HomeMy WebLinkAboutResolutions - 2014.07.31 - 21422MISCELLANEOUS RESOLUTION #14183 July 31, 2014
BY: PLANNING & BUILDING COMMITTEE, JIM RUNESTAD, CHAIRPERSON
IN RE: FACILITIES PLANNING & ENGINEERING (FPE) / SHERIFF'S OFFICE (SO) —
JAIL INTERCOM / CONSOLES REPLACEMENT / VIDEO CAMERA EXPANSION PROJECT
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Jail Annex Intercom System was originally installed in 1989; and
WHEREAS the Jail Annex Intercom System is no longer functional, and communications between
control substations and the housing units are being performed by two-way radios; and
WHEREAS if the system fails, the safety and security of staff and inmates could be jeopardized;
and
WHEREAS it is the recommendation of Sheriffs Administration and Facilities Management that the
Jail Annex Intercom Systems (see attached map) be replaced; and
WHEREAS the Jail Video Camera System serves the Main Jail and the Jail Annex; and
WHEREAS the Main Jail Video Camera system was last modified in 2008 and uses 104 analog
cameras for surveillance only in high traffic / high contact areas; and
WHEREAS the Jail Annex Video Camera system was originally installed in 1989 and uses 15
analog cameras only at entry/exit points; and
WHEREAS there is minimal video surveillance in the housing pods to monitor events or activity of
the inmates or staff; and
WHEREAS if either system fails, the safety and security of staff and inmates could be jeopardized;
and
WHEREAS it is the recommendation of Sheriffs Administration and Facilities Management that
both Video Camera Systems be expanded to include the tunnel between the Jail and the Courthouse,
Medical Clinic, Records, Booking, Sallyport, Jail Annex Housing Pods and that the original analog cameras
be replaced with IP - based cameras (Internet Protocol) to provide improved resolution, area of coverage,
efficiency of exporting video and finding archived video, and ability to view a number of cameras on single
screen; and
WHEREAS the installation of a data fiber backbone is recommended to increase camera and data
throughput speed for video and card scanner systems; and
WHEREAS there are 24 deputy console stations that control Jail Annex doors, lights, intercoms,
cameras, that were installed in 1989 and use outdated technology; and
WHEREAS it is the recommendation of Sheriff's Administration and Facilities Management that the
consoles be replaced with a Touch Screen Control System along with the new Jail Camera and Intercom
System to ensure that all technologies and systems are compatible; and
WHEREAS Facilities Management retained the services of Berbiglia and Associates, an annual
(competitively bid) electrical engineering contractor, to design the system and assist with bidding its
selection; and
WHEREAS Facilities Management and Purchasing competitively bid the above systems and
Midstate Security Company of Wyoming, Michigan submitted the lowest responsible bid (see bid summary
attached) of $2,289,835, Camera Alternate $259,179, Service Contract for Camera System $102,801,
Service Contract for Intercom System $163,000 and
WHEREAS the Facilities Maintenance & Operations labor costs of $25,000, professional electrical
engineering services costs of $108,000, and a contingency of $295,199 yields a total project cost of
$3,243,014; and
WHEREAS funding is available to transfer in the amount of $500,000 from the Capital
Improvement Program / Building Fund (#40100) and $2,743,014 is available for transfer from the General
Fund Assigned Fund Balance for Building Security Cameras and Consoles (G/L Account #383339) to the
Project Work Order Fund (#40400).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Jail Intercom / Consoles Replacement / Video Camera Expansion Project in the amount of
$3,243,014.
Chairperson, on behalf of the Planning & Building Committee, I move the adoption of the foregoing
resolution.
PLANNING & BUILDING COMMITT
PLANNING AND BUILDING COMMITTEE
Motion carried unanimously on a roll call vote.
Resolution #14183 July 31, 2014
The Chairperson referred the resoiution to the Finance Committee. There were no objections.