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Home My WebLink AboutResolutions - 2014.07.16 - 21416Icitthael Chairperson, we move the Adoption of the foregoing Resolution. 7 Dislrict # Miscellaneous Resolution # 14173 BY: Commissioner Michael Spisz, District #3 RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION — CHARTER TOWNSHIP OF OAKLAND — LIMESTONE PROGRAM - PROJECT NO. 52432 TO: Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County's 1/3 share of the project from the General Fund Designated Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and WHEREAS the Charter Township of Oakland, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Oakland and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Oakland has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2014 authorized amount of Tr-Party Road Improvement funding for Project 52432 in the Charter Township of Oakland is $20,557. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Oakland and authorizes the release of Tr-Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Oakland. BZWITCYAOAD for OAKLAND COUNTY U sitkA.5 OF TP svoRTATiON ExcELLECF. ;)artl of Road Commissioners Ronald J. Fowicas Cerotnissioner Gregory C. Janilan Commissioner June 12, 2014 Ms. Karen Reilly, Clerk Charter Township of Oakland 4393 Collins Road Rochester, MI 48306-1670 Re: 2014 Limestone Program Project No. 52432 Dear Ms. Reilly: A fully signed and executed contract for the above-referenced project is enclosed. The agreement was approved at the regularly scheduled Board meeting of Thursday, June 12, 2014, and subsequently signed by Dennis G. Kolar, P.E., Managing Director. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645- 2000 ext. 2266 to answer any questions or for additional information. Sincerely, Patricia Z. VVi'erzbicki Deputy-Secretary /Clerk of the Board Ism Enclosure cc: Dennis Lockhart Tom Blust Tom Noechel Lynn Sonkiss Erie S. Wilson Commissioner sie922.197.20, Dennis G. Kolar, P,E. Managing Director Gary Pio(rowicz, PE, Deputy Managing Director County Highway Engineer Clerk of the Board 31001 Lahser Road Beverly Hills, MI 48025 248-645-2000 FAX 248-645-1349 LiteliaiMacrampioismasasnectosne.st. www.rcocweb.org AZINERIEWROAD C41.7,1M55ION 100 YEARS OF TRANSPORTATION EXCELLENCE Inter—Departmental Memorandum PROGRAMMING DIVISION DATE: June 2, 2014 To: Thomas G. Blust, RE., Director of Engineering FROM: Thomas a Noechel, Programming Supervisor 1V1 SUBJECT: PROJECT NO. 52432, 2014 LIMESTONE PROGRAM VARIOUS ROADS LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CHARTER TOWNSHIP OF OAKLAND Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Charter Township of Oakland for the spreading and grading of limestone on various roads within the township. This work is expected to be completed this summer. The Charter Township of Oakland has elected to use the Tr-Party Program to fund the estimated total project cost of $61,670. Our share is estimated to be $20,556 and is in the FY14 budget. The project is in the district of County Commissioner Michael Spisz. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. /je Attachments C6-11Cur COST PARTICIPATION AGREEMENT 2014 LIMESTONE PROGRAM Charter Township of Oakland Board Project No. 52432 This Agreement, made and entered into this day of (>44-- , 2014, by and between the Board of Road Commissioners for the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of Oakland, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading and grading of limestone on various roads under the jurisdiction of the BOARD, as described in Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $61,670; and WHEREAS, the PROJECT involves certain designated and approved Tr-Party Program funding in the amount of $61,670 which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is hereby agreed between the COMMUNITY and the BOARD that: 1 The BOARD shall forthwith undertake and complete the PROJECT, as above described, and shall perform all engineering, inspection and administration in reference thereto. 2. The actual total cost of the PROJECT shall include total payments to the contractor. 3. The estimated total PROJECT cost of $61,670 shall be funded in the following order: a. b. Tr-Party Program funding in the amount of $61,670. Any PROJECT costs above the Tr-Party Program funding of $61,670 will be funded first with any available Tr-Party Program funds. If no Tr-Party Program funds are available, any PROJECT costs above $61,670 will be funded 100% by the COMMUNITY. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $20,557 (being 100% of the COMMUNITY'S Tr-Party contribution). 5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $20,557 (being 100% of the COUNTY'S Tr-Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 2014 Limestone Program - 2 - Charter Township of Oakland Project No. 52432 5/3012014 -41," IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above, BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND A Public Body Corporate Managing Director CHARTER TOWNSHIP OF OAKLAND BY Its By Its 12.., 440 2014 Limestone Program - 3 - Charter Township of Oakland Project No. 52432 5/30/2014 EXHIBIT A TRI-PARTY PROGRAM 2014 Limestone Road Program Charter Township of Oakland Board Project No. 52432 Spreading and grading of limestone on various roads within the township. ESTIMATED PROJECT COST Contractor Payments $61,670 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL FY2014 Tr-Party Program $20,557 $20,557 $20,556 $61,670 TOTAL SHARES $20,557 $20,557 $20,556 $61,670 2314 Limestone Program Charter Township of Oakland Project No. 52432 5130'2014 - 4 - Resolution #14173 July 16, 2014 The Chairperson referred the resolution to the Finance Committee. There were no objections.