HomeMy WebLinkAboutResolutions - 2014.03.19 - 21238MISCELLANEOUS RESOLUTION #14059 March 19, 2014
BY: PLANNING & BUILDING COMMITTEE, JIM RUNESTAD, CHAIRPERSON
IN RE FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING — FRIEND OF THE
COURT - OFFICE EXPANSION AND RENOVATION PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Friend of the Court's staffing and workload continues to increase; and
WHEREAS there is no additional unoccupied space in the Oakland Pointe Building at 230
Elizabeth Lake Road; and
WHEREAS FOC administration would like to move their Systems Support/Scanning Unit into
available office space in the Michigan Tax Tribunal suite at 250 Elizabeth Lake Road; and
WHEREAS the Michigan Tax Tribunal will continue to have its own office (1302W), entrance, and
waiting room at 250 Elizabeth Lake Road; and
WHEREAS by moving the Unit, FOC will be able to meet several goals the agency has had for
many years, including:
• Consolidating Systems Support/Scanning Help Desk staff and other IT functions into one
location, to provide more timely resolution to technology-related issues; and
• Creating a Customer Service Center for technical needs of the public; and
• Consolidating the customer service department (typists, telephone operators, and front desk
staff) into the space that Systems Support/Scanning vacates in 230 Elizabeth Lake Road to
allow for better training of new employees and provide better coverage between functional
areas (e.g., typists can answer the phone when they complete their typing duties without
having to relocate to a different area); and
• Using the vacated space in 230 Elizabeth Lake Road to create referee offices, which would
be more conducive than the open space currently available for hearing follow-up, doing
paperwork, and accommodating private meetings with litigants and attorneys; and
WHEREAS the Friend of the Court has worked with Facilities Planning & Engineering (FPE) to
prepare renovation and move-in plans; and
WHEREAS the total project costs would be $35,000 and the work will be performed by Facilities
Management's annual (competitively-bid) contractors; and
WHERES the State will reimburse the County 66.7% for one-time capital costs associated with
this project, billed through existing internal service funds, such as telephone communications,
maintenance operations, IT Expenses(Data Processing), etc.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the transfer
of funding for the Friend of the Court Expansion and Renovation Project.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing
resolution.
FINANCE COMMITTEE
PLANNING AND BUILDING COMMITTEE
Motion carried unanimously on a roll call vote with McGillivray absent.
Resolution #14059 March 19, 2014
The Chairperson referred the resolution to the Public Services Committee and the Finance Committee.
There were no objections.