HomeMy WebLinkAboutResolutions - 2014.09.04 - 21481HUMAN RES
REPORT (MISC. #14204) September 4, 2014
BY: Human Resources Committee, John Scott, Chairperson
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS —
COMMUNITY & HOME IMPROVEMENT DIVISION — 2014 ANNUAL ACTION PLAN AND
CONSOLIDATED GRANT ACCEPTANCE FOR COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) AND
EMERGENCY SOLUTIONS GRANT (ESG) PROGRAMS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on
August 27, 2014 reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of
the foregoing report.
HUMAN RESOURCES COMMITTEE
Motion carried unanimously on a roll call vote with Hoffman, Jackson and Runestad absent.
MISCELLANEOUS RESOLUTION #14204 September 4, 2014
BY: PLANNING AND BUILDING COMMITTEE, JIM RUNESTAD, CHAIRPERSON
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS - COMMUNITY & HOME
IMPROVEMENT DIVISION - 2014 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS PROGRAM
(HOME) AND EMERGENCY SOLUTIONS GRANT (ESG) PROGRAMS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners authorized submittal of the Oakland County 2014 Annual Action
Plan to the U.S. Department of Housing and Urban Development (HUD); and
WHEREAS the 2014 Annual Action Plan contains a consolidated Federal grant application for activities designed to
accomplish the goals and objectives for the Community Development Block Grant (CDBG) Program, HOME Investment Partnerships
(HOME) Program and the Emergency Solutions Grants (ESG) Program; and
WHEREAS HUD by letter dated July 31, 2014 transmitted to the Community & Home Improvement Division a Program
Year 2014 consolidated allocation of $7,672,538 including $5,131,969 for CDBG, $2,238,784 for HOME and $301,785 for ESG, for
the program year period of July 1,2014 through June 30, 2015; and
WHEREAS this is the 40th year of grant funding and acceptance for these programs; and
WHEREAS total program revenue for the 2014 CDBG Program will be S5,631,969 including $5,131,969 grant allocation
and $500,000 in estimated CDBG Revolving Loan Funds; and
WHEREAS total program revenue for the 2014 HOME Program will be $3,342,511 including $2,238,784 HOME grant
allocation, $503,727 grant match and $600,000 in estimated HOME Program Income; and
WHEREAS funding for the HOME program match is appropriated in the Oakland County 2014 Adopted Budget; and
WHEREAS total program revenue for the 2014 ESG Program will be the grant allocation of $301,785; and
WHEREAS the CDBG and ESG grants are 100 percent federally funded and no County funds are required; and
WHEREAS fund schedules and program descriptions for the 2014 CDBG, HOME and ESG programs appear in attachment
A; and
WHEREAS the grant currently funds 22 Special Revenue (SR) positions in the Economic Development & Community
Affairs/Community & Home Improvement Division (1090611) and 40% of one (1) OF/OP Associate Planner position (1090207-
09809) in Planning & Economic Development Division for an ESG Coordinator through September 30, 2014; and 50% of one (1)
GF/GP Accountant III position (1020615-02558) in the Management & Budget/Fiscal Services Division for grant accounting services;
and
WHEREAS the grant funds will cover the following positions in the Community & Home Improvement Division listed
below as follows:
1 C&HI Assistant —5413 Sp Rev 1 Grant Compliance & Program Coord — 1370 Sp Rev
4 C&HI Coordinator — 1279/3231/3430/6098 Sp Rev I Supervisor — C&HI Admin Services — 1371 Sp Rev
2 C&HI" Technician — 3230/1768 Sp Rev 2 Supervisor — C&HI — 0999/3182 Sp Rev
2 C&EI Specialist — 3567/10806 Sp Rev 1 Hsg Counsl & Homeless Serv Supv — 3354 Sp Rev
2 C&HI Field Technician — 1457/9578 Sp Rev 1 Chief— C&HI — 1708 Sp Rev
I Senior C&HI Specialist — 0730 Sp Rev 1 Manager — C&HI — 0993 Sp Rev
2 Senior C&H1 Field Technician — 2426/9522 Sp Rev 1 Student 5341 Sp Rev
I Associate Planner 1090207-09809 (GF/GP) I Accountant 111-2558 GF/GP 50% CDBG Dept 12622
WHEREAS the CDBG, HOME and ESG grant agreements have been reviewed by County Executive Departments through
the County grant review process (M.R. #I3180); and
WHEREAS acceptance of these grants does not obligate Oakland County to any future commitment; and
WHEREAS the 2013 Annual Action Plan and Consolidated Grant Acceptance for CDBG, HOME and ESG (M.R. #13221)
estimated Home Improvement Program Revolving Loan Fund revenue of $500,000 and Home Investment Partnership Act program
income revenue of $600,000; and
WHEREAS actual program year 2013 program income revenues from the Home Improvement Revolving Loan Fund totaled
$901,677.21 and the HOME Program totaled $952,503.56.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts consolidated CDBG,
HOME and ESG grant funding from the U.S. Department of Housing and Urban Development in the amount of $7,672,538, $500,000
in estimated Home Improvement Revolving Loan Funds, $600,000 in estimated HOME Program Income and HOME County match of
$503,727 for a consolidated 2014 program year grant package totaling $9,276,265.
BE IT FURTHER RESOLVED that the future level of service, including personnel, will be contingent upon the level of
Federal funding available for these programs.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes both the Board of
Commissioners Chairperson and the County Executive to execute the grant agreements and to approve amendments and extensions up
to fifteen (15) percent variance from the award, consistent with the agreement as originally approved.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.
PLANNING & BUILDING COMMITTEE
Motion carried on a roll call vote.
PLANNING AND BUILDING COMMITTEE
GRANT REVIEW SIGN OFF — Community & Home Improvement
Division
GRANT NAME: 2014- Consolidated Grant Acceptance for Community Development Block Grant (CDBG),
HOME Investment Partnership Grant (HOME) and Emergency Shelter/Solutions Grants (ESG)
FUNDING AGENCY: U.S. Department of Housing and Urban Development
DEPARTMENT CONTACT PERSON: Karry L. Rieth (248) 858-5403
STATUS: Grant Acceptance
DATE: August 12, 2014
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal
grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners'
Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off
email containing grant review comments) may be requested to be placed on the appropriate Board of
Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (8/05/2014)
Department of Human Resources:
HR Approved (Needs Committee) — Lori Taylor (8/06/2014)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (8/06/2014)
Corporation Counsel:
There are no outstanding legal issues on the above grant agreements. — Joellen Shortley (8/12/2014)
COMPLIANCE
The grant agreement references a number of federal regulations. Please review the grant agreement for specific
compliance regulations related to this grant.
U.S. Department of Housing and Urban Development, ,
Detroit Feld Office
Community Planning and Development Division
Patrick V. McNamara Federal Building
477 Michigan Avenue
Detroit, hM 48226-2592
Tel. (314) 226-7900
July 31, 2014
Ms. Karry Rieth, Manager
Community and Home Improvement
Division
County of Oakland
250 Elizabeth Lake Road, Suite 1900
Pontiac, Michigan 48341-0414
Dear Ms. Rieth:
SUBJECT: County of Oakland
2014 Annual Plan Approval
Community Development Block Grant Program
B-14-UC-26-0002
HOME Investment Partnership Program
M14/DC260211
Emergency Solutions Grant
E-14-UC-26-0002
We are pleased to approve your Fiscal Year 2014 Annual Plan. The grant assistance that is being
approved with the Plan is as follows:
Community Development Block Grant (CDBG) Program $5,131,969
HOME Investment Partnerships (HOME) Program $2,238,784
Emergency Solutions Grant (ESG) $301,785
The total allocation for your community is $7,672,538.
Your 2014 program year began on July 1, 2014.
Thank you for your successful completion of this year's annual update of the Consolidated Plan. We
believe that the goals and objectives developed through this process provide the foundation for the
formulation of new partnerships at all levels of government and with the private sector including for-profit
and non-profit organizations. These partnerships are invaluable as you and your partners address the
problems of affordable housing, homelessness, and economic opportunities for all citizens, particularly for
very low-income and low-income persons.
