HomeMy WebLinkAboutResolutions - 2014.04.17 - 21262REPORT (MISC. #14059) April 17, 2014
BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: MR #14059 FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING —
FRIEND OF THE COURT — OFFICE EXPANSION AND RENOVATION PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed the above referenced resolution on April 1,
2014, reports with the recommendation the resolution be adopted.
Chairperson, on behalf of the Public Services Committee, I move the acceptance of the foregoing
report.
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION 1114059 March 19, 2014
BY: PLANNING & BUILDING COMMITTEE, JIM RUNESTAD, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING — FRIEND OF THE
COURT - OFFICE EXPANSION AND RENOVATION PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Friend of the Court's staffing and workload continues to increase; and
WHEREAS there is no additional unoccupied space in the Oakland Pointe Building at 230
Elizabeth Lake Road; and
WHEREAS FOC administration would like to move their Systems Support/Scanning Unit into
available office space in the Michigan Tax Tribunal suite at 250 Elizabeth Lake Road; and
WHEREAS the Michigan Tax Tribunal will continue to have its own office (1302W), entrance, and
waiting room at 250 Elizabeth Lake Road; and
WHEREAS by moving the Unit, FOC will be able to meet several goals the agency has had for
many years, including:
• Consolidating Systems Support/Scanning Help Desk staff and other IT functions into one
location, to provide more timely resolution to technology-related issues; and
• Creating a Customer Service Center for technical needs of the public; and
• Consolidating the customer service department (typists, telephone operators, and front desk
staff) into the space that Systems Support/Scanning vacates in 230 Elizabeth Lake Road to
allow for better training of new employees and provide better coverage between functional
areas (e.g., typists can answer the phone when they complete their typing duties without
having to relocate to a different area); and
• Using the vacated space in 230 Elizabeth Lake Road to create referee offices, which would
be more conducive than the open space currently available for hearing follow-up, doing
paperwork, and accommodating private meetings with litigants and attorneys; and
WHEREAS the Friend of the Court has worked with Facilities Planning & Engineering (FPE) to
prepare renovation and move-in plans; and
WHEREAS the total project costs would be $35,000 and the work will be performed by Facilities
Management's annual (competitively-bid) contractors; and
WHERES the State will reimburse the County 66.7% for one-time capital costs associated with
this project, billed through existing internal service funds, such as telephone communications,
maintenance operations, IT Expenses(Data Processing), etc.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the transfer
of funding for the Friend of the Court Expansion and Renovation Project.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing
resolution,
FINANCE COMMITTEE
PLANNING AND BUILDING COMMITTEE
Motion carried unanimously on a roll call vote with McGillivray absent.
Resolution #14059 March 19, 2014
The Chairperson referred the resolution to the Public Services Committee and the Finance Committee.
There were no objections.
FISCAL NOTE (MISC. #14059) April 17, 2014
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING — FRIEND OF
THE COURT — OFFICE EXPANSION AND RENOVATION PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. The resolution approves and authorizes expansion and renovation of the Friend
of the Court by moving their Systems Support/Scanning Unit into space available
in the Michigan Tax Tribunal suite at 250 Elizabeth Lake Road.
2. Friend of the Court has determined by moving the unit to this additional space
they will be able to improve efficiencies in staff operations and customer service.
3. Facilities Management has estimated expansion costs for this project will total
$35,000 and the work will be performed by Facilities Management's annual
(competitively-bid) contractors.
4. The State will reimburse the County 66.7% or $23,345 for one-time capital costs
associated with this project and remaining balance of $11,655 will be funded
from favorability within the Friend of the Court's FY 2014 budget.
5. A budget amendment is recommended as follows:
Friend of the Court #27100
Revenues:
3010404-126030-625210 CRP
Total Revenues
FY 2014
$23,345
$23,345
Expenditures:
3010404-126030-731388 Printing $ (6,655}
3010404-126030-731458 Professional Svcs (5,000)
3010404-126030-788001-40400 Trans Out- Proj Work Order 35 000
Total Expenditures $ 23,345
Project Work Order Fund #40400 (Project ID 100000001939)
Revenues:
1040101-148020-695500-27100 Transfers In FOC
Total Revenues
Expenses:
1040101-148020-796500 Budgeted Equity Adjustment
Total Expenses
$ 35 000
$ 35.000
$ 35,000
$ 35,000
,-FI-NANCE (GOMMITTEE
i;)
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #14059 April 17, 2014
Moved by Crawford supported by Zack the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
Discussion followed.
Vote on amended Consent Agenda:
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis,
Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
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I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.669A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
1, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 17, 2014,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 17th day of April 2014.
Lisa Brown, Oakland County