HomeMy WebLinkAboutResolutions - 2014.07.16 - 21401REPORT (MISC . #14160) July 16, 2014
BY: Human Resources Committee, John Scott, Chairperson
IN RE: Water Resources Commissioner — Create & Reclassify Positions to Accommodate
the Acquisition of Services to the City of Pontiac
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on
July 16, 2014, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of
the foregoing report.
HUMAN RESOURCES COMMITTEE:
Motion carried unanimously on a roll call vote with Runestad absent.
MISCELLANEOUS RESOLUTION #14160 July 16, 2014
BY: PLANNING AND BUILDING COMMITTEE—JIM RUNESTAD, CHAIRPERSON
IN RE: WATER RESOURCES COMMISSIONER – CREATE & RECLASSIFY POSITIONS TO
ACCOMMODATE THE ACQUISITION OF SERVICES TO THE CITY OF PONTIAC
To the Oakland County Board of Commissioners, Chairperson, Ladies, and Gentlemen:
WHEREAS in 2012, contracts between the City of Pontiac and the County of Oakland established
the City of Pontiac Sewage Disposal System, the City of Pontiac Water Distribution System, and the
Pontiac Wastewater Treatment Plant Drainage District (Systems); and
WHEREAS concurrent with the establishment of the Systems, the County of Oakland, with Water
Resources Commissioner (WRC) as a County agency, acquired the facilities in the Systems and
assumed responsibility for their operation and maintenance; and
WHEREAS as a result of the acquisition of the Systems in 2012, a full service operations and
maintenance contract with United Water for the operation and maintenance of the City of Pontiac's water,
sewer and wastewater treatment systems was assigned from the City of Pontiac to Oakland County; and
WHEREAS after diligent efforts to work through the contract, the WRC has determined that it is in
the best interest of the Systems to modify the scope of work in the contract to allow WRC to self-perform
certain tasks; and
WHEREAS the WRC and United Water are presently working to produce an amendment to the
contract; and
WHEREAS WRC intends to assume the responsibilities related to the water distribution system,
including water operations and maintenance and water metering, effective October 1, 2014; and
WHEREAS the WRC has performed an analysis to determine the level of effort needed to
properly assume these functions and has determined that a number of new positions must be acquired to
meet the level of service for the residents of Pontiac; and
WHEREAS the WRC intends to transfer 10 vehicles from the City of Pontiac Wastewater
Treatment Facility Drainage District to the County vehicle fleet to be included in the next quarterly
forecast; and
WHEREAS WRC is requesting to create 24 new Proprietary Funded positions; and
WHEREAS the cost of these newly created positions will be funded from reductions realized
through the contract amendment and from existing water and sewer rates; and
WHEREAS it is proposed to create a new classification titled Environmental Planner III, salary
grade 14, eligible for overtime, to perform as a working supervisor over environmental development
projects; and
WHEREAS it is proposed to create a new classification titled Supervisor-Cross Connection & Pre-
Treatment, salary grade 13, eligible for overtime; and
WHEREAS it is proposed to upwardly reclassify a PR funded Cross Connection and Pretreatment
Supervisor position (#6010141-06050) to the new classification of Supervisor-Cross Connection & Pre-
Treatment which will now have responsibility to supervise a larger staff; and
WHEREAS it is proposed to upwardly reclassify one (1) Civil Engineer III position, Salary Grade
16 (#6010120-04687) to an Assistant Chief Engineer, Salary Grade 19, to provide additional
management assistance to this unit; and
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the following
personnel actions:
1. To create the following new classifications:
Classification Title Salary Grade FLSA Category
Environmental Planner III 14 Non-Exempt
Supervisor-Cross Connection & Pre-Treatment 13 Non-Exempt
PLANNING & BUILDING COMMITTEE
Motion for Direct Referral to Human Resources and Finance Committees carried on a voice vote.
PLANNING & BUILDING COMMITTEE
Motion carried unanimously on a roll call vote with Woodward absent.
PLANING AND BUILDING COMMITTEE
2. To upwardly reclassify the following positions:
Position # From Position Title Grade To Position Title Grade
6010141-06050 Cross Connection & Pre-
Treatment Supervisor
12 Supervisor - Cross Connection &
Pre-Treatment
13
6010120-04687 Civil Engineer III 16 Assistant Chief Engineer 19
3. To create the following full-time eligible Proprietary (PR) funded positions:
# of Positions Unit # Unit Title Position Title
1 6010141 WR Cross Connection Engineering Systems Coordinator
1 6010105 WR Mapping Services User Support Specialist II
1 6010141 WR Cross Connection Engineering Technician
1 6010140 WR Water Systems Engineering Technician
1 6010140 WR Water Systems Environmental Planner II
5 6010140 WR Water Systems Maintenance Mechanic I
7 6010140 WR Water Systems Maintenance Mechanic II
3 6010141 WR Cross Connection Maintenance Mechanic II
1 6010140 WR Water Systems Water Maintenance Supervisor I
1 6010132 WR Construction Drain Maintenance Construction Inspector ll
1 6010140 WR Water Systems Water & Sewer Crew Leader
1 6010140 WR Water Systems Environmental Planner III
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the
foregoing resolution.