Enclosed are two copies of each of the required Grant Agreements and Fundin2 -. Approvals. This
constitutes the contract between our Department and the County. You should note any special conditions
listed in the Funding Approvals. Please return an executed copy for each Grant to the Detroit Field Office of
Community Planning and Development, and retain the other for your records. In addition to the Grant
Agreements, we have also enclosed a copy of "Consolidated Plan Advice and Guidance" applicable to the
various Programs.
We would like to bring to your attention to the critical deadlines in the ESG that are set forth in the
program regulations found at 24 CFR Part 576, as revised by the Emergency Solutions Grants and
Consolidated Plan Conforming Amendments Interim Rule, which was published in the Federal Register on
December 5, 2011 (76 Fed. Reg. 75954).
Section 576.203 requires that within 180 days after the date that HUD signs the grant agreement, you
must obligate the entire grant amount, except the amount allowed for administrative costs. This requirement
will be met by an agreement with, or a letter of award requiring payment to, a subrecipient; a procurement
contract; or a written designation of a department within your government to directly carry out an eligible
activity. If you represent an urban county, this requirement may also be met with an agreement with, or
letter of award requiring payment to, a member government that has designated a department to directly
carry out an eligible activity.
All ESG grant funds must be expended within 24 months after the date HUD signs the grant
agreement. Please make every effort to expend all ESG funds by this deadline. HUD may recapture any
grant amounts that are not expended by this date and reallocate the funds in accordance with 24 CFR Part
576, Subpart D.
Please also note that funds may not be obligated or expended for activities in projects that have not
been previously environmentally cleared. Funds may be obligated or expended only after you have submitted
and HUD has approved in writing your environmental certification and request for release of funds in
compliance with the environmental regulations at 24 CFR Part 58, or you have determined and. documented
that the activities are exempt or excluded from any environmental review under Part 58. If your government
intends to use ESG rehabilitation funds for shelter sites, please pay particular attention to the certifications on
the Request for Release of Funds and Certification (HUD-7015.15) form.
We look forward to working with you during the year to accomplish the goals the County has set
forth and to further refine and improve the Consolidated Plan development process. In the meantime, if you
have any questions or desire assistance concerning this letter or other items related to the community
development programs, please contact, Steven Spencer, Senior Community Planning and Development
Representative, at (313) 234-7332.
/Keith E. Hemandez/AICP
Office of Commun4y...Bann-4
and Development
Detroit Field Office
Director
Enclosures
cc:
Gordon Lambert
SPECIAL CONTRACT CONDITIONS FISCAL YEAR 2014
Notwithstanding any other provision of this agreement, no funds provided under this agreement may be
obligated or expended for the planning or construction of water or sewer facilities until receipt of written
notification from HUD of the release of funds on completion of the review procedures required under
Executive Order (E.O.) 14372, Intergovernmental Review of Federal Programs, and HUD's implementing
regulations at 24 CFR Part 52. The recipient shall also complete the review procedures required under E.O.
14372 and 24 CFR Part 52 and receive written notification from HUD of the release of funds before
obligating or expending any funds provided under this agreement for any new or revised activity for the
planning or construction of water or sewer facilities not previously reviewed under E.O. 14372 and
implementing regulations.
2014 ANNUAL PLAN ADVICE AND GUIDANCE,
Reporting Requireraents for Fiscal Year 2013 Grants
The Consolidated Annual performance and Evaluation Reports (CAPER) which includes CDBG HOME, and
ESG, for the 2013 Program Year are to be submitted to this Office no later than September 27, 2014 (90 days
after your Program Year ends).
Environmental Review Procedures
Certain activities included in the Consolidated Annual Plan are subject to the provisions of 24 CPR Part 58
(Environmental Review Procedures for the CDBG Program). Funds for all non-exempt activities must not
be obligated or expended unless the release of funds has been approved in writing by HUD. A request for the
release of funds must be accompanied by an environmental certification.
Funding Approval/Agreement .
Title I of the Housing and Community
Development Act (Public Law 930383)
Hl-00515R of 20515R
1.Name of Grantee (as shown lin tram 5 of Standard Form 424)
Oakland County
2. Grantee's Complete Address (as shown in hem 5 of Standard Form 424)
Oakland County
250 Elizabeth Lake Road, Suite 1900
Pontiac, Michigan 48341-0414
U.S, Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program OMB Approval No.
2506-0193 (exp 1/3112015)
3a. Grantee's 9-digit Tax ID Number:
38-6004876
31a, Grantee's DUNS Number:
136200362
4, Date use of funds may
begin (mmiddiyyyy):
07/01/2014
ea. Project/Grant No. 1
B-14-UC-26-0002
512, Project/Grant No. 2
ea. Amount Approved
$5,131,969
et Amount Approved
Sc. Project/Grant No. 3 Sc. Amount Approved
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the
authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 at seq.). The Grantee's submissions for Title I assistance, the
HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special
conditionsiaddendurns, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here
available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred
after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre-
agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special
conditions to the Funding Approval, The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and
required in regulations issued by the Secretary pursuant to Scatiota I04(g) of Title I and published in 24 CPR Part 58. The Grantee further acknowledges its
responsibility• for adherence CO the Agreement by sub recipient entities to which it makes funding assistance hereunder available.
U.S. Department of Housing and Urban Development (By Name)
Keith E. Hernandez, AICP
Grantee Name
Title ...--7 Director, Offi*., f Commu.p.ity Planning and Development
Titie
'
Signature /,_ j,..,-/...--y Date (mm/tid/yyyy)
07/31/2014
Signature Date (mrnirld/yyyy)
7. Caregoydf TitlejjiAssistance for this Fu ding A` on
(check only end) E a. Entitlement, Sec 106(h)
b. State-Administered, Sec 106(d)(1)
c. HUD-Administered Small Cities, Sec 106(d)(2)(B) E d. Indian CDBG Programs, Sec 106(a)(1) E e. Surplus Urban Renewal Fends, Sec 112(b) 0 1. Special Purpose Grants, Sec 107
0 g. Loan Guarantee, Sec 106
8. Special
(check
ir
Conditions
one)
None
Attached
Pa. Date HUD Received Submission
(mmicicVyyyy) 05116/2014
10. check one
Orig. Funding
Approval
Amendment
Amendment Number
a,
Pb. Date Grantee Notified
(mmiclifyytry) 07/3 1/2014 1:1 . b.
Sc. Date of Stain of Program Year
(mrritd(yy) 07101/2014
11. Amount nf Community Development
Block Grant FY (2014) ) I FY ( )
a. Funds Reserved far this Grantee $5,131,969
b. Funds now being Approved
c. Reservation to be Cancelled
(11a minus lib)
I2a. Amount of Loan Guarantee Commitment now being Approved 12b, Name and complete Address of Public Agency
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department of Housing arid Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other
requirements of HUD now or hereafter in effect, pertaining to the
assistance provided it.
12c. Name of Authorized Official for Designated Public Agency
Title
Signature
HUD Accounting use Only
Effective Date Batch TAO Program Y A Reg Area Document No. Project Number Category Amount (mmiddiyyyy)
Project Number
Project Number
Amount
Amount
Date Entered PAS (mrniddiyyyy) Date Entered LOCOS (rnmidd/yyyy) Batch Number Transaction Code Entered By Verified By
24 CFR 570 form HUD-7 382 (11/10)
A.ddendums - 2014 Funding Approval/Agreement
Community Development Block Grant
• In addition to the conditions contained on form HUD 7082, the grantee shall comply with
requirements established by the Office of Management and Budget (OMB) concerning
the Dun and Bradstreet Data Universal Numbering System (DUNS), the Central
Contractor Registration (CCR) database, and the Federal Funding Accountability and
Transparency Act as provided in 2 CFR part 25, Universal Identifier and Central
Contractor Registration, and 2 CFR part 170, Reporting Subaward and Executive
Compensation Information.
• The grantee shall ensure that no CDBG funds are used to support nny Federal, State, or
local projects that seek to use the power of eminent domain, unless eminent domain is
employed only for a public use. For the purposes of this requirement, public use shall not
be construed to include economic development that primarily benefits private entities.
