
o
u
t
i
n
c
r
e
a
s
i
n
g
t
r
e
a
t
m
e
n
t
i
s
pursued. Normally if the team agrees that the defendant is in
n
e
e
d
o
f
a
d
d
i
t
i
o
n
a
l
g
r
o
u
p
s
o
r
s
e
r
v
i
c
e
s
o
r
a
change in therapeutic approach, the recommendation is follow
e
d
.
Treatment Plan:*
Who develops the treatment plan? How often is the treatment plan reviewed
a
n
d
b
y
w
h
o
m
?
The treatment plan is developed between the therapist and the cli
e
n
t
.
S
i
n
c
e
t
h
e
r
e
i
s
a
s
i
g
n
e
d
r
e
l
e
a
s
e
o
f
information allowing full disclosure the probation officer an
d
t
e
a
m
o
f
t
e
n
h
a
s
i
n
p
u
t
i
n
t
o
t
h
e
t
r
e
a
t
m
e
n
t
p
l
a
n
a
s
well.
What ancillary services are available to the participants in the program? Check all that apply;
Ancillary
Services:"
If Other, please
describe:
Describe how the
above
information
differs from
previous years'
procedures:*
Educational, Housing, Mental Health, Dental, Food, Career, Transportation, Clothing,
Parenting Classes
There is no difference.
Program Length
Yes
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What is the
minimum length
of the drug/DWI
court program?*
What is the
maximum length
of the drugIDWI
court program?*
Describe the factors used 0 determine the program length
18
24
Program Length
Factors:"
How many
phases does the
program consist
of?*
Describe what
factors were used
to determine the
length of each
phase:*
The program was designed to last 18 months, as long as the defendant
r
e
m
a
i
n
s
i
n
compliance. However, it can last up to 24 months if more time Is nee
d
e
d
t
o
a
c
h
i
e
v
e
t
h
e
goals of the program. If an individual violates the rules of drug court too clos
e
t
o
t
h
e
e
n
d
of the program the length may be extended up to an additional 6 months.
6
Defendants will enter Drug Court on a delayed sentence. Although the intensive phase of
Drug Court is nine months in duration, the participant is allowed up to 12 months to
complete the requirements of the first phase of Drug Court. If the defe
n
d
a
n
t
s
u
c
c
e
s
s
f
u
l
l
y
completes the Intensive phase of Drug Court which typically occurs at the nin
e
m
o
n
t
h
point, the participant is sentenced following the informal commencement c
e
r
e
m
o
n
y
a
t
t
h
e
review hearing. The participant is, at that time, sentenced to an 18 month
t
e
r
m
o
f
probation and is given credit for the first nine months as a participant in
D
r
u
g
C
o
u
r
t
.
T
h
e
participant then moves to the Aftercare Phase of the program. Failure to grad
u
a
t
e
f
r
o
m
the Intensive Phase within 12 months results in revocation of Drug Court s
t
a
t
u
s
a
n
d
immediate sentencing. With non-compliance in either the intensive Ph
a
s
e
o
r
A
f
t
e
r
c
a
r
e
Phase and a team decision to terminate the participant from the program, the
d
e
f
e
n
d
a
n
t
is sentenced to a term of incarceration. Within the 2 major phases, intensive and
aftercare, there are mini phases. The defendant completes the first pha
s
e
o
n
c
e
t
h
e
y
successfully complete their 30 day inpatient stay. IS they remain comp
l
i
a
n
t
t
h
e
y
a
r
e
eligible to "step down" at the 18 week mark which means they can reduce the amount of
probation appointments to every other week and may have a curfew exten
s
i
o
n
t
o
11:00pm, This "step down" only occurs with complete compliance in the
f
i
r
s
t
1
8
w
e
e
k
s
.
I
n
the aftercare phase the participant may have their probation appointment
s
r
e
d
u
c
e
d
t
o
once monthly at the year mark, if they have remained in full compliance for a minimum of
90 days. If the participant completes all special requirements in the first 18 mo
n
t
h
s
a
n
d
i
s
determined eligible, they remain on non-reporting probation until the next f
o
r
m
a
l
graduation occurs. In some cases weeks and in some cases up to 6 mo
n
t
h
s
.
If phases are not
used explain
how a participant
progresses
through the
program
List the requirements for completing each phase:*
e.g. the number, type, and frequency of drug tests, aftendencs at support groups, etc.
Phasel -The participant must successfully complete a minimum of 30 days inpatient.
Phase 2 - participant must be in the program no less than 4 112 months. Following inpatient treatment the
participant will test for drugs and alcohol each morning before 7:30am_ The participant also must have a
minimum of 130 days of sobriety, have remained in full compliance, which would mean a
c
o
m
p
l
e
t
i
o
n
o
f
a
t
least 18 counseling sessions, a minimum of 105 ANNA meetings, have a
s
p
o
n
s
o
r
a
n
d
r
e
p
o
r
t
f
o
r
a
m
i
n
i
m
u
m
of 110 alcohol and drug tests. The participant will be required to wor
k
f
u
l
l
t
i
m
e
/
e
d
u
c
a
t
i
o
n
f
u
l
l
t
i
m
e
o
r
d
o
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community service full time. Report to the probation officer at least 18 times, and have 3 successful home
searches, Maintain a curfew of lOpm-5:30am (with the exception of individuals working shift work).
Phase 3 - commencement phase - the defendant must remain in compliance, receiving no major violatio
n
s
within 90 days of moving to the commencement phase. The defendant must have a minimum of 90
d
a
y
s
clean time. Additionally , the defendant must have completed at least 36 outpatient counseling session
s
.
