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Home My WebLink AboutResolutions - 2014.03.06 - 21216REPORT (MISC. #14023) March 6, 2014 BY: Human Resources Committee, John Scott, Chairperson IN RE: MR #14023 — CIRCUIT COURT — DELETE AND CREATE POSITIONS / REORGANIZATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on February 26, 2014, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. HUMAN RESOURCES COMMITTEE Motion carried unanimously on a roll call vote. MISCELLANEOUS RESOLUTION #14023 February 6, 2014 BY: PUBLIC SERVICES COMMITTEE — WILLIAM DWYER, CHAIRPERSON IN RE: CIRCUIT COURT— DELETE AND CREATE POSITIONS/REORGANIZATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS, the Circuit Court has reviewed its operations and determined areas where efficiencies could be realized; and WHEREAS, Court operations have and will continue to become more automated and will require staff with greater technical expertise; and WHEREAS, the Circuit Court has proposed certain deletions, creations, and position changes to implement those technical processes; and WHEREAS, it is proposed to delete one (1) PTNE 1,000 hours per year, Circuit Court Records Clerk position (#3010201-10860); and WHEREAS, it is proposed to create two (2) new classifications: Chief — Circuit Court Business Operations and Court Technical Services Supervisor in the Court Business unit (#3010201); and subsequently upwardly reclassify position (#3010201-09567) from Supervisor Court Business Operations to Chief-Court Business Operations, and upwardly reclassify position (#3010201-01283) from User Support Specialist II to Court Technical Services Supervisor; and WHEREAS it is proposed to delete the classification of Supervisor, Court Business Operations; and WHEREAS it is proposed to transfer the Supervisor Clerk Support (#3010301-05628) and Court Clerk Coordinator (#3010301-10126) positions from the Civil/Criminal Division to Court Administration (#3010101); and WHEREAS a new unit titled Urban Drug Court is proposed to be created in the Civil Criminal Division. It is further proposed to transfer one (1) Youth and Family Casework Supervisor position (#3010301-11294) and one (1) PTNE 1,000 hours per year Technical Assistant position, (#3010301- 11417) from Criminal Case Support to the newly created unit; and WHEREAS it is proposed to transfer one (1) College Intern position (#3010301-10689) from the Civil/Criminal Division to the Drug Court Services Unit under the Court Services Unit in the Family Division (#3010402); and WHEREAS it is proposed to transfer one (1) Student position (#3010201-09045) from the Court Business Unit to the Jury Office Unit of the Civil/ Criminal Divison (#3010301); and WHEREAS it is proposed to transfer one (1) Office Assistant position (#3010402-09315) from the Court Services Unit to the Administration Finance Unit of the Court Business Division of the Civil/Criminal Divison (#3010201); and WHEREAS it is proposed to transfer one (1) Office Assistant position (#3010403-00185) from the Judicial Support Unit to the Data Technology Unit of the Court Business Division, (#3010201): and WHEREAS, this proposal is cost neutral. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the deletion of one (1) PTNE 1,000 hours per year, Circuit Court Records Clerk position, (#3010201-10860). BE IT FURTHER RESOLVED to create two (2) new classifications: Chief — Circuit Court Business Operations, Grade 16, overtime exempt, and Court Technical Services Supervisor, Grade 14, overtime exempt in the Court Business Division Unit (#3010201); and to upwardly reclassifiy the Supervisor Court Business Operations position (#3010201-09567) to Chief-Court Business Operations, and a User Support Specialist II position (#3010201-01283) to Court Technical Services Supervisor. BE IT FURTHER RESOLVED to delete the classification of Supervisor, Court Business Operations. BE IT FURTHER RESOLVED that the Supervisor Clerk Support (#3010301-05628), and Court Clerk Coordinator (#3010301-10126) positions be transferred to Court Administration (#3010101). PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote. BE IT FURTHER RESOLVED that a new unit titled Urban Drug Court be created in the Civil Criminal Division (#3010301) and that one (1) Youth and Family Casework Supervisor position (#3010301-11294) and one (1) PTNE 1,000 hours per year Technical Assistant position (#3010301- 11417) be transferred to this newly created unit. BE IT FURTHER RESOLVED to transfer one (1) College Intern position (#3010301-10689) to the Drug Court Services Unit under the Court Services Unit in the Family Division (#3010402). BE IT FURTHER RESOLVED to transfer one (1) Student position (#3010201-09045) to the Jury Office Unit of the Civil /Criminal Divison (#3010301). BE IT FURTHER RESOLVED to transfer one (1) Office Assistant position (#3010402-09315) from the Court Services Unit to the Administration Finance Unit of the Court Business Division of the Civil/ Criminal Divison (#3010201). BE IT FURTHER RESOLVED to transfer one (1) Office Assistant position (#3010403-00185) from the Judicial Support Unit to the Data Technology Unit of the Court Business Division, (#3010201). Mr. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. Resolution *14023 February 6, 2014 The Chairperson referred the resolution to the Human Resources Committee and the Finance Committee. There were no objections. FISCAL NOTE (MISC. #14023) March 6, 2014 BY: Finance Committee, Tom Middleton, Chairperson IN RE: CIRCUIT COURT — DELETE AND CREATE POSITIONS/REORGANIZATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Circuit Court has proposed a plan to reduce costs and increase efficiencies. 2. The deletion of one (1) GF/GP Part-Time Non-Eligible, 1,000 hours per year Circuit Court Records Clerk (#3010201-10860): upward reclassification of one (1) GF/GP Full-Time Eligible Supervisor—Court Business Operations (#3010201-09567) to GF/GP Full-Time Eligible Chief — Court Business Operations and upward reclassification of one (1) GF/GP Full-Time Eligible User Support Specialist II (#3010201-01283) to GF/GP Full-Time Eligible Court Technical Services Supervisor will result in General Fund salary and fringe benefit savings of $6,273 for FY 2014 and savings of $10,941 for FY 2015 and FY 2016. 3, There are also eight (8) other positions that will be transferred to other divisions within the Circuit Court and a budget amendment is not necessary for those changes. 4. The budgets are amended as follows: General Fund (#10100) Revenue 9010101-196030-665882 Planned Use of Balance Total General Fund Revenues Expenditures 3010201-121100-702010 Salaries Regular 3010101-121130-722750 Workers Compensation 3010101-121130-722760 Group Life 3010101-121130-722770 Retirement 3010101-121130-722790 Social Security 3010101-121130-722810 Disability 301 0101-1211 30-722820 Unemployment Insurance Total General Fund Expenditures FY 2014 FY 2015-2016 ($6,273) ($10,941) ($10,941) ($6,735) ($11,741) 36 45 12 35 319 577 48 83 42 59 5 1 ($6,273) ($10,941) FINANCE COMMITTEE FINANCE COMMITTEE VOTE Motion carried unanimously on a roll call vote with Long and Quarles absent. Resolution #14023 March 6, 2014 Moved by Dwyer supported by Jackson the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). 3.-1 I HREBYAPPPIOVE THIS RESCILUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 6, 2014, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 6 ° day of March 2014. Lisa Brown, Oakland County