Any use of funds for mass transit, railroad, airport, seaport or highway projects as well as
utility projects which benefit or serve the general public (including energy-related,
communication-related, water-related and wastewater-related infrastructure), other
structures designated for use by the general public or which have other common-carrier
or public-utility functions that serve the general public and are subject to regulation and
oversight by the government, and projects for the removal of an immediate threat to
public health and safety or brownsfieId as defined in the Small Business Liability Relief
and Brownsfield Revitalization Act (Public Law 107-118) shall be considered a public
use for purposes of eminent domain.
* The Grantee or unit of general local government that that indirectly receives CDBG funds
may not sell, trade, or otherwise transfer all or any such portion of such funds to another
such entity in exchange for any other funds, credits or non-Federal considerations, but
must use such funds for activities eligible under title I of the Act.
Funding Approval/Agreement
Emergency Solutions Grants Program
Subtitle B of Title IV of the McKinney-Vento Homeless
Assistance Act, 42 U.S.C. 11371 et seq.
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
1. Recipient Name and Address
Oakland County
250 Elizabeth Lake Road, Suite 1900
Pontiac, Michigan 48341-0414
2. arant number: E14-15C-26-0002
3, Tax Identification Number 38-6004876
4. DUNS Number 136200362
E. Fiscal Year (yyyy) 2014
6. Previous Obligation (Enter "0" for initial Fiscal Year allocation) SO
7. Current Transaction (+ or -) $301,785
8. Revised Obligation $
9. Date of Start of Recipient's
Program Year (rrim/dcl/yyyy)
07/01/2014
10. Date HUD Received Recipients
Consolidated Plan Submission (mm)cid/yyyy)
5/16/2014
11, Date On Which Recipient May Begin
Incurring Costs (the later of the dates listed in 9
and 10) (mmidd/yyyy)
07/01/2014
12. Type of Agreement (check applicable box)
Fiscal Year allocation)
of funds)
of additional funds)
13, Special Conditions (check applicable
E Not applicable E
box)
Attached 6. Initial Agreement (Purpose 01 – Initial
• Amendment (Purpose #2 – Deobligation
• Amendment (Purpose #3 – Obligation
This Agreement between the U.S. Department of Housing and Urban Development (HUD) and the Recipient is made pursuant to the
authority of Subtitle B of Title IV of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11371 et seq.). The Recipient's
Consolidated Plan submissions (including the Recipient's approved annual Action Plan and any amendments completed in accordance
with 24 CFR Part 91), the Emergency Solutions Grants Program regulations at 24 CFR Part 576 (as now in effect and as may be
amended from time to time), and this Agreement, including any special conditions attached to this Agreement, constitute part of this
Agreement. Subject to the terms and conditions of this Agreement, HUD will make the funds for the specified Fiscal Year available to the
Recipient upon execution of this Agreement by the Recipient and HUD, and the funds may be used to pay costs incurred on or after the
date specified in Box 11 above. All funds for the specified Fiscal Year that HUD provides by reallocation are covered by this Agreement
upon execution of an amendment by HUD, without the Recipient's execution of the amendment or other consent. The Recipient agrees to
assume all of the responsibilities with respect to environmental review, decision making, and action required under the HUD regulations at
24 CFR Fart 58. The Recipient shall also comply with the universal identifier and registration requirements at 2 CFR Part 25, Appendix A
to Part 25—Award Term, except that the internet site is now located at www.sam.cov instead of www.cor.aov. Nothing in this Agreement
9,piPlent by any third party.
14. For the U.S. Department of HUD (Name and Title of Authorized Official)
Keith E. Hernandez, ACP
Director, Office of Community Planning and Development
17. For the Recipient (Name and Title of Authorized Official) 19. Date
/ /
Funding Information (HUD Accounting Use Only):
PAS Code:
Appropriation:
Allotment
Program Code:
Region:
Office:
Appro Symbol:
shall be construed as creating or justifying any claim against the federal government octh
>SA; i,i"a>re 16. Date
(Date of Obligation)
07/31/2014
Funding Approval and HOME
Investment Partnerships Agreement
Title Li of the National Affordable Housing Act
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and corn plating and reviewing the collection of information. This agency may not conduct or sponsor, and a person is
not required to respond to, a collection of information unless that collection displays a valid OMB oontrol number.
The HOME statute imposes a significant number of data collection and reporting requirements. This includes information on assisted properties, on the owners or
tenants of the properties, and on other programmatic areas. The information will be used: 1) to assi.ot HOME participants in managing their programs; 2) to track
performance of participants in meeting fund commitment and expenditure deadlines; 3) to permit HUD to determine whether each participant meets the HOME
statutory income targeting and affordability requirements; and 4) to permit HUD to determine compliance with other statutory and regulatory program requirements.
This data collection is authorized under Title II of the Cranston-Gonzalez National Affordable Hbusing Act or related authorities. Access to Federal grant funds is
contingent on the reporting of certain project-specific data elements, Records of information collected will be maintained by the recipients of the assistance.
information on activities and expenditures of grant funds is public information and is generally available for disclosure. Recipients are responsible for ensuring
confidentiality when public disclosure is not required.
1. Participant Name and Address
Oakland County
250 Elizabeth Lake Road, Suite 1900
Pontiac, Michigan 48341-0414
2. Participant Number
M14-DC260210
3. Tax Identification Number
38-6004876
4. DUNS Number
136200362.
4, Appropriation Number
864160205
5. FY (YYYY)
2014
6. Previous Obligation (Enter "0" for initial FY allocation) $0.00
a. Formula Funds $
b. Community Housing Development Org, (CHDO) Competitive $
.
7. Current Transaction (-i- or -) $2,238,784
a. Formula Funds $2,238,784
1. CHDO (For decbligations only) $
2. Non- CHDO (For deobligations only) $
b. CHDO Competitive Reallocation or Deobligation (see 418 below)
8. Revised Obligation
a. Formula Funds $ _.
b. CHDO Competitive Reallocation $
9. Special Conditions (check applicable box)
Z Not applicable Cl Attached
10. Date of Obligation (Congressional Release Date)
(mmidd/yyyy) 07/31/2014
This Agreement between the Department of Housing and Urban Development (I-IUD) and the Participating Jurisdiction/Entity is made pursuant to the authority of the
HOME Investment Partnerships Act (42 U.S.C. 12701 at seq.). The Participating Jurisdiction's /Entity's approved Consolidated Plan submission/Application and the
HUD regulations at 24 CFR Part 92 (as is now in effect and as may be amended from time to time) and this HOME Investment Partnership Agreement, form 1 -IUD-
40093, including any special conditions", constitute part of this Agreement. Subject to the provisions of this Agreement, HUD will make the funds for the Fiscal Year
specified, available to the Participating Jurisdiction/Entity upon execution of this Agreement by the parties. All funds for the specified Fiscal Year provided by HUD by
formula reallocation are covered by this Agreement upon execution of an amendment by HUD, without the Participating Jurisdiction's execution of the amendment or
other consent. HUD's payment of funds under this Agreement is subject to the Participating Jurisdiction's/Entity's compliance with HUD's electronic funds transfer and
information reporting procedures issued pursuant to 24 CFR 92.502. To the extent authorized by HUD regulations at 24 CFR Part 92, HUD may, by its execution of an
amendment, deobligate funds previously awarded to the Participating Jurisdiction/Entity without the Participating Jurisdiction's/Entity's execution of the amendment or
other consent. The Participating Jurisdiction/Entity agrees that funds invested in affordable housing under 24 CFR Part 92 are repayable when the housing no longer
qualifies as affordable housing. Repayment shall be made as specified in 24 CFR Part 92. The Participating Jurisdiction agrees to assume all of the responsibility for
environmental review, decision making, and actions, as specified and required in regulation at 24 CFR 92.352 and 24 CFR Part 58.
The Grantee shall comply with requirements established by the Office of Management and Budget (OMB) concerning the Dun and Bradstreet Data Universal
Numbering System (DUNS), the System for Award Management (SAM) (SAM replaces OCR), and the Federal Funding Accountability arid Transparency Act
(FFATA), including Appendix A to Part 25 of the Financial Assistance Use of Universal Identifier and Central Contractor Registration, 75 Fed. Reg. 55671 (Sept. 14,
2010) (to be codified at 2 OFF1 part 25) and Appendix A to Part 170 of the Requirements for Federal F.,,i......,m_s_pig.2"sountability and Transparency Act Implementation, 75
Fed. Reg. 55663 (Sept. 14, 2010) (to be codified at 2 CFR part 170).
