HomeMy WebLinkAboutResolutions - 2014.05.15 - 21338REPORT (MISC. #14117) May 15, 2014
BY: Human Resources Committee, John Scott, Chairperson
IN RE: Water Resources Commissioners — Create Positions to Accommodate the
Acquisition of Services to the City of Pontiac
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on
May 7, 2014, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of
the foregoing report.
HUMAN RESOURCES COMMITTEE:
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION #14117 May 15, 2014
BY: PLANNING AND BUILDING COMMITTEE—JIM RUNESTAD, CHAIRPERSON
IN RE: WATER RESOURCES COMMISSIONER – CREATE POSITIONS TO ACCOMMODATE THE
ACQUISITION OF SERVICES TO THE CITY OF PONTIAC
To the Oakland County Board of Commissioners, Chairperson, Ladies, and Gentlemen:
WHEREAS in 2012, contracts between the City of Pontiac and the County of Oakland
established the City of Pontiac Sewage Disposal System, the City of Pontiac Water Distribution System,
and the Pontiac Wastewater Treatment Plant Drainage District (Systems); and
WHEREAS concurrent with the establishment of the Systems, the County of Oakland, with Water
Resources Commissioner (WRC) as a County agency, acquired the facilities in the Systems and
assumed responsibility for their operation and maintenance; and
WHEREAS as a result of the acquisition of the Systems in 2012, a full service operations and
maintenance contract with United Water for the operation and maintenance of the City of Pontiac's water,
sewer and wastewater treatment systems was assigned from the City of Pontiac to Oakland County; and
WHEREAS after diligent efforts to work through the contract, the WRC has determined that it is in
the best interest of the Systems to modify the scope of work in the contract to allow WRC to self-perform
certain tasks; and
WHEREAS the existing contract with United Water is made up of four components being Water
Operations & Maintenance, Sewer Operations & Maintenance, Billing, and Wastewater Treatment Plant
Operations; and
WHEREAS the WRC and United Water are presently working to produce an amendment to the
contract; and
WHEREAS WRC intends to assume the responsibilities related to water storage facility operation
and maintenance, customer service and billing, and sanitary sewer system operation and maintenance;
and
WHEREAS the WRC has performed an analysis to determine the level of effort needed to
properly assume these functions and has determined that a number of new positions and equipment must
be acquired to meet the level of service for the residents of Pontiac; and
WHEREAS the WRC intends to transfer six vehicles from the City of Pontiac Wastewater
Treatment Facility Drainage District to the County vehicle fleet to be included in the next quarterly
forecast; and
WHEREAS the cost of newly created positions will be funded from reductions realized through the
contract amendment and from existing water and sewer rates; and
WHEREAS it is proposed to retitle classifications in the Billing Services unit,(6010115) from Utility
Billing Customer Service to WRC Billing, so as to more accurately reflect the functions; and
WHEREAS it is proposed to downwardly reclassify one (1) GF/GP funded Account Clerk II
position, Salary Grade 7 (#6010115-02196) to a WRC Billing Assistant I, Salary Grade 6.
WHEREAS it is proposed to increase the PR funded WRC Billing Supervisor I from Salary Grade
10 to Salary Grade 11.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the position reclassifications and staffing additions as shown in the tables below.
BE IT FURTHER RESOLVED to retitle classifications in Billing Services (6010115) as follows:
FROM TO
Utility Billing Customer Service Supervisor I WRC Billing Supervisor I
Utility Billing Customer Service Supervisor II WRC Billing Supervisor II
Utility Billing Customer Service Coordinator WRC Billing Coordinator
Utility Billing Customer Service Assistant I WRC Billing Assistant I
Utility Billing Customer Service Assistant II WRC Billing Assistant II
PLANNING AND BUILDING COMMITTEE
Motion carried unanimously on a roll call vote with Bosnic and Gershenson absent.
PLANNING AND BUILDING COMMITTEE
Motion for Direct Referral to the Human Resources Committee and Finance Committee carried on a voice
vote.
BE IT FURTHER RESOLVED to downwardly reclassify one (1) GF/GP funded Account Clerk II,
Salary Grade 7 (#6010115-02196) to a WRC Billing Assistant I, Salary Grade 6.
BE IT FURTHER RESOLVED to increase the WRC Billing Supervisor I from a Salary Grade 10 to
a Salary Grade 11.
BE IT FURTHER RESOLVED to create the following full time eligible, PR funded positions:
Water Storage Operations & Maintenance
Classification Department
One (1) Pump Mechanic ll 6010161
One (1) Skilled Maintenance Mechanic III 6010125
One (1) WRC Crew Leader Pump Maint. 6010162
One (1) WRC Crew Leader W & S 6010140
Billing Services
Classification Department
Three (3) WRC Billing Assistant I 6010115
Two (2) WRC Billing Coordinator 6010115
One (1) WRC Billing Supervisor I 6010115
Sewer System Operations & Maintenance
Classification Department
One (1) Sewer Maintenance Supervisor I 6010120
One (1) WRC Crew Leader W & S 6010120
Two (2) Maintenance Mechanic II 6010120
Two (2) Maintenance Mechanic I 6010120
Engineering & Support
Classification Department
One (1) Chief Engineer 6010101
Two (2) Civil Engineer III 6010131
One (1) Office Supervisor I 6010101
One (1) WRC Operations Clerk 6010101
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the
foregoing resolution.
