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Resolutions - 2014.03.06 - 21211
MISCELLANEOUS RESOLUTION #14034 March 6, 2014 By: General Government Committee, Christine Long, Chairperson IN RE: HEALTH AND HUMAN SERVICES — HOMELAND SECURITY DIVISION — 2013 FEMA STATE HOMELAND SECURITY GRANT INTERLOCAL AGREEMENT ACCEPTANCE TO: OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS funding was released from the United States Department of Homeland Security, Federal Emergency Management Agency (FEMA) to the State of Michigan for the 2013 Homeland Security Grant Program (HSGP); and WHEREAS the State of Michigan has awarded a 2013 Homeland Security Grant to Region 2 which includes, but is not limited, to the City of Detroit and Macomb, Monroe, Oakland, St. Clair, Washtenaw, and Wayne Counties; and WHEREAS the Michigan Homeland Protection Board created Regional Homeland Security Planning Boards throughout the State to identify and prioritize how the grant funds will be used; and WHEREAS the Regional Homeland Security Planning Board for Region 2 (UASI Board) is comprised of the representatives from the above-listed political subdivisions; and WHEREAS Macomb County was voted and approved to act as the Fiduciary Agent and Subgrantee for the Region 2 Homeland Security Planning Board for the FY 2013 HSGP; and WHEREAS Macomb County has entered into a grant agreement with the State of Michigan as the subgrantee; and WHEREAS Oakland County Corporation Counsel has reviewed and approved the attached Interlocal Agreement between Macomb County and Oakland County to be used for the 2013 Homeland Security Grant Program; and WHEREAS in the previous fiscal year, 2013, Oakland County was awarded $35,281 from the State Homeland Security Grant Program (SHSGP) and $535,528 from the Urban Area Security Initiative (UASI) for a total award of $570,809; and WHEREAS in the current fiscal year, 2014, Oakland County is awarded $41,873 from the State Homeland Security Grant Program (SHSGP) and $562,661 from the Urban Area Security Initiative (UASI) for a total award of $604,534.00 for an increase of $33,725 from the previous FY; and WHEREAS in the previous fiscal year, 2013, Oakland County was awarded $78,150 for regional projects; and WHEREAS at this time the UASI Board has awarded $113,888 for regional projects from the 2013 Grant Agreement Urban Area Security Initiative (UASI) for an increase of $35,738 from the previous FY; and WHEREAS the regional funding will continue two (2) Homeland Security — Regional SAP positions (#1060601- 10296 and #1060601-10520) and one (1) Special Revenue Intelligence Analyst position in the Sheriff's Office, Emergency Response and Preparedness Division Admin Unit (#4030501-11083); and NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Interlocal Agreements along with funding totaling $718,422 and authorizes its Chairperson to execute such Agreements and all other related documents between Macomb County and Oakland County. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment. BE IT FURTHER RESOLVED that all positions and other program costs associated with this grant are contingent upon continuation of grant funding. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE GENERAL GOVERNMENT COMMITTEE Motion carried unanimously on a roll call vote with Quarles and Crawford absent. GRANT REVIEW SIGN OFF — Homeland Security Division GRANT NAME: 2013 Homeland Security Grant Program (HSGP) FUNDING AGENCY: State of Michigan - Macomb County as Fiduciary DEPARTMENT CONTACT PERSON: Sara Stoddard 858-5080 STATUS: Grant Acceptance DATE: February 7,2014 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. Laurie Van Pelt (1/28/2014) Department of Human Resources: Approved. — Karen Jones (1/28/2014) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (1/29/2014) Corporation Counsel: I approve of the grant acceptance on behalf of Corporation Counsel. —Mary Mara (2/6/2014) COMPLIANCE The grant agreement references a number of specific federal and/or state regulations and includes the following: FY 2013 HSGP Funding Opportunity Announcement http://www.ferna.gov/rnedia-library-data/20130726-I916-25045-6176/fv 2013 hsgp_foa.pdf 2013 HSGP Michigan Supplemental Guidance http://www.michigan.gov/msp/0,4643,7 -123-60152 62790-78610--,00.htm1 Homeland Security Act of 2002 http://www.dhs.gov/xlibrary/assets/hr_5005_enr.pdf Implementing Recommendations of the 9/11 Commission Act of 2007 h /www. o. ov/fds s/ c PLAW-110 LAW-110 ub153. df The Department of Homeland Security Appropriations Act, 2013 (Public Law 113-6) http://www.gpo.gov/fdsvs/pkg/PLAW-1 13pub16/html/PLAW-113pub16.1a-rn FEMA - Uniform Administrative Requirements for Grants and Cooperative agreements with State and Local Governments (44 CFR Part 13) http://wwvv.access.gpo.gov/nara/cfr/waisidx 06/44cfr13 06.html Cost Principles for State, Local and Indian Tribal Governments (OMB CIRCULAR A-87) (2 CFR Part 225) http://wvvw.access.gpo.gov/nara/cfr/waisidx 08/2cfr225 08.html Federal Office of Management and Budget (OMB) Circular No. A-87, A-102, and A-133 Imp ://www.whitehouse.ww/omb/circulars/index.html Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of Homeland Security Act (Public Law 110-412) http://wwvv.apo.gov/fdsys/pkg/PLAW-110pub1412/html/PLAW-110pub14.12,htm Single Audit Act of 1984 (with amendments in 1996) http://www.wh itehouse. gov/omb/financi al/fin single audit.html National Incident Management System (NIMS) http://www.ferna.gov/national-incident-management-system Executive Order 13347 - Individuals With Disabilities in Emergency Preparedness http://www.fema.gov/pdf/emergency/n ims/nims_execative order 13347.pdf The Rehabilitation Act of 1973, Section 504 (29 U.S.C. Section 794) http://www.dol.gov/oasam/regs/statutes/sec504.htm Federal Davis-Bacon Act http://www.dol.aov/esa/uroarams/dbra/ Federal Funding Accountability and Transparency Act (FFATA) of 2006 (Public Law 109-282) http://www.gpo.gov/fdsys/pkg/PLAW-109pub1282/pdf/PLAW-109pub1282.pdf Federal Civil Rights Act of 1964 http://www.usdoj.gov/crt/cor/index.htrn Title VIII of the Civil Rights Act of 1968— Fair Housing Act (42 U.S.C. Section 3601, et seq.) http://www.usdoj.gov/crt/housing/title8.htm The Education Amendments of 1972 (20 U.S.C., Sec 1681, 1683, 1685-86) http://www.usdoj.gov/crt/cor/coord/titleixstat.htm Age Discrimination Act of 1975 42 U.S.C. Sections 6101-6107 http://www.dol.gov/oasam/regs/statutes/age act.htm The Americans with Disabilities Act of 1990 (42 U.S.C., Sec 12101) http://www.ada.aov/pubs/ada.htm Michigan Elliott-Larsen Civil Rights Act — "Act 453 of 1976" http://www.legislature.mi.gov/(N31xRelimrj5z55z2uiwv45)/miIeg.aspx?page=getobject&objectname=mcl-Act-453-of- 1976&quetvid=14718540 Michigan Persons with Disabilities Civil Rights Act — "Act 220 of 1976" http://www.legislature.mizov/(ut3lxgeltrnrj5z55z2uiwv45)/mileg.aspx?page=getobject&objectname=mcl-Act-220-of- 197686queryid=14718589 Department of Homeland Security — Protected Critical Infrastructure Information (6 CFR Part 29) http://eefr.gpoaccess.gov/cgi/t/text/text-idx2c=ecfr&tpl=fecfrbrowse/Title06/6efr29 main 02.tpl Department of Homeland Security — Protection of Sensitive Security Information (49 CFR Part 1520) http://www.access.gpo.govinara/cfr/waisidx_04/49cfr1520_04.htinl Executive Order 12372 - Intergovernmental review of Federal programs http://www.fws.Rov/po1icy/1ibrary/raeo12372.pdf US DOJ Uniform Administrative Requirements for Grants and Cooperative Agreements (28 CFR Part 66 and 28 CFR Part 70) http://www.access.zpo.gov/nara/cfr/waisidx 04/28cfrv2 04.html Office of Justice Programs Hearing and Appeal Procedures (28 CFR Part 18) http://www.access.gpo.aov/nara/cfr/waisidx 01/28cfrl 8_01.htmf Confidentiality of Identifiable Research and Statistical Information (28 CFR Part 22) http://www.access.gpo.gov/nara/cfr/waisidx_04/28th22 04 .htm1 Criminal Intelligence Systems Operating Policies (28 CFR, Part 23) http://www.access.apo.gov/nara/cfr/waisidx 04/28cfr23 04.html Intergovernmental Review of Department of Justice Programs and Activities (28 CPU. Part 30) http://www.access.gpo.govinara/cfr/waisidx_01/28cfr30_01.html Nondiscrimination of the basis of Disability in State and Local Government Services (28 CFR Part 35) http://www.access.gpo.govinara/cfr/waisidx 01/28cfr35 01.html Equal Treatment for Faith Rased Organizations (28 CFR Part 38) http ://www. us doj .go v/ovw/do cs/asgrn emoreimplementati on of28cfrp art38 .p df Nondiscrimination; Equal Employment Opportunity; Policies and Procedures (28 CFR Part 42) hftp://www.access.po.gov/riara/cfr/wais idx_01/28cfr42 01.html Procedures for Implementing the National Environmental Policy Act (28 CFR Part 61) http://wvvw.access.w.ov/nara/cfr/waisidx 01/28 cfr61 01.html Floociplain Management and Wetland Protection Procedures (28 CFR Part 63) http ://wwvv. access. gpo._gov/nara/cfr/waisidx_01/28cfr63 01.html National Historic Preservation Act of 1966 (16 U.S.C. 470) http ://www.rips. gov/history/local-law/nhpa1966.htm Executive Order 11593 Protection and enhancement of the cultural environment http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentType=GSA BASIC&contentId=12094 Archeological and Historic Preservation Act of 1974 (16 U.S.C. 469) http://www.nps.ov/histoiy/1ocal-law/FHPL ArchHistPres.pdf The National Environmental Policy Act of 1969 (42 U.S.C. 4321) littp ://www.nepa gov/rtepa/regs/nepainepacqi a.htm Omnibus Crime Control and Safe Streets Act of 1968 http://www.usdaj.gov/crt/split/42usc3789d.htrn Victims of Crime Act (42 USC Section 10604) http://www.usdoj.gov/crt/cor/byagency/doj10604.htm Juvenile Justice and Delinquency Prevention Act http://ojjdp.ncjrs.om/aboutijdpa2002titlev.pdf The Education Amendments of 1972 (20 U.S.C., Sec 1681, 1683, 1685-86) http://vvww.usdoj .gov/crt/cor/coord/titleixstathtm U.S. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 http://www.fhwa.dot.gov/realestate/act.htm Federal Hatch Act - Political Activity of Certain State and Local Employees http://www.osc.gov/hatchact.htm Restrictions on Lobbying (28 CFR part 69) http://www.access.gpo.gov/riara/cfr/waisidx 04/28cfr69 04.1rtml Executive Order 12549 — Debarment and Suspension http://www.archives.gov/federal-register/codificgion/executive-order/12549.html Government-Wide Debarment and Suspension (28 CFR, Part 67) http://www.access.Rpo.govinara/cfr/vvaisidx 04/28cfr67 04.html Drug-Free Workplace Act of 1988 httn://frwebgate.access.gpo.govicgi-bin/getdoc.c02dbname=browse usc&docid--Cite:+41USC701 US Patriot Act of 2001 http://www.justice.goviarchive/Whighlights.htm Trafficking Victims Protection Act of 2000, Section 106 http://www.state.gov/g/tiphls/tiprpt/2007/86205 Federal Anti-Lobbying Limitation on use of appropriated funds to influence certain Federal contracting and financial transactions (31 USC 1352) littp://uscode.house.gov/uscode-egi/fastweb.exe?getdoc+useview+t2902+1818+0++%28Anti Lobb The United States Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) http://www.emergency-management.net/act fire.htm Money and Finance — Claims - False Claims (31 USC 3729) http://uscode.house.goviuscode-cgi/fastweb.exe7getdoc+uscview+t29t32+1981+1++()%20%20AND%2 Copyrights (17 USC Section 401 or 402) tittp://uscode.house.ov/uscode- cgiffastweb.exe?getdoc+useview+t1 7t20+2+3-4.0%20%20AND%20((17)%20ADJ%2OUSC)%3ACITE%20%20%20%2 0%20%20%20%20%20 Katie West From: Sent: To Cc: Subject: VanPelt, Laurie <vanpeltl@oakgov.com > Tuesday, January 28, 2014 1135 AM West, Catherine'; 'Julie Secontine'; 'Karen Jones';•`Pat Davis' 'Stoddard, Sara'; quisenberryt@oalcgov.corn; `Pisacreta, Antonio'; 'Metrick, Tammy' RE: GRANT REVIEW: Health & Human Services, Homeland Security Division - 2013 Homeland Security Grant Program (HSGP) - Grant Acceptance Approved. From: West, Catherine rmailtotwestcacaoakgov.comi Sent: Tuesday, January 28, 2014 11:24 AM To: Julie Secontine; Karen Jones; Laurie VanPelt; Pat Davis Cc: Stoddard, Sara; quisenberrytAoakgov.com ; Pisacreta, Antonio; Metrick, Tammy Subject: GRANT REVIEW: Health &Human Services, Homeland Security Division - 2013 Homeland Security Grant Program (HSGP) - Grant Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt Karen Jones —Julie Secontine Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Health .3t. Human Services, Homeland Security Division 2013 Homeland Security Grant Program (HSGP) State of Michigan - Macomb County as Fiduciary Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: February 4, 2014 GRANT INFORMATION Date: January 28, 2014 Operating Department: Health & Human Services, Homeland Security Division Department Contact: Sara Stoddard Contact Phone: 248 858-5080 Document Identification Number: REVIEW STATUS: Acceptance — Resolution Required Funding Period: 9/01/13 through 5/31/15 New Facility / Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): None M/WBE Requirements: Compliance with OMB Circular A-102 Funding Continuation/New: Continuation Application Total Project Amount: $504,534.00 1 Katie West From: Sent To: Cc: Subject: Jones, Karen <jonesk@oakgov.com > Tuesday, January 28, 2014 11:31 AM 'West, Catherine'; 'Julie Secontine'; 'Laurie VanPelt .; 'Pat Davis' 'Stoddard, Sara'; quisenberryt@oakgov.com ; 'Pisacreta, Antonio'; 'Metrick, Tammy' RE: GRANT REVIEW: Health & Human Services, Homeland Security Division - 2013 Homeland Security Grant Program (HSGP) - Grant Acceptance Approved. From: West, Catherine [mailto:westca4oakgov.corn] Sent: Tuesday, January 28, 2014 11:24 AM To: Julie Secontine; Karen Jones; Laurie VanPelt; Pat Davis Cc: Stoddard, Sara; quisenberryKaoakgov.com ; Pisacreta, Antonio; Metrick, Tammy Subject: GRANT REVIEW: Health 8?. Human Services, Homeland Security Division - 2013 Homeland Security Grant Program (HSGP) - Grant Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Karen Jones—Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE—Health & Human Services, Homeland Security Division 2013 Homeland Security Grant Program (HSGP) State of Michigan - Macomb County as Fiduciary Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: February 4, 2014 GRANT INFORMATION Date: January 28, 2014 Operating Department: Health & Human Services, Homeland Security Division Department Contact: Sara Stoddard Contact Phone: 248858-5080 Document Identification Number: REVIEW STATUS: Acceptance — Resolution Required Funding Period: 9/01/13 through 5/31/15 New Facility / Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): None M/WBE Requirements: Compliance with OMB Circular A-102 Funding Continuation/New: Continuation Application Total Project Amount: $604,534.00 Katie West From: Sent: To: Cc: Subject: Erlenbeck, Robert <erlenbeckr@oakgov.com > Wednesday, January 29, 2014 1:54 PM 'West, Catherine': Secontine'; 'Karen Jones': 'Laurie VanPelt; 'Pat Davis' 'Stoddard, Sara': quisenberryt@oakgov.com ; 'Pisacreta, Antonio': 'Metrick, Tammy' RE: GRANT REVIEW: Health & Human Services, Homeland Security Division - 2013 Homeland Security Grant Program (HSGP) - Grant Acceptance Approved by Risk Management. R.E. 1-29-14 From: Easterling, Terri rmailto:easterlingt(aoakgov.com ] Sent: Wednesday, January 29, 2014 11:15 AM To: 'West, Catherine': Secontine`; 'Karen Jones'; 'Laurie VanPelf; 'Pat Davis' Cc: 'Stoddard, Sara'; quisenberrytaoakgov.corn; 'Plsacreta, Antonio'; 'Metrick, Tammy' Subject: RE: GRANT REVIEW: Health & Human Services, Homeland Security Division - 2013 Homeland Security Grant Program (HSGP) - Grant Acceptance Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck, (ext. 8- 1694). If you have not done so already, please forward all related information, documentation, and correspondence. Also, please include Risk Management's assignment number, RM14-0021, regarding this matter. Thank you. From: West, Catherine {mailto:westca©oakgov.corn] Sent: Tuesday, January 28, 2014 11:24 AM To: Julie Secontine; Karen Jones; Laurie VanPelt; Pat Davis Cc: Stoddard, Sara; cksenberrytaoakgov.corn; Pisacreta, Antonio; Metrick, Tammy Subject: GRANT REVIEW: Health & Human Services, Homeland Security Division - 2013 Homeland Security Grant Program (HSGP) - Grant Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Karen Jones —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE Health & Human Services, Homeland Security Division 2013 Homeland Security Grant Program (HSGP) State of Michigan - Macomb County as Fiduciary Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: February 4, 2014 GRANT INFORMATION Date: January 28, 2014 1 Gaia Piir From Sent: To: Subject: Mara, Mary <maram@oakgov.comP. Thursday, February 06, 2014 3:41 PM 'West, Catherine' RE: #2014-0057-01 2013 Homeland Security Grant Program (HSGP) - Grant Acceptance (State of Michigan - Macomb County as Fiduciary) HI Catherine, I approve of the grant acceptance on behalf of Corporation Counsel. Thank you. Mary COUNTY MICHIGAN Mary M. Mara Senior Assistant Corporation Counsel Department of Corporation Counsel 1200 N. Telegraph Road, Bldg, 14 East Courthouse West Wing Extension, 3 1d Floor Pontiac, MI 48341 Phone Number; (248) 975-9616 Fax Number: (248) 858-1003 E-mail: maram(dsokqov.com PRIVILEGED AND CONFIDENTIAL— ATTORNEY CLIENT COMMUNICATION This e-mail is Intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-client privilege and work product doctrine, This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in any way. Individuals are advised that any dissemination, reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately. If you have any questions, please contact the pepartrnent of Corporation Counsel at (248) 868-.0560. Thank you for your cooperation. From: West, Catherine [mailto:westcaoakgov.com] Sent: Thursday, February 06, 2014 3:05 PM To: maram©oakgov.com Subject: RN: #20141-0057-01 2013 Homeland Security Grant Program (HSGP) - Grant Acceptance (State of Michigan - Macomb County as Fiduciary) Good Afternoon Mary, just wanted to check on the status of your review. Please let me know if you have any questions or need further information. Thank you, Katie West Oakland County Fiscal Services Phone (248) 858-2384 Fax (248) 858-9724 westcaPoakgov.com Work Schedule: Monday —Thursday 7:00AM —5:30PM 2013 HOMELAND SECURITY GRANT PROGRAM INTERLOCAL FUNDING AGREEMENT BETWEEN MACOMB COUNTY AND OAKLAND COUNTY This Interlocal Funding Agreement ("the Agreement") is made between Macomb County, Michigan Municipal Corporation, 1 S. Main., Mt. Clemens, MI 48043 ("Fiduciary"), and Oakland County, 1200 North Telegraph, Pontiac, MI 48341 ("Political Subdivision"). In this Agreement the Fiduciary and the Political Subdivision may also be referred to individually as "Party" or jointly as "Parties." PURPOSE OF AGREEMENT. Pursuant to the Urban Cooperation Act of 1967, 1967 PA 7, MCL 124.501, et seq., the Fiduciary and the Political Subdivision enter into this Agreement for the purpose of passing through 2013 Homeland Security Grant Program (Grant Program) funds to the Political Subdivision; delineating the relationship and responsibilities among the Fiduciary, the Political Subdivision, and the Region 2 Planning Board regarding the Grant Program; and addressing use of Grant Program funds, including but not limited to, the purchase, use, and tracking of equipment purchased with Grant Program funds, purchase or reimbursement of services with Grant Program funds, and/or reimbursement for certain salaries and/or overtime with Grant Program funds. Macomb County, Michigan was elected and appointed Fiduciary for the 2013 Homeland Security Grant Program by Region 2 Planning Board at its October 16, 2013 meeting. Macomb County accepted the position of Fiduciary and as a result entered into the 2013 Homeland Security Grant Program Agreement with the State of Michigan and became the Subgrantee for the Grant Program. In consideration of the mutual promises, obligations, representations, and assurances in this Agreement, the Parties agree to the following: 1. DEFINITIONS. The following words and expressions used throughout this Agreement, whether used in the singular or plural, within or without quotation marks, or possessive or nonpossessive, shall be defined, read, and interpreted as follows. Agreement means the terms and conditions of this Agreement, the Exhibits attached hereto, and any other mutually agreed to written and executed modification, amendment, or addendum. 1.2. Claim means any alleged loss, claim, complaint, demand for relief or damages, cause of action, proceeding, judgment, deficiency, liability, penalty, fine, litigation, costs, and/or expenses, including, but not limited to, reimbursement for attorney fees, witness fees, court costs, investigation expenses, litigation expenses, and amounts paid in settlement, which are imposed on, incurred by, or asserted against the Fiduciary or Political Subdivision, as defined herein, whether such claim is brought in law or equity, tort, contract, or otherwise. 1.3. means any calendar day beginning at 12:00 a.m. and ending at 11:59 p.m. Pagel 2013 Homeland Security Grant Program Funding Agreement 10082013 1.4. Fiduciary means Macomb County, a Michigan Municipal Corporation including, but not limited to, its Board, any and all of its departments, divisions, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, and/or any such persons successors. 1.5. Political Subdivision means Oakland County, a Michigan Municipal Corporation including, but not limited to, its Council, Board, any and all of its departments, its divisions, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, subcontractors, attorneys, and/or any such persons successors. 1.6. Region means the area comprised of the City of Detroit and Macomb, Monroe, Oakland, St. Clair, Washtenaw, and Wayne Counties. This Region mirrors the existing State emergency management district and the Office of Public Health Preparedness bio-defense network region. 1.7. Region 2 Homeland Security Planning Board ("Region 2 Planning Board") means the Regional Homeland Security Planning Board for Region 2, as created by the Michigan Homeland Protection Board, and is comprised of the City of Detroit and Macomb, Monroe, Oakland, St Clair, Washtenaw, and Wayne Counties. The Region mirrors the existing State emergency management district and the Office of Public Health Preparedness bio-defense network region. 1.8. 2013 Homeland Security ram“Grancprora_le means the grant program described and explained in Exhibit B which began September 1, 2013 and ends May 31, 2015. The Grant Program is a primary funding mechanism, administered by the United States Department of Homeland Security (DHS) and plays an important role in the implementation of the National Preparedness System (NP 5) by supporting the building, sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal (NPG) of a secure and resilient nation. 2. AGREEMENT EXHIBITS. The Exhibits listed below and their properly promulgated amendments are incorporated and are part of this Agreement. 2.1. Exhibit A — Region 2 Homeland Security Planning Board meeting minutes from October 16, 2013; re: 2013 Homeland Security Grant Program Fiduciary; 2.2. Exhibit B — 2013 Homeland Security Grant Program Agreement between the Fiduciary and the State; 3. FIDUCIARY RESPONSIBILITIES. 3.1. The Fiduciary shall comply with all requirements set forth in the Grant Program Agreement between the Fiduciary and the State of Michigan, attached as Exhibit B. 3.2. The Fiduciary shall comply with all requirements set forth in the 2013 Homeland Security Grant Program Guidance. Page 2 2013 Homeland Security Grant Program Funding Agreement — 01102014 3.3. The Fiduciary shall submit all required project forms to the State for review and approval which the Political Subdivision has submitted to the Fiduciary and been approved by the Region 2 Homeland Security Planning Board. 3.4. The Fiduciary shall reimburse the Political Subdivision, for the equipment, services and/or personnel costs as set forth in the forms as supplied and required by the State and the applicable reimbursement forms reviewed and approved by the State. The funds shall only be released by the Fiduciary after the applicable reimbursement forms, required by the State and the Fiduciary, are properly executed by the Parties. The Fiduciary's Emergency Management representative/designee shall execute the forms on behalf of the Fiduciary and the Manager of Oakland County Homeland Security/Emergency Management Coordinator shall execute the forms on behalf of the Political Subdivision. The Fiduciary in its sole discretion shall determine if the reimbursement forms are properly executed. 3.5. The Fiduciary shall create and maintain, an inventory of all equipment purchased with Grant Program funds in accordance with 44 CFR Part 13.32(d) (1) located at http://www.ecfr.gov . 3.6. The Fiduciary shall notify the Political Subdivision at the end of the Fiduciary's fiscal year of the dollar amount of Grant Program funds released to the Political Subdivision for that fiscal year. This amount shall include the dollar amount of equipment purchased with Grant Program funds by the Political Subdivision. 3.7. The Fiduciary shall file this Agreement pursuant to law and provide executed copies of this Agreement to the Region 2 Planning Board Secretary and the Political Subdivision. 4. POLITICAL SUBDIVISION RESPONSIBILITIES. 4.1. The Political Subdivision is entitled to reimbursement of allowable expenses for the Grant Program in an amount not to exceed $41,873.00 in the SHSP funding source and $562,661.00 in the UASI funding source. This amount does not include Grant Program funds allocated to the Region 2 Designated Funding Allocation. 4.2. The Political Subdivision shall prepare all required forms for the use of Grant Program funds and shall submit such forms to the Region 2 Planning Board for review and approval via the process designated by the Region 2 Planning Board. Upon approval from the Region 2 Planning Board, the Fiduciary will forward the required forms to the State for review and approval. 4.3. All fluids allocated to the Political Subdivision in Section 4.1 require proof of encumbrance or requests for reimbursement received by the Fiduciary no later than 5:00 p.m. on November 30, 2014. Grant funds which are not encumbered or which do not have reimbursement requests received by the Fiduciary by this date will be reallocated to the Region 2 Designated Funding Allocation. 4.4. The Political Subdivision shall use the equipment purchased with Grant Program funds, and all Grant Program funds in accordance with the 2013 Homeland Security Grant Program Guidance. Page 3 2013 Homeland Security Grant Program Funding Agreement — 01102014 4.5. The Political Subdivision shall keep the Fiduciary informed of the location of the equipment purchased with Grant Program funds regardless of who purchased the equipment. If the equipment by its nature is mobile, the Political Subdivision must provide a general location or "home-base" where the equipment can be found. If the location of the equipment changes, the Political Subdivision shall provide the new location to the Fiduciary immediately. The information required by this Section shall be provided to the Fiduciary upon receipt of the equipment by the Political Subdivision and continue until three (3) years after the close of this Grant Program. 4.6. The Political Subdivision shall list the dollar amount provided by the Fiduciary pursuant to Section 3.6 on the Political Subdivision's Schedule of Expenditures of Federal Awards. 4.7. Except for equipment that is disposable or expendable, the Political Subdivision shall inform the Fiduciary if it plans to dispose of the equipment and work with the Fiduciary regarding any issues associated with disposal of the equipment. 4.8. The Political Subdivision shall make the equipment available to the Fiduciary, the State and Federal Auditors upon request. 4.9. Comply with National Incident Management System (NIMS) requirements to be eligible to receive federal preparedness funds. 4.10. Comply with applicable financial and administrative requirements set forth in the current edition of 44CFR, Part 13, including, but not limited to the following provisions: a. Account for receipts and expenditures; maintain adequate financial records and refund expenditures disallowed by federal or state audit. b. Retain all financial records, statistical records, supporting documents, and other pertinent materials for at least three years after the grant is closed by the awarding federal agency for purposes of federal and/or state examination and audit. c. Perform the required financial and compliance audits in accordance with the Single Audit Act of 1984, as amended, and OMB Circular A-133, "Audits of States, Local Government and Non-Profit Organizations", as further described in 44CFR, Part 13. 4.11. Integrate individuals with disabilities into emergency planning in compliance with Executive Order 13347 and the Rehabilitation Act of 1973. 4.12. Environmental and Historic Preservation Compliance: The federal government is required to consider the potential impacts to the human and natural environment of projects proposed for federal funding. The Environmental and Historic Preservation (EHP) program engages in a review process to ensure that federally-funded activities comply with various federal laws. The goal of these compliance requirements is to protect our nation's water, air, coastal, wildlife, agricultural and low-income and minority populations. The Political Subdivision shall not undertake any project having the potential to impact EHP resources without prior approval. Any activities that have been initiated without the necessary EHP review and approval will result in a non-compliance finding and will not be eligible for federal funding. Page 4 2013 Homeland Security Grant Program Funding Agreement — 01102014 4.13 Comply with the Davis-Bacon Act (40 U.S.C. 3141 et seq) for grant funded construction projects. The Political Subdivision must ensure that contractors or subcontractors for construction projects pay workers employed directly at the work-site no less than the prevailing wages and fringe benefits paid on projects of a similar character. Additional information, including Department of Labor wage determinations is located at: http://www.dol.zovicompliance/laws/comp-dbra.htm. 4.14 Upon request, the Political Subdivision will supply to the Fiduciary any information required to meet federally- mandated reporting requirements, including, but not limited to, requirements related to the Federal Funding Accountability and Transparency Act of 2006 (FFATA) (Public Law 109-282), as amended by Section 6202(a) of the Government Funding Transparency Act of 2008 (Public Law 110-252) and OHS program priority reporting requirements. 4.15 The Political Subdivision must acknowledge and agree to comply with applicable provisions governing U.S. Department of Homeland Security (OHS) access to records, accounts, documents, information, facilities, and staff; including, but not limited to, items (a) through (e) below. Detailed information on record access provisions can be found in the OHS Standard Administrative Terms and Conditions located at Section 6.1,1 of http:/lwww.dhs.govhdibrary/assets/cfo-financial- management-policy- manual.pdf, specifically in the OHS Specific Acknowledgements and Assurances on pages 8 and 9. The Political Subdiv sion also agrees to require any subrecipients, contractors, successors, transferees, and assignees to acknowledge and agree to comply with these same provisions: a. Cooperate with any compliance review or complaint investigation conducted by OHS b. Permit OHS access and rights to examine and copy records, accounts, other documents, and other sources of information related to the grant; and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by OHS regulations, by other applicable laws, or by program guidance. c. Submit timely, complete, and accurate reports to the Subgrantor and maintain appropriate backup documentation to support the reports. Comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. d. Provide a list of all proceedings, pending or completed during the past three years, involving accusations of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status. Reporting must be made to the Subgrantor and include outcomes and copies of settlement agreements. Page 5 2013 Homeland Security Grant Program Funding Agreement — 01102014 5. REGION 2 PLANNING BOARD RESPONSIBILITIES. The Parties agree and acknowledge that the Region 2 Planning Board shall have the following responsibilities: 5.1. Undertake studies and make recommendations on matters of emergency management and homeland security to Political Subdivisions in the Region; 5.2. Prepare and present to the State Homeland Security Advisory Council findings of activities and initiatives undertaken in the Region; 5.3. Hold public meetings, subject to the Michigan Open Meetings Act; 5.4. Perform such other acts or functions as it may deem necessary or appropriate to fulfill the duties and obligations imposed by Federal and State homeland security program requirements; 5.5. Establish sub-committees to carry out its work; 5.6. Advocate for, monitor, and actively engage in the implementation of the Regional Homeland Security Strategy; and 5.7. Review and approve all required forms for the expenditure of Grant Program funds that are submitted. 