11. For the U.S. Department of HUD (Name and Title of Authorized Official)
Keith E. HemIndez, MCP, Director, Office of Community PL.nning and Development
atifre
13. Date
07/31/2014
14. For the Participating Jurisdiction/Entity (Name and Title of Authorized Official) Signat6r/
16. Date
17. Check one:
Initial Agreement Amendment #
18. Funding information: HOME
Source of Funds Acoronriation Code PAS Code Amount
HOME 864 60205 $2238784
Page I form HUD-40093
Attachment A Excerpt front PY 2014 Annual Action Plan_ Oakland County, MI
Assessment of Relationship of CDBG Funds to Goals and Objectives - The Community
Development Block Grant (CDBG) program was initiated by the Housing and Community
Development Act (HCDA) of 1974. The primary objective of CDBG is the development of viable urban
communities, by providing decent housing, suitable living environments, and expanded economic
opportunities, principally for low income persons. Through the CDBG program, HUD provides funds
to local governments for a wide range of community development activities for low income persons.
CDBG funds are likely the most flexible federal funds available to local governments. Activities
include:
▪ Housing rehabilitation
Construction and rehabilitation of public facilities and public infrastructure
• Public services such as transportation, chore services, and meals on wheels
• Removal of architectural barriers
Consistent with the primary goal, Oakland County gives maximum feasible priority to housing, public
service, and capital improvement projects that are consistent with one or more of the national and
county objectives:
Table 4: Community Development Block Grant Objectives
: ' NATIONAL .OBJFCTIVES ::::
Ensure benefit to low income persons;
Aid in the prevention or elimination of slums or blighting community conditions; and
Meet other community development needs having a particular urgency because existing conditions pose a
serious and immediate threat to the health or welfare of the community where other financial resources are
not available to meet such needs.
, COUNTY:1O BJECTIVES
Ensure that not less than 70% of CDBG funds received annually are used for activities that principally benefit
low income persons.
Improve the human environment through infrastructure and public facilities projects in eligible areas of
participating communities.
ProVide public services for eligible residents.
Improve, upgrade, maintain or increase property values through the concentration of rehabilitation efforts
within neighborhoods.
Reduce the number of substandard dwelling units within the county through the rehabilitation of existing
residential units.
Improve living conditions within housing units and reduce the financial burden of low income persons.
Reduce housing maintenance and fuel costs and enable low income persons to remain in their units.
Instill within homeowners the incentive to maintain and improve conditions within the housing unit.
Assist homeowners in using available funding sources to accomplish housing rehabilitation activities.
Reduce the isolation of income groups and increase housing opportunities for low income persons.
Minimize displacement and relocation through a detailed plan in accordance with Uniform Relocation and
Real Property Acquisition Policies Act requirements.
Ensure that the county maintains no more than 1.5 times its current year's allocation worth of CDBG funds
unexpended in accordance with HUD spending performance guidelines.
Encourage communities to realistically plan for, and invest in, future development.
Assist communities in developing the capacity to implement activities.
Provide technical assistance to participating communities to enable them to more effectively carry out CDBG
projects and ensure compliance with federal regulations.
2
Attachment A Excerpt from PY 2014 Annual Action Plan Oakland County, MT
Table 1: Comparison of Grant Application with Grant Award
GRANT VARA
Community Development Block Grant (CDBG) $5,131,969 $5,131,969 0
HOME investment Partnerships Grant (HOME) $2,238,784 $2,238,784 0
Emergency Shelter/Emergency Solutions Grant (ESG) $301,785 $301,785
Total
$7,672,538 $7,672,538 0
ervelOpsn-enti. _AC rap. .4-0k - Projects planned with all
CDBG funds expected to be available during the program year (July 1 - June 30) are identified in the
Projects Table. The following identifies program income that is available for use that is included in
projects to be carried out as well as a description of other CDBG requirements.
Table 2: Program Income
,
- Pi-041*.ill'irjciiii-0::li
1. The total amount of program income that will have been received
before the start of the next program year and that has not yet been
reprogrammed
$901,677.21
2. The amount of proceeds from section 108 loan guarantees that will be
used during the year to address the priority needs and specific objectives
identified in the grantee's strategic plan.
0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which
the planned use has not been included in a prior statement or plan
0
5. The amount of income from float-funded activities 0
Total Program Income: $901,677.21
Table 3: Other CDBG Reauirements
:10:therGE)13:GA-661106016i0
1. The amount of urgent need activities
2. The estimated percentage of CDBG funds that will be used for
activities that benefit persons of low and moderate income. Overall
Benefit - A consecutive period of one, two or three years may be used to
'determine that a minimum overall benefit of 70% of CDBG funds is used
to benefit persons of low and moderate income. Specify the years
covered that include this Annual Action Plan: (PY 2014)
89%
Statement of Need - Along with the loss of 560,000 manufacturing jobs over the past seven years
and more than 5,253 home foreclosures in 2012, Oakland County faces great challenges.
Economists have predicted that the proportion of residents over the age of 65 in Oakland County,
currently at one in eight people, will rise to one of every four by 2035. That trend, which is not unique
to either Oakland County or the state at large, is expected to create huge shortages in meeting the
demand for more services associated with aging demographics. Based on 2000 Census data thirty
participating communities have higher percentages of low income residents than the urban county as
a whole. Communities with concentrations of low-income persons of 50% or more were Hazel Park
(57%), Pontiac (63%), and Royal Oak Township (70%).
Attachment - A Excerpt from PY 2014 Annual Action Plan Oakland County, MI
Table 5: PY 2014 CDBG Revenues
REVENUE , — :AMOUNT.
2014 CDBG Grant $5,131,969
County Revolving Loan Fund (estimate) $500,000
Total Revenues $5,631,969
Table 6: PY 2014 CDBG Allocations'
1,,:00ATION;
Housing Rehabilitation Administration
General Program Administration
Housing Rehabilitation - REVOLVING LOAN FUND estimate
Public Services Housing Counseling
$1,064,528
$668,489
$500,000
$357,904
Housing Rehabilitation - GRANT FUNDED
Community Allocations
$303,995
$2,737,053
Total Allocations $5,631,969
Table 7: PY 2014 Regulatory CDBG Program Caps
'...':pROP:MNI CAP $ %
Public Services 15%
County $357,904 6
Participating Communities $465,786 8
General Program Administration and Planning 20%
County $668,489 11
Participating Communities
Table 8: PY 2014 CDBG Benefit Distribution
!!CLASSIFICATION':- . . .
Benefit to Low Income Persons 89
Prevention/Elimination of Slums/Blight 0
Meeting an Urgent Community Need 0
Administration
Public Service Activities
11
(+14% - Independent Calculation)
o Public Service activities cannot exceed 15% of the total and are calculated independently.
• Public service activity funds are included in the benefit to low income amounts.
Women and Minority Business Enterprise (W/MBE) Outreach - Oakland County's W/MBE
strategy focuses on outreach efforts and includes maintaining a qualified list of licensed and insured
contractors and residential builders. For every bid request, at least one W/MBE is solicited and
invited to bid on all community capital and home improvement projects: The OCCHID also
participates with Oakland County Purchasing and Planning & Economic Development Services
Divisions to expand W/MBE opportunities.
3
Attachment A Excerpt from PY 2014 Annual Action Plan Oakland County, MI
ME lrivstnie ro r (HOME) 24 CFR =94:-.220(!)-(1)
1. A description of other forms of investment being used beyond those identified in Section
92.205 is as follows: Other forms of investment include a variety of other sources including private
and other public investments. HOME funds will not be invested in a loan guarantee account as an
eligible activity as indicated in 24 CFR 92.205(b).
