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HomeMy WebLinkAboutResolutions - 2014.03.19 - 21237MISCELLANEOUS RESOLUTION "4058 March 19, 2014 a BY: GENERAL GOVERNMENT COMMITTEE, Christine Long, Chairperson IN RE: HEALTH AND HUMAN SERVICES - HOMELAND SECURITY DIVISION — 2012 EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) — AMENDMENT OVER 15% TO: THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS the State of Michigan's State Police, Emergency Management and Homeland Security Division (MSP/EM-ISD) has awarded Oakland County grant funding from the Emergency Management Performance Grant (EMPG), for the period of October 1, 2011 through September 30, 2012; WHEREAS the purpose of which is to encourage the development and comprehensive disaster preparedness and assistance plans, programs, capabilities, and organizations by the states and local governments; and WHEREAS the grant represents a reimbursement for a portion of salaries and is a pass- through of Federal funds for which a 50% match is required; and WHEREAS an application was submitted and Oakland County was notified that they were eligible to receive $53,860 for the development and maintenance of an emergency management program, the subsequent grant agreement for this amount was approved per Miscellaneous Resolution #12220; and WHEREAS Oakland County has since been notified that it has received an additional $16,220.42, which exceeds 15% of the original award for a total of $70,080.42 and, therefore, requires a resolution of acceptance. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes acceptance of the Michigan's State Police, Emergency Management and Homeland Security Division's (MSP/EM-ISD) Emergency Management Performance Grant (EMPG) for additional grant funding from the State of Michigan in the amount of $16,220.42. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners (or designee) is authorized to sign the Grant Agreement and related documents. BE IT FURTHER RESOLVED that the Oakland County Homeland Security Manager is authorized to administer the grant as the designated Local Emergency Program Manager. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE GAA,L GENERAL GOVERNMENT COMMITTEE Motion carried on a roll call vote with Matis absent and Gosselin voting no. GRANT REVIEW SIGN OFF — Homeland Security Division GRANT NAME: FY 2012 Emergency Management Performance Grant (EMPG) FUNDING AGENCY: Michigan Department of State Police, Emergency Management and Homeland Security Division DEPARTMENT CONTACT: Ted Quisenberry 248 452-9578 STATUS: Amendment #1 to current contract over 15% DATE: February 25, 2014 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (2/19/2014) Department of Human Resources: Approved. — Karen Jones (2/19/2014) Risk Management and Safety: Amendment approved by Risk Management, — Robert Erlenbeck (2/20/2014) Corporation Counsel: Approved. — Bradley Berm (2/25/2014) From: To: Cc: Subject: Date: VanPelt, Laurie "West Catherine"; "Julie Secontine"; 'Karen Jones"; "Pat Davis "Stoddard, Sara"; pulsenberrviCeDoakeov,com; "Pisacreta. Antonio"; "Metilck. Tammy" RE: GRANT REVIEW: Health & Human Services, Homeland Security - 2012 - Emergency Management Performance Grant (EMPG) Grant Agreement - Amendment over 15% Wednesday, February 19, 2014 4:32:07 PM Approved. From: West, Catherine [mailto:westca©oakgov.com ] Sent: Wednesday, February 19, 2014 4:21 PM To: Julie Secontine; Karen Jones; Laurie VanPelt; Pat Davis Cc: Stoddard, Sara; quisenberryt©oakgov.com ; Pisacreta, Antonio; Metrick, Tammy Subject: GRANT REVIEW: Health & Human Services, Homeland Security - 2012 - Emergency Management Performance Grant (EMPG) Grant Agreement - Amendment over 15% GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Karen Jones —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Health & Human Services, Homeland Security 2012 — Emergency Management Performance Grant (EMPG) Grant Agreement Michigan Department of State Police, Emergency Management and Homeland Security Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: February 26, 2014 GRANT INFORMATION Date: February 19, 2014 Operating Department: Homeland Security Department Contact: Ted Quisenberry Contact Phone: 248-452-9578 Document Identification Number: EMW-2012-EP-00033 REVIEW STATUS: Amendment over 15% - Resolution required Funding Period: October 1, 2011 to September 30, 2012 New Facility /Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): None MWDBE Requirements: Yes; compliance with common rule and OMB circular A-102 Funding Continuation/New: Funding Continuation/Increase From: To Cc: Subject: Date: Jones, Karen 'West Catherine'; "Julie Secontine"; "La .rje VanPelt"; "Pat Davis' "Stoddard, Sara"; auisenberrytrmoakgov,com; "Plaacreta. Antonio"; "Metrick, Tammy" RE: GRANT REVIEW: Health &Human Services, Homeland Security - 2012 - Emergency Management Perrormance Grant (EMPG) Grant Agreement - Amendment over 15% Wednesday, February 19, 2014 4:29:07 PM Approved. From: West, Catherine [mailto:westca@oakgov.com] Sent: Wednesday, February 19, 2014 4:21 PM To: Julie Secontine; Karen Jones; Laurie VanPelt; Pat Davis Cc: