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Resolutions - 2014.08.20 - 21463
MISCELLANEOUS RESOLUTION #14186 August 20, 2014 BY: GENERAL GOVERNMENT COMMITTEE, Christine Long, Chairperson IN RE: HEALTH AND HUMAN SERVICES - HOMELAND SECURITY DIVISION — PERFORMANCE GRANT AGREEMENT FOR FISCAL YEAR 2014 ACCEPTANCE TO: THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS the State of Michigan Department of State Police, Emergency Management and Homeland Security Division has awarded Oakland County the 2014 Emergency Management Performance Grant (EMPG) funding in the amount of $55,418 for the period of October 1, 2013 through September 30, 2014; and WHEREAS the Homeland Security Division was notified of available grant funding via a letter dated July 15, 2014; and WHEREAS this is the 42'd year of grant acceptance for this program; and WHEREAS the purpose of the program is to encourage the development and comprehensive disaster preparedness and assistance plans, programs, capabilities, and organizations by the states and local governments; and WHEREAS the grant represents a reimbursement for a portion of salaries and is a pass- through of Federal funds and requires a 50% match in the amount of $55,418; and WHEREAS the EMPG grant in FY2013 was $54,890 which is an increase of $528.00 in FY2014; and WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and is subject to the approval of the Department of Corporation Counsel and the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant funding from the State of Michigan Department of State Police, Emergency Management and Homeland Security Division for the 2014 Emergency Management Perfounance Grant (EMPG) in the amount of $55,418 for Fiscal Year 2014 with a 50% match from the County in the amount of $55,418 for total funding of $110,836. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to continue to fund any special revenue positions if/when the grant expires. BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE GENERAL GOVERNMENT COMMITTEE Motion carried unanimously on a roll call vote wiga4latchett and Gosselin absent. GRANT REVIEW SIGN OFF Homeland Security Division GRANT NAME: 2014 Emergency Management Performance Grant (EMPG) FUNDING AGENCY: Michigan Department of State Police, Emergency Management and Homeland Security Division DEPARTMENT CONTACT PERSON: Ted Quisenberry 248 452-9578 STATUS: Grant Acceptance DATE: July 29, 2014 Pursuant to Misc. Resolution )113180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (7/22/2014) Department of Human Resources: I-1R Approved (No Committee) — Lori Taylor (7/2212014) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (7/22/2014) Corporation Counsel: Approved. — Bradley G. Benn (7/28/2014) COMPLIANCE The grant agreement references an extensive number of federal and state regulations. Please refer to the agreement for specifically cited compliance requirements for this grant. From: To: Cc: Subject: Date; VanPelt, Laurie "West, Catherine"; "Julie Secontine"; "Lori Taylor; "Pat Davis" "Stoddard Sara"; guisenberryWoakgov.com ; "Pisacreta, Antonio" RE: GRANT REVIEW: Health & Human Services, Homeland Security Division - 2014 Emergency Management Performance Grant (EMPG) - Acceptance Tuesday, July 22, 2014 4:17:44 PM Approved. From West, Catherine [mailto:westca@oakgov.com] Sent: Monday, July 21, 2014 5:03 PM To: Julie Secontine; Laurie VanPelt; Lori Taylor; Pat Davis Cc: Stoddard, Sara; quisenberryt@oakgov.com ; Pisacreta, Antonio Subject: GRANT REVIEW: Health & Human Services, Homeland Security Division - 2014 Emergency Management Performance Grant (EMPG) - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS- Laurie Van Pelt Lori Taylor —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE Health & Human Services, Homeland Security 2014 Emergency Management Performance Grant (EMPG) State of Michigan Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: July 28, 2014 GRANT INFORMATION Date: July 21, 2014 Operating Department: Homeland Security Department Contact: Ted Quisenberry Contact Phone: 248-452-9578 Document Identification Number: CFDA Number: 97.042 REVIEW STATUS: Acceptance Resolution Required Funding Period: October 1, 2013 to September 30, 2014 New Facility/ Additional Office Space Needs: None IT Resources (New Computer Hardware/Software Needs or Purchases): None MWDBE Requirements: Yes - Federal Pass-through; compliance with common rule and OMB From: To: Cc; Subject: Date: Taylor, Lori "West, Catherine"; "Julie Secontine"; "Laurie VanPelt"; "Pat Davis" "Stoddard, Sara"; nuisenberrvt(@oakciov.corp; "Pisacreta, Antonio" RE: GRANT REVIEW: Health & Human Services, Homeland Security Division - 2014 Emergency Management Performance Grant (EMPG) - Acceptance Tuesday, July 22, 2014 8:09:08 AM HR Approved (No Committee) Lori Taylor Manager-Human Resources Recruitment &Workforce Planning Oakland County Michigan 2100 Pontiac Lake Road Waterford, MI 48328 taylorlo@oakgov.com www.oakgov.com/jobs Phone: 248-858-0548 Fax: 248-858-8391 From: West, Catherine [mailto:westca@oakgov.com] Sent: Monday, July 21, 2014 5:03 PM To: Julie Secontine; Laurie VanPelt; Lori Taylor; Pat Davis Cc: Stoddard, Sara; quisenberryt@oakgov.com; Pisacreta, Antonio Subject: GRANT REVIEW: Health & Human Services, Homeland Security Division - 2014 Emergency Management Performance Grant (EMPG) - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor—Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Health & Human Services, Homeland Security 2014 Emergency Management Performance Grant (EMPG) State of Michigan Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: July 28, 2014 GRANT INFORMATION Date: July 21, 2014 Operating Department: Homeland Security From; To: Cc: Subject: Date: Erlenbeck, Robert "West, Catherine"; "Julie Secontine"; "Laurie VanPelt"; "Lori Taylor"; "Pat Davis' "Stoddard, Sara"; QuIsenberryt(aoakoov.com ; "Pisacreta, Antonio" RE: GRANT REVIEW: Health 81, Human Services, Homeland Security Division - 2014 Emergency Management Performance Grant (EMPG) - Acceptance Tuesday, July 22, 2014 94211 