5.8. Ensure that all grant projects are aligned to the appropriate FY 2013 HSGP Investment and Homeland Security Strategy. Projects to be funded by SHSP must align to one of Michigan's FY 2013 SHSP Investments and the State of Michigan Homeland Security Strategy. Projects to be funded by UASI must align to a FY 2013 UASI Investment and the UASI Homeland Security Strategy. Project documentation will include an explanation of how each project benefits Region 2. 5.9. Ensure the Subgrantee, in its role as regional fiduciary, is fully apprised of all projects approved by the Region 2 Homeland Security Planning Board. 5.10. Develop and implement a stand-alone Southeast Michigan Urban Area Security Initiative (SEMI UASI) Multi-Year Training and Exercise Plan or provide evidence of the SEMI UASI' s adoption and utilization of the state's Multi-Year Training and Exercise Plan. 6. DURATION OF INTERLOCAL AGREEMENT. 6.1. The Agreement and any amendments hereto shall be effective when executed by both Parties with resolutions passed by the governing bodies of each Party and shall end three (3) years from the date the Grant Program is closed. The approval and terms of this Agreement and any amendments hereto shall be entered in the official minutes of the governing bodies of each Party. 7. LIABILITY/ASSURANCES. 7.1. Each Party shall be responsible for any Claim made against that Party by a third party, and for the acts of its employees or agents arising under or related to this Agreement. Page 6 2013 Homeland Security Grant Program Funding Agreement — 01102014 7.2. In any Claim that may arise under or relate to this Agreement, each Party shall seek its own legal representation and bear the costs associated with such representation, including attorney fees. 7.3. Neither Party shall have any right under any legal principle to be indemnified by the other Party or any of its employees or agents in connection with any Claim. 7.4. Notwithstanding any other provision of this Agreement, the Political Subdivision shall be solely responsible for all costs, fines, and fees associated with the use and misuse of Grant Program funds that it receives or the use or misuse of the equipment, including but not limited to, costs for replacing the equipment or costs, fines, or fees associated with an ineligible use determination by auditors. 7.5. The Parties have taken all actions and secured all approvals necessary to authorize and complete this Agreement. The persons signing this Agreement on behalf of each Party have legal authority to sign this Agreement and bind the Parties to the terms and conditions contained herein. 7.6. Each Party shall comply with all federal, state, and local ordinances, regulations, administrative rules, laws, and requirements applicable to its activities performed under this Agreement, including but not limited to the Grant Program Agreement, attached as Exhibit B, and the 2012 Homeland Security Grant Program Guidance. 8. TERMINATION OR CANCELLATION OF AGREEMENT. Either Party may terminate and/or cancel this Agreement upon thirty (30) Days notice to the other Party. The effective date of termination and/or cancellation shall be clearly stated in the notice. if this Agreement is terminated and/or cancelled, the Transfer of Ownership Agreements executed prior to the date of termination and/or cancellation, shall remain valid and govern the Parties' duties and obligations regarding equipment transferred to the Political Subdivision and the Parties shall execute Transfer of Ownership Agreements for all equipment ordered by the Fiduciary prior to the date of termination and/or cancellation. 9. NO THIRD PARTY BENEFICIARIES. Except as provided for the benefit of the Parties, this Agreement does not and is not intended to create any obligation, duty, promise, contractual right or benefit, right to indemnification, right to subrogation, and/or any other right, in favor of any other person or entity. 10. DISCRIMINATION. The Parties shall not discriminate against their employees, agents, applicants for employment, or another persons or entities with respect to hire, tenure, terms, conditions, and privileges of employment, or any matter directly or indirectly related to employment in violation of any federal, state or local law. 11. PERMITS AND LICENSES. Each Party shall be responsible for obtaining and maintaining, throughout the term of this Agreement, all licenses, permits, certificates, and governmental authorizations necessary to carry out its obligations and duties pursuant to this Agreement. 12. RESERVATION OF RIGHTS. This Agreement does not, and is not intended to waive, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. Page 7 2013 Homeland Security Grant Program Funding Agreement — 01102014 13. DELEGATION/SUBCONTRACT/ASSIGNMENT. Neither Party shall delegate, subcontract, and/or assign any obligations or rights under this Agreement without the prior written consent of the other Party. 14. NO IMPLIED WAIVER. Absent a written waiver, no act, failure, or delay by a Party to pursue or enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or provision of this Agreement, whether by conduct or otherwise, in one or more instances, shall be deemed or construed as a continuing waiver of any term, condition, or provision of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 15. SEVERABILITY. If a court of competent jurisdiction finds a term, or condition, of this Agreement to be illegal or invalid, then the term, or condition, shall be deemed severed from this Agreement. All other terms, conditions, and provisions of this Agreement shall remain in full force. 16. CAPTIONS. The section and subsection numbers, captions, and any index to such sections and subsections contained in this Agreement are intended for the convenience of the reader and are not intended to have any substantive meaning. The numbers, captions, and indexes shall not be interpreted or be considered as part of this Agreement. Any use of the singular or plural number, any reference to the male, female, or neuter genders, and any possessive or nonpossessive use in this Agreement shall be deemed the appropriate plurality, gender or possession as the context requires. 17. NOTICES. Notices given under this Agreement shall be in writing and shall be personally delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid, and addressed to the person listed below. Notice will be deemed given on the date when one of the following first occur: (1) the date of actual receipt; (2) the next business day when notice is sent express delivery service or personal delivery; or (3) three days after mailing first class or certified U.S. mail. 17.1. If Notice is sent to the Fiduciary, it shall be addressed and sent to: Macomb County Office of Emergency Management and Communications, 117 S. Groesbeck., Mt. Clemens, MT 48043. 17.2. If Notice is sent to the Political Subdivision, it shall be addressed to: Oakland County Board of Commissioners, 1200 North Telegraph Road, Pontiac, MI 48341 and Oakland County Homeland Security Manager, 1200 North Telegraph Road, Building 47 West, Pontiac MI 48341. 17.3. Either Party may change the address and/or individual to which Notice is sent by notifying the other Party in writing of the change. 18. GOVERNING LAW. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 19. AGREEMENT MODIFICATIONS OR AMENDMENTS. Any modifications, amendments, recessions, waivers, or releases to this Agreement must be in writing and executed by both Parties. 20. ENTIRE AGREEMENT. This Agreement represents the entire agreement and understanding between the Parties. This Agreement supersedes all other oral or written agreements between the Page 8 2013 Homeland Security Grant Program Funding Agreement — 01102014 Parties. The language of this Agreement shall be construed as a whole according to its fair meaning, and not construed strictly for or against any Party. IN WITNESS WHEREOF, EXECUTED: DATE: Mark Deldin, Deputy County Executive Macomb County Executive Office WITNESSED: DATE: Political Subdivision: (INSERT NAME OF POLITICAL SUBDIVISION) EXECUTED: DATE: Michael J. Gingell, Chairman Oakland County Board of Commissioners WITNESSED: DATE: Page 9 2013 Homeland Security Grant Program Funding Agreement 01102014 Exhibit A 1 SOUTHEAST MICHIGAN URBAN AREA SECURITY INITIATIVE BOARD 2 Wednesday October 16, 2013 — 10:00 am 3 Oakland County Executive Office Building Conference Center 4 East Oakland, 2100 Pontiac Lake Road, Bldg 41W 5 Waterford, MI 48328 6 7 8 9 L CALL TO ORDER 10 11 Meeting was called to order at 10:05 am 12 13 II. ROLL CALL 14 15 16 17 ROLL CALL: 18 19 Voters Present: Sara Stoddard, Oakland County; Jeff Friedland — St. Clair County; Marc 20 Breckenridge — Washtenaw County; Gerard Simon — City of Detroit; Vicki Wolber 21 Macomb County; Mark Hammond — Monroe County; Tim McGillivary, Wayne County 22 23 Non-Voters Present: Mark Martinez, MSP/EMHSD; Sam Jonker-Burke, MSP/EMHSD; 24 Heather Blair, Healthcare Sector2 North; Tatyana Ivanova, Healthcare Sector 2S 25 Jennifer Floyd, MMRS-Detroit; Dave Vinson. MMRS-Warren; Dave McIntyre, Fiduciary 26 Representative; Danielle Elzayat, Citizen Corps Council, John Hennigan, Maritime 27 Security; U. Emmett McGowan, DSEMIIC; 28 29 Absent: Ted Quisenberry Oakland; Chris Martin, SE Michigan Fire Chiefs; Ronald 30 Haddad, SE Michigan Police Chiefs, Sean Bronson, Mass Transportation 31 32 Others Present: Sherese Patton; Bob McDonald, Macomb OEM; Lynne Lapierre, 33 Macomb OEM; John Collin, Monroe EM; Ben Pinette, Washtenaw County ESD; Jennifer 34 Bobin, USCG Sector Detroit; Kathy Rich, Canton; Maxine Schofield, Oakland County 35 HSD; Brandon Lewis, UASI; Brenda Ice, Detroit/HSEM; Donna Northern, Detroit HSEM, 36 Kellie Russell, Detroit HSEM; James Grady, MSP/EMHSD; Deb Bayer, OCC (RTC); 37 Connie Compton, SE MI CB, Mike Caldwell, MSP SOD, 38 39 Also Present: Attendance record on fife with the UASI Secretary's office. 40 41 42 III. Approval of Agenda 43 44 Mr. Breckenridge called for approval of the agenda items for the meeting. 45 46 MOTION by Mr. Freidland SUPPORTED by Mr. Hammond, to approve the 47 agenda for the October 16, 2013 UASI Board Meeting, with the addition of Project 48 Approval — Wayne County and New Business - BearCat Vehicle Acquisition by UASI Board Meeting Minutes — October 16, 2013 Approved December 18, 2013 Exhibit A 49 Oakland County. 50 51 The MOTION CARRIED with a unanimous voice vote 52 53 IV. Approval of Minutes 54 55 MOTION by Mr. Friedland, SUPPORTED by Mr. Hammond, to approve the 56 minutes September 18, 2013 UASI Board Meeting with changes. 57 58 The MOTION CARRED with a unanimous vote 59 60 V. Public Comment 61 62 No Public Comment was offered. 63 64 VI. Communications 65 66 MOTION by Mrs. Wolber, SUPPORTED by Mr. McGillivary, to accept City of 67 Detroit New Director/UASI Board Representation, Macomb County UASI Board 68 Representation, and State Correspondence - Federal Gov't shutdown. 69 70 The MOTION CARRIED with a unanimous voice vote. 71 72 73 VII. Nominations / Elections of Officers 74 75 a. Chair 76 77 Mr. Friedland nominated Mr. McGillivary to be chair of the UASI Board. 78 79 b. Vice-Chair 80 81 Mr. Friedland nominated Mr. Hammond to be vice-chair of the UASI Board. 82 Ms. Stoddard nominated Mr. Quisenberry to be vice-chair of the UASI Board. 83 84 c. Secretary 85 86 Mr. McGillivary nominated Ms. Wolber to be secretary of the UASI Board. 87 88 Mr. Breckenridge asked if any of the nominees wished to decline their nomination. Ms. 89 Wolber declined the nomination to be board secretary. 90 91 Mr. Breckenridge re-opened the nominations for board secretary. 92 93 Mr. Breckenridge asked Ms. Wolber the reason that she was declining the nomination to 94 be secretary. Ms. Wolber explained that it was a lot of work in addition to Macomb UASI Board Meeting Minutes - October 16, 2013 Approved December 18, 2013 Exhibit A 95 County's fiduciary responsibility, and that she therefore felt the role was not receiving 96 proper attention. 97 98 Mr. Hammond asked if the recording secretary was only hired to take minutes. Ms. 99 Wolber confirmed that that was correct, the recording secretary is only hired to take 100 minutes, and the reminder of the secretary responsibility falls to her staff. 101 102 Mr. McGillivary expressed his opinion that with the staff cuts facing many of the 103 jurisdictions in light of the reduction in UASI funds, it was unrealistic to expect that any 104 of the other jurisdictions have the manpower to take on the role. 105 106 Mr. Friedland asked the chair if the UASI Bylaws specified that the secretary be a voting 107 member. 108 109 Mr. Breckenridge called for a five minute recess at 10:16 am. 110 111 Mr. Breckenridge called the meeting back to order at 10:20 am. 112 113 Mr. Breckenridge re-opened the nominations for UASI Board Secretary. 114 115 Mr. MeGillivary nominated Ms. Wolber for UASI Board Secretary. 116 117 MOTION by Mr. Hammond, SUPPORTED BY Mr. Friedland, to close the 118 nominations for UASI Board officers. The MOTION CARRIED by unanimous 119 voice vote. 120 121 Mr. Breckenridge summarized the slate of candidates for the board officer positions: Mr. 122 McGillivary for Chair, Mr. Hammond and Mr. Quisenberry for Vice-Chair, and Ms. 123 Wolber for Secretary. He then asked for a motion to accept a unanimous ballot for the 124 positions of Chair and Secretary. 125 126 MOTION by Mr. Friedland, SUPPORTED BY Mr. Hammond, to elect Mr. 127 MeGillivary UASI Board Chair and Ms. Wolber UASI Board Secretary by 128 unanimous ballot. 129 130 Ms. Wolber asked for an amendment to the motion to state that the UASI Coordinator 131 will be assigned by the Board to assist the secretary in managing the UASI agenda. Mr. 132 Friedland and Mr. Hammond both accepted the proposed amendment. 133 134 The AMENDED MOTION CARRIED by unanimous voice vote. 135 136 Mr. Breckenridge asked the board how they would like to proceed in balloting for UASI 137 Board Vice-Chair. Lt. Martinez volunteered to collect paper ballots. 138 139 Lt. Martinez announced the results of the paper ballot, 4-3 to elect Mr. Hammond UASI 140 Board Vice-Chair. UASI Board Meeting Minutes — October 16, 2013 Approved December 18, 2013 Exhibit A 141 142 MOTION by Mr. McGillivary, SUPPORTED BY Mr. Friedland, to accept the 143 results of the paper ballot. The MOTION CARRIED by unanimous voice vote. 144 145 Mr. Breckenridge summarized the results of the officer elections for the coming year: Mr. 146 McGillivary was elected UASI Board Chair, Mr. Hammond was elected UASI Board 147 Vice-Chair, and Ms. Wolber was elected UASI Board Secretary. 148 149 Mr. McGillivary asked if the SAA required official notification of the election of new 150 UASI Board officers, or whether the SAA's attendance at this meeting serves as that 151 notification. Lt. Martinez responded that he would send a memo to EMEISD outlining the 152 changes, and would also forward a copy of the approved meeting minutes when they 153 become available. 