HomeMy WebLinkAboutResolutions - 2014.08.20 - 21462MISCELLANEOUS RESOLUTION #14185 August 14, 2014
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING - AWARD OF CONTRACT FOR 2014
PARKING LOT REPAVING PROGRAM PROJECTS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Fiscal Year 2014 Capital Improvement Program includes $1,600,000 for the year's Parking Lot Repaving
Program; and
WHEREAS the Courthouse South Parking Lot, the Courthouse West Parking Lot, and the North Office Building Parking
Lot (see campus map attached) are in need of repaving due to blacktop surface deterioration, creating a risk to employees, the
public safety, and vehicles; and
WHEREAS the repaving will involve full-depth reclamation with asphalt; and
WHEREAS Planning & Building Committee authorized the Facilities Planning & Engineering Division to advertise and
receive bids for the repaving projects; and
WHEREAS, in accordance with Purchasing Division procedures, bids for the project were solicited, received, and
reviewed by the Facilities Planning & Engineering Division and the Purchasing Division; and
WHEREAS, per the bid summary table below, the lowest responsible bidder was Asphalt Specialists Inc. (ASI) of
Pontiac, Michigan; and
WHEREAS, ASI has withdrawn their bid; and
WHEREAS, per the bid summary table below, the next lowest responsible bidder was Hutch Paving (HP) of Warren,
Michigan; and
ITEM
#
DESCRIPTION .j,
COMPANY—
Bidder #1 Bidder #2 Bidder #3 Bidder #4 Bidder #5 Bidder #6
Pavex Ajax
Paving
Hutch
Paving ASI
Nagle
Paving
Company
Cadillac
Asphalt
Trenton,
MI Troy, MI Warren, MI Pontiac, MI Novi, MI Wixom, MI
1
Courthouse South
Parking Lot - Total
Base Bid
$546,290 $523,046 $516,702 $439,690 $542,580 $539,849
2
North Office Building
Parking Lot-Total
Base Bid
$497,640 $479,617 $460,698 $398,782 $495,850 $469,823
3
Courthouse West
Parking Lot-Total
Base Bid
$148,020 $160,359 $149,770 $135,570 $143,845 $157,723
4
Addison Oaks
Entrance Drive - Total
Base Bid
$135,420 $145,980 $120,509 $123,270 $124,045 $135,925
5 Total of Base Bids $1,327,370 $1,309,002 $1,247,679 $1,097,312 $1,306,320 $1,303,320
WHEREAS Purchasing and Facilities Planning & Engineering met with HP to review their bid and confirm all work was
understood and included; and
WHEREAS the total project costs of $1,278,385 does not include Addison Oaks Entrance Drive bid of $120,509
because Parks and Recreation will be paying for this out of their existing capital improvement project; and
WHEREAS Facilities Planning & Engineering Division recommends total project costs of $1,278,385 as illustrated
below:
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Zack absent.
Courthouse South Parking Lot (166,000 Sq. Ft.)
Construction
Professional Services
Contingency 10%
North Office Building Parking Lot (152,000 Sq. Ft.)
Construction
Professional Services
Contingency 10%
Courthouse West Parking Lot (42,000 Sq. Ft.)
Construction
Professional Services
Contingency 10%
$516,701
$15,000
$53,170
Total: $584,871
$460,698
$15,000
$47,569
Total: $523,267
$149,770
$5,000
$15,477
Total: $170,247
Grand Total: $1,278,385
WHEREAS the Professional Services will involve surveying by two competitively bid annual contractors, Giffels Webster
and TCI, Inc.; and
WHEREAS the Parking Lot Repaving project is included in the FY 2014 Capital Improvement Program under the Utility,
Roads, and Parking Lot Projects section and funding is available as part of the Building Authority bond proceeds of $19,325,000
for the Facilities Infrastructure and Info Tech projects.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the FY2014 Parking Lot Repaving
Program Project (#100000001996) in the amount of $1,278,385.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Resolution #14185 August 20, 2014
Moved by Taub supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gosselin, Hatchett, Hoffman, Jackson, Matis, McGillivray, Middleton, Quarles,
Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROTETHIS RESOLUTIO
CHEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 20,
2014, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 20th day of August 2014.
ozter,
isa Brown, Oakland County