AM Approved by Risk Management. R.E. 7/22/14. From: West, Catherine [mailto:westca©oakgov.corn] Sent: Monday, July 21, 2014 5:03 PM To: Julie Secontine; Laurie VanPelt; Lori Taylor; Pat Davis Cc: Stoddard, Sara; quisenberryt©oakgov.com ; Pisacreta, Antonio Subject: GRANT REVIEW: Health & Human Services, Homeland Security Division - 2014 Emergency Management Performance Grant (EMPG) - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor—Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Health 8/. Human Services, Homeland Security 2014 Emergency Management Performance Grant (EMPG) State of Michigan Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: July 28, 2014 GRANT INFORMATION Date: July 21, 2014 Operating Department: Homeland Security Department Contact: Ted Quisenberry Contact Phone: 248-452-9578 Document Identification Number: CFDA Number: 97.042 REVIEW STATUS: Acceptance — Resolution Required Funding Period: October 1, 2013 to September 30, 2014 New Facility/Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): None MWDBE Requirements: Yes - Federal Pass-through; compliance with common rule and OMB From: To: Cc: Subject: Date: Benn, Bradley 'West, Catherine" "Stoddard, Sara" 2014-0749 GRANT REVIEW: Health D. Human Services, Homeland Security Division - 2014 Emergency Management Performance Grant (EM P0) - Acceptance Monday, July 28, 2014 11:08:48 AM Approved. Bradley G. Benn Assistant Corporation Counsel Department of Corporation Counsel 1200 N. Telegraph Road Bldg 14 East Courthouse West Wing Extension, 3rd Floor Pontiac, MI 48341-0419 Phone: (248) 858-0558 Fax: (248) 853-1003 Email: bennb@oakgov.com PRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in any way. Individuals are advised that any dissemination, reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately, if you have any questions, please contact the Department of Corporation Counsel at (248) 858-0550. Thank you for your cooperation. State of Michigan FY 2014 Emergency Management Performance Grants Grant Agreement October 1, 2013 to September 30, 2014 CFDA Number: 97.042 Grant Number EMW-2014-EP-00023-501 This Fiscal Year (FY) 2014 Emergency Management Performance Grants (EMPG) grant agreement is hereby entered into between the Michigan Department of State Police, Emergency Management and Homeland Security Division (hereinafter called the Subgrantor), and the COUNTY OF OAKLAND (hereinafter called the Subgrantee) I. Purpose The purpose of this grant agreement is to provide federal EMPG funds to the Subgrantee for the development and maintenance of an emergency management program capable of protecting life, property, and vital infrastructure in times of disaster or emergency. The FY 2014 EMPG program plays an important role in the implementation of the National Preparedness System (NPS) by supporting the building, sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal (N PG) of a secure and resilient Nation. The objective of the N PS is to facilitate an integrated, all-of-nation, risk driven, capabilities-based approach to preparedness. In support of the Goal, the FY 2014 EMPG program supports efforts to build and sustain core capabilities across the Prevention, Protection, Mitigation, Response, and Recovery mission areas. For more information on NPS, federally designated priorities, and the FY 2014 EMPG objectives, as well as guidance on allowable costs and program activities, please refer to the FY 2014 EMPG Funding Opportunity Announcement located at http://wvvw.fema.gov/grants. II. Statutory Authority Authorizing authority for the FY 2014 EMPG is provided by Section 662 of the Post-Katrina Emergency Management Reform Act of 2006 (PKEMRA), as amended, (Pub. L. No. 109-295) (6 U.S.C. § 762); the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended (Pub. L. No. 93 -288) (42 U.S.C. §§ 5121 et seq.); the Earthquake Hazards Reduction Act of 1977, as amended (Pub. L. No. 95-124) (42 U.S.C. §§ 7701 et seq.); and the National Flood insurance Act of 1968, as amended (Pub. L. No. 90-448) (42 U.S.C. §§ 4001 et seq.). Appropriation authority is provided by the Department of Homeland Security Appropriations Act, 2014, (Pub. L. No. 113-76). The Subgrantee agrees to comply with all EMPG program requirements in accordance with the federal FY 2014 EMPG Funding Opportunity Announcement; the EMPG Guidebook (EMD-PUB 208); the Michigan Emergency Management Act, Act 390, P.A. of 1976, as amended located at http://legislature.mi.govidoc.aspx ?mci-Act-390- of-1976; and the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended (Pub. L. No. 93- 288) (42 U.S.C. §§ 5121 et seq.) located at http://wvvw.fema.govirobert-t-stafford-disaster-relief-and-emergency- assistance-act-public-law-93-288-amended . The Subgrantee shall also comply with the most recent version of the regulations for Administrative Requirements, Cost Principles, and Audit Requirements, including but not limited to the following: A. Administrative Requirements 1. 44 CFR, Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (OMB Circular A-102) 2, 2 CFR, Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations (OMB Circular A-110) FY 2014 EMPG County of Oakland Page 2 of 9 3. 44 CFR, Part 10, Environmental Considerations B. Cost Principles 1. 2 CFR, Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87) 2. 2 CFR, Part 220, Cost Principles for Educational Institutions (OMB Circular A-21) 3. 2 CFR, Part 230, Cost Principles for Non-Profit Organizations (OMB Circular A-122) 4. 