154 155 VIII. Committee Report / Activity 156 157 A. Citizen Corp Council 158 159 - No Discussion 160 161 B. Interoperable Communications 162 163 - No Discussion 164 165 C. Regional Training 166 167 Ms. Bayer reported the development of the training plan has begun with the assistance of 168 the Community College Consortium. The assistance of the jurisdictions is needed to 169 submit the necessary information to get the plan in place. 170 171 Mr. Lewis added the purpose of the training plan is to identify what training is needed 172 within the local jurisdictions in order to carry out the UASI mission. The training 173 committee would like to meet with each jurisdiction regarding training issues, collect the 174 information, and create a master regional plan. The Training Committee would like to 175 pilot the data collection process with one jurisdiction before rolling it out region wide. 176 177 Ms. Bayer then added the main focus of the plan is those teams that are directly funded 178 through the UASI for projects and strategic goals that are being focused. The teams 179 include, USAR, Hazmat, First Responders, and the Dive teams. 180 181 Ms. Stoddard asked if the pilot should be completed before any other jurisdictions begin 182 putting together training needs lists. 183 184 Ms. Bayer replied that, no, jurisdictions with personnel who attended the RTIPP training 185 in May could begin the process at any time. 186 UASI Board Meeting Minutes — October 16, 2013 Approved December 18, 2013 Exhibit A 187 Mr. Hammond asked, is the problem that the information you require is not being 188 received are there other issues? 189 190 Ms. Compton responded there is a calendar created to show the training available. There 191 will be a survey developed to show all the necessary teams that are missing information 192 and will be sent out to all jurisdictions to show what there needs are. 193 194 Mr. McGillivary stated there was an exercise held a few weeks ago where there was a 195 problem with the lack of notification given in order for others to attend. How can this be 196 avoided in the future? 197 198 Lt. Martinez stated, he has noted that the Training Committee and the Board were not 199 made aware of the training exercise. This was a very large training statewide exercise 200 with 88 local firefighters in attendance. 201 202 Ms. Bayer asked Lt. Martinez when he bcarne aware of the exercise. 203 204 Lt. Martinez responded that he had become aware of the exercise approximately one 205 week before it took place. 206 207 Mr. Friedland cautioned that because of the actions of the board last month, the locals are 208 likely to be able to use less than 50% of their local award for personnel, which backfill 209 and overtime for training and exercise as well as planners, so participation in exercises 210 and training programs should be approached cautiously. 211 212 Mr. McGillivary asked whether the 50% personnel cap was applicable to the entire grant, 213 inclusive of the state's portion, or was only applicable only to the local allocations. 214 215 Mr. Jonker-Burke responded the number included in the grant agreement is the number 216 that the region can spend in total on personnel. 217 218 Mr. Lewis added, both the state and the locals can spend 50% of their respective shares 219 on personnel; 50% of the total award can be used for personnel costs. 220 221 D. DSEMIIC Advisory 222 223 Lt. McGowan reported that the DSEMIIC has several AAFs in with the regional fiduciary 224 pending approval. He also gave a report regarding the various events that the DSEMIIC 225 has been actively working, including the ALCS and the Detroit Marathon. 226 227 He then asked for an update on the progress in filling the vacant Wayne County 228 DSEMIIC analyst position. 229 230 Mr. Breckenridge stated that "Open Intelligence Analyst Positions" is an agenda item 231 under Old Business. 232 UAS1 Board Meeting Minutes — October 16, 2013 Approved December 18, 2013 Exhibit A 233 234 E. Public Health 235 236 Mrs. Blair reported about an upcoming conference, Fostering Resilience in the aftermath: 237 The Art of Delivering Disaster Behavioral Health Services, that will be held on 238 November 7, 2013 at the Kellogg Center in East Lansing, MI and distributed conference 239 information to the board. 240 241 MOTION by Mr. Hammond SUPPORTED by Mr. Friedland to accept 242 communications reports. 243 244 The Motion Carried with unanimous voice vote. 245 246 IX. Old Business 247 248 A. Fiduciary Reports 249 i. 2010 Grant 250 ii. 2011 Grant 251 iii. 2012 Grant 252 253 Mr. McIntyre reported the 2010 grant is in its close out stage with the close out being 254 4:00 pm today. It appears the 2010 grant is under spent by $13,000.00 due to a Regional 255 packet that was denied. During the November1JASI Board meeting a more detailed 256 report will be given. The 2012 and 2011 grant is progressing through the smart sheet with 257 over $2,000,000 in payables received on the Board adopted deadline of September 30, 258 2013 and exceeds the previous years. Mr. McIntyre also reminded the Board of the 259 November 1, 2013 adopted deadline for the planners and analyst packets with the 260 remainder of the packets due on November 30, 2013. For this meeting there are 60 261 AAF's submitted to be reviewed by the Board. A new form for the November 30, 2013 262 encumbrance, which is similar to the payable sheet, and will be sent to the State once it, 263 is completed. The form will include P.O.'s, the training calendar, etc. There will be a 264 website launched tentatively on November 15, 2013 that will make it easier to view 265 records regarding grant information and payables. 266 267 Ms. Stoddard asked, with regards to the encumbrance deadline what if the November 30, 268 2013 date cannot be met? 269 270 Mrs. Wolber responded, if there is an active AAF that you are planning to spend money 271 on, it should included as a line item on the encumbrance worksheet with a description and 272 the amount so there can be a record of it. 273 274 Lt. Martinez asked Mr. Jonker-Burke if there are 60 AAF's approved today, what is the 275 timeframe for them to be approved? 276 277 Mr. Jonker-Burke responded if there are no issues at least one month, if there are issues 278 that need to be addressed by the Feds, it would take at least 60 days. UASI Board Meeting Minutes — October 16, 2013 Approved December 18, 2013 Exhibit A 279 280 MOTION BY Mr. Friedland SUPPORTED by Mr. Hammond to accept Fiduciary 281 Reports. 282 283 The MOTION CARRIED with unanimous voice vote. 284 285 B. Open Intelligence Analyst Positions 286 287 Ms. Stoddard stated the the DSEMIIC advisory board was looking for a status update on 288 filling the vacant Wayne County DSEMIIC analyst position. 289 290 Mr. McGillivaty stated there is no current plan in place to fill this position, that they were 291 currently in the process of vetting candidates, and that they should have an update on the 292 issue at the next UASI Board Meeting. 293 294 C. UASI Strategy 295 296 Mr. Lewis reported that all of the objectives within the strategy have been reviewed by 297 the various UASI Committees and Workgroups. The results of the anlaysis are 298 summarized in Appendix 5 of the new strategy. Based upon that analysis, all of the 299 existing objectives are now either "complete" or have an extended Target Completion 300 Date. The analysis also allowed us to revise some of the implementation steps to make 301 them more realistic. The new objectives are based on facilitating the activities of local 302 projects including the Fusion Center, USAR, Hazmat, etc. Currently, there are 26 303 objectives within the strategy, 11 new objectives and 15 original objectives. 304 305 MOTION by Mr. Friedland SUPPORTED by Mr. Simon to approve the UASI 306 Strategy. 307 308 The MOTION CARRIED with unanimous voice vote. 309 310 311 X. NEW BUSINESS 312 313 a. FY 2013 Homeland Security Grant Program Agreement 314 315 Mrs. Wolber was prepared to present the grant agreement for approval, however she 316 reported that Mr. Lewis had reviewed the grant agreement that went out in the packet and 317 found that the distribution of funding was incorrect, After setting aside the 5% M&A, the 318 SAA had calculated the 25% regional award based upon the entire award, inclusive of 319 M&A. This was not done in past years, and caused the regional allocation to be too high 320 and the local allocations to be too low. In addition, the grant agreement listed the 321 deadline for locals to encumber expenses as November 30, 2015, where it should have 322 been November 30, 2014. The SAA has produced a revised grant agreement, and Mr. 323 Jonker-Burke has brought two copies with him today. 324 UASI Board Meeting Minutes — October 16, 2013 Approved December 18, 2013 Exhibit A 325 Ms. Wolber then asked for the pleasure of the board: would they like to adopt the revised 326 grant agreement, would they like it sent out for review and then adopt it at the next 327 meeting. She stressed that the total funding allocated to the region did not change, just the 328 allocations within that total. 329 330 331 MOTION by Ms. Stoddard SUPPORTED by Mr. Friedland to accept the revised 332 FY 2013 Homeland Security Grant Program Agreement. 333 334 Mr. Breckenridge stated that the minutes from the previous meeting at which Macomb 335 County was elected fiduciary for the 2013 grant were not explicitly clear on that action, 336 and he would like to ensure that that action is memorialized with this action. Mr. 337 McGillivary stated that he remembered being the maker of the original motion to appoint 338 Macomb as fiduciary for 2013. Mr. Breckenridge asked Ms. Stoddard and Mr. Friedland 339 if they would accept a friendly amendment to their motion to add that Macomb County is 340 the fiduciary for the 2013 grant. Both Ms. Stoddard and Mr. Friedland agreed. 341 342 The AMENDED MOTION CARRIED with unanimous voice vote. 343 344 Ms. Stoddard asked when locals could begin submitting AAFs for 2013. Mr. McIntyre 345 stated that the fiduciary had no problem accepting them now, and Mr. Lewis concurred. 346 Ms. Wolber asked Mr. Jonker-Burke if the SAA would accept 2013 AAFs before they 347 receive a signed grant agreement. He said that yes, they would, however they would be 348 prioritized below 2011 and 2012 AAFs that continue to come in. Ms. Stoddard then asked 349 Mr. Jonker-Burke if they had released a revised AAF for 2013; Mr. Jonker-Burke replied 350 that they were working on it and it would be out in the near future. 351 352 b. 2014 Meeting Dates & Locations 353 354 Mrs. Wolber presented the Board with a schedule of dates for 2014 meetings, including 355 due dates for projects to be submitted, agenda items to be submitted, and when the 356 agenda would be released. She asked board members to contact the HSGP mailbox to 357 sign up to host specific dates. She would like to have the list finalized and presented to 358 the board at the December meeting. 359 360 Ms. Stoddard recalled that last year the board began to meet monthly with the expectation 361 that every other month would be a standing meeting and the other months would be as 362 needed. She asked if this would continue going forward. 363 364 Mr. Lewis responded that since the board transitioned to monthly meetings, there has 365 been enough business to require every meeting being held, and that at this point the board 366 should not consider one set of meetings standing and the other as necessary, that 367 meetings should simply be cancelled if there was not enough on the agenda to justify 368 holding them. 369 UASI Board Meeting Minutes — October 16, 2013 Approved December 18, 2013 Exhibit A 370 c. Project Approval 371 i. 2011 372 1. Wayne County 373 2. Macomb County 374 3. Wayne County 375 4. St. Clair County 376 377 MOTION by Mr. Freidland SUPPORTED by Ms. Stoddard to approve projects for 378 2011. 379 380 The MOTION CARRIED by unanimous voice vote. 381 382 ii. 2012 383 1. Macomb County 384 2. St. Clair County 385 3. Wayne County 386 4. City of Detroit 387 388 MOTION by Mrs. Wolber SUPPORTED by Mr. Friedland to approve projects for 389 2012. 390 391 The MOTION CARRIED by unanimous voice vote. 392 393 394 d. BearCat acquisition by Oakland County 395 396 Mr. Simon informed the board that the Detroit Chief of Police was informed by the 397 Oakland County Sheriff that Oakland County had been able to purchase a BearCat 398 vehicle with Detroit Homeland Security funds. A subsequent search indicated that the 399 SAA had directly awarded the funds for the BearCat to Oakland County. The city has a 400 couple of questions: 1) Why was a separate grant agreement signed between the state and 401 Oakland County, without anyone else knowing about it? 2) Why wasn't the half-million 402 dollar overage brought back before the board, with the possibility that there may have 403 been other jurisdictions with shovel ready projects? 404 405 Lt. Martinez responded that one of the top priorities of the SAA is to ensure that no 406 federal dollars are turned back to the federal government, and that the state utilizes those 407 dollars effectively. There were HSGP/UASI funds returned at the end of their 408 performance period, and there was a tight time constraint in which to expend them. By 409 the authority vested in the SAA, they unilaterally decided to authorize the purchase of 410 this Leneo BearCat in order to ensure that the funds were not returned to the federal 411 government and remained in the State of Michigan and the UASI region. In the SAA's 412 view, the timeline did not allow for the funding to be returned to the board for a decision. 413 414 Mr. Simon said that they support that process, and the SAA's efforts to not turn back 415 money to the feds. His primary issue with the process was the lack of transparency and UASI Board Meeting Minutes — October 16, 2013 Approved December 18, 2013 Exhibit A 416 them not knowing what was going on. 417 418 Ms. Stoddard clarified that it was not 2010 funding that was turned back, it was previous 419 year grant funding that was moved to make it available to spend in 2010. She 420 acknowledged that Oakland County signed a 2010 grant agreement with the state, but that 421 it was not 2010 funding. However, in order to take advantage of the 2010 performance 422 period, they were required to seek new AAFs and do detailed administrative work to 423 move 2010 expenditures back to 2009, which freed up the money in 2010 and allowed 424 them to spend it. The grant agreement did not require Oakland County to seek board 425 approval for the purchase, and Oakland County met all requirements outlined in the grant 426 agreement, 427 428 Mr. Simon reiterated that he has no issue with Oakland County's performance relative to 429 the grant requirements, that his issue is that this was a significant amount of money for 430 the board not to know about. His hope is that in the future, a process can be put in place 431 to notify the board of decisions such as this to enable board members to fully explain to 432 officials within their jurisdiction how issues like this happen. 433 434 Mr. McGillivary asked whether this project was therefore exempted by the SAA from 435 any of the UASI Board's internal review processes and subject matter expert reviews that 436 are necessary for every other project that comes before the board. 437 438 Ms. Stoddard responded that that was correct. 439 440 XI. Adjournment 441 442 MOTION by Mr. Friedland to adjourn the meeting. 443 444 Mr. McGillivary asked if Mr. Friedland would suspend the motion. Mr. Friedland agreed. 445 446 Mr. McGillivary offered his thanks to Mr. Breckenridge, Mr. Quisenbeny, and Ms. 447 Wolber for their service as UASI Board officers during the past year. 448 449 MOTION by Mr. Friedland, SUPPORTED by Mr. McGillivary, to adjorn. 