HomeMy WebLinkAboutResolutions - 2014.06.11 - 21358MISCELLANEOUS RESOLUTION •#14131
By: General Government Committee, Christine Long, Chairperson
IN RE: BOARD OF COMMISSIONERS- Digitizing of the Research Library
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
June 11,2014
WHEREAS, Miscellaneous Resolution #13211 established a study group to examine the potential
digitization of the Oakland County Research Library's collections and the group was charged with
reporting its recommendations back to the General Government Committee; and
WHEREAS, Miscellaneous Resolution #6371 designated the Research Library as a depository and
archives for all Oakland County reports and documents; and
WHEREAS, Libraries worldwide are engaged in digitization projects to make collections more
accessible to the public; and
WHEREAS, after careful examination by the aforementioned study group, it was determined that the
Oakland County Documents Collection is the only collection in the Research Library that is
appropriate to digitize; and
WHEREAS, digitizing the Oakland County Documents Collection will increase public access and
promote greater governmental transparency; and
WHEREAS, the Research Library has been participating since 2003 with the Oakland County
Historical Resources Consortium, comprised of libraries, historical societies and museums in Oakland
County, and has been digitizing various items on an ad-hoc basis from the Oakland County
Documents Collection and uploading them to the consortium's website portal; and
WHEREAS, the Oakland County Library Board, which administers the Research Library, passed a
resolution on April 29, 2014 endorsing the creation of a digital archive of the Oakland County
Documents Collection.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners requests and
authorizes the full-scale digitization of the Oakland County Documents Collection to be made publicly
available on the Oakland County Historical Resources Consortium website with a cost not to exceed
$25,000.00.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners will also continue to
provide a budgetary appropriation to pay the costs of the Oakland County Historical Resources
Consortium membership fee.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Motion to directly refer the resolution to the Finance Committee carried on a vaiL-6 vote.
GENERAL GOVERNMENT COMMITTEE
Motion carried unanimously on a roll call vote.
FISCAL NOTE (MISC. #14131)
June 11 1 2014
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS-DIGITIZING OF THE RESEARCH LIBRARY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule X1I-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Board of Commissioners (BOC) recognizes and authorizes the full scale digitization of the
Oakland County Documents Collection.
2. Digitizing the collection will increase public access and promote greater governmental
transparency.
3. It will be publicly available on the Oakland County Historical Resources Consortium website.
4. Funds are available in the assigned fund balance of the Board of Commissioners Special Projects
(GL# 383313) to cover the expenditures, not to exceed $25,000, related to digitization of the
documents collection.
5. The BOC will also continue to provide an appropriation of $600 to pay the costs of the
consortium's membership fee.
6. The FY 2014 Budget is amended as follows:
GENERAL FUND (10100)
9010101-196030-665882 Non-Dept. Planned Use of Balance
Total Revenue
5010101-180010-731822 Special Projects
Total Expenditure
FY 2014
$ 25,000
$ 25,000
$ 25,000
$ 25,000
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #14131 June 11,2014
Moved by Weipert supported by Jackson the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Scott, Spisz, Taub, Weipert, Woodward, Zack, Crawford. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
CAS /
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 11, 2014,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 11 th day of June 2014.
Lisa Brown, Oakland County