48 CFR, Part 31 Federal Acquisition Regulations (FAR), Contract Cost Principles and Procedures C. Audit Requirements and Other Assessments 1. OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations located at hftp://www.whitehouse.gov/omb/circulars_default 2. Public Law 107-300, Improper Payments Information Act (IPIA) of 2002 located at hftp://www.dol.gov/ocfo/media/regs/IPIA.pdf D. Duplication of Benefits 1. There may not be a duplication of any federal assistance by governmental entities per 2 CFR Part 225, Appendix A, Basic Guidelines Section C.3 (c) 2. Non-governmental entities are also subject to this prohibition per 2 CFR Parts 220 and 230 and 48 CFR Part 31.2 Code of Federal Regulations (CFR) documents are located online at hftp://www.ecfr.gov . Ill. Award Amount and Restrictions A. The County of Oakland is awarded $55,418.00 under the FY 2014 EMPG. The Subgrantor determined the Subgrantee's EMPG allocation as 38.0896% of the Subgrantee's emergency program manager's salary and fringe benefits. The Subgrantee may receive less than the allocated amount if the Subgrantee's cost share of wages and fringe benefits paid to the program manager are less than the total allocation. The Subgrantee's EMPG program budget must be documented on the "Local Budget for Emergency Management Performance Grant" form (EMD-17). B. The FY 2014 EMPG covers eligible costs from October 1, 2013 to September 30, 2014. The funds awarded in the grant agreement shall only be used to cover allowable costs that are incurred during the agreement period. Grant agreement funds shall not be used for other purposes. For guidance on allowable costs, please refer to the FY 2014 EMPG Funding Opportunity Announcement. C. This grant agreement designates EMPG funds for the administration and oversight of an approved emergency management program. The Subgrantee may utilize grant funds for the reimbursement of salary, overtime, compensatory time off, and associated fringe benefits for the program manager, and up to 5% of the total allocation may be utilized for M&A costs. No other expenditures are allowed. If M&A costs are claimed, a narrative must be submitted detailing the expenses that are included in these costs. D. The FY 2014 EMPG program has a 50% cost match (cash or in-kind) requirement, as authorized by the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended, (Pub. L. No. 93-288) (42 U.S.C. §§ 5121 et seq.), specifically, Title VI, sections 611(j) and 613. Federal funds cannot exceed 50% of eligible costs. Unless otherwise authorized by law, federal funds cannot be matched with other federal funds. The Federal Emergency Management Agency (FEMA) administers cost matching requirements in accordance with 44 CFR Part 13.24 or 2 CFR Part 215.23. To meet matching requirements, the Subgrantee contributions must be reasonable, allowable, allocable, and necessary under the grant program and must comply with all federal requirements and regulations. FY 2014 EMPG County of Oakland Page 3 of 9 See the FY 2014 EMPG Funding Opportunity Announcement for additional match guidance, to include match definitions, basic guidelines, and governing provisions. E. All EMPG funded personnel must complete training requirements for the National Incident Management System (NIMS) and the FEMA Professional Development Series (PDS) and record proof of completion. All EMPG funded personnel must also participate in no less than three exercises in a 12 month period. EMPG programs are required to fill out quarterly training reports (Quarterly Training Reporting Worksheet) and quarterly exercise reports (Quarterly Exercise Reporting Worksheet) identifying training and exercises completed during the quarter. Guidance for accomplishing these requirements will be provided by the Subgrantor. F. Upon request, the Subgrantee must provide to the Subgrantor information necessary to meet any state or federal subaward reporting requirements. IV. Responsibilities of the Subgrantee A. Grant funds must supplement, not supplant, state or local funds. Federal funds must be used to supplement existing funds, not replace (supplant) funds that have been appropriated for the same purpose. Potential supplanting will be carefully reviewed in subsequent monitoring reviews and audits. The Subgrantee may be required to supply documentation certifying that it did not reduce non-federal funds because of receiving federal funds. Federal funds cannot be used to replace a reduction in non- federal funds or solve budget shortfalls in general fund programs. B. Refer to the FY 2014 EMPG Funding Opportunity Announcement located at http://www.fema.gov/grants for a detailed list of eligible costs under this grant. Allowable costs are specifically addressed in Appendix B. C. The Subgrantee agrees to comply with all applicable federal and state guidelines and regulations, including, but not limited to the FY 2014 EMPG Funding Opportunity Announcement and the Agreement Articles Applicable to Subgrantees: Fiscal Year 2014 Emergency Management Performance Grants. Each of these documents is incorporated by reference into this grant agreement. The Agreement Articles Applicable to Subgrantees: Fiscal Year 2014 Emergency Management Performance Grants document is enclosed with the grant agreement packet for reference. D. In addition to this grant agreement, the Subgrantee shall complete, sign, and submit to the Subgrantor the following documents, which are incorporated by reference into this grant agreement: 1. Standard Assurances 2. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements 3. State of Michigan Audit Certification (EMD-053) 4. Other documents that may be required by federal or state officials E. Complete quarterly work reports, the Quarterly Training and Exercise Worksheet, and the Annual Training and Exercise Plan Worksheet in accordance with the Emergency Management Fiscal Year 2014 Work Agreement (EMD-31), as scheduled. F. Enact enabling legislation establishing the local emergency management program and ensure a copy of the local resolution or ordinance is on file with the Subgrantor. G. Appoint an emergency management program manager who is able to assume responsibility for the following functions: 1. Development and maintenance of programs and systems for effective coordination of community resources in each of the five mission areas: prevention, protection, mitigation, response, and recovery. FY 2014 EMPG County of Oakland Page 4 of 9 2. Planning and preparation for population protection, including evacuation, shelter/reception, logistics and resource management. Ensure that Executive Order #13347 entitled "Individuals with Disabilities in Emergency Preparedness" and the Rehabilitation Act of 1973 are being addressed. Further information on disability emergency preparedness programs can be found at wvvw.disability.gov . 