2. A description of the guidelines that will be used for resale or recapture of HOME funds
when used for homebuyer activities as re q uired in 92.254, is as follows: The Community &
Home Improvement Division publishes comprehensive Program Guidelines which provide resale or
recapture of HOME funds in comPliance with the program requirements. 24CFR 92.254(a)(5) states
that housing that qualifies as affordable and is for purchase is subject to resale and/or recapture
provisions. Oakland County uses a recapture provision. Under the county's recapture provision, the
HOME investment that is subject to recapture is the HOME assistance that enables the homebuyer to
buy the dwelling unit. This homebuyer assistance is a subsidy ($1,000.00 minimum) that makes the
home affordable to a low income homebuyer. HUD accepts three different options under the
recapture requirements including full recapture, reduction during affordability, and shared net
proceeds. Oakland County follows the recapture provision that allows for the entire amount of
homebuyer assistance to be recaptured. Oakland County's home buyer assistance is a deferred
payment loan with 0% interest. Oakland County Community & Home Improvement secures its
interest in the property with a mortgage and note. One hundred percent of the HOME investment is
recaptured upon conversion of property use and/or ownership unless, due to foreclosure, there are
not enough proceeds to pay the full amount of the loan. Oakland County will accept the balance of
the net proceeds as payment in full, the debt will be extinguished and the affordability period ends.
The recaptured funds must be used to carry out HOME-eligible activities.
3. A description of the guidelines for resale or recapture that ensures the affordability of units
acquired with HOME funds see 24 CFR 92.254(a)(4) are as follows: Section 215 Guidelines -
HUD requires the County to comment upon its adherence to Section 215 guidelines. The guidelines
provide that rental and homeownership housing shall qualify as affordable only if households
qualifying as low income occupy the units. Oakland County will address Section 215 requirements for
rental units as needed. The County's homeownership programs qualify since the housing has an
initial purchase price that does not exceed 95 percent of the median purchase price for the area, as
determined by the HUD Secretary with such adjustments for differences in structure, including
whether the housing is single-family or multifamily, and for new and old housing as the Secretary
determines to be appropriate;
is the principal residence of an owner whose family qualifies as a low-income family -
in the case of a contract to purchase existing housing, at the time of purchase;
in the case of a lease-purchase agreement for existing housing or for housing to be constructed, at the time the
agreement is signed; Or in the case of a contract to purchase housing to be constructed, at the time the contract is
signed;
is subject to resale restrictions that are established by the participating jurisdiction and determined by the Secretary to
be appropriate to —
allow.for subsequent purchase of the property only by persons who meet the qualifications specified under paragraph
(2), at a price which will -
provide the owner with a fair return on investment, including any improvements, and
ensure that the housing will remain affordable to a reasonable range of low-income homebuyers; or
recapture the investment provided under this subchapter in order to assist other persons in accordance with the
requirements of this subchapter, except where there are no net proceeds or where the net proceeds are insufficient to
repay the full amount of the assistance; and if newly constructed, meets the energy efficiency standards promulgated
by the Secretary in accordance with Section 12709 of this title.
4
Attachment A Excerpt front PY 2014 Annual Action Plan Oakland County, MT
4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that
is rehabilitated with HOME funds along with a description of the refinancing guidelines.
required that will be used under 24 CFR 92.206(4 are as follows: The Oakland County HOME
Consortium (OCHC) does not intend to refinance existing debt secured by multifamily housing
rehabilitated with HOME funds.
Oakland County HOME Consortium - During PY 2013 a Consortium Agreement between Oakland
County and the City of Pontiac was formed to jointly formulate and submit required plans to receive
and administer HOME funds as a single entity and maximize HOME funds to meet the affordable
housing needs within the combined jurisdictions. In June 2013 the cities of Farmington Hills, Royal
Oak, Southfield, and the Township of Waterford joined the Oakland County HOME Consortium. The
HOME Consortium member communities agreed that the OCCH1D shall act as the lead entity for the
Oakland County HOME Consortium (OCHC). The OCHC was formed to jointly formulate and submit
required plans to receive and administer HOME funds as a single entity and maximize HOME funds
to meet the affordable housing needs of the population within the combined jurisdictions. The OCHC
expects to receive an annual HOME allocation to further the intent of the HOME regulations. Funds
will be budgeted for low-income homeowner rehabilitation, homebuyer assistance, the support of
certified community based housing development organizations (CHD05), and HOME program
administration.
Statement of Need - According to the Oakland County Comprehensive Housing Needs Assessment
almost 103,00e households (22% of all households) face affordability problems. Nine percent (almost
40,600 households) face severe affordability problems. Oakland County's elderly households face
affordability problems much more frequently than younger households. Twenty-nine percent of all
elderly households face cost burden (2nd highest rate in the state). Fourteen percent face severe
cost burden (highest rate in the state). Affordability problems impact all income groups in the county.
In addition, Oakland County's special needs populations that frequently have very low incomes face
severe affordability problems. Affordability problems are especially prevalent among households at
or below low income, but a considerable number of middle-income families also face affordability
problems. The amount of older housing stock continues to increase, and the need for home
improvement loans is expected to rise. In addition, many septic fields in the County are beginning to
fail and many wells are failing due to lower water tables. Subsequently, houses in many older
communities are in need of connections to municipal water and sewer systems. The Consolidated
Plan Oakland County Comprehensive Housing Needs Assessment indicate that Oakland County's
housing stock is overwhelmingly single-family owner-occupied and housing rehabilitation is a proven
method for improving the quality of housing in which low income persons reside. The goal of the
HOME Program is to "expand the supply of decent, safe, sanitary, and affordable housing" for low
income persons (s.92.1).
Assessment of Relationship of HOME Funds to Goals and Objectives - The HOME program
developed as a result of the National Affordable Housing Act of 1990. HOME provides federal funds
to develop and rehabilitate affordable rental and ownership housing for low income households
(defined as below 80% of area median income). The program gives local governments the flexibility
to fund a wide range of activities through housing partnerships with private industry and non-profit
organizations. HOME funds can be used for activities that promote affordable rental housing and
homeownership, including: property and/or building acquisition, homebuyer assistance, tenant-based
assistance, moderate or substantial rehabilitation, and new construction and reconstruction.
5
Attachment A Excerpt front PY 2014 Annual Action_ Plan Oakland County, MI
Table 9: HOME Investment Partnership Grant Objectives
NATIONAL OBJECTIVES
Expand supply of decent, safe, sanitary, and affordable housing for very low and low income residents;
Strengthen ability of the county to design and implement strategies for achieving adequate supplies of
decent, affordable housing; and
Encourage public, private, and nonprofit partnerships in addressing affordable housing needs.
. COUNTY OBJECTIVES
Fund housing rehabilitation for low income households.
Work to nurture community housing development organizations (CHDOs) to provide decent, safe, sanitary,
and affordable housing for low income persons.
Strengthen public-private partnership through provision of HOME match.
Reservation of HOME Funds for County Operated Programs
1. General Program Administration - Ten percent of the OCHC's PY 2014 HOME allocation will be
reserved for administrative and planning costs per s.92.207.
2. Home Improvement Program (Moderate Rehabilitation) - OCHC plans to undertake moderate
rehabilitation of single-family owner-occupied housing for low income families. Specifically, the
program is used to rehabilitate the principal residence of an owner whose family qualifies as low
income (i.e. income not exceeding 80% of area median income) at the time HOME funds are
committed to the housing (s.92.254 (b)). Participants will reside in one of the communities
participating in the Oakland County HOME Program Consortium. The value of the property, after
rehabilitation, will not exceed the area's mortgage limit for single-family housing under HUD's
single-family insuring authority, the National Affordable Housing Act (s.92.254 (b)). Housing that is
assisted with HOME funds will comply at a minimum with the Universal Physical Condition
Standards (UPCS). Due to the current housing and employment market, the rehabilitation loan is a
zero percent deferred loan with no monthly payments and is to be repaid when the homeowner no
longer resides in the home.
3. Community Housing Development Organizations (CI-IDOs) - CHDOs receive the required
fifteen percent of HOME funds, per regulations at s92.300. In keeping with Consolidated Plan
goals, a qualified CHDO may receive funds to implement Home Buyer Assistance through
acquisition with rehabilitation and/or new construction. To address the needs of low income
renters, especially people with disabilities and seniors, a CHDO rental program was considered. A
lack of staff capacity and the release of the 2012 HOME regulations complicated our ability to
provide a CHDO rental program.
