HomeMy WebLinkAboutResolutions - 2014.02.06 - 21186MISCELLANEOUS RESOLUTION #14025
BY: Commissioner David Woodward, District #19
IN RE: BOARD OF COMMISSIONERS — POLICY FOR THE REIMBURSEMENT OF
EMPLOYEE EXPENSES TO COMPLY WITH DEPENDENT ELIGIBILITY AUDIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in preparation for the 2014 Natural Select Open Enrollment period, Oakland County
Human Resources issued a notification that a Dependent Eligibility Audit was being conducted
in concert with Benefit Outsourcing Solutions (BOS) of all spouses and children covered by
county employees and retirees on their health plans (medical, dental, or vision); and
WHEREAS county employees are required to provide verifying documentation for each member
in order to continue healthcare coverage for that individual; and
WHEREAS the documents required to comply with the verification may include marriage/birth
certificates, front page of federal tax return, legal guardianship papers, etc.; and
WHEREAS the Oakland County Clerk/Register of Deeds has implemented a provision that
allows all Oakland County employees/retirees to have all fees waived that are associated with
complying with Dependent Eligibility Audit; and
WHEREAS the deadline for providing copies of the verifying documents is April 1, 2014. At that
time, dependents and/or spouses that are not verified will be removed from coverage and
cannot be added to the coverage again until the next open enrollment period in October 2014
(with proper documentation), effective January 1, 2015; and
WHEREAS the ability of employees and retirees to comply with the audit requirement to
produce copies of the requested documents may require officially requesting copies from the
appropriate vital records office outside of Oakland County; and
WHEREAS Oakland County has always fought against the imposition of "unfunded mandates"
and sought to be fair in the treatment of its employees and retirees; and
WHEREAS in an effort to avoid imposing any undue hardship, employees and retirees should
be reimbursed for the costs associated with obtaining documents to comply with the Dependent
Eligibility Audit.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners,
hereby establishes a policy to provide employees and retirees reimbursement for the
reasonable and documented costs associated with obtaining documents to comply with the
Dependent Eligibility Audit.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby
requests the County Executive Administration and the Human Resources Department to
establish a process to implement and inform employees and retirees of the ability to seek
reimbursement for document retrieval expenses associated with complying with the Dependent
Audit.
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haitpeNon, we move the adoption of the foregoing resolution.
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BE IT FURTHER RESOLVED that the Oakland County Clerk/Register of Deeds is requested to
forward copies of this adopted resolution to the County Executive and Human Resources
Department.
Resolution #14025 February 6, 2014
The Chairperson referred the resolution to the Human Resources Committee. There were no objections.