3. Planning and preparation for its appropriate role in response to natural and man-made emergencies and disasters. 4. Exercising the emergency operations plan of the jurisdiction. 5. Emergency management training. 6. Response and recovery from natural and man-made hazards, homeland security related incidents, and other emergencies that may threaten the safety and well-being of citizens and communities. 7. Promoting public awareness of hazards and encouraging family and individual preparedness. 8. Identifying and implementing measures to mitigate the negative impact of disasters and emergencies. 9. Comply with National Incident Management System (NIMS) requirements to be eligible to receive federal preparedness funds. NIMS information is available at http://www.fema.gov/emergency/nims . More information on complying with NIMS is available from the State NIMS Coordinator. 10. Identify needs and priorities for strengthening capabilities, while simultaneously addressing issues of state and national concern through implementation of the National Preparedness System and achievement of the core capabilities. H. Provide the Subgrantor with complete job description for the federally funded EMPG program manager, including non-EMPG duties. I. Notify the Subgrantor immediately of any changes in the EMPG funded program manager's position. J. The Subgrantee will contribute to the development and maintenance of the state's multi-year Training and Exercise Plan (TEP) and conduct exercises that comply with local, state, and federal requirements, including the Homeland Security Exercise and Evaluation Program (HSEEP) to accomplish this goal. Specific requirements are as follows: 1. Exercises must be conducted by the Subgrantee at least annually. 2. Exercises must comply with the Subgrantee's Emergency Management Annual Work Agreement. 3. The Subgrantee must also submit a three-year exercise plan worksheet reflecting upcoming training events and exercises which are to be included in the annual state multi-year Training and Exercise Plan. 4. An After Action Report/Improvement Plan (AAR/1P) shall be completed for each exercise and submitted to the Michigan State Police (MSP), Emergency Management and Homeland Security Division (EMHSD) State Exercise Officer. K. Ensure the EMPG funded program manager completes specific training classes as required by the Emergency Management Annual Work Agreement. L. Have an approved and current emergency operations plan on file with the MSP/EMHSD District Coordinator. M. The Subgrantee agrees to prepare the form EMD-007 "EMPG Expenses Claimed for Local Program Contributions". This form is also referred to as the "Quarterly Billing'. The Subgrantee agrees to submit this form with supporting documentation, including all required authorized signatures and required reimbursement documentation, to the appropriate District Coordinator no later than 20 days following the end of each quarter. The most current EMD-007 form must be used and can be obtained from the District Coordinator. N. Comply with applicable financial and administrative requirements set forth in the current edition of 44 CFR, Part 13, including, but not limited to, the following provisions: 1. Account for receipts and expenditures, maintain adequate financial records, and refund expenditures disallowed by federal or state audit. 2. Retain all financial records, statistical records, supporting documents, and other pertinent materials for at least three years after the grant is closed by the awarding federal agency for purposes of federal and/or state examination and audit. FY 2014 EMPG County of Oakland Page 5 of 9 3. Perform the required financial and compliance audits in accordance with the Single Audit Act of 1984, as amended in 1996, and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, as further described in 44 CFR, Part 13. 0. Integrate individuals with disabilities into emergency planning in compliance with Executive Order 13347 and the Rehabilitation Act of 1973. P. Complete requirements related to the Federal Funding Accountability and Transparency Act of 2006 (FFATA) (Public Law 109-282), as amended by Section 6202(a) of the Government Funding Transparency Act of 2008 (Public Law 110-252) and Department of Homeland Security (OHS) program-specific reporting requirements. Q. The Subgrantee must acknowledge and agree to comply with applicable provisions governing U.S. DHS access to records, accounts, documents, information, facilities, and staff. The Subgrantee also agrees to require any subrecipients, contractors, successors, transferees, and assignees to acknowledge and agree to comply with these same provisions. Detailed information on record access provisions can be found in the 01-IS Standard Administrative Terms and Conditions located at https://www.dhs.gov/publicationfiy14- dhs-standard-terms-and-conditions, specifically in the OHS Specific Acknowledgements and Assurances on pages 7 and 8 V. Responsibilities of the Subgrantor The Subgrantor, in accordance with the general purposes and objectives of this grant agreement, will: A. Administer the grant in accordance with all applicable federal and state regulations and guidelines and submit required reports to the awarding federal agency. B. Provide direction and technical assistance to the Subgrantee. C. Provide to the Subgrantee any special report forms and reporting formats (templates) required for administration of the program. D. Reimburse the Subgrantee, in accordance with this grant agreement, based on appropriate documentation submitted by the Subgrantee. E. At its discretion, independently, or in conjunction with the federal awarding agency, conduct random on- site reviews of the Subgrantee(s). VI. Reporting Procedures A. The Subgrantee agrees to prepare quarterly work reports using the "Emergency Management Fiscal Year 2014 Work Agreement/Quarterly Report