Home Buyer Assistance - A CHDO may use HOME funds to acquire and rehabilitate existing
single family homes and/or acquire vacant property and construct new or emplace modular
homes for sale to qualified low income homebuyers. Typically, CHDOs would sell the property
to a qualified homebuyer by immediately transferring the title. However, due to the current
economic situation in Michigan including job losses, high foreclosure rates, and increased
inventory of housing the County has implemented a lease purchase option. This option will
enable CHDOs to transfer title to qualified low income homebuyers within 36 months of signing
a lease-purchase agreement. All forms of home buyer assistance include pre and post
purchase housing counseling requirements. HUD has established a maximum HOME funded
investment level based on the number of bedrooms per unit.
6
Attachment A Excerpt front PY 2014 Annual Action Plan Oakland County, MI
Lease Purchase - For homebuyers purchasing under a Lease-Purchase program the housing
must be purchased by the initial homebuyer within 36 months of signing the lease-purchase
agreement. However, if this homebuyer is unable to purchase the unit within 36 months, the
CHDO shall have 6 more months to qualify a new buyer to purchase the unit. If the CHDO is
unable to sell the property within 42 months after project completion, the HOME affordability
requirements for rental housing in 24 CFR 92.252 apply, including ongoing property standards
and occupancy and rent limit compliance. In addition, the project is subject to ongoing HOME
Program compliance requirements as a rental property for a maximum of 20 years from the
date of initial occupancy. During this compliance period, the CHDO will assure continued
compliance with HOME Program affordability requirements. Oakland County has offered lease
purchase as an option in the past but has not included it in the PY 2014 CHDO application.
Rental Housing - The 2011-2015 Consolidated Plan identified a need for rental rehabilitation
to expand housing opportunities for low income households. Providing CHDOs with the
opportunity to acquire and rehabilitate multi-unit properties with less than 11 units of affordable
rental housing offers a response to. the need and a flexible development strategy. The HOME
program requirements for rental housing were evaluated and due to existing staff capacity and
2012 HOME regulations rental housing has not been incorporated into the final program
design for the PY 2014 CHDO application.
HOME Tenant-Based Rental Assistance - Tenant based rentai assistance is a need in
Oakland County. However, due to limited HOME funds and the need to maximize investment
returns tenant based rental assistance is not funded as a primary housing need.
Women and Minority Business Enterprise (W/MBE) Outreach - OCHC's HOME W/MBE strategy
focuses on enhancing and overseeing existing outreach efforts in the single family owner-occupied
housing rehabilitation program. The county maintains a list- of licensed and insured
contractors/residential builders for the Home Improvement Program (HIP). Contractors on the
contractor list may bid on HIP jobs on an alternating basis. The county includes at least one W/MBE
in its invitation to bid every HIP job. The Division participates with the Purchasing' and Planning
Divisions to expand W/MBE opportunities. The county distributes contractor brochures at local
building departments to promote the HIP to potential W/MBE contractors. The Division advertises
contractor participation through its website, Annual Report, newsletters, and brochures. All HOME
funded CHDO sealed bid projects are required to include at least one W/MBE in invitations to bid.
Affirmative Marketing - The County and OCHC, in accordance with 24 CFR 92.351(a), will carry out
affirmative marketing for all HOME assisted homebuyer projects of five or more units. Actions will
provide information to attract eligible persons in the housing market area to available housing without
regard to race, color, national origin, sex, religion, familial status or disability. Community Housing
Development Organizations (CHDOs) will develop advertising campaigns to provide Federal fair
housing law and Equal Housing Opportunity (EHO) within the market area. All promotional materials
will include the EHO logotype or slogan. Each CHDO under contract must certify that it will
affirmatively market projects of five or more housing units in accordance with the County's Affirmative
Marketing Plan. In addition, each CHDO must provide written procedures indicating their plan to
inform and solicit applications from persons in the housing market area who are least likely to apply
for the housing without special outreach. The County will maintain records of each CHDOs
affirmative marketing efforts. Annually, Oakland County will meet CHDOs to assess the success of
their affirmative marketing actions and discuss corrective steps as needed.
7
Attachment A. Excerpt from PY 2014 Annual Action Plan Oakland County, MI
Table 10: HOME Maximum Per-Unit Subsidy (Effective 1/112012
EDR001\11 BEDR.0- ' = EDROO .13EDROO 4-13EDROONI.
$149,415 $171,283 $208,278 $269,444 $295,766
Source: U.S. Department of Housing and Urban Development (HUD)
Table 11: PY 2014 HOME OCHC Revenues
•VENU , OUNT.:
2014 HOME Grant $2,238,784
Match Obligation $503,727
HOME Program Income (estimate) $600,000
Total $3,342,511
Table '12: PY 2014 HOME OCHC Allocations
H.0:1\111 LL A FUND MATCH P1 (EST)
Housing Rehabilitation (Home Improvement Program) $1,679,088 $419,772 $540,000 $2,638,860
CHDO Activities (15% of HOME Allocation) $335,618 $83,955 N/A $419,773
County Administration (10% of HOME Allocation) $223,878 N/A $60,000 $238,878
Total
$2,238,784 $503,727 $600,000 $3,342,511
*HOME requires a 25°/0 match of funds for housing rehabilitation and new construction activities.
Emergency.Sotutrons.Grant (ESG
1. Include written standards for providing ESG assistance
Recipient agencies will conduct an initial evaluation to determine each individual or family's eligibility
for ESG assistance and the amount and types of assistance the household needs to regain stability in
permanent housing. The evaluations will be conducted in accordance with the centralized
assessment requirements of the Oakland County Continuum of Care.
Eligibility requirements for the rapid re-housing and/or prevention components of the program include:
1 The program participant must meet the criteria under the Federal Homeless definition as amended
under the HEARTH act. A homeless certification form (attached) is required.
2. The household income must be less than 30 percent of area median income. Annual income will
be calculated using the standards for calculating income under HOME and Section 8 income
guidelines.
3. The household cannot have assets in excess of $1,000 for an individual or $2,000 for a family
(see Asset Guideline Policy for more information)
4. The program participant lacks sufficient resources and support networks necessary to retain
housing without ESG Assistance (but for this assistance they would be homeless).
After initial evaluation, a housing plan will be developed and a participant must meet with his or her
caseworker as prescribed under the plan. Unless prohibited under the Violence Against Women Act
of 1994 or the Family Violence Prevention and Services Act, the recipient will be connected to
appropriate supportive services including assistance in obtaining permanent housing, mental health
treatment, counseling, and other services essential for achieving independent living.
8
Attachment A Excerpt front FY 2014 Annual Action Plan Oakland County, MI
They will also be linked to federal, state, local and private assistance available to assist with obtaining
housing stability including Medicaid, food assistance, WIC, unemployment benefits, 551, SSDI,
veteran's benefits, medical assistance, legal aid, employment assistance, and other locally available
assistance programs. A plan will be developed to assist the program participant to retain permanent
housing after the assistance ends, taking into account all relevant considerations such as the
program participants current or expected income and expenses, other public or private assistance for
which the program participant will be eligible and likely to receive, and the affordability of available
housing in the area. Each participant will be linked to available permanent supportive housing
programs or the local Homeless Preference Voucher, Section 8 Voucher Programs, Public Housing
Authorities, and project based rental assistance when the waiting lists are open.
2. If the Continuum of Care has established centralized or coordinated assessment system
that meets HUD requirements, describe that centralized or coordinated assessment system.
Coordination among emergency shelter providers, essential services providers, homelessness
prevention and rapid re-housing assistance providers, other homeless assistance providers, and
mainstream services and housing providers will be done through HMIS sharing, the centralized
assessment form, the local Homeless Assistance and Recovery Agency (NARA) and the Community
inter-Agency Service Team (CIST). All ESG recipients will be required to be an active member of the
CoC and attend bi-monthly GIST meetings. At these meetings, case managers can share information
and resources and assist each other with resources for clients.