450 451 The MOTION CARRIED by unanimous voice vote at 11:29 am. 452 453 454 UASI Board Meeting Minutes - October 16, 2013 Approved December 18, 2013 State .ofMichigan Fiscal Year 2013 Homeland Security Grant Program Grant Agreement September 1, 2013 through May 31, 2015 CFDA Number; 97.067 Grant Number: EMW-2013-SS-00049 This Fiscal Year (FY) 2013 Homeland Security Grant Program (HSGP) grant agreement is hereby entered into between the Michigan Department of State Police, Emergency Management and Homeland Security Division (hereinafter called the Subgrantor), and the COUNTY OF MACOMB (hereinafter called the Subgrantee) I. Purpose The FY 2013 HSGP is a primary funding mechanism, administered by the United States Department of Homeland Security (DHS), and plays an Important role in the implementation of the National Preparedness System (N PS) by supporting the building, sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal (NPG) of a secure and resilient Nation. The HSGP is one tool among a comprehensive set of measures to help strengthen the nation against risks associated with acts of terrorism and other catastrophic events. The purpose of this grant agreement is to provide federal pass-through funds to the Region 2 Homeland Security Planning Board (hereinafter called the regional board) through the Subgrantee, which has been voted and approved to act as the Fiduciary Agent on behalf of and as a part of the regional board for the FY 2013 HSGP. HSGP is comprised of three related grant programs, of which two are covered by this grant agreement: The State Homeland Security Program (SHSP): The SHSP Is a core assistance program that provides funds to build capabilities at the state; focal, tribal, and territorial levels, to enhance national resilience to absorb disruptions and rapidly recover from natural disasters and terrorist incidents as well as to implement the goals and objectives included in state homeland security strategies, and shortfalls in core capabilities as identified in Threat and Hazard Identification and Risk Assessments and the State Preparedness Report. Activities implemented under SHSP must support national preparedness by building or enhancing capabilities that relate to the prevention of, protection from, mitigation of, response to, and recovery from terrorism in order to be considered eligible. However, many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards. Subgrantees must demonstrate this dual-use quality for any activities implemented under this program that are not explicitly focused on terrorism preparedness. Urban Areas Security Initiative (UASI); The UASI program is intended to provide financial assistance to address the unique multi-discipline planning, organization, equipment, training, and exercise needs of high-threat, high- density Urban Areas, and to assist these areas in building and sustaining capabilities to prevent, protect against, mitigate, respond to, and recover from threats or acts of terrorism using the Whole Community approach. Activities implemented with UASI funds must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection from, mitigation of, response to or recovery from terrorism in order to be considered eligible. However, many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards. Subgrantees must demonstrate the dual-use quality for any activities implemented that are not explicitly focused on terrorism preparedness. Urban Areas must use UASI funds to employ regiOnal approaches to overall preparedness and are encouraged to adopt regional response structures whenever appropriate. UASI program implementation and governance must include regional partners and should have balanced representation among entities with operational responsibilities for prevention, protection, mitigation, response, and recovery activities within the region, States must ensure that the identified Urban Areas take an inclusive regional approach to the development and implementation of the UASI program and Involve the contiguous jurisdictions, mutual aid partners, port authorities, rail and transit authorities, FY 2013 HSGP Counfy—of Macomb (Region 2 Fiducli)y Page 2 of 11 state agencies, Statewide Interoperability Coordinators, Citizen Corps Council(s), and campus law enforcement in their program activities. Allowable activities must comply with the FY 2013 HSGP Funding Opportunity Announcement, comply with the FY 2013 HSGP Michigan Supplemental Guidance, align with Michigan's FY 2013 SHSP investments or Southeast . Michigan's FY 2013 UASI investments, and must align to projects specifically approved by the Subgrantor. Subgrantees must take a regional approach when determining the best use of FY 2013 HSGP funds. Subgrantees must consider the needs of local units of government, tribal governments, whole community and individuals, children and individuals with disabilities or access and functional needs, nonprofit communities, and applicable volunteer organizations in developing their HSGP projects and activities. For guidance on allowable costs and program activities, please refer to the FY 2013 HSGP Funding Opportunity Announcement located at http://www.fema.gov/grants. II. Statutory Authority Funding for the FY 2013 HSGP is authorized by The Homeland Security Act of 2002 (Public Law 107-296), as amended by section 101 of the Implementing Recommendations of the 9/11 Commission Act of 2007 (Public Law 110-53). Appropriation authority is provided by The Department of Homeland Security Appropriations Act, 2013 (Public Law 113-6). The Subgrantee agrees to comply with all FY 2013 HSGP program requirements in accordance with the FY 2013 HSGP Funding Opportunity Announcement located at http://www.fema.gov/grants, the DHS Standard Administrative Terms and Conditions (Section 6.1.1 of the DHS Financial Management Policy Manual, Appendix A) located at http://www.dhs.gov/xlibraly/assets/cfo-financial-management-policy-manual.pdf, the FY 2013 HSGP Articles Applicable to Sub grantees, and FY 2013 HSGP Michigan Supplemental Guidance. The HSGP Articles Applicable to Subgrantees document is included for reference in the grant agreement packet The Subgrantee also agrees to comply with regulations, including, but not limited to the following, as applicable: A. Administrative Requirements 1. 44 CFR, Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (OMB Circular A-102) 2. 2 CFR, Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations (OMB Circular A-110) 3. 44 CFR, Part 10, Environmental Considerations B. Cost Principles 1. 2 CFR, Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87) 2. 2 CFR, Part 220, Cost Principles for Educational Institutions (OMB Circular A-21) 3. 2 CFR, Part 230, Cast Principles for Non-Profit Organizations (OMB Circular A-122) 4. 48 CFR, Part 31 Federal Acquisition Regulations (FAR), Contract Cost Principles and Procedures C. Audit Requirements and Other Assessments 1. OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations located at http://www.whitehouse.gov/sitesidefault/files/omb/assets/OMBicirculars/a133/a133.html 2. Public Law 107-300, Improper Payments Information Act (IPIA) of 2002 located at http://wwvv.dol.gov/ocfo/mediairegs/IPIA.pdf Code of Federal Regulations (CFR) documents are located online at http://www.ecfrgov . FY 2013 HSGp —COunty of 1111-a-COmb (Re-grOn-2 Fiduciary) Page 3 of 11 Ill. Award Amount and Restrictions A. The County of Macomb, acting as the Fiduciary Agent on behalf of and as a part of the Region 2 Board, is awarded $4,727,449:00 under the FY 2013 HSGP, This total consists of $327,449.00 from the SHSP program and $4,400,000.00 from the UASI program. The grant agreement shall be administered based on the Subgrantee's policies and procedures, provided that they conform to state or federal rules, laws, and/or regulations. B. The FY 2013 HSGP covers eligible costs from September 1, 2013 to May 31, 2015. C. HSGP funds may not be used to support the hiring of any personnel for the purposes of fulfilling traditional public health and safety duties or to supplant traditional public health and safety positions and responsibilities. D. At least $1,181,862.00 of award funds must be dedicated towards Law Enforcement Terrorism Prevention Activities (LETPA). LETPA funds must be linked to one or more core capabilities within the NPG. LETPA activities may be supported using either UASi or SHSP grant funds, however, the Subgrantee must ensure that the minimum requirement is met coliectively between the two programs. E, A maximum of $163,724,00 of SHSP award funds and $2,200,000.00 of UAS1 award funds: may be used for personnel and personnel-related activities as directed by the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of Homeland Security Act (Public Law 110-412). In general, the use of SHSP or UASI funding to pay for staff and/or contractor regular time or overtime/backfill is considered a personnel cost. A definition of personnel costs is provided in Appendix C of the FY 2013 HSGP Funding Opportunity Announcement. F. Exactly $16,372.00 of SHSP award funds and $220,000.00 of UASI award funds are allocated to the Subgrantee to be used for the Management and Administration (M&A) of the FY 2013 HSGP. M&A allowable costs are defined in the FY 2013 HSGP Funding Opportunity Announcement. Alignment and allowability for the use of M&A award funds by the Subgrantee are not subject to review and approval of the Region 2 Homeland Security Planning Board. At the discretion of the Subgrantee, any unused portion of the M&A award funds may be reallocated to the Region 2 HSGP Designated Funding Allocation. a Exactly $77,770.00 of SHSP award funds and $1,045,000.00 of UASI award funds are allocated to Region 2 for use as the Region 2 HSGP Designated Funding Allocation. These funds will be used to support regional projects as determined by the Region 2 Homeland Security Planning Board. H. The following grant award funds are allocated by the Subgrantor, acting as the State Administrative Agency (SAA). The identified local governmental units are entitled to the reimbursement of allowable expenses from the Subgrantee in an amount not to exceed the amount listed herein: County of Macomb SHSP funding source: $34,798.00 UASI funding source: $467,688.00 County of Monroe SHSP funding source: $19,680.00 UASI funding source: $264,436.00 County of Oakland SHSP funding source: $41,873.00 UASI funding source: $662,661.00 County of St. Clair SHSP funding source: $22,742.00 UASI funding source: $306,585.00 County of Washtenaw SHSP funding source: $22,742.00 UASI funding source: $305,686,00 County of Wayne SHSP funding source: $46,977.00 ' UASI funding source: $631,246,00 City of Detroit SHSP funding source: $44,495.00 UASI funding source: $697,900,00 FY 2013 HSGP County of Macomb (Region 2 Fiduciary) Page 4 of 11 I. Reimbursement of allowable expenses to the local governmental unit by the Subgrantee will be contingent on satisfactory completion of all responsibilities identified within this grant agreement by the local governmental unit, as determined by the Subgrantee and/or the Subgrantor. J, No portion of the funds specifically allocated to local governmental units may be used for M&A expenses. K. Ail funds allocated to specific local governmental units require proof of encumbrance or reimbursement requests received by the fiduciary no later than 5:00 p.m. on November 30, 2014, This date is six months prior to the end of the grant agreement period. Funds which are not encumbered or which do not have reimbursement requests received by the fiduciary by this date will be reallocated to the Region 2 HSGP Designated Funding Allocation. L. The Subgrantee may only fund projects which directly support one of the Federal Emergency Management Agency (FEMA) approved FY 2013 HSGP grant investments included in Michigan's FY 2013 SHSP Investment Justification (for SHSP funded activities) or Southeast Michigan's FY 2013 UASI Investment Justification (for UASI funded activities). To assist Subgrantees, the Subgrantor has developed the FY 2013 HSGP Michigan Supplemental Guidance to provide additional information on SHSP and LIASI projects consistent with the National Preparedness Goal, state and regional homeland security strategies, and 'Michigan's FY 2013 SHSP investment justification, M. For any activities involving construction, demolition, or installations of equipment, an Environmental and Historic Preservation (EHP) Review must be completed prior to any work being done. Any activities that have been initiated without the necessary EHP review and approval will result in a non-compliance finding and will not be eligible for federal funding. N. Except as otherwise specifically set forth in this grant agreement, the Subgrantor (not the Subgrantee) shall make the final determination on how funds awarded under this grant agreement are allocated and/or spent, from projects reviewed and approved by the regional board and submitted to the Subgrantor by the Subgrantee. . 0, In the event that DHS determines that changes are necessary to the award document after an award has been made, including but not limited to, changes to period of performance or terms and conditions, recipients will be notified of the changes In writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. P. A portion of FY 2013 HSGP funds should be allocated toward sustainment of the Regional Response Team Network (RRTN) and search and rescue capabilities, where applicable. The Subgrantee should ensure that support is provided through appropriate planning, equipment, training, and exercise activities. IV. Responsibilities of the Subgrantee A. Grant funds must supplement, not supplant, state or local funds. Federal funds must be used to supplement existing funds, not replace (supplant) funds that have been appropriated fonthe same purpose. Potential supplanting will be carefully reviewed in subsequent monitoring reviews and audits. The Subgrantee may be required to supply documentation certifying that it did not reduce non-federal funds because of receiving federal funds. Federal funds cannot be used to replace a reduction in non- federal funds or solve budget shortfalls in general fund programs. B. Refer to the FY 2013 HSGP Funding Opportunity Announcement located at http://vvww.fema.gov/grants for a detailed list of eligible costs under this grant. Allowable costs are specifically addressed in Appendix C. C. In addition to this grant agreement, the Subgrantee shall complete, sign, and submit to the Subgrantor the following documents, which are incorporated by reference into this grant agreement: 1. Standard Assurances _ Fy 2Q1.3 HSGP County of Mecomb-(gion 2 Fiduciary) Page 5 of 11 2. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements 3. State of Michigan Audit Certification (EMD-053) 4. Request for Taxpayer Identification Number and Certification (W-9) 5. Other documents that may be required by federal or state officials D. The Subgrantee agrees to act as the Fiduciary Agent on behalf of and as a part of the regional board for the FY 2013 HSGP. The Subgrantee agrees to comply with all applicable federal and state regulations, including, but not limited to, the following: 1. Make all purchases in accordance with federal and state guidance and local purchasing policies. 2. The Subgrantee is required to submit reports to the Subgrantor on the status of all projects and funding. Reporting must follow the format and schedule specified by the Subgrantor. Current reporting forms and instructions are located at http://www.michigan ,gov/emhsd. 3. Submit regional board-approved projects to the Subgrantor for alignment and aliowability evaluation prior to starting a project. All grant projects must meet DI-IS and Subgrantor grant guidelines, must directly support one of the FY 2013 HSGP Investment Projects, and must support at least one core capability from the National Preparedness Goal. Projects should be coordinated regionally and align to the Regional and State of Michigan Homeland Security Strategies. Any project that proposes a change in scope of work during the grant performance period must be resubmitted to the Subgrantor for evaluation. Current forms and instructions are located at http://www.michigan.gov/emhsd. 