Form" (EMD-31) and submit them to the appropriate District Coordinator no later than 20 days following the end of each quarter. Reimbursement of expenditures by the Subgrantor is contingent upon the Subgrantee's completion of scheduled work activities. B. If the Subgrantee fails to complete the scheduled work activities during a quarter, the Subgrantor will withhold reimbursement until either the work is completed or the Deputy State Director of Emergency Management and Homeland Security approves a delay in the completion of the activity. If scheduled work activities are not completed by the end of the fiscal year, September 30, 2014, any balance of the EMPG award may be forfeited. C. A Subgrantee that fails to complete the annual exercise requirement, as scheduled within FY 2014 (specified in the Emergency Management Fiscal Year 2014 Work Agreement Form), may be Ineligible for EMPG funding for that quarter and all subsequent quarters until the qualifying exercise is completed. FY 2014 EMPG County of Oakland Page 6 of 9 D. The Subgrantee's failure to fulfill the quarterly reporting requirements, as required by the grant, may result in the suspension of grant activities until reports are received. E. Reporting periods and due dates are as follows: October 1 through December 31; Due January 20 January 1 through March 31; Due April 20 April 1 through June 30; Due July 20 July 1 through September 30; Due October 20 VII. Payment Procedures A. The Subgrantee agrees to prepare the form EMD-007 "EMPG Expenses Claimed for Local Program Contributions". This form is also referred to as the "Quarterly Billing". The Subgrantee agrees to submit this form with supporting documentation, including all required authorized signatures and required reimbursement documentation, to the appropriate District Coordinator no later than 20 days following the end of each quarter. The most current EMD-007 form must be used and can be obtained from the District Coordinator. B. If the Subgrantee submits an incomplete or late quarterly work report to the District Coordinator, the reimbursement may not be processed until the following quarter. C. The Subgrantee agrees to return to the Subgrantor any unobligated balance of funds held by the Subgrantee at the end of the agreement period or handle them in accordance with the instructions provided by the Subgrantor. VIII. Employment Matters The Subgrantee shall comply with Title VI of the Civil Rights Act of 1964, as amended; Title VIII of the Civil Rights Act of 1968; Title IX of the Education Amendments of 1972 (Equal Opportunity in Education Act); the Age Discrimination Act of1975; Titles 1, II and Ill of the Americans with Disabilities Act of 1990; the Elliott-Larsen Civil Rights Act, 1976 PA 453, as amended, MCL 37.2101 et seq.; the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended, MCL 37.1101 et seq., and all other federal, state and local fair employment practices and equal opportunity laws and covenants. The Subgrantee shall not discriminate against any employee or applicant for employment, to be employed in the performance of this grant agreement, with respect to his or her hire, tenure, terms, conditions, or privileges of employment; or any matter directly or indirectly related to employment because of his or her race, religion, color, national origin, age, sex, height, weight, marital status, limited English proficiency, or handicap that is unrelated to the individual's ability to perform the duties of a particular job or position. The Subgrantee agrees to include in every subcontract entered into for the performance of this grant agreement this covenant not to discriminate in employment. A breach of this covenant is a material breach of the grant agreement. The Subgrantee shall ensure that no subcontractor, manufacturer, or supplier of the Subgrantee for projects related to this grant agreement appears on the Federal Excluded Parties List System located at http://www.sam.gov. FY 2014 EMPG County of Oakland Page 7 of 9 IX. Limitation of Liability The Subgrantor and the Subgrantee to this grant agreement agree that each must seek its own legal representative and bear its own costs, including judgments, in any litigation that may arise from performance of this contract. it is specifically understood and agreed that neither party will indemnify the other party in such Litigation. This is not to be construed as a waiver of governmental immunity for either party. X. Third Parties This grant agreement is not intended to make any person or entity, not a party to this grant agreement, a third party beneficiary hereof or to confer on a third party any rights or obligations enforceable in their favor. XI. Grant Agreement Period This grant agreement is in full force and effect from October 1, 2013 to September 31, 2014. No costs eligible under this grant agreement shall be incurred before the starting date of this grant agreement, except with prior written approval. This grant agreement package consists of two identical grant agreements, simultaneously executed; each is considered an original having identical legal effect, This grant agreement may be terminated by either party by giving thirty (30) days written notice to the other party stating reasons for termination and the effective date, or upon the failure of either party to carry out the terms of the grant agreement. Upon any such termination, the Subgrantee agrees to return to the Subgrantor any funds not authorized for use, and the Subgrantor shall have no further obligation to reimburse the Subgrantee. XII. Entire Grant Agreement This grant agreement is governed by the laws of the State of Michigan and supersedes all prior agreements, documents, and representations between the Subgrantor and the Subgrantee, whether expressed, implied, or oral. This grant agreement constitutes the entire agreement between the parties and may not be amended except by written instrument executed by both parties prior to the grant end date. No party to this grant agreement may assign this grant agreement or any of his/her/its