Phase 4 - aftercare phase - the defendant must remain in this phase for a minimum of 6 months. Du
r
i
n
g
t
h
i
s
phase Judicial
Reviews are only conducted if there are sanctions to be imposed. The participant will continue to atten
d
NA/AA 3 times per
week, report to probation every 2 weeks, test for alcohol and drugs a minimum of 3 times per week,
c
o
n
t
i
n
u
e
to maintain full
time employment, and have at least 2 successful home searches. Maintain a curfew of 12am - 5:30pm.
Phase 5 - This is the transition phase. This phase lasts for at least 3 months. The defendant will contin
u
e
t
o
attend monthly
probation meetings monthly, testing for alcohol and drugs 3 times per week, maintain full time em
p
l
o
y
m
e
n
t
,
and attend at least
3 NA/AA meetings per week,
Phase 6- commencement phase - The defendant will remain in this phase until the next formal graduation,
This phase can vary
from 1 month to 6 months depending on the date of the commencement, The defendant is required
t
o
a
b
i
d
e
by all criminal
laws, arid refrain from the use of alcohol and drugs.
How is the phase
in which a
participant starts
the program
determined?*
Describe how the
above
information
differs from
previous years'
proceclurecz'
Everyone starts in the first phase.
There is no difference,
Case Management
Case
Management is Probation Officers
provided by:*
If other, please
explain;
What is The ratio of participants to the case manager (e.g. 50:1)?
Case Manager
Ratio:* 30;1
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How frequently does the case manager have contact villth the participant? Check all That apply.
Contact
Frequency:*
If other, please
describe:
Contacts are:
Contact Type:* Face to Face, in Writing/E-mail, By Telephone
if other, please
describe:
Daily , Biweekly, Bimonthly, Weekly, Monthly, Every three weeks
The contact with the defendant is based on their needs, and their risk level. Proba
t
i
o
n
officers have met with participants from a daily to monthly basis.
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Case Manager Responsibilities:*
How are the responsibilities and activities of the case manager(s) Integrated with the activities of the treatment provider(s) and ancillary
services provider(s)?
The probation officers are responsible for identification of a potential participant.
Describe how the
above
Information
differs from
previous years'
procedures:*
There is no difference.
Judicial Supervision
Status Review Hearings*
How frequently does the participant appear before the judge for status review hearinds?
The participants attend judicial reviews once monthly at a minimum. If the participant ha
s
a
special need, or
sanction, they may be reviewed more often,
Status Review
Hearing
Participants:*
If Other, please
describe:
Coordinator, Community Advocate, Program Director, Court Bailiff, Probation Agent,
Defense Attorney, Treatment Providers, Peer Support/Mentor
42 CFR Part 2 and HIPAA:*
What is The program's policy and/or procedure(s) for complying s%rith 42 CFR Part 2 and HIPAA during the status review hearing?
Participants sign a full disclosure release of information, The following is a cut an
d
p
a
s
t
e
d
v
e
r
s
i
o
n
o
f
t
h
e
exact document we utilize:
hereby consent to communication between any substance abuse treatment facility and/or
counselor/therapist and any member of our drug court treatment team. The purpose of
a
n
d
n
e
e
d
f
o
r
t
h
i
s
disclosure is to inform the court and other above-named parties of my eligibility and
l
o
r
a
c
c
e
p
t
a
b
i
l
i
t
y
f
o
r
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substance abuse treatment services and my treatment attendance, pr
o
g
n
o
s
i
s
,
c
o
m
p
l
i
a
n
c
e
a
n
d
p
r
o
g
r
e
s
s
i
n
accordance with the Drug Court monitoring criteria.Disclosure of this confide
n
t
i
a
l
i
n
f
o
r
m
a
t
i
o
n
m
a
y
b
e
m
a
d
e
only as necessary for and pertinent to hearings and/or reports conc
e
r
n
i
n
g
J
u
n
d
e
r
s
t
a
n
d
t
h
a
t
t
h
i
s
consent becomes effective from the date I enter Drug Court and will remai
n
i
n
e
f
f
e
c
t
u
n
t
i
l
s
u
c
h
t
i
m
e
a
s
I
h
a
v
e
successfully completed this program in its entirety or have been revoked
a
n
d
s
e
n
t
e
n
c
e
d
f
o
r
f
a
i
l
u
r
e
t
o
c
o
m
p
l
y
with all terms and requirements of the Drug Court program. I understand th
a
t
a
n
y
d
i
s
c
l
o
s
u
r
e
m
a
d
e
i
s
b
o
u
n
d
by Part 2 of Title 42 of the Code of Federal Regulations, which governs
,
t
h
e
c
o
n
f
i
d
e
n
t
i
a
l
i
t
y
o
f
s
u
b
s
t
a
n
c
e
abuse client records, and that recipients of this information may re-discl
o
s
e
i
t
o
n
l
y
i
n
c
o
n
n
e
c
t
i
o
n
w
i
t
h
t
h
e
i
r
official duties,
When do staffing
meetings occur? immediately prior to the status review hearing
Check all that apply.
Who attends the
staffing
meetings?'
If Other, please
describe:
No Staffing Meeting:
If no staffing meeting occurs prior to the status review hearing, explain the reas
o
n
w
h
y
,
E
x
p
l
a
i
n
t
h
e
p
r
o
c
e
s
s
f
o
r
u
p
d
a
t
i
n
g
t
h
e
t
e
a
m
o
n
each participant's status.
Describe how the
above
Information
differs from
previous years'
procedures
There is no difference,
Drug Testing
Drug Test Frequency?*
How frequently are participants required to submit to alcohol and/or drug testing?
Everyone in the program is required to test daily for drugs for the firs
t
9
0
d
a
y
s
.
T
h
e
d
e
c
i
s
i
o
n
t
o
h
a
v
e
t
h
e
m
test daily was based on the reports at the addicts themselves who
a
l
l
i
n
d
i
c
a
t
e
d
i
n
t
h
e
i
n
i
t
i
a
l
s
t
a
g
e
s
o
f
recovery from Opiates the daily drug testing is what kept them "focused"
o
n
n
o
t
u
s
i
n
g
.
