Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Resolutions - 2014.10.08 - 21525
MISCELLANEOUS RESOLUTION #14233 October 8, 2014 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: MULTIDEPARTMENT: SHERIFF'S OFFICE, CIRCUIT COURT AND CHILDREN'S VILLAGE — 2014 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM — ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the U.S. Department of Justice - Office of Justice Programs has awarded Oakland County, along with the City of Pontiac, grant funding in the amount of $158,331 for the period of October 1, 2013 through September 30, 2017; and WHEREAS this is a formula grant based on total violent crime reported within the State; and WHEREAS the funding has increased by $29,271 from the previous year; and WHEREAS the funds are distributed based on Federal allocation; Oakland County's share is $56,463 and the remaining $101,868 is allocated to the City of Pontiac (via the Sheriff's Office); and WHEREAS there is no grant match requirement; and WHEREAS $33,163 of the funding is dedicated to the Sheriff's Office and will be used to purchase security camera monitoring system for prisoner transport vans, gun lock boxes for Corrective Services Court Detention and Tasers for the Tactical team; and WHEREAS $13,300 of the funding is dedicated to the Circuit Court and will be used to purchase evidence presentation equipment, enhanced sound system to better capture court record, and hand held dictation devices for case workers and referees; and WHEREAS $10,000 of the funding is dedicated to the Children's Village and will be used to purchase doorbells which create a signaling system to alert staff when visitors have arrived; the doorbells will improve customer service and efficiency while enhancing campus security; and WHEREAS $101,868 is the City of Pontiac's allocation and will be used to fund the Sheriff's Office Law Enforcement contract with Pontiac to help fight violent crime and lower the homicide rate with the use of overtime; and WHEREAS under an Intergovernmental Agreement between Oakland County and the City of Pontiac authorized by Miscellaneous Resolution #14138, Oakland County will act as the fiduciary and lead agency for the entire award; and WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners Grant Acceptance Procedures; and WHEREAS the acceptance of this grant does not obligate the County to any future commitment. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the U.S. Department of Justice Grant Agreement in the amount of $158,331 and that the Chairperson of the Board of CommissiOners is authorized to execute the grant award and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original application as approved. BE IT FURTHER RESOLVED the continuation of the program is contingent upon future levels of grant program funding. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote. Ebru Adock-Jones West, Catherine <westca©oakgov.corn> Friday, September 12, 2014 1135 AM Cunningham, Dale; Cooperrider, John; 'Overall, Joanna'; Malone, Prentiss; 'Falardeau, Nancy; 'Pisacreta, Antonio' GRANT REVIEW SIGN OFF: Multidepartment (Sheriff's Office, Circuit Court and Children's Village) - 2014 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Acceptance Grant Acceptance Sign Off.pdf GRANT REVIEW SIGN OFF Sheriff's Office, Circuit Court and Children's Village GRANT NAME: 2014 Edward Byrne Memorial Justice Assistance Grant (JAG) Program FUNDING AGENCY: U.S. Department of Justice DEPARTMENT CONTACT PERSON: Katie West / 858-2384 STATUS: Grant Acceptance DATE: September 12, 2014 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved.— Laurie Van Pelt (8/28/2014) Department of Human Resources: HR Approved (No Committee) —Lori Taylor (8/28/2014) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (8/2812014) Corporation Counsel: There appear to be no unresolved legal issues that require action or resolution at this time, — Karen P. Agacinski (9/12/2014) COMPLIANCE The grant agreement references a number of specific federal regulations. Below is a list of these specifically cited compliance related documents for this grant. Title VI of the 1964 Civil Rights Act (42 U.S.0 Section 2000d) hito://www.usdoi.govicrticoricooratitlevistat.htm Meaningful Access for People who are Limited English Proficient http://www.lep.gov/ From: Sent To: Subject: • Attachments: Equal Treatment for Faith Based Organizations (28 CFR Part 38) http:Iwww.uscioi.gom/ovw/docs/asgmernoreirnplerrieritationof28cfrpart38.pdf Omnibus Crime Control and Safe Streets Act of 1968 htto://www.usdoi.govicrt/solit/42usc3789d.htm Juvenile Justice and Delinquency Prevention Act of 1974 http://legcounsel.house.gov/Comps/JUVENILE.pdf Victims of Crime Act of 1984 http://www.law.cornell.edtduscode/text/42/chapter-112 Nondiscrimination; Equal Employment Opportunity; Policies and Procedures (28 CFR Part 42) littp://www.access.gpo.gov/nara/cfr/waisidx 01/28cfr42 01.html US Department of Justice OJP Financial Guide htto://www.oip.usdoi.eov/FinGuicle Federal Office of Management and Budget (OMB) Circular No A-87, A-IO2, and A-133 http://www.whitehouse.gov/omb/circulars/index.html Federal Office of Management and Budget (OMB) Circular No. A-133 http://www.whitehouse.ov/omb/circulars/a133/a133.htrril US DoJ Uniform Administrative Requirements for Grants and Cooperative Agreements (28 CFR Part 66 and 28 CFR Part 70) http://www.access.gpo.gov/nara/cfr/waisidx 04/28cfrv2 04.html Executive Order 13513 "Federal Leadership on Reducing Text Messaging While Driving" htto://www.whitehouse.gov/the press office/Executive-Order-Federal-Leadership-on-Reducing-Text-MessaginR-while-Drivine Federal Funding Accountability and Transparency Act (FFATA) of 2006 (Public Law 