rights, interest, or obligations hereunder without the prior consent of the other party. The Subgrantee agrees to inform the Subgrantor in writing immediately of any proposed changes of dates, budget, or services indicated in this grant agreement, as well as changes of address or personnel affecting this grant agreement. Changes in dates, budget, or services are subject to prior written approval of the Subgrantor. if any provision of this grant agreement shall be deemed void or unenforceable, the remainder of the grant agreement shall remain valid. The Subgrantor may suspend or terminate grant funding to the Subgrantee, in whole or in part, or other measures may be imposed for any of the following reasons: A. Failure to expend funds in a timely manner consistent with the grant milestones, guidance, and assurances. B. Failure to comply with the requirements or statutory objectives of federal or state law. C. Failure to make satisfactory progress toward the goals or objectives set forth in the Emergency Management Annual Work Agreement. D. Failure to follow grant agreement requirements or special conditions. E. Failure to submit required reports. F. Filing of a false certification in the application or other report or document. Before taking action, the Subgrantor will provide the Subgrantee reasonable notice of intent to impose corrective measures and will make every effort to resolve the problem informally. FY 2014 EMPG County of Oakland Page 8 of 9 XIII. Business Integrity Clause The Subgrantor may immediately cancel the grant without further liability to the Subgrantor or its employees if the Subgrantee, an officer of the Subgrantee, or an owner of a 26% or greater share of the Subgrantee is convicted of a criminal offense incident to the application for or performance of a state, public, or private grant or subcontract; or convicted of a criminal offense, including, but not limited to any of the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; convicted under state or federal antitrust statutes; or convicted of any other criminal offense which, in the sole discretion of the Subgrantor, reflects on the Subgrantee's business integrity. XIV. Freedom of Information Act (FOIA) Much of the information submitted in the course of applying for funding under this program, or provided in the course of grant management activities, may be considered law enforcement-sensitive or otherwise critical to national security interests. This may include threat, risk, and needs assessment information; and discussions of demographics, transportation, public works, and industrial and public health infrastructures. Therefore, each Subgrantee agency Freedom of Information Officer will need to determine what information is to be withheld on a case-by-case basis. The Subgrantee should be familiar with the regulations governing Protected Critical Infrastructure Information (6 CFR Part 29) and Sensitive Security Information (49 CFR Part 1620), as these designations may provide additional protection to certain classes of homeland security information. FY 2014 EMPG County of Oakland Page 9 of 9 XV. Official Certification For the Subcrantee The individual or officer signing this grant agreement certifies by his or her signature that he or she is authorized to sign this grant agreement on behalf of the organization he or she represents. The Subgrantee agrees to complete all requirements specified in this grant agreement County of Oakland Name of Subgrantee For the Chief Elected Official: Michael J. Gingell , Chairperson Printed Name 136200362 Subgrantee's DUNS Number Oakland County Board of Commissioners Title Signature For the Local Emergency Program Manager: Theodore H. Quisenberry Printed Name Date Manager s Oakland County Homeland Security Title Signature Date For the Subgrantor (Michigan State Police, Emergency Management and Homeland Security Division) Chris A. Kelenske, Captain Deputy State Director of Emergency Management and Homeland Security Title Printed Name c.,6,„. a Ojirk 7/15/2014 Date Signature SUBGRANTEE CHECKLIST FY 2014 EMERGENCY MANAGEMENT PERFORMANCE GRANTS (EMPG) GRANT AGREEMENT CFDA No: 97.042 Submit the following items as necessary to: Attention: Ms. June Martin, Emergency Management and Homeland Security Division, Michigan Department of State Police, 4000 Collins Road, Lansing, Michigan 48910 SUBGRANTEE WILL NOT BE REIMBURSED FOR FUNDS UNTIL ALL REQUIRED SIGNED DOCUMENTS ARE RECEIVED 1. Grant Agreement (NOTE: There are two (2) sets of the Agreement enclosed. Please sign both, but retain one signed document for your records and return the other signed document.) 71 2. Standard Assurances 3. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements 4. State of Michigan Audit Certification (EMD-053) POST REIMBURSEMENT REQUIREMENTS Participate with Subgrantor in an on-site monitoring of financial documents. Also retain financial records, supporting documents, and all other records pertinent to the grant for at least three years after the grant is closed by the awarding federal agency. Be sure to comply with Single Audit requirements of OMB Circular, A-133. If required, the Subgrantee submits audit copy to: Michigan Department of State Police, Grants and Community Services Division, 333 South Grand Avenue, Lansing, Michigan 48909. or GRANT AGREEMENT QUESTIONS, PLEASE CONTACT JUNE MARTIN AT MARTINJ9@MICHIGAN.GOV OR (517) 333-4395. OMB APPROVAL NO. 1121-0140 EXPIRES 06/30/2009 STANDARD ASSURANCES The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A- 133; Ex. Order 12372 (intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for grants and cooperative agreements). The applicant also specifically assures and certifies that: 1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any required non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application. 2. It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 3. It will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. 4. It will comply with all lawful requirements imposed by the awarding agency, specifically including any applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the award term in 2 C.F.R. § 175.15(b). 