FISCAL NOTE (MISC. #14160) July 16, 2014
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: WATER RESOURCES COMMISSIONER — CREATE & RECLASSIFY POSITIONS TO
ACCOMMODATE THE ACQUISITION OF SERVICES TO THE CITY OF PONTIAC
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. This resolution approves the Water Resources Commissioner (WRC) request to
create positions to accommodate the modification of the United Water contract related
to the water distribution system, including water operations and maintenance and
water metering for the City of Pontiac.
2. The Water Resources Commission will require a number of new positions, position
reclassifications and equipment to provide the service. These modifications will be
paid for by the reductions realized through the contract amendments to the United
Water contract and the existing water and sewer rates charged to the users of the
system.
3. WRC is requesting to reclassify one (1) Civil Engineer 111 (6010120-04687) grade 16
to an Assistant Chief Engineer grade 19, resulting in an annual net increase of
$7,567. FY 2014 impact will be an increase to the Proprietary fund account Drain
Equipment Labor of $631.
4. WRC is requesting to reclassify one (1) Cross Connection and Pre-treatment
Supervisor grade 12 to a Supervisor-Cross Connection and Pre-Treatment grade 13,
resulting in an annual net increase of $5,128. FY 2014 impact will be an increase to
the Proprietary fund account Drain Equipment Labor of $428.
5. WRC is requesting to create twenty four (24) new positions as noted in the resolution
resulting in an annual cost of $1,714,080. FY 2014 impact will be an increase to the
Proprietary fund account Drain Equipment Labor of $143,529, which will be offset in
Contracted Services.
6. WRC is requesting eighteen (18) laptops and five (5) workstations for an initial cost of
$21,526 that will be funded through the Drain Equipment fund with an annual
operational cost of $64,000. FY 2014 impact will be an increase to the Proprietary
fund of $26,859 in the Drain Equipment account.
7. WRC is requesting twenty one (21) cellphones and seven (7) desk phones for an
initial cost of $553 that will be funded through the Drain Equipment fund with an
annual operational cost of $14,952. FY 2014 impact will be an increase to the
Proprietary fund of $1,799 in the Drain Equipment account.
8. WRC intends to transfer ten (10) vehicles from the Pontiac Wastewater Treatment
Plant Drainage District to the Drain Equipment fund to be included in the next
quarterly forecast.
9. A budget amendment is recommended as follows:
Water and Sewer Trust Fund 57010 FY 2014 FY 2015-2017
Revenue
6010101-149030-632086 Sewage Disposal Services
6010101-149030-632450 Water Sales General
Expense
6010101-149030-730373 Contracted Services
6010101-149030-771638 Drain Equipment Labor
6010101-149030-771639 Drain Equipment
Total Expenditures
($144,588)
$144,588
$ 28,658
$ 28,658
($1,726,775)
$1,726,775
$ 78,952
$ 78,..9.52
$ 14,329
$ 14,329
$ 28,658
$ 39,476
$ 39,476
$ 78,952
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Middleton absent.
$ 79,429
$ 65,159
$ 26,859
$ 1,799
$173,246
$ 981,470
$ 745,305
$ 64,000
$ 14,952
$1,805,727
$ 26,859
($ 5,333)
$ 21,526
$ 64,000
($ 64,000)
$ -0-
$ 21,526 $ -0-
$ 21,526 $ -0-
$ 1,246
$ 553
$ 1,799
$ 14,952
$ -0-
$ 14,952
Drain Equipment Fund 63900
Revenue
6010101-149760-631869 Reimbursement Salaries $144,588 $1,726,775
6010101-149760-630658 Equipment Rental $ 6,579 $ 78,952
6010101-149760-665882 Planned Use of Balance $ 22,079 -0-
Total Revenue $173,246 $1,805,727
Expense
6010101-149760-702010 Salaries
6010101-149760-722740 Fringes
6010101-149760-774636 Info Tech Operations
6010101-149760-778675 Telephone Communications
Total Expenditures
Information Technology Fund 63600
Revenue
1080101-152000-631309 Non-Govt'l Operating
1080101-152000-665882 Planned Use of Balance
Total Revenue
Expense
1080601-152090-750170 Expendable Equipment
Total Expenditures
Telephone Communications Fund 67500
Revenue
1080601-152000-632009 Sale of Phone Service Internal $ 1,799
Total Revenue $ 1,799
$ 14,952
$ 14,952
Expense
1080601-152000-730324 Communications
1080601-152000-750170 Expendable Equipment
Total Expenditures
Resolution #14160 July 16, 2014
Moved by Weipert supported by Jackson the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Jackson, Long, Matis, McGillivray,
Middleton, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
( ) -
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO IVICL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 16, 2014,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 16 th day of July 2014.
Lisa Brown, Oakland County