T
h
e
f
r
e
q
u
e
n
c
y
o
f
testing is reduced based on full compliance with negative tests and no mi
s
s
e
d
t
e
s
t
s
.
T
h
e
p
a
r
t
i
c
i
p
a
n
t
s
t
e
s
t
i
n
g
is reduced by 2 times per month based on compliance, and never ge
t
s
r
e
d
u
c
e
d
t
o
l
e
s
s
t
h
a
n
3
t
i
m
e
s
p
e
r
week (12 times per month).
What type of drugs does the drug/OW] court program test for? Check all that apply,
Drugs Tested?
Marijuana, Cocaine, Benzodiazepine, Oxycodone, MDMA, Barbiturates, Bat
h
S
a
l
t
s
,
Opioids, Amphetamine, Methamphetamine, Methadone, PCP, Synthetic M
a
r
i
j
u
a
n
a
,
Other
Defense Attorney, Treatment Providers, Community Advocate, Coordinator
,
P
r
o
g
r
a
m
Director, Peer Support/Mentor
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WebGrants - Michigan Courts Page 15 of 25
If Other, please
describe Suboxone and Tricyclic Antidepressants, ETG, adulteration
Does your program utilize a testing agency for drug and alcohol testing?
Drug Testing
Agency:*
If yes, list which
agency(s) are
being utilized
Yes
JAMS, Second Chances, Onsite, DN1A, All of these facilities have been checked to
Insure they follow proper observation procedures,
Does your drug/DWI court program perform alcohol and drug testing?
Perform Alcohol
and Drug
Testing?*
If yes, list who
performs the
testing:
Yes
The probation officers conduct observed drug testing utillizing the l-Cup from Redwo
o
d
Toxicology and send the samples to the lab if necessary.
Vieille is notlffect of the test results? How soon is notification made concerning positive test results?
Test Result
The probation officer is notified on the same day as the positive test. The team is notif
i
e
d
Notification:*
Immediately after the probation officer is made aware so preparations for an emerge
n
c
y
review can be made.
Whet is the response to a positive alcohol or drug test result?
Positive Result
Response?'
Describe how the
above
information
differs from
previous years'
proceduret--.:*
The participant is immediately contacted and advised to come to the court. They a
r
e
given only a few hours to appear. The participant is incarcerated immediately and an
emergency review hearing is held on the same day. Since the participant is only allow
e
d
to test in the morning before 7:30arri, notlfication of a positive test usually occurs by
9:00arn. Therefore, the entire day is available to handle the case.
There is no difference.
incentives
List incentives your
program uses
List the reason an incentive is used
Who can award an Incentive and
when does this happen
free drug testing 30 days of full compliance Judge at the judicial review hearing
gift cards phase advancement Judge at judicial review hearing
movie passes 30 days of complete compliance Judge at the judicial review hearing
reduction in probation
appointments
at completion of 2nd phase, 3rd phase and 5th phase Judge at the judicial review hearing
relaxation of curfew
at the completion of 2nd phase, 3rd phase and 5th
phase
Judge at judicial review at completion of 2nd
and 3rd phase, probation officer at completion
of 5th phase
accolades from judge (applause,
praise)
any positive changes the defendant makes Judge at judicial review hearing
sporting event tickets At completion of 3rd phase Judge at the judicial review hearing
Signed sports memorabilia
Completion of the 3rd phase and completion of
program
Judge at judicial review hearing or graduation
phase advancement completion of all requirements for advancement Judge at judicial review hearing
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'
permission for up to 3 night
vacation (only granted twice in
program)
If participant remains in complete compliance for first The judge at judic
i
a
l
r
e
v
i
e
w
,
p
r
o
b
a
t
i
o
n
o
f
f
i
c
e
r
90 days and second vacation granted if complete for second vacation if defendant in complete 1
compliance for 1 year, year compliance,
Sanctions
List Sanctions your
program uses
List the reason a Sanction is used
Who can administer a Sanction
and when does this happen
curfew restrictions curfew violation, positive test missed test, late test Judge at judicial review hearing
Increase testing missed test, late test, positive test Judge at judicial review hearing
increase in AA meetings missed M meetings and missed counseling Judge at judicial review hearing
Community service
late test, missed probation appointment, missed
judicial review
Judge at judicial review hearing
incarceration
missed test, late test, dishonesty, forging, positive
test, missed judicial review (occassionally)
Judge at Judicial review hearing
revocation of drivers license
priveieges (in interlock pilot program)
positive alcohol test Judge at judicial review hearing
detention in court holding cell late test, missed judicial review hearing Judge at judicial review
day in court observing proceedings
late test, missed probation appointment, missed
judicial review
Judge at judicial review hearing
increase in treatment missed counseling, missed AA, positive test Judge at judicial review hearing.
electronic monitoring (gps, SCRAM,
in-home alcohp monitor)
positive test, missed test, curfew violation Judge at judicial review
Graduation Requirements
Graduation Requirements:4'
Discuss the program's requirements for graduation.
The defendant must complete the following:
1. have at least 90 days of sobriety/clean time.
2. must have at least 9 judicial status review hearings.
3. must have completed 30 days minimum of inpatient treatment.
4, must have completed a minimum of 36 outpatient counseling sessio
n
s
.
5. must have been in the program for at least IS months,
Once graduation
occurs:*
Describe how the
above
information
differs from
the participant is no longer under the court's jurisdiction
there is no difference
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previous years'
procedures:*
Expulsion Criteria
Termination Criteria:*
Explain the criteria for terminating a participant from the program.
The conditions for termination are as follows:
1. Forging of documentation
2. 3 minimum major violations (sanctions that include
j
a
i
l
)
.