5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C.§ 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321). 6. It will comply (and will require any subgrantees or contractors to comply) with any applicable statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. §10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. §7 94); the Americans with Disabilities Act of 1990 (42 U.S.C.§ 12131-34); the Education Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279 (equal protection of the laws for faith-based and community organizations), 7. If a governmental entity— a) it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C.§ 4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally-assisted programs; and b) it will comply with requirements of 5 U.S.C.§§ 1501-08 and §§7324-28, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity fmanced in whole or in part by federal assistance. Signature Date ftlichael J. Gingell, Chairperson Date an oun y oar. ommissioners U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Nonpro-curement) and Government-wide Requirements for Drug-Free Workplace (Grants)," The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S, Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for in- fluencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in con- nection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or at- tempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, 'Disclosure of Lobbying Activities, in accordance with its instructions; (c) The undersigned shall require that the language of this cer- tification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub- recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospec- tive participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510— A. The applicant certifies that it and its principals; (a) Are not presently debarred, suspended, proposed for debar- ment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this applica- tion been convicted of or had a civil Judgment rendered against them for commission of fraud or a criminal offense in connec- tion with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this applica- tion had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 cm Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620— A. The applicant certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about— (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the state- ment required by paragraph (a); (d) Notifying the employee in the statement required by para- graph (a) that, as a condition of employment under the grant, the employee will- OJP FORM 4061/6 {3-91) REPLACES OJP FORMS 406112, 4051/3 AND 4061/4 WHICH ARE OBSOLETE. (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; Check 0 if there are workplaces on file that are not indentified (e) Notifying the agency, in writing, within 10 calendar days here. after receiving notice under subparagraph (d)(2) from an Section 67, 630 of the regulations provides that a grantee that employee or otherwise receiving actual notice of such conviction. is a State may elect to make one certification in each Federal Employers of convicted employees must provide notice, including fiscal year. A copy of which should be Included with each ap- position title, to: Department of Justice, Office of plication for Department of Justice funding. States and State Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, agencies may elect to use OJP Form 4061/7. NW., Washington, D.C. 20531. Notice shall include the iden- tification number(s) of each affected grant; Check 0 if the State has elected to complete OslP Form 4061/7. (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted— DRUG-FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) (I) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the As required by the Drug-Free Workplace Act of 1988, and requirements of the Rehabilitation Act of 1973, as amended; or Implemented at 28 CFR Part 67, Subpart F, for grantees, as (2) Requiring such employee to participate satisfactorily in a defined at 28 CFR Part 67; Sections 67.615 and 67.620— drug abuse assistance or rehabilitation program approved for A. As a condition of the grant, I certify that I will not engage such purposes by a Federal, State, or local health, law enforce- in the unlawful manufacture, distribution, dispensing, posses- ment, or other appropriate agency; sion, or use of a controlled substance in conducting any (g) Making a good faith effort to continue to maintain a drug- activity with the grant; and free workplace through implementation of paragraphs (a), (b), B. if convicted of a criminal drug offense resulting from a (c), (d), (e), and (f). violation occurring during the conduct of any grant activity, I B. The grantee may insert in the space provided below the will report the conviction, in writing, within 10 calendar days site(s) for the performance of work done in connection with of the conviction, to: Department of Justice, Office of Justice the specific grant Programs, ATTN: Control Desk, 810 Seventh Street NW., - Washington, DC 20531. Place of Performance (Street address, city, county, state, zip code) As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications, 1. Grantee Name and Address: Oakland County 1200 N. Telegraph Rd Pontiac MI 48341 2. Application Number and/or Project Name 3. Grantee IRSNendor Number Grant # EMW-2014-EP-00023-S01 4. Typed Name and Title of Authorized Representative Michael J. Gingell, Chairperson Oakland County Board of Commissioners 5. Signature 6. Date 'U.S. Government Printing Office: 1996 - 405-037/40014 EMD-053 (03-2004) MICHIGAN STATE POLICE Emergency Management & Homeland Security Division STATE OF MICHIGAN AUDIT CERTIFICATION Federal Audit Requirements Fiscal Years Beginning After June 30, 1996 Non-federal organizations which expend $500,000 or more in federal funds during their fiscal year are required to have an audit performed in accordance with the Single Audit Act of 1984, as amended, and Office of Management and Budget (OMB) Circular A-133. Subgrantees must submit a copy of their audit report to: Michigan Department of State Police, Grants and Community Services Division, 333 South Grand Avenue, Lansing, Michigan 48909, for each year they meet the funding threshold. Program: FY 2014 EMERGENCY MANAGEMENT PERFORMANCE GRANTS (EMPG) CFDA Number: 97.042 Subgrantee Information Jurisdiction Name: Oakland County Street Address: 1200 N. Telegraph Rd., Bldg 47W City, State, Zip Code: Pontiac , MI 48341 Certification for Fiscal Year Ending (mrn/dd/yyyy): (Check appropriate box) X I certify that the subgrantee shown above does not expect it will be required to have an audit performed under the Single Audit Act of 1984, as amended, and the OMB Circulars as revised, for the above listed program. 