HomeMy WebLinkAboutResolutions - 2014.07.16 - 21384Miscellaneous Resolution #14144 BY: Commissioner Jim Runestad, District #6 RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION — CHARTER TOWNSHIP OF WHITE LAKE — 2014 GRAVEL ROAD PROGRAM - PROJECT NO 52382 TO: Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County's 1/3 share of the project from the General Fund Designated Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and WHEREAS the Charter Township of White Lake, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of White Lake and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of White Lake has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2014 authorized amount of Tr-Party Road Improvement funding for Project 52382 in the Charter Township of White Lake is $ 29,381. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of White Lake and authorizes the release of Tr-Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of White Lake. Chairperson, we move the adoption of the foregoing Resolution. —J-inTRiinestad, District #6
100 YEARS OF fRi,N5PORTATION EXCELLENCE Board of Road Commissioners Ronald J. Fowk•s Commissioner Gregory C. Jarnian Commissioner May 22, 2014 Eric S. Wilson Commissioner Mr. Terry Lilley, Clerk Charter Township of White Lake 7525 Highland Road White Lake, MI 48383-2900 Re: 2014 Gravel Road Program; Various Roads Project No. 52382 Dear Mr. Lilley: A fully signed and executed contract for the above-referenced project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, P.E•, Managing Director at the regularly scheduled Board meeting of Thursday, May 22, 2014. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645- 2000 ext. 2266 to answer any questions or for additional information. Sincerely, Patricia Z. Wierzbicki Deputy-Secretary /Clerk of the Board lsm Enclosure cc: Dennis Lockhart Tom Blust Tom Noechel Lynn Sonkiss Dennis G. Kolar, P.E. Managing Director Gary Piotrowicz, P.E, Deputy Managing Director County Higriway Engineer Clerk of the Board 31001 Lahser Road Beverly Hills, Ml 48025 248-645-2000 FAX 248-645-1349 www.rcocweb.org
IMMILEFROAD COAMIZSCW WO YEARS OF TRANSPORTATION EXCELLENCE Inter—Departmental Memorandum PROGRAMMING DIVISION DATE: May 9, 2014 To: Thomas a Blust, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor /./6 Vt SUBJECT: PROJECT NO, 52382,2014 GRAVEL ROAD PROGRAM VARIOUS ROADS LOCAL COST PARTICIPATION AGREEMENTfTRI-PARTY PROGRAM CHARTER TOWNSHIP OF WHITE LAKE Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Charter Township of White Lake for the spreading of gravel and chloride on various roads within the township. This work is expected to be completed early this summer. The Charter Township of White Lake has elected to use the Tr-Party Program to fund the estimated total project cost of $88,143. Our share is estimated to be $29,381 and is in the FY14 budget The project is in the district of County. Commissioner Jim Runestad. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. /je Attachments 9/71
COST PARTICIPATION AGREEMENT 2014 GRAVEL ROAD PROGRAM Charter Township of White Lake Board Project No. 52382 This Agreement, made and entered into this 22--PC day of 4py,-, , 2014, by and between the Board of Road Commissioners for the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of White Lake, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of gravel and chloride on various roads under the jurisdiction of the BOARD, as described in Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $88,143; and WHEREAS, the PROJECT involves certain designated and approved Tr-Party Program funding in the amount of $88,143 which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The BOARD shall forthwith undertake and complete the PROJECT, as above described, and shall perform all engineering, inspection and administration in reference thereto.
2. The actual total cost of the PROJECT shall include total payments to the contractor. 3. The estimated total PROJECT cost of $88,143 shall be funded in the following order: a. Tr-Party Program funding in the amount of $88,143. b. Any PROJECT costs above the Tr-Party Program funding of $88,143 will be funded first with any available Tr-Party Program funds. If no Tr-Party Program funds are available, any PROJECT costs above $88,143 will be funded 100% by the COMMUNITY. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $29,381 (being 100% of the COMMUNITY'S Tr-Party contribution). 5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $29,381 (being 100% of the COUNTY'S Tri-Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 2014 Gravel Road Program - 2 - Charter Township of White Lake Project No. 52382 3/31/2014
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND A Public Body Corporate By Its Managing Director CHARTER TOWNSHIP OF WHITE LAKE By Lj () Its 2014 Gravel Road Program Charter Towcship of lAtite Lake Project No. 52382 3/31/20M - 3 -
EXHIBIT A TRI-PARTY PROGRAM 2014 Gravel Road Program Charter Township of White Lake Board Project No. 52382 Spreading of gravel and chloride on various roads within the township. ESTIMATED PROJECT COST Contractor Payments $88,143 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL FY14 Tr-Party Program $29,381 $29,381 $29,381 $88,143 TOTAL SHARES $29,381 $29,381 $29,381 $88,143 2014 Gravel Road Program - 4 - Charter Township of White Lake Project No. 52382 3/31/2014
Resolution #14144 June 11, 2014 The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #14144) July 16, 2014 BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION — CHARTER TOWNSHIP OF WHITE LAKE — 2014 GRAVEL ROAD PROGRAM — PROJECT NO. 52382 TO: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds: 1. On December 12, 2013, the Board of Commissioners approved Miscellaneous Resolution #13305 which designated $2,000,000 in fund balance for the Tr-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $29,381 is available in the General Fund Assigned Fund Balance for Tr-Party 2014 and prior funding (account #383510) for project 52382. 3. This project is for the spreading of gravel and chloride on various roads within the township. 4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment. 6. The FY 2014 budget be amended as follows: General Fund #10100 Revenue 9010101-196030-665882 Planned Use of Balance Total Revenues FY 2014 $29,381 $29,381 Expenditures 9010101-153010-740135 Road Commission Tr-Party Total Expenditures $29,381 $29,381 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Middleton absent.
Resolution #14144 July 16, 2014 Moved by Weipert supported by Jackson the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Jackson, Long, Matis, McGillivray, Middleton, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (18) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). it/ k HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 16, 2014, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 16th day of July 2014. , 3;i144/ L a Brown, Oakland County