Stoddard, Sara; quisenberryt@oakgov.com ; Pisacreta, Antonio; Metrick, Tammy Subject: GRANT REVIEW: Health & Human Services, Homeland Security - 2012 - Emergency Management Performance Grant (EMPG) Grant Agreement - Amendment over 15% GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt Karen Jones —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE Health & Human Services, Homeland Security 2012 — Emergency Management Performance Grant (EMPG) Grant Agreement Michigan Department of State Police, Emergency Management and Homeland Security Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: February 26, 2014 GRANT INFORMATION Date: February 19, 2014 Operating Department: Homeland Security Department Contact: Ted Quisenberry Contact Phone: 248-452-9578 Document Identification Number: EMW-2012-EP-00033 REVIEW STATUS: Amendment over 15% - Resolution required Funding Period: October 1, 2011 to September 30, 2012 New Facility / Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): None MWDBE Requirements: Yes; compliance with common rule and OMB circular A-102 Funding Continuation/New: Funding Continuation/Increase From: To: Cc: Subject: Date: Erlenbeck, Robert "West. Catherine"; "Julie SecontIne"; "Karen Jones"; "Laurie VanPelt"; "Pat Davis" "Stoddard, Sara"; cagsenberrvtOoakoov.corn; "Pisacreta, Antonio"; "Metrick, Tammy" RE: GRANT REVIEW: Health & Human Services, Homeland Security - 2012 - Emergency Management Performance Grant (EMPG) Grant Agreement - Amendment over 15% Thursday, February 20, 2014 8:31:39 AM Amendment approved by Risk Management. R.E. 2/20/14. From: Easterling, Terri [mailto:easterlingt©oakgov.corn] Sent: Thursday, February 20, 2014 7:31 AM To: 'West, Catherine; 'Julie Secontine; 'Karen Jones'; 'Laurie VanPelt'; 'Pat Davis' Cc: 'Stoddard, Sara'; quisenberryt@oakgov.com ; 'Pisacreta, Antonio'; Netrick, Tammy' Subject: GRANT REVIEW: Health & Human Services, Homeland Security - 2012 - Emergency Management Performance Grant (EMPG) Grant Agreement - Amendment over 15% Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related information, documentation, and correspondence. Also, please include Risk Management's assignment number, RM14-0045, regarding this matter. Thank you. From: West, Catherine [mailto:westca(aoakgov,com] Sent: Wednesday, February 19, 2014 4:21 PM To: Julie Secontine; Karen Jones; Laurie VanPelt; Pat Davis Cc; Stoddard, Sara; quisenberrytcaoakgov.com ; Pisacreta, Antonio; Metrick, Tammy Subject: GRANT REVIEW: Health & Human Services, Homeland Security - 2012 - Emergency Management Performance Grant (EMPG) Grant Agreement - Amendment over 15% GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Karen Jones —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Health & Human Services, Homeland Security 2012 — Emergency Management Performance Grant (EMPG) Grant Agreement Michigan Department of State Police, Emergency Management and Homeland Security Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: February 26, 2014 GRANT INFORMATION Date: February 19, 2014 FISCAL NOTE (MISC. #14058) March 19, 2014 BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE: HEALTH AND HUMAN SERVICES — HOMELAND SECURITY DIVISION — 2012 EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) — AMENDMENT OVER 15% TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Oakland County was awarded grant funding by the State of Michigan's State Police, Emergency Management and Homeland Security Division (MSP/EM-ISD) for the development and maintenance of an emergency management program capable of protecting life, property and vital infrastructure in times of disaster or emergency. 2. The grant award of $53,860 was received and approved by the Oakland County Board of Commissioners per Miscellaneous Resolution #12220 for the grant period of October 1, 2011 through September 30, 2012. 3. Oakland County has now received supplemental funding in the amount of $16,220.42, which is more than a 15% increase over the original award ($53,860), for a total of $70,080.42. 4. The supplemental funds are a result of procurement issues and unfilled positions within the Michigan State Pollce, Emergency Management and Homeland Security Division during the performance period of the FY 2012 grant 5. The current FY 2014 Budget is $40,000; a budget amendment is recommended to reflect the original grant award of $53,860 plus the supplemental funding of $16,220 as follows: GENERAL FUND (10100) Budget Reference 2012 Revenue 1060601-115090-610210 9010101-196030-665882 FY 2014 Amendment $30,080 ($30,080) $ 0 Disaster Control Fed Subsidy Planned Use of Balance Total Revenue FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Resolution #14058 March 19, 2014 Moved by Long supported by Jackson the resolution (with fiscal note attached) be adopted. AYES: Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford, Dwyer, (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted. I HEMP/ APPROVE THIS IRISOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45,559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 19, 2014, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 19th day of March 2014. Lisa Brown, Oakland County