4. The Subgrantee will select an individual who will act as a programmatic single point of contact between the Region 2 Homeland Security Planning Board and the Subgrantor. 5. The Subgrantee will select an individual to act as a fiduciary single point of contact between the Subgrantee and the Subgrantor. The separate roles of programmatic single point of contact and fiduciary single point of contact may be filled by the same individual at the discretion of the Subgrantee. 6. Create and maintain an inventory of all equipment purchases in accordance with 44 CFR Part 13.32(d)(1) located at http://www.ecfr.gov . Within 30 days of the end of the Subgrantee's fiscal year the Subgrantee must supply a copy of this inventory to the Michigan State Police, Emergency Management and Homeland Security Division, Audit Unit, 4000 Collins Road, Lansing, Michigan 48910-5883. An Equipment Tracking Forrn is available to assist the Subgrantee in meeting these requirements. The form can be found online at http://wvvw.michigan.gov/emhsd. 7. if the Subgrantee purchases equipment for a local governmental unit with FY 2013 HSGP funds, the Subgrantee shall make the equipment available for pick-up by other local governmental units per equipment assignments by the regional board, This process needs to include legal transfer of the equipment to the designated local governmental units. At minimum, the Subgrantee should prepare documents, which, when signed, will indicate other designated local governmental units accept full legal and financial responsibility for the pieces of equipment. 8. The Subgrantee agrees to prepare the Reimbursement Cover Sheet (EMD-054) with all required supporting documentation attached, including proof of payment The Subgrantee will submit these to the Subgrantor at a minimum at the end of each quarter (or more frequently, as needed), if expenditures have been paid, Please note: One Reimbursement Cover Sheet and related forms must be completed. for each grant project, solution area, allocation type, and Individual exercise. Reimbursement Cover Sheets must be filled out completely and submitted with original signatures or they will be returned to the Subgrantee for proper completion. Please refer to the instructions tab included with each of the reimbursement forms. The Reimbursement Cover Sheet and other reimbursement forms can be found on the Michigan State Police, Emergency, Management and Homeland Security Division (MSP/EMHSD) website located at http://www.michigan.gov/ernhsd . The Subgrantee will not be reimbursed for funds until all required signed documents and FY 2013 HSGP County of Macomb (Region 2 Fiduciary) Page 6 of 11 reimbursement documentation are received. All reimbursement requests must be submitted to the Subgrantor no later than 30 days after the end of the performance period identified in this grant agreement. Any remaining balance of funds by that date will be reallocated. 9. Comply with applicable financial and administrative requirements set forth in the current edition of 44 CFR, Part 13, including, but not limited to, the following provisions: a. Account for receipts and expenditures, maintain adequate financial records, and refund expenditures disallowed by federal or state audit. b. Retain all financial records, statistical records, supporting documents, and other pertinent materials for at least three years after the grant is closed by the awarding federal agency for purposes of federal and/or state examination and audit, c. Perform the required financial and compliance audits in accordance with the Single Audit Act of 1984, as amended in 1998, and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, as further described in 44 CFR, Part 13. 10. Comply with National Incident Management System (MIMS) requirements to be eligible to receive federal preparedness funds. NIMS information is available at http://www.fema.gov/emergency/nims, More information on complying with N1MS is available from the State NIMS Coordinator. 11. Integrate individuals with disabilities into emergency planning in compliance with Executive Order 13347 and the Rehabilitation Act of 1973. 12. Environmental and Historic Preservation Compliance. The federal government is required to consider the potential impacts to the human and natural environment of projects proposed for federal funding. The Environmental and Historic Preservation (EHP) Program engages in a review process to ensure that federally-funded activities comply with various federal taws. The goal of these compliance requirements is to protect our nation's water, air, coastal, wildlife, agricultural, historical, and cultural resources, as well as to minimize potential adverse effects to children and low-income and minority populations. The Subgrantee shall not undertake any project having the potential to impact EHP resources without prior approval. Any activities that have been initiated without the necessary EHP review and approval will result in a non-compliance finding and will not be eligible for federal funding. 13. Comply with the Davis-Bacon Act (40 U.S.C. 3141 et seq.) for grant funded construction projects. The Subgrantee must ensure that contractors or subcontractors for construction projects pay workers employed directly at the work-site no less than the prevailing wages and fringe benefits paid on projects of a similar character. Additional information, including Department of Labor wage determinations, is located at http://www.dol.gov/compliance/lawsicomp-dbra.htm. 14. Upon request, the Subgrantee will supply to the Subgrantor any information required to meet federally- mandated reporting requirements, including, but not limited to, requirements related to the Federal Funding Accountability and Transparency Act Of 2006 (FFATA) (Public Law 109-282), as amended by Section 8202(a) of the Government Funding Transparency Act of 2008 (Public Law 110-252) and DHS program priority reporting requirements. 15. The Subgrantee must acknowledge and agree to comply with applicable provisions governing U.S. Department of Homeland Security (DHS) access to records, accounts, documents, information, facilities, and staff; including, but not limited to, items (a) through (e) below. Detailed information on record access provisions can be found in the DI-IS Standard Administrative Terms and Conditions located at Section 6,1,1 of http://www,dhs.gov/xlibrary/assets/cfo-financial-management-policy- manual.pdf, specifically in the DE-IS Specific Acknowledgements and Assurances on pages 8 and 9. The Subgrantee also agrees to require any subrecipients, contractors, successors, transferees, and assignees to acknowledge and agree to comply with these same provisions: a. Cooperate with any compliance review or complaint investigation conducted by DHS. b. Permit DI-IS access and rights to examine and copy records, accounts, other documents, and other sources of information related to the grant; and permit access to facilities, personnel, and FY2013 J-ISGP_ County of Macomb 2 Fiduciary) Page 7 of 11 other individuals and information as may be necessary, as required by DHS regulations, by other applicable laws, or by program guidance. c. Submit timely, complete, and accurate reports to the Subgrantor and maintain appropriate backup documentation to support the reports. d. Comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed In program guidance. e. Provide a list of all proceedings, pending or completed during the past three years, involving accusations of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status. Reporting must be made to the Subgrantor and include outcomes and copies of settlement agreements. V. Responsibilities of Regional Board The Region 2 Homeland Security Planning Board, in accordance with the general purposes and objectives of this grant agreement, will: A. Review and approve all projects to be funded under the FY 2013 HSGP grant before they are submitted by the Subgrantee to the Subgrantor for approval. B. Ensure that all grant projects are aligned to the appropriate FY 2013 HSGP investment and Homeland Security Strategy. Projects to be funded by SHSP must align to one of Michigan's FY 2013 SHSP investments and the State of Michigan Homeland Security Strategy. Projects to be funded by UASI must align to a FY 2013 UASI investment and the UASI Homeland Security Strategy. Project documentation will include an explanation of how each project benefits Region 2, C. Ensure the Subgrantee, in its role as regional fiduciary, is fully apprised of all projects approved by the Region 2 Homeland Security Planning Board. D. Develop and implement a stand-alone Southeast Michigan Urban Area Security Initiative (SEMI UASI) Multi-Year Training and Exercise Plan or provide evidence of the SEMI UASI's adoption and utilization of the state's Multi-Year Training and Exercise Plan. VI. Responsibilities of the Subgrantor The Subgrantor, in accordance With the general purposes and objectives of this grant agreement, will: A, Administer the grant in accordance with all applicable federal and state regulations and guidelines and submit required reports to the awarding federal agency. B. Provide direction and technical assistance to the Subgrantee. C. Provide to the Subgrantee any special report forms and reporting formats (templates) required for administration of the program. D. Reimburse the Subgrantee, in accordance with this grant agreement, based on appropriate documentation submitted by the Subgrantee. E. At its discretion, independently, or in conjunction with the federal awarding agency, conduct random on- site reviews of the Subgrantee(s). FY 2013 HSGP County of Macomb (Region 2 Fiduciary) Page 8 of 11 VII Reporting Procedures The Subgrantee is required to submit reports to the Subgrantor on the status of all projects and funding. Reporting must follow the format and schedule specified by the Subgrantor. Current reporting forms and instructions are located at http://www.michigan.gov/msp/0,4643,7-123-1593_3507_41574-214684--,00.html, Reporting on funding status is mandated by the federal government. Failure by the Subg -rantee to fulfill reporting requirements, in compliance with federal grant rules, shall result in the Suspension of grant activities until reports are received and may jeopardize future federal funding. VIII. Payment Procedures The Subgrantee agrees to prepare the Reimbursement Cover Sheet (EMD-054) with all required supporting documentation attached, including proof of payment The Subgrantee will submit these to the Subgrantor at a minimum at the end of each quarter (or more frequently, as needed), if expenditures have been paid. Please note: One Reimbursement Cover Sheet and related forms must be completed for each grant project, solution area, allocation type, and individual exercise. Reimbursement Cover Sheets must be filled out completely and submitted with original signatures or they will be returned to the Subgrantee for proper completion. Please refer to the instructions tab included with each of the reimbursement forms. The Reimbursement Cover Sheet and other reimbursement forms can be found on the Michigan State Police, Emergency Management and Homeland Security Division (MSP/EMHSD) website located at http://vvww.michigangov/emhsci . The Subgrantee will not be reimbursed for funds until all required signed documents and reimbursement documentation are received. All reimbursement requests Must be submitted to the Subgrantor no later than 30 days after the end of the performance period identified in this grant agreement. Any remaining balance of funds by that date will be reallocated. Drawdown of Funds in Advance. Up to 120 days prior to expenditure, the Subgrantee may request funds for purchases of $10,000 or more. All of the following requirements must be met when obtaining advanced funds: A. The Subgrantee must submit advance requests with a copy of approved purchase orders and a copy of approved Alignment and Allowability Forms. B. The Subgrantee must submit advance requests with a copy of approved purchase orders and a copy of approved Alignment and Allowability Forms. • C. The Subgrantee must place advanced funds in an interest-bearing account. D. The Subgrantee may keep Interest up to $100 per year (44 CFR, Part 13.21)) for administrative expenses for all federal grants combined. E. The Subgrantee must notify the Subgrantor quarterly, in writing, of any interest earned over $100. F. The Subgrantee must promptly, but at least quarterly, remit any interest earned over $100 to: Michigan State Police, Emergency Management and Homeland Security Division, Financial Section, 4000 Collins Road, Lansing, MI 48910, G. The Subgrantee must liquidate each advance within 120 days of the advanced payment issue date, H. The Subgrantee must ensure all invoices and proof of payment documents are dated within 120 days of the advanced payment issue date. IX, Employment Matters The Subgrantee shall comply with Title VI of the Civil Rights Act of 1964, as amended; Title VIII of the Civil Rights Act of 1968; Title IX of the Education Amendments of 1972 (Equal Opportunity in Education Act); the Age Discrimination Act of 1975; Titles I, II and III of the Americans with Disabilities Act of 1990; the Elliott-Larsen Civil Rights Act, 1976 PA 453, as amended, MCL 37.2101 at seq.; the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended, IVICL 37.1101 at seq., and all other federal, state and local fair employment practices and equal opportunity laws and covenants. The Subgrantee shall not discriminate against any employee or applicant for employment, to be employed in the performance of this grant agreement, with respect to his or her hire, tenure, terms, conditions, or privileges of employment; or any matter directly or indirectly related to employment because of his or her race, religion, color, national origin, age, sex, height, weight, marital status, limited English proficiency, or handicap that is unrelated to the individual's ability to perform the duties of a particular job or position. The Pr' 2013 HSGP County of Macomb (Region 2 Fiduciary) Page 9 of 11 Subgrantee agrees to include in every subcontract entered into for the performance of this grant agreement this covenant not to discriminate in employment. A breach of this covenant is a material breach of the grant agreement. The Subgrantee shall ensure that no subcontractor, manufacturer, or supplier of the Subgrantee for projects related to this grant agreement appears on the Federal Excluded Parties List System located at http://vmv.sam.gov. X. Limitation of Liability The Subgrantor and the Subgrantee to this grant agreement agree that each must seek its own legal representative and bear its own costs, including judgments, in any litigation that may arise from performance of this contract It is specifically understood and agreed that neither party will indemnify the other party in such litigation. This is not to be construed as a waiver of governmental immunity for either party, Xi. Third Parties This grant agreement is not intended•to make any person or entity, not a party to this grant agreement, a third party beneficiary hereof or to confer on a third party any rights or obligations enforceable in their favor. XII. Grant Agreement Period This grant agreement is in full force and effect from September 1, 2013 to May 31, 2015. No costs eligible under this grant agreement shall be incurred before the starting date of this grant agreement, except with prior written approval. This grant agreement consists of two identical sets, simultaneously executed; each is considered an original having identical legal effect. This grant agreement may be terminated by either party by giving thirty (30) days written notice to the other party stating reasons for termination and the effective date, or upon the failure of either party to carry out the terms of the grant agreement. Upon any such