HomeMy WebLinkAboutResolutions - 2014.05.15 - 21328Miscellaneous Resolution # 14110
BY: Commissioner Bob Hoffman, District #2
RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014
APPROPRIATION — TOWNSHIP OF ROSE — GRAVEL ROAD PROGRAM - PROJECT NO. 52372
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party Road
Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction,
maintenance and repair of roads under the supervision, direction and control of the Road Commission for
Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that
any Oakland County appropriation in support of the Tr-Party Road Improvement Program shall be distributed only
after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for
payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing
the appropriation of the County's 1/3 share of the project from the General Fund Designated Fund
Balance for Tr-Party Program. The resolution shall be approved by the Finance Committee and the
full Board; and
WHEREAS the Township of Rose, along with the RCOC has identified a project and said project is ready to be
undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Township of Rose and
said appropriation has been transferred to a project account; and
WHEREAS the Township of Rose has demonstrated that it has authorized its 1/3 share of the funding for the
project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2014 authorized amount of Tr-Party
Road Improvement funding for Project 52372 in the Township of Rose is $10,180.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the
project submitted by the Township of Rose and authorizes the release of Tr-Party Road Improvement Program
funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which
are consistent with the project as originally approved, wili be paid when invoiced and appropriated in the quarterly
forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a
separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to
the Road Commission for Oakland County, Oakland County Fiscal Services and the Township of Rose.
ChairpAsey, we move the adoption of the foregoing Resolution.
(EARS OF TRANSPORTATION EXCELLENCE
Ti of Road Commissioners
?onaidJ. Fowkes
;ornmissioner
;regory C. Jamian
-;ommissioner
April 24, 2014
Eric S. Wilson
;ommissioner Ms. Trish Trevethan, Clerk
Township of Rose
9080 Mason Street
Holly, MI 48442
Re: Project No. 52372, 2014 Gravel Road Program; Local Cost Participation
Agreement/Tr-Party Program
Dear Ms. Trevethan:
A fully signed and executed agreement for the above-referenced project is
enclosed.
The agreement was approved at the regularly scheduled Board meeting of
Thursday, April 24, 2014, and subsequently signed by Dennis G. Kolar, RE.,
Managing Director.
Please contact Tom Blust, RE., Director of Engineering at (248) 645-2000
ext. 2265 to answer any questions or for additional information.
Sincerely,
C4Atjt,EOL:
Patricia Z. Wierzbicki
Deputy-Secretary/Clerk of the Board
Enclosure
cc: Dennis Lockhart
Tom Blust
Tom Noechel
Lynn Sonkiss
)ennis G. Kolar, RE
ilanaging Director
3ary Piatrowicz, PE, P.T.O.E.
)eputy Managing Director
;ounty Highway Engineer
Nerk of the Board
V1001 Lahser Road
3everly Hills, MI 48025
!48-645-2000
'AX
!48-645-1349
vww.rcocweb.org
ASEDESSFACIAD
COM WSTANY
100 YEARS OF TRANSPORTATION EXCELLENCE
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: April 15, 2014
To: Thomas G. Blust, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor TA"
SUBJECT: PROJECT NO. 52372, 2014 GRAVEL ROAD PROGRAM
VARIOUS ROADS
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
TOWNSHIP OF ROSE
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Township of Rose for the spreading of gravel and
chloride on various roads within the township. This work is expected to be completed
early this summer.
The Township of Rose has elected to use the Tr-Party Program to fund the estimated
total project cost of $30,539. Our share is estimated to be $10,179 and is in the FY14
budget.
The project is in the district of County Commissioner Robert Hoffman. The agreement
is in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
/je
Attachments
odyk.c.ur
of( (06-1q)
COST PARTICIPATION AGREEMENT
2014 GRAVEL ROAD PROGRAM
Township of Rose
Board Project No. 52372
This Agreement, made and entered into this ')--A day of 1 :-\),1)._-0-- , 2014,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Township of Rose, hereinafter referred to as the
COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of
gravel and chloride on various roads under the jurisdiction of the BOARD, as described in
Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed
upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT;
and
WHEREAS, the estimated total cost of the PROJECT is $30,539; and
WHEREAS, the PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $30,539 which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is
hereby agreed between the COMMUNITY and the BOARD that:
1 The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
2. The actual total cost of the PROJECT shall include total payments to the
contractor.
The estimated total PROJECT cost of $30,539 shall be funded in the following
order:
a. Tr-Party Program funding in the amount of $30,539.
b. Any PROJECT costs above the Tr-Party Program funding of $30,539 will
be funded first with any available Tr-Party Program funds. If no Tr-Party
Program funds are available, any PROJECT costs above $30,539 will be
funded 100% by the COMMUNITY.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $1Q180 (being 100% of the COMMUNITY'S
Tr-Party contribution).
5. Upon execution of this agreement and approval by the COUNTY, the BOARD
shall submit an invoice to the COUNTY in the amount of $10,180 (being 100% of
the COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to
the BOARD the full amount thereof, within thirty (30) days of such receipt.
2014 Gravel Road Program -2
Township of Rose
Project No. 52372
418/2014
Its Managing Director
TOWNSHIP OF ROSE
J By
Its 5740eRost.)-(2._
IN WITNESS WHEREOF, the pates hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
By
2014 Gravel Road Program
Towns14 of Rose
Project Na, 52372
402014
EXHIBIT A
TR1-PARTY PROGRAM
2014 Gravel Road Program
Township of Rose
Board Project No. 52372
Spreading of gravel and chloride on various roads within the township.
ESTIMATED PROJECT COST
Contractor Payments $30,539
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY2013 Tr-Party Program $30 $30 $29 $89
FY2014 Tri-Party Program $10,150 $10,150 $10,150 $30,450
TOTAL SHARES $10,180 $10,180 $10,179 $30,539
2014 Gravel Road Program - 4 - Townsh)p of Rose
Project No. 52372
4/812014
Resolution #14110 April 30, 2014
The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE .(MISC . #14110) May 15, 2014
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2014 APPROPRIATION — TOWNSHIP OF ROSE — GRAVEL ROAD PROGRAM - PROJECT
NO. 52372
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
'1. On December 12, 2013, the Board of Commissioners approved Miscellaneous Resolution #13305
which designated $2,000,000 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $10,180 is available in the General Fund Assigned Fund Balance for Tr-Party 2014
and prior funding (account #383510) for project 52372.
3. This project is for the spreading of gravel and chloride on various roads under jurisdiction of Road
Commission for Oakland County.
4. The resolution allows for additional project costs not greater than 15% from the original
agreement, which is consistent with the project as originally approved, to be paid when invoiced
and appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior
to payment.
6. The FY 2014 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882 Planned Use of Balance
Total Revenues
FY 2014
$10,180
$10,180
Expenditures
9010101-153010-740135 Road Commission Tr-Party
Total Expenditures
$10,180
$10,180
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward and Matis absent.
Resolution #14110 May 15, 2014
Moved by Crawford supported by McGillivray the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray,
Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Bosnic, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE HIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 15, 2014,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 151h day of May 2014.
,S°94d_-) &a,
Lisa Brown, Oakland County