3. Accruing a new charge (excluding DWLS)
4. Dishonesty
Describe howthe
above
information
differs from
previous years'
procedures:*
there is no difference.
Sustain ability Plan
Sustairlability Plan:k
Explain the plan for addressing program needs (Ea, treatment resources, team members., clinical and legal criteria, targe
t
p
o
p
u
l
a
t
i
o
n
,
program design, and funding} that are required to sustain the program svhenlif grant funds are no longer availa
b
l
e
.
The Sobriety Court program that was established he
r
e
i
n
2
0
0
1
w
a
s
i
n
i
t
i
a
l
l
y
a
g
r
a
n
t
f
u
n
d
e
d
p
r
o
g
r
a
m
.
S
i
n
c
e
i
t
s
inception the program has evolved into what it is to
d
a
y
t
h
r
o
u
g
h
c
o
n
s
t
a
n
t
r
e
-
e
v
a
l
u
a
t
i
o
n
w
i
t
h
t
h
e
a
s
s
i
s
t
a
n
c
e
o
f
all team members, This program became self sufficient
a
f
t
e
r
p
r
o
v
i
n
g
i
t
s
c
o
n
t
i
n
u
e
d
e
x
c
e
l
l
e
n
c
e
w
i
t
h
a
s
s
i
s
t
a
n
c
e
from team members and through county funding. The
p
l
a
n
f
o
r
O
p
i
a
t
e
C
o
u
r
t
i
s
t
h
e
s
a
m
e
,
The program wilt provide an option to jail for the judge
s
a
n
d
d
e
f
e
n
s
e
a
t
t
o
r
n
e
y
s
.
T
h
e
e
x
p
e
c
t
a
t
i
o
n
i
s
t
h
a
t
w
i
t
h
the availibility of this program it will run at capacity o
n
a
c
o
n
s
t
a
n
t
b
a
s
i
s
,
m
u
c
h
l
i
k
e
S
o
b
r
i
e
t
y
C
o
u
r
t
h
a
s
s
i
n
c
e
inception.
The team members will continue to support Drug Cou
r
t
M
o
n
t
h
a
s
i
t
h
a
s
f
o
r
t
h
e
S
o
b
r
i
e
t
y
C
o
u
r
t
a
n
d
V
e
t
e
r
a
n
s
Court to assist in the increased awareness throughou
t
t
h
e
s
t
a
t
e
.
AU team members from treatment courts will
continue to attend and assist in the MADCP confer
e
n
c
e
p
l
a
n
n
i
n
g
.
P
r
o
m
o
t
i
n
g
t
h
e
a
w
a
r
e
n
e
s
s
o
n
t
h
e
i
o
c
a
l
level through the Advisory Board will also be conti
n
u
e
d
.
Continuous meetings with team members, aside fro
m
j
u
d
i
c
i
a
l
r
e
v
i
e
w
s
,
i
n
c
l
u
d
i
n
g
t
h
e
d
e
f
e
n
s
e
a
d
v
o
c
a
t
e
,
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prosecutor, judges, probation officers, treatment providers and Advi
s
o
r
y
C
o
m
m
i
t
t
e
e
w
i
l
l
a
s
s
i
s
t
i
n
s
u
s
t
a
i
n
i
n
g
positive relationships amongst the team, These meetings will provide insi
g
h
t
i
n
t
o
p
o
s
s
i
b
l
e
n
e
c
e
s
s
a
r
y
changes, and present new ideas.
Partnerships with Oakland University, Eastern Michigan University, and
F
e
r
r
i
s
S
t
a
t
e
U
n
i
v
e
r
s
i
t
y
w
i
l
l
c
o
n
t
i
n
u
e
to assist with research and internships. Keeping these relationships with
l
a
r
g
e
U
n
i
v
e
r
s
i
t
i
e
s
h
a
s
p
r
o
v
i
d
e
d
t
h
e
department with much needed support and outreach, Involvement with
t
h
e
M
A
D
C
P
,
N
D
C
I
,
a
n
d
S
C
A
O
w
i
l
l
continue to provide networking, and assistance when needed.
The Adisory Committee has continued to run the 501e3 and provides
f
u
n
d
s
f
o
r
t
h
e
t
r
e
a
t
m
e
n
t
c
o
u
r
t
s
a
t
5
2
-
1
District Court and is ready and willing to support the Opiate Court.
We are exploring the possibility of a Drug Court Participant Fee,
Describe how the
above
information
differs from
previous years'
procedures:*
Exploring the possibility of a Drug Court Participant fee.
Evaluation Plan
Will your program
be conducting a
process
evaluation?'
Will your program
be conducting an
outcome
evaluation?*
Describe the evaluation:
The Drug Court Case Management information System is a very useful eval
u
a
t
i
o
n
t
o
o
l
.
H
o
w
e
v
e
r
,
t
h
e
evaluation is only as comprehensive as the data being inputted, The
p
l
a
n
i
s
t
o
c
o
n
t
i
n
u
e
t
o
c
o
m
p
l
y
w
i
t
h
t
h
e
entry of data but additionally, utilize the new clerical staff to insure all a
r
e
a
s
a
r
e
u
p
t
o
d
a
t
e
s
o
t
h
a
t
q
u
a
r
t
e
r
l
y
reports are with real time accuracy. Since the program is an offspring o
f
t
h
e
S
o
b
r
i
e
t
y
C
o
u
r
t
p
r
o
g
r
a
m
a
n
d
these participants will be on a separate track, close attention to this
p
o
p
u
l
a
t
i
o
n
i
s
n
e
c
e
s
s
a
r
y
t
o
i
n
s
u
r
e
t
h
e
program is working for them early on. Using the DCCMIS we will extrapaia
t
e
s
a
n
c
t
i
o
n
s
t
o
f
i
n
d
c
o
m
m
o
n
a
l
i
t
i
e
s
and make programming changes as needed for continued success of the
p
a
r
t
i
c
i
p
a
n
t
T
h
e
p
a
r
t
n
e
r
s
h
i
p
s
w
i
t
h
Universities will also assist in this area as interns will assist in the cont
i
n
u
o
u
s
r
e
s
e
a
r
c
h
i
n
t
o
t
h
e
s
u
c
c
e
s
s
o
f
the participants.