1 I certify that the subgrantee shown above expects it will be required to have an audit performed under the Single Audit Act of 1984, as amended, and the OMB Circulars as revised, during at least one fiscal year funds are received for the above listed program. A copy of the audit report will be submitted to: Michigan Department of State Police, Grants and Community Services Division, 333 South Grand Avenue, Lansing, Michigan 48909. (Signature of Subgrantee's Authorized Representative) (Date) Michael J. Gingell, Chairperson 0.0. Board of Commissioners Please mail completed form to: Attention: Ms. June Martin Emergency Management and Homeland Security Division Michigan Department of State Police 4000 Collins Road Lansing, Michigan 48910 For MSP- EMD Use Only Reviewed By: Date: Authority: Act 390, P. A. of 1976, as amended Completion: Voluntary, but completion necessary to be considered for assistance. Agreement Articles Applicable to Subgrantees Fiscal Year 2014 Emergency Management Performance Qrants Article I - Assurances, Administrative Requirements and Cost Principles a Recipients of OHS federal financial assistance must complete OMB Standard Form 4246 Assuranc,es — Non-Construction Programs. Certain assurances in this document may not be applicable to your program, and the awarding agency may require applicants to certify additional assurances, Please contact the program awarding office if you have any questions. The administrative requirements that apply to DHS award recipients originate from two sources: Office of Management and Budget (OMB) Circular A-102, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (also known as the "A-102 Common Rule"). These A-102 requirements are also located within OHS regulations at Title 44, Code of Federal Regulations (CFR) Part 13. OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non- Profit Organizations, relocated to 2 CFR Part 215. b. The cost principles that apply to OHS award recipients through a grant or cooperative agreement originate from one of the following sources: OMB Circular A-21, Cost Principles for Educational Institutions, relocated to 2 CFR Part 220. OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments, relocated to 2 CFR Part 225. • OMB Circular A-122, Cost Principles for Non-Profit Organizations, relocated to 2 CFR Part 230. The audit requirements for State, Local and Tribal recipients of OHS awards originate from: OMB Circular A-133, Audits of States, Local Governments and Non-Profit Organizations. Article II - Acknowledgment of Federal Funding from OHS All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. Article III - Activities Conducted Abroad All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained, Article IV - Best Practices for Collection and Use of Personally Identifiable information (PII) All recipients who collect Pll are required to have a publically-available privacy policy that describes what Pll they collect, how they use the PII, whether they share Pll with third parties, and how individuals may have their Pll corrected where appropriate. Award recipients may also find as a useful resource the OHS Privacy Impact Assessments: http://www.dhagov/xlibrary/assets/privacy/privacy_pia_guidance june2010.pdf and http://wvvw.dhs.govixlibrary/assets/privacy/privacy_pia_template.pdf, respectively. Disaster Control Fed Subsidy Planned Use of Balance Total Revenue $15,418 ($15,4181 $ 0 FISCAL NOTE (MISC. #14186) August 20, 2014 BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE DEPARTMENT OF HEALTH AND HUMAN SERVICES — HOMELAND SECURITY DIVISION - PERFORMANCE GRANT AGREEMENT FOR FISCAL YEAR 2014 ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolutions and finds: 1. Oakland County has been awarded grant funding by the State of Michigan in the amount of $55,418 for the development and maintenance of an emergency management program capable of protecting life, property and vital infrastructure in times of disaster or emergency with a 50% grant match in the amount of $55,418 for a total of $110,836 in funding for this program. 2. The funding period is October 1,2013 through September 30, 2014. 3. This is the 42nd year of grant acceptance for this program. 4. The FY 2014 EMPG award granted by the State funds a portion of salary and fringe benefits of the Homeland Security Manager's salary and fringe benefits, (position #09864). 5. The County's portion of the grant match is comprised of in-kind support from the salary of the Manager of Homeland Security. 6. A budget amendment is recommended. GENERAL FUND #10100 Project ID 100000001994 Budget Reference 2014 FY 2014 Amendment Revenue 1060601-115120-610210 9010101-196030-665882 FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Zack absent. Resolution #14186 August 20, 2014 Moved by Taub supported by McGillivray the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Gosselin, Hatchett, Hoffman, Jackson, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (18) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). I HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7; STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 20, 2014, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 20 th day of August 2014. /Cr - Lisa Brown, Oakland County