Effective October 1, 2014 the Michigan State Housing Development Authority (MSHDA) and Michigan
Department of Human Services (DHS) with the full support from the Michigan Interagency Council on
Homelessness, will be requiring the use of a single assessment tool for people experiencing
homelessness. This tool, known as the Service Prioritization Decision Assistance Tool (SPDAT) will
provide HARAs and other housing agencies a standardized, evidence-informed assessment process
that prioritizes vulnerability. Michigan's Campaign to End Homelessness is committed to Housing
First and has identified SPDAT as the tool that will be implemented in every community so that our
state moves forward in ending homelessness while supporting HEARTH Act regulations.
SPDAT training will be provided and offered free of charge. This training is mandatory for HARA mid-
level management, HARA front line staff, DHS CoC Program mid-level management and DHS CoC
Program front line staff. DHS CoC Program includes the following projects: Rapid Re-Housing
Initiative, Transitional Supportive HoUsing Leasing Assistance Program, Rural Housing & Supportive
Services and Rural Homeless Permanent Supportive Housing Initiative. HARA and DHS CoC
Program and Executive Directors are strongly encouraged to attend the training. After October 1,
2014, HMIS entry will not be granted to agency employees until SPDAT training has been completed.
For now, households will be prioritized using the risk factors matrix following this section. A
household must have a minimum of 1 priority, risk factor and 2 secondary risk factors to receive
assistance. This is at a minimum and .should volume require, households may be further prioritized
based on need.
9
Attachment A Excerpt from PY 2014 Annual Action Plan Oakland County, MI
The gross rent (rent plus utilities) for a subsidized unit cannot be more than the HUD established fair
market rent for the area and must also meet a rent reasonableness test. The Emergency Solutions
Grant program may pay 100% of the first month's rent for program participants, depending on
circumstance. After that, all households will be expected to pay 30% of the gross income for rent and
utilities. A utility allowance schedule has been adopted. The Tenant Rent Policy follows this section.
The program participant will be required to report any changes in income in excess of $500 per
month, and a revaluation will be completed at that time to insure continued eligibility. if no change is
reported, a re-evaluation will be conducted every three months to establish that the program
participant continues to have an annual income of less than 30 percent of area medium income. No
participant shall receive more than 6 month's rent in any given program year.
The type of assistance a program recipient will receive is dependent of his circumstances as
determined at his initial eligibility screening and housing plan. A participant can receive no more than
6 months of assistance in any program year, but may receive several types of assistance (security
deposit, moving costs and rent for example). There will be a life-time cap of 24 months of Emergency
Solutions Grant assistance for any household.
3. Identify the process for making sub-awards and describe how the ESG allocation available
to private nonprofit organizations (including community and faith-based organizations).
Background - in 1988, the McKinney-Vento Act implemented the Emergency Shelter Grant as a way
for the federal government to assist local units of government to fund emergency shelters. Although
originally an independent grant to the County, it became part of the consolidated plan and its formula
allocation was applied for through the annual action plan. At that time, the sole purpose of the grant
was to fund emergency shelters and transitional housing programs. Specific statutory caps were
required of 30% for essential services (case management, food, medical, transportation) 10% for
shelter administrative costs, and 5% for County administration. Up to 100% of the grant could be
used for shelter operations.
In 2004, the emergency shelter grant regulations were amended to allow up to 30% of the grant to be
used toward prevention activities. As prevention was not part of our allocation policy, OCCHID
limited the ability to apply to established shelters, but did permit dollars to be used for prevention
activities. No shelter requested use of such funds during 2004-2010. On May 22, 2009, the
Homeless Emergency Assistance and Rapid Transition to Housing Act (HEARTH act) was signed
into law changing the focus of the program from addressing the needs of those in emergency or
transitional shelters to assisting people to quickly regain housing stability after a crisis. The
Emergency Solutions Grant name change reflects this new emphasis and the regulations became
effective January 4, 2012.
10
Attachrnent A Excerpt front PY 2014 Annua1Action Plan Oakland County, MT
Emergency Solutions Grant Components - The Emergency Solutions Grant allows for six basic
components:
1. The Street Outreach component permits funds to be used for the cost of providing essential
services necessary to reach out to unsheltered homeless people and connect them with
appropriate services.
2. The Emergency Shelter component provides the cost of essential services and shelter
operations for emergency shelter programs. Up.to 60 percent of the grant or the amount
granted to shelters during PY2010, whichever is greater, can be used for this component. The
new regulations expanded the definition and removed the cap on essential services. We will
be limiting the allowable services in our guidelines. Renovations to shelters and relocation are
also eligible under this component put will not be a part of Oakland County's program.
3. Housing Relocation and Stabilization Services for prevention and rapid re-housing pays for
the non-rent financial assistance cost including rental application fees, security deposits, utility
deposits and payments, moving costs, housing search and placement, case management,
inspections, and program related costs for the provider.
4. Short-Term and Medium-Term Rental assistance provides a program participant up to 24
months of rental assistance during any three-year period. Oakland County will be limiting
assistance for up to six months during any one program year.
5. The Homeless Management Information System is a mandated system which provides
client level data and analysis and is required for program reporting.
6. Up to 7.5 percent can be used for Administrative Costs related to the planning and execution
of the ESG activities including planning, general management, oversight, and coordination.
Scope of Proposed Activities, Allocation and Selection Criteria
The Oakland County Community & Home Improvement Division uses the following allocation and
selection criteria:
Street Outreach - As there are other programs funding this component, OCCHID opts not to
include it in Oakland County's ESG program.
Emergency Shelter - 60 percent of the grant will be used to continue funding emergency
shelters. Transitional housing providers are only eligible if they received funding in 2010 and are
continually funded thereafter. There are 'two eligible transitional housing providers in Oakland
County.
In 1997, the Board of Commissioner's adopted the following formula to distribute the funding:
Formula - Utilization + 2 (Residency) + Capacity
4
Definitions: Utilization: ratio of the number of beds utilized at a minimum of 90% capacity during the previous
program year. Residency: ratio of clients whose last known address was a community that participates in the
Oakland County CDBG program, This ratio is weighted by a factor of two. Capacity: number of available beds
ii
Attachment A Excerpt from PIT 2014 Annual Action Plan Oakland County, MI
Housing Relocation and Stabilization Services/Rental Assistance - The balance of the grant
will be allocated for prevention and/or rapid re-housing programs. A maximum of two agencies
will be funded through a request for proposal process based on the following scoring criteria:
Capacity/Experience 40 points), Outreach Plan (25 points) HMIS (15 points), prior experience with
use of Mainstream Resources/Leveraging (15 points), Oakland County Continuum of Care
participation (5 points).
Homeless Management Information System (HMIS) - The Homeless Management Information
System lead agency will receive up to 7.5 percent of the grant.
Administration - Oakland County will retain 7.5 percent of the grant for adrninistration, planning,
implementation, reimbursement, and reporting.
4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR
576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with
homeless or formerly homeless individuals in considering policies and funding decisions
regarding facilities and services funded under ESG.
OCCHID is unable to have a homeless or formerly homeless person serve on its board, as the board
is made up of elected officials. However, through consultation with the CoC body and citizen
participation process, we anticipate input from homeless or formerly homeless persons. In addition,
as previously required in the Emergency Shelter Grant and Homeless Prevention and Rapid Re-
Housing Program, OCCHID is passing this requirement on to funded agencies via contract language.
This requirement will be checked at monitoring.
5. Describe performance standards for evaluating ESG.
Agencies receiving ESG funds will be monitored annually to insure that program guidelines are being
followed. In addition, before reimbursement can be made verification will be required including
certification of homelessness, lease documents, and income calculations, as well as cancelled check
and invoices. A contract will be developed requiring quarterly reimbursement requests and timely
expenditure of funds. During the past year, the OCTH has begun the formulation of specific
performance objectives and outcomes for all of its programs. Benchmarks are being formulated.
Included in these outcomes are:
O Case Management Services:
• 80% of program participants have a monthly service transaction and housing plan in HMS..