Additionally, as participants continue to show success, personal interv
i
e
w
s
w
i
t
h
t
h
e
p
a
r
t
i
c
i
p
a
n
t
w
i
l
l
b
e
conducted to investigate what portion of the program they feel is wo
r
k
i
n
g
f
o
r
t
h
e
m
,
a
n
d
a
g
a
i
n
c
o
m
m
o
n
a
l
i
t
i
e
s
will be expounded upon.
Haw does your
program define
recidivism?*
11 Other, please
describe:
New Conviction
Yes
Yes
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What type of
charge(s) andior
conviction(s) Any misdemeanor, Any felony
qualifies as
recidivism?*
If Other, please
describe:
Drug Court Team
Who are the
members of the
drugIDWI court
team?*
If Other, please
describe:
Judge, Coordinator, Defense Attorney, Case Manager, Parole/Proba
t
i
o
n
A
g
e
n
t
,
Treatment Provider, Prosecutor, Other
Advisory Committee Members and Community Support
Check The mechanisms for communication that are used by the clrugIDWI court team membe
r
s
.
(Check all that apply).
Court Team
Communication:*
If Other, please
describe:
Describe how the
above
information
differs from
previous years'
procedures:*
There is no difference,
Program income
Will your court program
earn program income as Yes
defined above?*
Program Income Sources:
If yes, what are the program income sources and how much is charged for each program income source (e.g., drug tests $5;
participation fees $250, etc.)?
We will be exploring the possibility of a Drug Court fee, Participan
t
s
w
i
l
l
b
e
p
a
y
i
n
g
f
o
r
t
h
e
i
r
d
r
u
g
t
e
s
t
s
b
u
t
t
h
e
court does not profit from those tests, We will be collecting $40 per mo
n
t
h
P
r
o
b
a
t
i
o
n
O
v
e
r
s
i
g
h
t
E
x
p
e
n
s
e
s
,
and Fines arid Costs as allowable per the statute on each case,
Certification Form
Journal entry using DCCM1S, Phone, Fax, Staffing meeting, E-mail,
T
e
x
t
s
,
I
n
-
p
e
r
s
o
n
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/
2
0
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3
WebGrants - Michigan Courts Page 20 of 25
Authorizing Official
By checking the box,
certify that the below
referenced person is the Yes
Authorizing Official for the
court program.*
Authorizing Official
Name'
Date:*
06121/2013
Project Director
By checking the box, I
certify that the below
referenced person is the Yes
Project Director for the
court program:*
Project Director Name:*
Alexandra Black
Date:*
06121/2013
Financia l Officer
By checking the box, I
certify that the below
referenced person is the Yes
Financial Officer for the
court program:"
Financial Officer Name:* Melissa Waiter
Date:* 06/21f2013
Personnel
Name Position Computation Request
Other Grant
Or Funding
Sources
Local Cash
Contribution
Local in-Kind
Contribution Total
Alexandra
Bieck
Chief
Probation
Officer
288 x 3211 =
$9247,00
$0.00 $0.00 $0.00 $9,247.00 $924700
Valencia
Glover
District Court.
Clerk 1
14,9833 x 2080----
31165.28
$0.00 $0.00 $0.00 $15,582.63 $15,562.63
to be
determined
Probation
L Officer 1
19.364 x 2080 =
$40,319 $40,319.00 30,00 $0.00 $0.00 $40,319,00
$40,316.00 $0.00 $0.00 $24,829.63 365,148,83
Personnel Justification
Personnel Justification*
Justify personnel (I.e., wages) associated with the proposed project. These personnel costs should tie back to the Budget Request
Summary and Budget Detail worksheet,
Joyce Renfrow
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The Opiate Court clients require very intense supervision. In th
e
i
n
i
t
i
a
l
p
h
a
s
e
o
f
t
h
e
p
r
o
g
r
a
m
t
h
e
p
a
r
t
i
c
i
p
a
n
t
will be seen twice weekly in the office and at least once monthly a
t
t
h
e
i
r
h
o
m
e
d
u
r
i
n
g
a
n
u
n
a
n
n
o
u
n
c
e
d
search. The caseload should not exceed 30 participants due to the
n
a
t
u
r
e
o
f
s
u
p
e
r
v
i
s
i
o
n
,
c
u
r
r
e
n
t
l
y
a
l
l
o
f
t
h
e
probation officers at the court, including the 3 current Sobrie
t
y
C
o
u
r
t
O
f
f
i
c
e
r
s
h
a
v
e
r
e
a
c
h
e
d
m
a
x
i
m
u
m
capacity on their caseloads. The additional probation officer w
o
u
l
d
b
e
s
o
l
e
l
y
r
e
s
p
o
n
s
i
b
l
e
f
o
r
t
h
e
c
a
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e
s
i
n
Opiate Court. Due to the nature of this caseload, it is prefer
r
e
d
a
s
e
a
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o
n
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d
S
o
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t
y
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o
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O
f
f
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r
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e
i
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charge of this caseload. Therefore, the funds would be utilized to h
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w
p
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o
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f
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in charge of the Sobriety Court caseload, and a seasoned Sobriety
C
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e
Opiate Court caseload. This would be allowable due to the fa
c
t
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h
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o
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x
i
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t
i
n
g
L
A
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r
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w
proposed program, Robert Luke is currently a part time probatio
n
o
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f
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r
a
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5
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D
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C
o
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w
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be hired in for a full time position.