termination, the Subgrantee agrees to return to the Subgrantor any funds not authorized for use, and the Subgrantor shall have no further obligation to reimburse the Subgrantee. Upon termination of grant agreement, the Subgrantee shall submit docurnentation e in a format specified by the Subgrantor, to formally end its status as Fiduciary Agent, XIII. Entire Grant Agreement This grant agreement is governed by the laws of the State of Michigan and supersedes all prior agreements, documents, and representations between the Suhgrantor and the Subgrantee, whether expressed, implied, or oral. This grant agreement constitutes the entire agreement between the parties and may not be amended except by written instrument executed by both parties prior to the grant end date. No party to this grant agreement may assign this grant agreement or any of his/her/its rights, interest, or obligations hereunder without the prior consent of the other party. The Subgrantee agrees to inform Subgrantor in writing immediately of any proposed changes of dates, budget, or services indicated in this grant agreement, as well as changes of address or personnel affecting this grant agreement Changes in dates, budget, or services are subject to prior written approval of the Subgrantor. if any provision of this grant agreement shall be deemed void or unenforceable, the remainder of the grant agreement shall remain valid. The Subgrantor may suspend or terminate grant funding to the Subgrantee, in whole or in part, or other measures may be imposed for any of the following reasons: A, Failure to expend funds in a timely manner consistent with the grant milestones, guidance, and assurances. B. Failure to comply with the requirements or statutory objectives of federal or state law. C. Failure to follow grant agreement requirements or special conditions. Ei2013_1-1SGP County of Macomb (Region 2 Fiduciary) Page 10 of 11 D. Proposal or implementation of substantial plan changes to the extent that, if originally submitted, the . project would not have been approved for funding. E. Failure to submit required reports. F. Filing of a false certification in the application or other report or document. G. Failure to adequately manage, monitor or direct the grant funded activities of its subrecipients. Before taking action, the Subgrantor will provide the Subgrantee reasonable notice of intent to impose corrective measures and will make every effort to resolve the problem informally. XIV. Business Integrity Clause The Subgrantor may immediately cancel the grant without further liability to the Subgrantor or its employees if the Subgrantee, an officer of the Subgrantee, or an owner of a 25% or greater share of the Subgrantee is convicted of a criminal offense incident to the application for or performance of a state, public, or private grant or subcontract; or convicted of a criminal offense, including, but not limited to any of the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; convicted under state or federal antitrust statutes; or convicted of any other criminal offense which, in the sole discretion of the Subgrantor, reflects on the Subgrantee's business integrity. XV. Freedom of Information Act (FOIA) Much of the information submitted in the course of applying for funding under this program, or provided in the course of grant management activities, may be considered law enforcement-sensitive or otherwise critical to national security interests, This may include threat, risk, and needs assessment information; and discussions of demographics, transportation, public works, and industrial and public health infrastructures. Therefore, each Subgrantee agency Freedom of information Officer will need to determine what information is to be withheld on a case-by-case basis. The Subgrantee should be familiar with the regulations governing Protected Critical Infrastructure Information (6 CFR Part 29) and Sensitive Security information (49 CFR Pert 1520), as these designations may provide additional protection to certain classes of homeland security information. _64 3 Date FY 2013 HSGP County of Macomb (Region 2 Fiduciary) Page 11 of 11 XVI. Official Certification For the•Subgrantee The individual or officer Signing this grant agreement certifies by his or her signature that he she is authorized to Sign this grant agreement on behalf of the organization he or she represents. The :Subgrantee agrees to complete all requirements specified in this grant agreement. MacrirabLitopaty 02.L.54:47 L3 Name of SUbgrantee Subgraritee's DUNS Number Mark Deldin 1)eputy County Executive Title Printed Name / -0V-1 Sign ture- Date For the Subgrantor (Michigan State Police, Emergency Management and Homeland Security Division) Deputy State Director ofEmergency Chris A. Kelenske, Captain IVIanadertient and Homeland Security Printed Name Title Cxlvt - kcp.ormobst- Signature I o /15/13 .Date For the Regional Board The Regional Board Chair's Signature appears on this grant agreement as a certification that the Region 2 Homeland Security Planning Board has dieser) the County of Macomb to act os the Fiduciary Agent on behalf of and as a part of the regiOnal board for the FY 2013 HSGP, Marc 8±ezlogria:.e Regional Board Chair Printed Name Title OMB APPROVAL NO. 1121-0140 EXPIRES 0680/2009 STANDARD ASSURANCES The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-HO, A-122, A- 133; Ex. Order 12372 (intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for grants and cooperative agreements). The applicant also specifically assures and certifies that:, 1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any required non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application. 2. It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 3. It will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. 4. It will comply with all lawful requirements imposed by the awarding agency, specifically including any applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the award term in 2 C.F.R. § 175,15(b). 5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C,§ 469 a-I et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321). 6. It will comply (and will require any subgrantees or contractors to comply) with any applicable statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. §10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. §794); the Americans with Disabilities Act of 1990 (42 U.S.C.§ 12131-34); the Education Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279 (equal protection of the laws for faith-based and community organizations). 7. If a governmental entity— a) it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C.§ 4601 at seq.), which govern the treatment of persons displaced as a result of federal and federally-assisted programs; and b) it will comply with requirements of 5 U.S.C.§§ 1501-08 and §§7324-28, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. E4-732)1-D /6 /-2.-.5 )) 5 Signature Date Victoria Wolber, Director Date U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT1 SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest, Applicants should also review the instructions for certification Included In the regulations before completing this form. Signature of this ferny provides for compliance with certification requirements under 28 CFR Part 69, New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Nonpro-curement) arid Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 6e, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for in- flUencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in con- nection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or at- tempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress In connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - W., "Disclosure of Lobbying Activities," In accordance with its instructions; (c) The undersigned shall require that the language of this cer- tification be included In the award documents for all eubawarde at all tiers (Including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub- recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and Implemented at 28 CFR Part 67, for prospec- tive participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510— A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debar- ment, declared Ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this applica- tion been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connec- tion with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transeotion; violation of Federal or Slate antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated In paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this applica- tion had one or more public transactions (Federal, State, or local) terminated for cause or default; and 8, Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 1956. and implemented at 28 CFR Part 67, Subpart F. for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620— A. The applicant certifies that It will or will continue to provide a drug-free workplace by (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance Is prohibited in the grantee's workplace and specifying the actions that MI be taken against employees for violation of euch prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about— (1) The dangers of drug abuse In the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (S) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the state- ment required by paragraph (a); (d) Notifying the employee in the statement required by para- graph (a) that, as a condition of employment under the grant, the employee will- OJP mem 406116 0-1741) REPLACES Oil' rows aosee, 406V3 AND 4061PI WHICH ARE OBSOLETE. ' (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in Writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such convic-tion. Employers of convicted employees must provide notice, Including position title, to; Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice shall include the iden- tification number(s) of each affesed grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who Is so convicted.— (1) Taking appropriate personnel action against such an employee, up Co and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as emended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforce- ment, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug- free workplace through Implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check 0 if there are workplaces on file that are not indentified here, Section 67, 630 of the regulations provides that a grantee that is a State may elect to make one certification In each Federal fiscal year. A copy of which should be included with each ap- plication for Department of Justice funding. States and State agencies may elect to Use OJP Form 4061/7. Check r] if the State has elected to complete OJP Form 4061/7. DRUG-FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) As required by the Drug-Free Workplace Act of 1088, and implemented at 25 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67; Sections 67.615 and 67.620- A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, posses- sion, or usa of a controlled substance In conducting any activity with the grant; and B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I will report the conviction, in writing, within 10 calendar days of the conviction, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 810 Seventh Street NW., Washington, DC 20531. As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications, 1. Grantee Name and Address: Macomb County Emergency Management & Communications 21930 Dunham goad Mt. Clemens, MI 48043 2. Application Number and/or Project Name 2013 Homeland Security Grant Program Grant Agreement #EMW-2013 -SS -00049 4. Typed Name and Title of Authorized Representative Victoria Wolber, Director 5. Signature 3. Grantee IRS/Vendor Number 38-600-4868 6. Date 'U.S. Government Printing Mite: 106 - 405-037140014 EMD-053 ([13-2004) MICHIGAN STATE POLICE ,Ernergenc.y-Managernent-&-Homeland-Seourity-Division-- STATE OF MICHIGAN AUDIT CERTIFICATION Federal Audit Requirements Fiscal Years Beginning After June 30, 1996 Non-federal organizations which expend $500,000 or more in federal funds during their fiscal year are required to have an audit performed in accordance with the Single Audit Act of 1984, as amended, and Office of Management and Budget (OMB) Circular A-133. Subgrantees must submit a copy of theft audit report to: Michigan Department of Education, Office of Audits, Hannah Building, 4 Floor, P.O. Box 30008, 608 West Allegan, Lansing, Michigan 48909, for each year they r.pet the funding threshold. Program: FY 2013 Homeland Security Grant Program (HSGP) CFDA Number: 97.067 Subgrantee Information Jurisdiction Name: mar. nmn ticrunry c.invertamer Street Address: 120 N. Main Street City, State, Zip Code: Mt. Clemens . MI 48043 Certification for.Fiscal Year Ending (mmidd/yyyy): 12/31/13 (Check appropriate box) 0 I certify that the subgrantee shown above does not expect it will be required to have an audit performed under the Single Audit Act of 1984, as amended, and the OMB Circulars as revised, for the above listed program. X certify that the subgrantee shown above expects it will be required to have an audit performed under the Single Audit Act of 1984, as amended, and the OMB Circulars as revised, during at feast one fiscal year funds of Education, Office of Audits, Hannah Building, 4 th Floor, P.O. Box 30008, 608 West Allegan, Lansing, are received for the above listed program. A copy of the audit. report will be submitted to: Michigan Department Michigan 48909. (Date (Signature of Subjrantee's Authorized Representatiire) Please mail completed form to: Attention: Ms. June Martin Emergency Management and Homeland Security Division Michigan Department of State Police 4000 Collins Road Lansing, Michigan 48910 For IVISP. EMD Use Only Reviewed By: Date: Authority: Act 390, P. A. of 1976, as amended Completion: Voluntary, but completion necessary to be considered for assistance, • Fiscal Year 2013 Homeland Security Grant Program Agreement Articles Applicable to Subgranthes Article I- Compliance with Funding Opportunity Announcement The recipient agrees that all allocations and use of funds under this grant will be in accordance with the Funding Opportunity Announcement Article H - OHS Specific Acknowledgements and Assurances All recipients of financial assistance must acknowledge and agree—and require any sub-recipients, contractors, succestes, transferees, and assignees acknowledge and agree—to comply with applicable provisions governing OHS access to records, accounts, documents, information, facilities, and staff. 1. Recipients must cooperate with any compliance review or complaint investigation conducted by DHS, 2. Recipients must give DHS access to and the right to examine and copy records, accounts, and other documents and sources of information related to the grant and permit access to facilities, personnel, and other Individuals and information as may be necessary, as required by DNS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate OHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. If, during the past three years, the recipient has been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familiar status, the recipient must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the OHS awarding office and the DHS Office of Civil Rights and Civil Liberties. 