HomeMy WebLinkAboutResolutions - 2014.01.22 - 21153MISCELLANEOUS RESOLUTION #14002 January 22, 2014
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT / FACILITIES PLANNING & ENGINEERING (FPE) —
NORTHWEST CAMPUS BUILDINGS SECURITY ENHANCEMENT PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Medical Care Facility (MCF), North Oakland Health Center (NOHC), arid
Little Oaks buildings currently have security equipment in place, such as cameras and ID card
scanners; and
WHEREAS the Community Mental Health Authority (CMHA) will be moving into the MCF,
which is adjacent to Little Oaks, in January and will have patients in residence who may leave at any
time of their own volition; and
WHEREAS the Women, Infants, and Children (WIC) nurses in the NOHC, which is adjacent
to the MCF, services patients with young children every weekday; and
WHEREAS the Probation case workers at the North Office Building (NOB), which is also
adjacent to Little Oaks, meet with convicted felons every weekday; and
WHEREAS inmates from the Jail are released on campus at all hours of the day; and
WHEREAS the Sheriff's Office and Building Safety have recommended several building
security enhancements in a report prepared in 2013 to enhance the safety of the public and State
and County employees; and
WHEREAS the Northwest Campus Buildings Security Enhancement Project would install
numerous exterior cameras around Little Oaks and NOHC, a computer at Little Oaks, and video
recorders at Building Safety; and
WHEREAS the Facilities Management Department and Purchasing Division competitively-
bid the labor and equipment for the project, then evaluated the bids received using an evaluation
matrix, interviewed the low bidder, and prepared scores for each; and
WHEREAS the lowest responsible bidder was Mechanical Controls and Maintenance, Inc.
(MCMI) per the attached bid summary at $48,920; and
WHEREAS the total project costs will not exceed $70,000 which includes MCMI's bid of
$48,920, $3,800 for Berbiglia Associates, Inc. (an electrical engineering annual contractor), and a
contingency of $17,280; and
WHEREAS the funding in the amount of $70,000 is available for transfer from the 2014
Capital Improvement Plan! Building Fund (#40100) to the Project Work Order Fund (#40400) for the
Northwest Campus Buildings Security Enhancement Project.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the
Northwest Campus Buildings Security Enhancement Project in the amount of $70,000.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes transfer of
funding in the amount of $70,000 from the Capital Improvement Program / Building Improvement
(#40100) to the Project Work for the Northwest Campus Buildings Security Enhancement Project
(#100000001898) as detailed below.
Building Improvement Fund #40100
1040801-148020-788001-40400 Transfer Out
Project Work Order Fund #40400
1040801-148020-695500-40100 Transfer In
($70,000)
$70,000
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing
resolution.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Crawford absent.
County of Oakland
Purchasing Division
Bid Tabulation
Solicitation Event
Northwest Campus Secur
002799
ty Enhancements
ITEM NO. DESCRIPTION 1 COMPANY —>
Bidder #1 Bidder #2 Bidder #3
Thumb
Communications
Services
M i dstate Security
Company
Mechanical
Controls and
Maintenance
1 Base Bid Amount $55,382.00 $54,235.00 $48,920.00
2 Voluntary Alternate 1 Deduct $1,700.00 forego
bond NA $4,500.00 Pelco
Substitution
3 Voluntary Alternate 2 Deduct $7,000.00 replace
server with PC NA $2,250.00 Pelco
Substitution
4 Voluntary Alternate 3 Deduct NA NA
$2,700.00
Subsitution of
Workstation
5 Exterior Camera Addition $566.00 $752.00 $850.00
6 Exterior Camera Deduct $566.00 $752.00 $650.00
7 Drawings Submitted 1 week 3 weeks 2 weeks
8 Cameras Operational 3-4 weeks 6 weeks 4-6 weeks
9 Project Substantially Complete 3-4 weeks 8 weeks 4 weeks
Awarded to MCMI - The lowest bidder - Evaluation Winner - See Evalution on following page.
12/19/2013
Oakland County Purchasing Division
Solicitation Evaluation Totals
Northwest Campus Security Enhacments
Event #002799
Revieweq Company
Thumb
Communications
Services
Midstate Security
Company
Mechanical
Controls and
Maintenance
Reviewer #1 11.60 8.05 11.85
Reviewer #2 9.20 8.20 9.45
Reviewer #3 9.60 6.80 10.10
Total Score: 10.13 7.68 10.47
Resolution #14002 January 22, 2014
Moved by Spisz supported by Hatchett the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted,
AYES: Gershenson, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, Middleton, Quarles,
Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford, Dwyer. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted.
v 1- — "( "
I HERRN APPR THIS ESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO IVICL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 22,
2014, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 22 f'd day of January 2014.
Lisa Brown, Oakland County