In order to continue with compliance in entering data into the
O
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S
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o
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l
o
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,
a
part time clerical person is required. The department currently
h
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s
3
f
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t
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d
I
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c
l
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r
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l
p
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o
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to service the probation department which is comprised of 9 full tim
e
a
n
d
4
p
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p
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o
b
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r
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,
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well as 2 part time community service officers. This clerical staff
i
s
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l
s
o
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e
q
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i
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e
r
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e
p
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n
t
on a daily basis. The part time clerical person would be responsi
b
l
e
f
o
r
i
n
s
u
r
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n
g
t
h
e
f
i
l
e
s
a
r
e
u
p
t
o
d
a
t
e
a
n
d
prepared for the Opiate Court Officer, providing any clerical supp
o
r
t
n
e
c
e
s
s
a
r
y
,
a
s
w
e
l
l
a
s
t
h
e
i
n
p
u
t
o
f
DCCIVIIS data,
Lastly, the home searches have become very difficult to complete as
a
l
l
o
v
e
r
t
i
m
e
w
a
s
t
a
k
e
n
f
r
o
m
t
h
e
b
u
d
g
e
t
of the 52-1 District Court. Overtime pay would enable the officer t
o
w
o
r
k
a
f
t
e
r
h
o
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r
s
t
o
c
o
m
p
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e
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e
t
h
i
s
v
e
r
y
necessary task. The overtime request amount is based on the sal
a
r
y
o
f
a
1
0
y
e
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t
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r
a
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s
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a
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o
r
h
i
g
h
e
r
.
Since there is no budget at 52-1 District Court for overtime, the
r
e
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r
e
n
o
f
u
n
d
s
t
o
p
a
y
f
o
r
t
h
e
v
e
t
e
r
a
n
o
f
f
i
c
e
r
that would be selected for Opiate Court to conduct searches as
t
h
e
p
r
o
g
r
a
m
d
i
c
t
a
t
e
s
.
Fringe Benefits
Row Percentage Request Other Grant Or
Funding Sources
Local Cash
Contribution
Local In-Kind
Contribution
Total
Employer FICA 7.65% $3,085.00 $0.00 50,00 $0.00 $3,085,00
Retirement 36.7% $14,261,00 $0.00 $14,261.00
$0.00 $0.00
Hospital
insurance
0% $13,973.00 $0.00 . $0.00 $0.00 $13,073.00 i
Dental insurance 0% $762.00 $0.00 $0.04 $0,00 $762,00 ..;
Vision Insurance 0% $110.00 80,04 $0.00 $0.00 $11 0.00
Unemployment 0,32% 3124.00 $0.00 $0.00 $120.00
$0.00
Worker's
Compensation
1.38% $556,00 30.00 $0.00 $0.00 $556.00
Life Insurance 0.3% $121.00 $0.00 $0.00 $0.00 $121.00
Other 1.37% $552.00 $0.00 $552.00
$0,00 $0.00
Other 0% $0.00 $0.00 $0.00
$0,00 $0.00
Other 0% $0.00 $0.00 $0.00 $4.00 $0.00
Other 0% $0,00 $0.00 $0.00 $4.00 $0,00
Totals $0.00 _ Moo $0.00 $33,549 .00
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-WebGrants - Michigan Courts Page 22 of 25
Fringe Benefits Justification
Fringe Benefits Justification*
Justify fringe banefit costs associated with the proposed project. These
f
r
i
n
g
e
b
o
n
e
I
l
l
s
s
h
o
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d
I
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b
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k
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o
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e
B
u
d
g
e
t
R
e
q
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e
s
t
S
u
m
m
a
r
y
and Budget Detail worksheet,
f3oth the full time probation officer position and part time clerical p
o
s
i
t
i
o
n
w
i
l
l
n
e
e
d
f
r
i
n
g
e
b
e
n
e
f
i
t
s
a
s
t
h
e
y
w
i
l
l
both be working over 32 hours per week. The part time clerical per
s
o
n
w
o
u
l
d
b
e
w
o
r
k
i
n
g
f
u
l
l
t
i
m
e
a
s
w
e
would be taking a part time person we currently have and making her fu
l
l
t
i
m
e
w
i
t
h
g
r
a
n
t
f
u
n
d
s
.
Contractual
Contractor Computation
Services
to be
Provided
Request
Other
Grant or
Funding
Source
Local Cash
Contribution
Local In-Kind
Contribution Total
JAMS
30 drug tests x $6 X
30 participants =
$5400
,
' Drug testing $0.00 $5,400,00 $0,00 $0,00 $5,400.00
Community
programs
incorporated
30 participants x
` $48.53 day x 30
days = $43850
inpatient
treatment
$0.00 $0.00 $0.00 $43,650.00 $43,650.00
$0.00 $5,400.00 $0.40 $43,650.00 $49,050.00
Contractual Justification
Contractual Justification*
Justify contractual costs associated with the proposed project. These contractual costs should lie back to the Budget Request Summary
and the Budget Detail Worksheet
Since these participants are required to test on a daily basis for a
l
c
o
h
o
l
a
n
d
d
r
u
g
s
9
0
d
a
y
s
i
n
a
r
o
w
a
n
d
are
often unemployed it is anticipated that these testing costs may b
e
d
i
f
f
i
c
u
l
t
t
o
p
a
y
.
T
h
e
t
e
s
t
i
n
g
a
g
e
n
c
y
J
A
M
S
currently provides a discounted rate for treatment court participants
o
f
$
6
per test. The individuals who are
truly indigent may present documentation to their P.O. to support th
e
i
r
f
i
n
a
n
c
i
a
l
n
e
e
d
a
n
d
f
u
n
d
s
w
i
l
l
be made
available for them to test.