6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status against the recipient, or the recipient settles a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS Component and/or awarding office. The United States has the right to seek judicial enforcement of these obligations. Article Ill - Use of DHS Seal, Logo and Flags All recipients must obtain DHS's approval prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of OHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article IV - USA Patriot Act of 2001 All recipients must comply with the requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c. Among other things, the USA PATRIOT Act prescribes criminal penalties for possession of any biological agent, toxin, or delivery system of a type or in a quantity that is not reasonably justified by a prophylactic, protective, bona fide research, or other peaceful purpose. Article V - Trafficking Victims Protection Act of 2000 All recipients of financial assistance will comply with the requirements of the government-wide award term which implements Section 106(9) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. § 7104), located at 2 CFR Part 175. This is implemented in accordance with OMB Interim Final Guidance, Federal Register, Volume 72, No, 218, November 13, 2007. In accordance with the statutory requirement, in each agency award under which funding is provided to a private entity, Section 106(g) of the TVPA, as amended, requires the agency to include a condition that authorizes the agency to terminate the award, without penalty, if the recipient or a subrecipient — (a) Engages in severe, „forms of trafficking in persons during the period of time that the award is in effect; (b) Procures a commercial sex act during the period of time that the award is in effect; or (c) Uses forced labor in the performance of the award or subawards under the award. Full text of the award term is provided at 2 CFR § 175.16. Article Vi - Non-supplanting Requirement All. recipients must ensure that Federal funds do not replace (supplant) funds that have been budgeted far the same purpose through non-Federal sources. Applicants or award recipients may be required to demonstrate and document that a reduction in non-Federal resources occurred for reasons other than the receipt of expected receipt of Federal funds, Article VII - Lobbying Prohibitions All recipients must comply with 31 U.S.C. § 1352, which provides that none of the funds provided under an award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal action concerning the award or renewal. Article VIII - Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel arid Motel Fire Safety Act of 1990, 15 U.S.C. §2225(a), all recipients must ensure that all conference, ,meeting, convention, or training space funded in whole or in part with Federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, 15 U.S.C. §2225. Article IX - Fly America Act of 1974 All recipients must comply with Preference for U.S. Flag Air Carriers: Travel supported by U.S. Government funds requirement, which states preference for the use of U.S. flag air carriers (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision 8138942. Article X - Federal Debt Status All recipients are required to be non-delinquent in their repayment of any Federal debt Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129. and form SF-424, item number 17 for additional information and guidance. Article XI - False Claims Act and Program Fraud Civil Remedies All recipients must comply with the requirements of 31 U.S.C. § 3729 which set forth that no recipient of federal payments shall submit a false claim for payment. See also 38 U.S.C. § 3801-3812 which details the administrative remedies for false claims and statements made. Article XII - Duplication of Benefits State, Local and Tribal Recipients must comply with 2 CFR Part §225, Appendix A, paragraph (C)(3)(c), which provides that any cost allocable to a particular Federal award or cost objective under the principles provided for in this authority may not be charged to other Federal awards to overcome fund deficiencies. Article XIII - Drug-Free Workplace Regulations All recipients must comply with the Drug-Free Workplace Act of 1988 (412 U.S.C. § 701 et seq.), which requires that all organizations receiving grants from any Federal agency agree to maintain a drug-free workplace. These regulations are codified at 2 CFR 3001. Article XIV - Deliarilant and Suspension All recipients must comply with Executive Orders 12549 and 12889, which provide protection against waste, fraud and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government Article XV - Copyright All recipients must affix the applicable copyright notices of 17 U.S.C, § 401 or 402 and an acknowledge- ment of Government sponsorship (including award number) to any work first produced under Federal financial assistance awards, unless the work includes any information that is otherwise controlled by the Government (e.g., classified Information or other information subject to national security or export control laws or regulations). Article XVI - Best Practices for Collection and Use of Personally Identifiable Information (PI1) All award recipients who collect Pll are required to have a publically-available privacy policy that describes what Pil they collect, how they use the P11, whether they share P11 with third parties, and how individuals may have their PH corrected where appropriate. Award recipients may also find as a useful resource the DHS Privacy Impact Assessments: http://vvww.dhs.gov/xlibrary/assets/privacy/privacy_pia_guidance_june2010.pdf and http://www.dhs.govfxlibrary/assets/privacy/privacy_pia_tempiatapdf, respectively. Article XVII Activities Conducted Abroad All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article XVIII - Acknowledgement of Federal Funding from DHS All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. Article XIX - Assurances, Administrative Requirements and Cost Principles a. Recipients of DHS federal financial assistance must complete OMB Standard Forrri 4248 Assurances — Non-Construction Programs, Certain assurances in this form may not be applicable to your project or program, and the awarding agency may require applicants to certify to additional assurances. Please contact the program awarding office if you have any questions. The administrative requirements that apply to OHS award recipients originate from two sources: • Office of Management and Budget (OMB) Circular A-102, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (also known as the "A-102 Common Rule"). These A-102 requirements are also located within OHS regulations at Title 44, Code of Federal Regulations (CFR) Part 13. 1 • OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non- Profit Organizations, relocated to 2 CFR Part 215. b. The cost principles that apply to OHS award recipients through a grant or cooperative agreement originate from one of the following sources: • OMB Circular A-21, Cost Principles for Educational Institutions, relocated to 2 CFR Part 220. OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments, relocated to 2 CFR Part 225, • OMB Circular A-122, Cost Principles for Non-Profit Organizations, relocated to 2 CFR Part 230. The audit requirements for State, Local and Tribal recipients of OHS awards originate from: • OMB Circular A-133, Audits of States, Local Governments and Non-Profit Organizations. SUBGRANTEE CHECKLIST FY 2013 HOMELAND SECURITY GRANT PROGRAM (HSGP) GRANT AGREEMENT CFDA No: 97,067 Submit the following items as necessary to: Attention: Ms. June Martin, Emergency Management and Homeland Security Division, Michigan Department of State Police, 4000 Collins Road, Lansing, Michigan 48910 SUBGRANTEE WILL NOT BE REIMBURSED FOR FUNDS UNTIL ALL REQUIRED SIGNED DOCUMENTS ARE RECEIVED P(1. Grant Agreement (NOTE; There are two (2) sets of the Agreement enclosed. Please sign both, but retain one signed document for your records and return the other signed document) 2. Standard Assurances N/3. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements 6. Request for Taxpayer Identification Number and Certification (W-9) POST REIMBURSEMENT REQUIREMENTS Participate with Subgrantor in an on-site monitoring of financial documents. Also retain financial records, supporting documents, and all other records pertinent to the grant for at least three years ' after the grant is closed by the awarding federal agency, Be sure to comply with Single Audit requirements of OMB Circular, A-133. If required, the Subgrantee submits audit copy to: Michigan Department of Education, Office of Audits, Hannah , Building, 4th Floor, P.O. Box 30008, 608 West Allegan, Lansing, Michigan 45909. R( 4. State of Michigan Audit Certification (EMD-063) Sara Stoddard From: Sent: To: Subject: Attachments: West, Catherine <westca@oakgov.com > Monday, February 10, 2014 1:39 PM Stoddard, Sara; quisenberryt@oakgov.com ; Pisacreta, Antonio; Metrick, Tammy GRANT REVIEW SIGN OFF: Homeland Security Division - 2013 Homeland Security Grant Program - Amendment to include additional funding through regional allocation OaKland County Budget Letter for Sara.pdf GRANT REVIEW SIGN OFF — Homeland Security Division GRANT NAME: 2013 Homeland Security Grant Program FUNDING AGENCY: Michigan Department of State Police, Emergency Management and Homeland Security Division (Macomb County fiduciary) DEPARTMENT CONTACT PERSON: Sara Stoddard 248 858-5080 STATUS: Amendment to include additional funding through regional allocation DATE: February 10, 2014 RE: 2013 Homeland Security Grant Program - Amendment to include additional funding through regional allocation SUMMARY: The UAS1 Board has approved two regional projects that award funding to each of the seven jurisdictions. Oakland County was awarded $25,888 for the Solution Area Planner (SAP) project and $88,000 to fund one intelligence position at the Detroit Southeast Michigan Intelligence and Information Center (DSEMI1C). These projects are reimbursed from the regional allocation through Macomb County as fiduciary. Pursuant to grant procedures outlined in Misc. Resolution #13180, please be advised I have reviewed the above captioned materials. I have determined the amendment does not need to go through the Executive contract review process. Katie West Oakland County Fiscal Services Phone (248) 858-2384 Fax (248) 858-9724 westca@oakgov„com Work Schedule: Monday —Thursday 7:00AM — 5:30PM 49144230$9. 4/11IMP' Mark A. Hacket Cbunty Executv 1+1 .1" AME.11Er AMP& ROSE,#014.MESIlitt lisfirt I =tar Cointruniatio.ns: Tectinologsi- Cerit4 EMERGENCY MANAGEMENT & COMMUNICATIONS 117 SbUth Groesbeck Highway ° Mount Clemens, Michigan 48043 Phone:586:489.5270; Fax 586.4M6430 IwWw,Oeint.nriatoMbgaV.org Victoria Wolber, PEM Director David McIntyre . Emergency Program Manager February.10, 2014 Theodore Quisenberry, Manager Oakland County Homeland Security Division 1200 N Telegraph Rd. 18Idg, 47 W. Pontiac MI 48341 Dear Mr. QUisenberry, The Urban Area Security InitiatiVe (IASI) Board has approved two regional projects that award funding to each of the seven jurisdictions. Oakland County was awarded $25,888.00 for the Solution Area Planner (SAP) project and $88,000.00 to fund one intelligence analyst position at the Detroit Southeast Michigan Intelligence and Information Center (DSEMIIC). These projects are reimbursed from the regional allocatiOn through Macomb County as the fiduciary. Michael Curtis Homeland Security Grant Manager FISCAL NOTE (MISC. #14034) March 6, 2014 BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE: HEALTH AND HUMAN SERVICES — HOMELAND SECURITY DIVISION — 2013 FEMA STATE HOMELAND SECURITY GRANT INTERLOCAL AGREEMENT ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced resolution, and finds: 1 The Michigan Department of State Police, Emergency Management and Homeland Security Division has awarded Homeland Security Grant Program funding to Region 2 of the State, which includes, but is not limited to the following political subdivisions: City of Detroit along with the Counties of Macomb, Monroe, Oakland, St Clair, Washtenaw, and Wayne. 2. The program provides funds to build capabilities to prevent, respond to, and recover from acts of domestic and foreign terrorism, to address National Priorities and Target Capabilities as they relate to terrorism, and support the implementation of the National Preparedness Goal, National Incident Management System, and National Response Framework. 3. Macomb County has been appointed by the Region 2 Planning Board as fiduciary and subgrantee for the 2013 Homeland Security Grant Program (HSGP). 4. The Resolution authorizes entering into an agreement with Macomb County for the purpose of passing through 2013 HSGP funds to Oakland County. 5. Oakland County is entitled to reimbursement of allowable expenses for the 2013 Grant Program in an amount not to exceed $41,873 in State Homeland Security Program (SHSP) funding and $562,661 in Urban Area Security Initiative (UASI) funding. 6. Oakland County is being awarded a total of $113,888 in grant funds for regional projects from the 2013 Grant Program Agreement. 7. The regional funding will be used to cover the continuation of two (2) full-time eligible special revenue Regional SAP positions (#10296 and #10520) in the Homeland Security Division as well as one (1) Special Revenue full-time eligible Intelligent Analyst position (#11083) in the Sheriff's Office Emergency Response and Preparedness Division Admin Unit. 8. The grant period is September 1,2013 through May 31, 2015. 9. The future level of service, including personnel, will be contingent upon the level of funding available from the State. 10. The FY 2014— FY 2016 Special Revenue Budget is amended as follows to reflect the 2013 HSGP and Region 2 award: DOMESTIC PREPAREDNESS EQUIPMENT (Fund 29340) Budget Reference 2013 / GR0000000629 FY 2014 — FY 2016 FY2014 FY 2016 FY 2014— FY 2016 Adopted Adiustment Amended Budget Revenues 1060601-115125-610313 Federal Operating Grants 1060601-115127-610313 Federal Operating Grants 4030501-110110-610313 Federal Operating Grants Total Revenues Expenses 1060601-115125-750567 Training 1060601-115125-760126 Miscellaneous Salaries Fringe Benefits Personal Mileage Travel and Conference Office Supplies Salaries Fringe Benefits Personal Mileage Travel and Conference 1060601-115127-702010-63054 1060601-115127-722740-63054 1060601-115127-731346-63054 1060601-115127-732018-63054 1060601-115127-750399-63054 4030501-110110-702010-63054 4030501-110110-722740-63054 4030501-110110-731346-63054 4030501-110110-732018-63054 Total Expenses 570,809 48,750 29,400 $ 648,959 10,809 560,000 29,750 9,980 2,600 3,420 3,000 16,322 7,852 1,500 3,726 $ 648,959 570,809) 48,750) 29,400) 648,959) 10,809) 560,000) 29,750) 9,980) 2,600) 3,420) 3,000) 16,322) 7,852) 1,500) 3,726) 648,959) FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Long and Quarles absent. DOMESTIC PREPAREDNESS EQUIPMENT (Fund 29340) Budget Reference 2014 / GR0000000669 FY 2014 FY 2016 FY2014 - FY 2016 FY 2014 FY 2016 Adopted Adjustment Amended Budget Revenues 1060601-115125-610313-62000 Federal Operating Grants 1060601-115127-610313-63054 Federal Operating Grants 4030501-110110-610313-63054 Federal Operating Grants Total Revenues Expenses 1060601-115125-702010-62000 Salaries 1060601-115125-722740-62000 Fringe Benefits 1060601-115125-731346-62000 Personal Mileage 1060601-115125-731458-62000 Professional Services 1060601-115125-731465-62000 Program 1060601-115125-732018-62000 Travel and Conference 1060601-115125-732165-62000 Workshops and Meetings 1060601-115125-760126-62000 Capital Outlay Miscellaneous 1060601-115125-778675-62000 Telephone Communications 1060601-115127-702010-63054 Salaries 1060601-115127-722740-63054 Fringe Benefits 4030501-110110-702010-63054 Salaries 4030501-110110-722740-63054 Fringe Benefits 4030501-110110-731346-63054 Personal Mileage 4030501-110110-732018-63054 Travel and Conference Total Expenses 604,534 604,534 25,888 25,888 88,000 88,000 $ 718,422 $ 718,422 86,336 86,336 37,894 37,894 5,000 5,000 50,000 50,000 65,000 65,000 5,000 5,000 3,000 3,000 351,304 351,304 1,000 1,000 12,426 12,426 13,462 13,462 54,422 54,422 26,857 26,857 2,000 2,000 4,721 4,721 $ 718,422 $ 718,422 Resolution #14034 March 6, 2014 Moved by Dwyer supported by Jackson the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). I HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE, ACTING PURSUANT TO IVICL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 6, 2014, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 6th day of March 2014.