• 30% of program participants will see an increase in self-sufficiency scores by 20 percent
O Coordination of Services
o Improved Care coordination between housing partners and mainstream resources
B Homeless Prevention
o Households that receive prevention related services do not become homeless
O Shelter Services
• Reduce length of emergency shelter stays to 43 days
o 40% of shelter stays of less than 31 days and exit into positive housing
O 46% of shelter participants, exit into a positive destination
o 10% of peoPIe experience more than one shelter stay in one year
12
Attachment A Excerpt front PY 2014 Annual Act .ion Plan Oakland County, MT
Public Law 111 - On May 20, 2009, the President signed into Law "An Act to Prevent Mortgage
Foreclosures and Enhance Mortgage Credit Availability," which became Public Law 111-22. This law
implements a variety of measures directed toward keeping individuals and families from losing their
homes. Division B of this law is the HEARTH Act, which consolidates and amends three separate
homeless assistance programs carried out under title IV of the McKinney-Vento Homeless Assistance
Act (42 U.S.C. 11371 et seq.) (McKinney-Vento Act) into a single grant program that is designed to
improve administrative efficiency and enhance response coordination and effectiveness in addressing
the needs of homeless persons. The HEARTH Act codifies into law and enhances the Continuum of
Care planning process, the coordinated response for addressing the needs of homelessness
established administratively by HUD in 1995. The single Continuum of .Care program established by
the HEARTH Act consolidates the following programs: the Supportive Housing program, the Shelter
Plus Care program, and the Moderate Rehabilitation/Single Room Occupancy program.
Table 13: Emergency Solutions Grant Objectives
• NATIONAL OBJECTIVES
Maximize communitywide planning and strategic use of resources to prevent and end homelessness;
improve coordination and integration with mainstream services to marshal all available resources, capitalize
on existing strengths, arid increase efficiency; improve coordination within each community's homeless
services, including services funded by other programs targeted to homeless people; build on lessons learned
from years of practice and research, so that more resources are invested in demonstrated solutions to end
homelessness, such as rapid re-housing; expand resources and services available to prevent
homelessness; realign existing programs and systems to focus on shortening homelessness; direct funding
to the most critical services to help people achieve long-term housing stability and avoid becoming homeless
again; standardize eligibility determinations and improve the targeting of resources to help those most in
need; improve data collection and performance measurement; and allow each community to tailor its
program to the particular strengths and challenges within that community.
COUNTY OBJECTIVES
Implement the Emergency Solutions Grant to provide administration, HMiS, Emergency Shelter, Housing
Relocation and Stabilization Services/Rental Assistance.
Table 14: PY 2014 Emergency Solutions Grant (ESG) Budget
„:.;.PROjEC-17:CASSIFICATIgV
Emergency Shelter (60%)
Rapid Re-Housing
Homeless Management Information System (HMIS) (7.5%)
Administration (7.5%)
Total
AMOUNFTh
$181,071
$75 , 448
$22,633
$22,633
$301,785
13
FISCAL NOTE (MISC . #14204) September 4, 2014 BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS - COMMUNITY & HOME
IMPROVEMENT DIVISION - 2014 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS PROGRAM
(HOME) AND EMERGENCY SOLUTIONS GRANT (ESG) PROGRAMS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. Oakland County Community and Home Improvement Division has received program year 2014 funding from
the U.S. Department Housing and Urban Development for the CDBG, HOME, and ESG grants.
2. The total grant award of $9,276,265 includes $7,672,538 in federal CDBG, HOME, and ESG, $500,000 in
estimated Home Improvement Revolving Loan Funds, $600,000 in estimated HOME Program Income and
HOME County match of $503,727.
3. The Federal award of $7,672,538 is $803,776 more than the 2013 program year award of $6,868,762.
4. Local County match of $503,727 (25%) is required for grant funding allocated to housing rehabilitation and/or
new construction activities for HOME, an increase of $171,598 over the PY 2013 County Match of $332,129.
5. County Match of $503,727 is available in the Non-Departmental Grant Match line item of the FY 2014
Adopted Budget, account #10100-9090101-196030-730800. No additional appropriation is required.
6. Indirect costs associated with this grant are not paid due to administrative and planning limits.
7. The grant currently funds 22 Special Revenue (SR) positions in the Economic Development & Community
Affairs/Community & Home Improvement Division (1090611) and 40% of one (1) GF/GP Associate Planner
position (1090207-09809) in Planning & Economic Development Division for an ESG Coordinator through
September 30, 2014; and 50% of one (1) GF/GP Accountant III position (1020615-02558) in the Management
& Budget/Fiscal Services Division for grant accounting services.
8. The grant funds will cover the following SR positions in the Community & Home Improvement Division li
s
t
e
d
below:
1 C&HI Assistant — 5413 1 Grant Compliance & Program Coord —1370 4 C&HI Coordinator 1279/3231/3430/6098 1 Supervisor — C&HI Admit-) Services —1371 2 C&H I Technician — 3230/1768 2 Supervisor — C&HI — 0999/3182 2 C&H I Specialist — 3567/10806 1 Hsg Counsi & Homeless Sew Supv — 3354 2 C&HI Field Technician — 1457/9578 1 Chief — C&HI — 1708 1 Senior C&HI Specialist — 0730 1 Manager — C&HI —0993 2 Senior C&HI Field Technician — 242619522 1 Student — 5341
9. FY 2014-2017 budget amendment is recommended as follows:
Community Develop Block Grants Fund #29701
GR0000000680 Activity GLB, Analysis Type GLB COMHI Bud Ref 2014 Resource Type A
FY 2014 FY 2015-17 Revenues
1090601-132210-610313 Federal Operating Grants
Total Revenues
Expenditures
1090601-132210-702010 Salaries
1090601-1 3221 0-722900 Fringe Benefit Adj
Total Expenditures
$1,002,726
$1,002 77
$ 601,636
401,090
a,ga
$1,004,591
=Sa
$ 602,755
401,836
$ ,004,591
Emergency Shelter Fund #29704
GR0000000382 Activity GLB, Analysis Type GLB, COMHI Bud Ref 2008 Resource Type A
Revenues
1090659-132220-610313 Federal Operating Grants
Total Revenues
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
($172,054) ($172,054)
($172,054)
$301,785 $301,785
$1C11,28.5
$181,071 $181,071
120,714 120,714
$30_1,785. $301,785
$539,868
300,000
(318,547)
(63,709)
419,772
83,955
$961,339
$539,868
300,000
101,225
20,246
-0-
-0-
$9.61.13_9
$323,921
215,947
300,000
101,225
20,246
$961.339
$323,921
215,947
300,000
101,225
20,246
$961.319
Expenditures
1090659-132220-730842 Haven
($172,054) ($172,054) Total Expenditures .(S172,054) ($172,054)
Emergency Solutions Fund #29705
GR0000000683 Activity GLB, Analysis Type GLB, COMHI Bud Ref 2014 Resource Type A
Revenues
1090659-132221-610313 Federal Operating Grants
Total Revenues
Expenditures
1090659-132221-702010 Salaries
1090659-132221-722900 Fringe Benefit Adj
Total Expenditures
General Fund #10100
Expenditures
9090101-196030-730800 Non-Dept. Grant Match
1090659-132240-788001-29711 Transfer Out
1090659-133260-788001-29711 Transfer Out
Total Expenditures
($503,727)
419,772
83,955
-0-
Home Investment Partnership Fund #29711
GR0000000682 Activity GLB, Analysis Type GLB, COMHI Bud Ref 2014 Resource Type A
Revenues
1090659-132240-610313 Federal Operating Grants
1090659-132240-631617 Program Income
1090659-132240-625558 Local Match
1090659-132260-625558 Local Match
1090659-132240-695500-10100 Transfer In
1090659-132260-695500-10100 Transfer In
Total Revenues
Expenditures
1090659-132230-702010 Salaries
1090659-132230-722900 FBAdj
1090659-132240-730905 Housing Rehab-Recycled Payback
1090659-132240-730884 Housing Rehab Match
1090659-132260-730261 CHDO Match
Total Expenditures
Resolution #14204 September 4, 2014
Moved by Spisz supported by McGillivray the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis,
McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack,
Bosnic, Crawford. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
Th _
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 4,
2014, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 4th day of September 2014.
Zee—,
Lisa Brown, Oakland County