The participant will be responsible for a third of the drug testing, t
h
e
5
0
1
c
3
w
i
l
l
a
s
s
i
s
t
w
i
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d
o
f
t
h
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testing, and grant funds will provide the last third. After the 90
d
a
y
s
o
f
testing in a row is completed the
participant will be responsible for the remainder of their testing in
t
h
e
p
r
o
g
r
a
m
.
Each participant will start their program in CPI for 30 days. This
i
s
f
u
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d
e
d
t
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r
o
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h
O
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t
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,
5
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-
1
District Court funding source.
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Web Grants - Michigan Courts
Page 23 of 25
Supplies
Item Computation Request
. ,
Other Grantor
Funding
Source
-Local Cash
Contributions
Local In-Kind
Contributions Total
graduation
food
13 food trays @$31.30
each = $407
$407.00
.
$0.00 $0,00 $0.00 $407.00
incentives
30 participants x 5 phase
advanc.ernerit x $10 gift
cards
$0.00 $1,500.00 $0.00 $0.00 $1,600.00
graduation
gift 30 graduates x $15 $450,00 $0.00 $0.00 $0.00 $450.00
$857.00 1 $1,500.00 $0.00 $0.00 $2,357.00
Supplies Justification
Supplies Justification*
Justify supply costs associated with the proposed project. These supply expanses sho
u
l
d
t
i
e
b
a
c
k
t
o
t
h
e
B
u
d
g
e
t
R
e
q
u
e
s
t
S
u
m
m
a
r
y
a
n
d
Budget Detail worksheet.
The Opiate Court wilt conduct one graduation per year. The approximate cost
,
f
o
r
t
h
i
s
g
r
a
d
u
a
t
i
o
n
w
i
l
l
b
e
$
8
0
0
for food and gifts for participants.
As an incentive gift cards for food, gas, testing, and movies will be given.
T
h
e
s
e
c
a
r
d
s
w
i
l
l
v
a
r
y
f
r
o
m
$
1
0
-
$
2
0
in value. Donations through the 501c3 will pay for a portion of these cos
t
s
.
Travel'
Type of Travel
Expenses Computation Request
Other Grantor
Funding
Source
Local Cash
Contributions
Local In-Kind
Contributions
—
Total
WODCP conference
registration
1 registration x
$275 $275.00 $0,00 $0.00 30.00 $275.00 ,
$275.00 $0.00 $0.00 $0.00 $275.40 i
Travel Justification
Travel Justification*
http: ihnicourt s. dullestech.nct/getApplic atio nP r irttP rev iew, do?d o cumentPk=137
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4
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WebGrants - Michigan Courts Page 24 of 25
Justify travel costs associated with the proposed project. The costs should tie back to the Budget Request Summary and the Budget
Detail worksheet.
The new probation officer will need to attend the MADCP conference In 2014, additionally, the new
probation officer would benefit from the NADCP conference in 2014. All travel and training funds for
probation officers has been removed from the current 52-1 District Court budget.
Other Sources of Funding
Other Sources of Funding'
Currently, there is a part time probation clerical staff that we are requesting funds through this gran
t
t
o
become full time. The 52- 1 District Court budget will continue to support the other portion of her par
t
t
i
m
e
salary.
The Coordinator is currently the full time Chief of Probation at 52-1 District Court and her salary and be
n
e
f
i
t
s
will continue to be paid for through the 52-1 District Court budget.
A 501c3 was established several years ago to assist with sustainability in our Sobriety Court Program. This
Advisory Committee has expressed their intent to assist the new Opiate Court.
Personnel Summary
Budget
Category
I Request Other Grant Or
Funding Source
, Local Cash
Contributions
In-Kind
Contributions
Total
Cost
Personnel Total $40,319.00 $0.00 $0,00 $24,629.63 $55,148.53
Fringe Benefits Summary
Budget
Category Request Other Grant Or
Funding Source j
Local Cash
Contributions
in-Kind
Contributions
Total
Cost
Fringe Benefits
Total $33,549.00 $0.00 $0,00 $0.00 $33,549.00
Contractual Summary
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Web Grants - Michigan Courts Page 25 of 25
Budget
Category Request •
Other Grant Or Funding
Source
Local Cash
Contributions
In-Kind
Contributions
Total
Cost
Contractual Total $0.00 $5,400.00 $0,00 ... $43,650,00 $49,050.00
Supplies Summary
Budget
Category Request
,
Other Grant Or Funding
Source
Local Cash
Contributions
In-Kind
Contributions
Total
Cost
Supplies Total i $857.00 $1,500.00 $0.00 $0.00 $2,357.00
Travel Summary
Budget
Category
1 Request Other Grant Or Funding
Source
Local Cash
Contributions
In-Kind
Contributions
Total
Cost
Travel Total $275.00 $0.00 $0.00 $0,00 $275.00
Total Budget
Budget
Category Request Other Grant Or
Funding Source
,
Local Cash
Contributions
in-Kind
Contributions
Total
Cost
Total $75 ,000,00 $6,900,00 $0.00 L_. $68,479.63 3150,379.63
http://rnicourts.dullesteclinet/getApplicationPrintPreview.do?docurnentPk=-1371214533964 10/4/2013
Michigan Supreme Court
State Court Administrative Office
Trial Court Services Division
Michigan Hall of Justice
PD. Box 30048
Lansing, Michigan 48909
Phone (517) 3734835
Jennifer Weiner
Director
MEMORANDUM
DATE: April 24, 2013
TO. -Problemolving-eauttludges -and ProjectDitectors/Contacts"
cc: Chad C. Schn3ucker, State Court Administrator
Dawn Monk, Deputy State Court Administrator
SCAO Regional Administrators
Honorable Brian MacKenzie, MADCP President
FROM Jessica Parks
RE: Partnering with Nonprofit Foundations
Drug and sobriety courts work. They are evidence-based cost-effective programs. They are no
longer pilots. As the number of problem-solving courts in Michigan has continued to grow, the
need to address the funding and sustainability of these programs has also increased. The State
Court Administrative Office (SCAO) is committed to assisting problem-solving courts' efforts to
ensure ion-term sustainability that institutionalizing programs in the court system and local
budgets will bring.