PLANNING AND BUILDING COMMITTEE
FISCAL NOTE (MISC. #14117) May 15, 2014
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: WATER RESOURCES COMMISSIONER — CREATE POSITIONS TO ACCOMMODATE
THE ACQUISITION OF SERVICES TO THE CITY OF PONTIAC
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. This resolution approves the Water Resources Commissioner (WRC) request to
create positions to accommodate the modification of the United Water contract
related to Operations and Maintenance and Customer Service Billing for the City
of Pontiac.
2. The Water Resources Commission will require a number of new positions,
position reclassifications and equipment to provide the service. These
modifications will be paid for by the reductions realized through the contract
amendments to the United Water contract and the existing water and sewer rates
charged to the users of the system.
3. WRC is requesting to reclassify one (1) General Fund/Proprietary funded
Account Clerk 11 (6010101-02196) grade 7, to a WRC Billing Assistant I grade 6,
resulting in an annual savings of ($3,027). FY 2014 impact will be a 75%
decrease to the General Fund of ($757) and a 25% decrease to Proprietary fund
of ($252) to the Drain Equipment Labor account for a net savings of ($1,009).
4. WRC is requesting to reclassify one (1) WRC Billing Supervisor I grade 10 to a
grade 11, resulting in an annual net increase of $3,850. FY 2014 impact will be
an increase to the Proprietary fund account Drain Equipment Labor of $1,283,
5. WRC is requesting to create twenty one (21) new positions as noted in the
resolution resulting in an annual cost of $1,597,587. FY 2014 impact will be an
increase to the Proprietary fund account Drain Equipment Labor of $532,527,
which will be offset in Contracted Services.
6. WRC is requesting nine (9) laptops and six (6) workstations for an initial cost of
$13,332 that will be funded through the Drain Equipment fund with an annual
operational cost of $38,720. FY 2014 impact will be an increase to the
Proprietary fund of $12,907 in the Drain Equipment account.
7. WRC is requesting twelve (12) cellphones that will be part of the Drain
Equipment fund with an annual operational cost of $7,200. FY 2014 impact will
be an increase to the Proprietary fund of $2,400 in the Drain Equipment account.
8. WRC intends to transfer six (6) vehicles from the Pontiac Wastewater Treatment
Plant Drainage District to the Drain Equipment fund to be included in the next
quarterly forecast.
9. The financial impact for Fiscal Years 2015 through 2017 is estimated at
$1,644,330 and will be incorporated during the County Executive recommended
budget process.
10. A budget amendment is recommended for FY 2014 as follows:
Water and Sewer Trust Fund 57010
Revenue
6010101-149030-632086 Sewage Disposal Services
6010101-149030-632450 Water Sales General
Expense
6010101-149030-730373 Contracted Services
6010101-149030-771638 Drain Equipment Labor
6010101-149030-771639 Drain Equipment
Total Expenditures
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward absent.
FY 2014
$ 8,169
$ 8,169
$ 16,338
($532,527)
$533,558
$ 15,307
$ 16,338
$296,304
$236,497
$ 26,239
$ 2,400
$561A40
($ 757)
($ 757)
($ 757)
($ 757)
$ 26,239
($12,907)
$ 13 332
$ 13,332
$ 13,332
$ 2,400
$ 2 400
$ 2,400
$ 2,400
Fi t CE coporm:c
Drain Equipment Fund 63900
Revenue
6010101-149760-631869 Reimbursement Salaries $532,801
6010101-149760-630658 Equipment Rental $ 15,307
6010101-149760-665882 Planned Use of Balance $ 13,332
Total Revenue $561,440
Expense
6010101-149760-702010 Salaries
6010101-149760-722740 Fringes
6010101-149760-774636 Info Tech Operations
6010101-149760-778675 Telephone Communications
Total Expenditures
General Fund 10100
Revenue
6010101-155010-631827 Reimbursement General
Total Revenue
Expense
6010101-155010-771638 Drain Equipment Labor
Total Expenditures
Information Technology Fund 63600
Revenue
1080101-152000-631309 Non-Govt'l Operating
1080101-152000-665882 Planned Use of Balance
Total Revenue
Expense
1080601-152090-750170 Expendable Equipment
Total Expenditures
Telephone Communications Fund 67500
Revenue
1080601-152000-632009 Sale of Phone Service Internal
Total Revenue
Expense
1080601-152000-730324 Communications
Total Expenditures
2
Resolution #14117 May 15, 2014
Moved by Crawford supported by McGillivray the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray,
Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Bosnic, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
t_ z
I HEREBY APPRO rVerIcHIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 15, 2014,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this l5 of May 2014.
. isa Brown, Oakland County