Some communities have not yet fully embraced problem-solving courts in their local budgets, so
one approach to sustainability has been to have courts partner with tax-exempt nonprofit
organizations to assist in supporting the financial needs of a problem-solving court program.
Questions have been raised about the appearance of impropriety, judicial fundraising, and using
the prestige of the office to influence others in connection with tax-exempt nonprofit
organi7ations that exist solely to support a problem-solving court program. The Code of Judicial
Conduct, Canon 2, states: "A judge must avoid all impropriety and appearance of impropriety."
Due to these concerns, the SCAO does not believe it is appropriate for this office to recommend
that problem-solving courts partner with nonprofit organizations that exist solely to support a
problem-solving court program. The SCAO will no longer provide resources for courts
interested in creating new nonprofit organizations and will direct such inquiries to the Michigan
Association of Drag Court Professionals_ Nonprofit organizations that serve the interests of
many community or civic groups and have a competitive process for awarding funds are an
Partnering with Nonprofit Foundations
April 24, 2013
Page 2
exception to this recommendation. If your problem-solving court already partners with a
nonprofit organization that supports one interest, such as a nonprofit organization that only
supports your drug court program, the SCAO recommends that no judge, court employee, or
contractual employee of the problem-solving court program participate as a board member of the
nonprofit orgAnization or conduct fundraising on its behalf
The court's funding unit should budget spending authority for nonprofit organization funds
annually. Requests for financial support should be submitted to the nonprofit organization in
writing by an individual whose salary is not paid for by the court, such as the drug court team's
prosecutor, defense attorney, or treatment provider. If the nonprofit organization's board of
directors approves the request, the court should purchase the item and request reimbursement
from the organization. The nonprofit organization should then send payment to the funding unit.
- Funds. should never-flow from-themonprofit-organization directly tothe-problern-solving court
program, just as direct donations should never be accepted by a problem-solving court program.
For assistance with utilizing research and your individual program's data to inform your funding
unit about the benefits of your problem-solving court program or for questions regarding the
above recommendations, please contact me by e-mail at parksj@courts.n -figov or by telephone at
517-373-6285.
Michigan Supreme Court
State Court Administrative Office
Michigan Hall of Justice
P.O. Box_ 30048
Lansing, Michigan 48909
Phone (517) 373-0128
Dawn A. Monk
Deputy State Court Admin istrator
September 27, 2013
Ms. Alexandra Black
52-1 District Court
48150 Grand River Avenue
Novi, MI 48374
Dear Ms. Black:
I am providing information about Assurance #3 in the fiscal year 2014 grant application
materials. The assurance states that applicants must provide assurance of the intention of the
jurisdiction to continue program operations if funding through the State Court Administrative Office
(SCAO) is no longer available, which may include pursuing local, other state, or federal soirees of
funding. The assurance is also required to apply for and accept federal program funding for problem-
solving court programs. This should not be construed as a mandate for future funding of a program
through your local funding iTnit.
If you have any questions, please contact me by phone at 51.7-373-6285 or by e-mail at
parksj@courts,mi,gov.
Jessica Parks
Problem-Solving Courts Manager
FISCAL NOTE (MISC. #13293)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: 52rd DISTRICT COURT/DIVISION I (NOVI) — 2014 MICHIGAN DRUG COURT GRANT
PROGRAM -ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The 52nd District Court, Division I (Novi) has received a grant from the State Court Administrative
Office (SCAO), Michigan Drug Court Program in the amount of $75,000 for the period of October
1, 2013 through September 30, 2014.
2. The total program budget is for $150,380 which includes an award from SCAO of $75,000,
General Fund support of $68,480 ($43,650 operating support and $24,830 personnel support)
and a donation from the Sobriety Court Advisory Committee 501(c)(3) of $6,900.
3. The grant provides funding for one (1) special revenue, full-time eligible Probation Officer I
position (3020205-New), travel and graduation supplies.
4. A FY 2014 budget amendment is recommended as follows:
GENERAL FUND (#10100)
District Court Administration
Revenue
3020101-121050-650301 Donations
Total Revenue
Expenditure
3020101-121050-788001-27151Trans Out to 52/1 Drug Court Fund
Total Expenditure
Special Revenue Fund 27151
Project #GR0000000661 Activity A, Analysis Type GLB
Revenue
3020205-121050-695500-10100Trans In from GF- District Court Admin
3020205-121050-615571 Grants — State
Total Revenue
Expenditures
3020205-121050-702010 Salaries
3020205-121050-722750 Workers Compensation
3020205-121050-722760 Group Life
3020205-121050-722770 Retirement
3020205-121050-722780 Hospitalization
3020205-121050-722790 Social Security
3020205-121050-722800 Dental
3020205-121050-722810 Disability
3020205-121050-722820 Unemployment
3020205-121050-722850 Optical
3020205-121050-730548 Drug Testing
3020205-121050-731818 Special Event Program
3020205-121050-732018 Travel and Conference
3020205-121050-750245 Incentives
Total Expenditure
FY 2014
$ 6,900
$ 6,900
$ 6,900
$ 6,900
$ 6,900
75,000
$81,900
$40,319
544
121
14,592
13,362
3,377
762
552
129
110
5,400
857
275
1,500
$81,900
&L;
Resolution #13293 November 13, 2013
Moved by Crawford supported by Jackson (with fiscal notes attached) on the amended Consent Agenda
be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Runestad, Scott, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
It/a/(_3
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 13,
2013, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 13th day of November 2013.
Lisa Brown, Oakland County