109-282) httol/www.epagov/fdsysiolce/PLAW-109oub1282/odf/PLAW-109oub1282.cdf The National Environmental Policy Act of 1969 (42 U.S.C. 4321) http://www.nepa.gov/riepa/regs/nepa/nepaegia.htrn Criminal Intelligence Systems Operating Policies (28 CFR, Part 23) http://www.access.uo.gov/nara/cfr/waisIdx 04/28cfr23 04.html The Public Health and Welfare Confidentiality of information (42 USC 3789g) http://uscode_house.gov/uscode- cgi/fastweb.exe?getcloc+uscview+t41t42+4163+0++%28%29%20%20AND%20%28%2842%29%20ADJ%2OUSC%29%3ACITE%20AND%20%28U SC%20w%2F10%20%283789g%29%29%3ACITE%20%20%20%20%20%20%20%20%20 Department of Justice Protection of Human Subjects (28 CFR Part 46) http://www.access.epo.govhare/cfr/waisidx 04/28cfr46 04.htrni Confidentiality of Identifiable Research and Statistical Information (28 CFR Part 22) http://www.access.gpo.gov/nara/cfr/waisidx 04/28cfr22 04.html Government Performance and Results Act http://www.whitehouse.gov/omb/mgmt-gpra/gplaw2m#h1 2 Department of Justice Office of Justice Programs Office of Justice Programs August 27, 2014 Chairman Michael Gingell Oakland County 1200 N Telegraph Road Pontiac, MI 48341-0403 Dear Chairman Gingell: Bureau of Justice Assistance Washington, D.C. 20531 On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Programs has approved your application for finding under the FY 14 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local in the amount of 5158,331 for Oakland County. Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements, you will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative action as appropriate. If you have questions regarding this award, please contact: - Program Questions, Lesley Walker, Program Manager at (202) 301-0863; and - Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at (800) 458-0786, or you may contact the CSC at ask.ocfo@uscloj.gov. Congratulations, and we look forward to working with you. Sincerely, Denise O'Donnell Director Enclosures OFFICE FOR CIVIL RIGHTS Office of Justice Programs Department of Justice 830 7th Street, NW Washington, DC 20531 Tel: (202) 307-0690 TTY: (202) 307-2027 E-mail: askOCR cgusdoj.gov Website: www.ojp,usdoj.gov/ocr August 27, 2014 Chairman Michael Gingell Oakland County 1200 N Telegraph Road Pontiac, MI 48341-0403 Dear Chairman Gingen: Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of federal funding to compliance with federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (0.1P), U.S. Department of Justice (DOI) is responsible for ensuring that recipients of financial assistance from the OW, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) comply with the applicable federal civil rights laws. We at the OCR are available to help you and your organization meet the civil rights requirements that come with DOJ funding. Ensuring Access to Federally Assisted Programs Federal laws that apply to recipients of financial assistance from the DOI prohibit discrimination on the basis of race, color, national origin, religion, sex, or disability in funded programs or activities, not only in employment but also in the delivery of services or benefits. A federal law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits. In March of 2013, President Obama signed the Violence Against Women Reauthorization Act of 2013. The statute amends the Violence Against Women Act of 1994 (VAWA) by including a nondiscrimination grant condition that prohibits discrimination based on actual or perceived race, color, national origin, religion, sex, disability, sexual orientation, or gender identity. The new nondiscrimination grant condition applies to certain programs funded after October 1, 2013. The OCR and the OVW have developed answers to some frequently asked questions about this provision to assist recipients of VAWA funds to understand their obligations, The Frequently Asked Questions are available at littp://ojp.goviaboutiocrivawafaqs.htm. Enforcing Civil Rights Laws All recipients of federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of employees in the workforce, are subject to prohibitions against unlawful discrimination. Accordingly, the OCR investigates recipients that are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, the OCR selects a number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services equitably to all segments of their service population and that their employment practices meet equal opportunity standards. Providing Services to Limited English Proficiency (LEP) Individuals In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C. § 2000d, recipients of federal financial assistance most take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency (LEP). See U.S. Department of Justice, Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 67 Fed. Reg. 41,455 (2002). For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website http://www.lep.gov. Ensuring Equal Treatment for Faith-Based Organizations The DOJ regulation, Equal Treatment for Faith-Based Organizations, 28 C.F.R. pt. 38, requires State Administering Agencies (SAAs) to treat faith-based organizations the same as any other applicant or recipient. The regulation prohibits SAAs from making awards or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its board of directors. The regulation also prohibits faith-based organizations from using financial assistance from the DOJ to fund inherently (or explicitly) religious activities. While faith-based organizations can engage in non-funded inherently religious activities, they must hold them separately from the program funded by the DOJ, and recipients cannot compel beneficiaries to participate in them. The Equal Treatment Regulation also makes clear that organizations participating in programs funded by the DOJ are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see the OCR's website at http://www.ojp.usdoj.gov/aboutiocriequaliboltrn. SAAs and faith-based organizations should also note that the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as amended, 42 U.S.C. § 3789d(c); the Victims of Crime Act of 1984, as amended, 42 U.S.C. § 10604(e); the Juvenile Justice and Delinquency Prevention Act of 1974, as amended, 42 § 5672(b); and VAWA, Pub. L. No. 113-4, sec, 3(b)(4), 127 Stat. 54, 61-62 (to be codified at 42 U.S.C. § 13925(b)(13)) contain prohibitions against discrimination on the basis of religion in employment. Despite these nondiscrimination provisions, the DOS has concluded that it may construe the Religious Freedom Restoration Act (RFRA) on a case-by- case basis to permit some faith-based organizations to receive DOJ funds while taking into account religion when hiring staff, even if the statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions. Please consult with the OCR if you have any questions about the regulation or the application of R.FRA to the statutes that prohibit discrimination in employment. Using Arrest and Conviction Records in Making Employment Decisions The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in malcing hiring decisions. See Advisory for Recipients of Financial Assistance from the U.S. Department of Justice on the U.S. Equal Employment Opportunity Commission's Enforcement Guidance: Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act of 1964 (June 2013), available at http://www ,ojparsdo).gov//aboutiocripdfs/UseofConviction_Advisory,pdf. Recipients should be mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or promotion may have a disparate impact based on race or national origin, resulting in unlawful employment discrimination. In light of the Advisory, recipients should consult local counsel in reviewing their employment practices. If warranted, recipients should also incorporate an analysis of the use of arrest and conviction records in their Equal Employment Opportunity Plans (EEOPs) (see below). Complying with the Safe Streets Act An organization that is a recipient of financial assistance subject to the nondiscrimination provisions of the Safe Streets Act, must meet two obligations: (1) complying with the federal regulation pertaining to the development of an EEOP (see 28 C.F.R. pt. 42, subpt. E) and (2) submitting to the OCR findings of discrimination (see 28 C.F.R. §§ 42.204(c), .205(c)(5)). Meeting the EEOP Requirement If your organization has less than fifty employees or receives an award of less than $25,000 or is a nonprofit organization, a medical institution, an educational institution, or an Indian tribe, then it is exempt from the EEOP requirement, To claim the exemption, your organization must complete and submit Section A of the Certification Form, which is available online at http://www.ojp.usdoi.gov/about/ocripdfsicert.pdf. If your organization is a government agency or private business and receives an award of $25,000 or more, but less than $500,000, and has fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report (formerly called an EEOP Short Form), but it does not have to submit the report to the OCR for review. Instead, your organization has to maintain the Utilization Report on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to the OCR. The Certification Form is available at http://www.ojp.usdoj.gov/aboutiocr/pdfs/cert.pciE If your organization is a government agency or private business and has received an award for $500,000 or more and has fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report (formerly called an EEOP Short Form) and submit it to the OCR for review within sixty days from the date of this letter. For assistance in developing a Utilization Report, please consult the OCR's website at http://www.ojp.uscloj.gov/about/ocrieeop.htm . In addition, your organization has to complete Section C of the Certification Form and return it to the OCR. The Certification Form is available at http://www.ojp,usdoj.gov/about/ocr/pdfskert.pdf. To comply with the EEOP requirements, you may request technical assistance from an EEOF specialist at the OCR by telephone at (202) 307-0690, by TTY at (202) 307-2027, or by e-mail at EE0submisson@usdoj.gov . Meeting the Requirement to Submit Findings of Discrimination If in the three years prior to the date of the grant award, your organization has received an adverse finding of discrimination based on race, color, national origin, religion, or sex, after a due-process heating, from a state or federal court or from a state or federal administrative agency, your organization must send a copy of the Ending to the OCR. Ensuring the Compliance of Subrecipients SAAs must have standard assurances to notify subrecipients of their civil rights obligations, written procedures to address discrimination complaints filed against subrecipients, methods to monitor subrecipientst compliance with civil rights requirements, and a program to train subrecipients on applicable civil rights laws. In addition, SAA.s must submit to the OCR every three years written Methods of Administration (M0A) that summarize the policies and procedures that they have implemented to ensure the civil rights compliance of subrecipients. For more information on the MOA requirement, see http://),v .ww.ojp.usdoj.govifundingiother_requirements.htin. If the OCR can assist you in any way in fulfilling your organization's civil rights responsibilities as a recipient of federal financial assistance, please contact us. Sincerely, Michael L. Alston Director cc; Grant Manager Financial Analyst Department of Justice worsztite Office of Justice Programs Bureau of Justice Assistance 0 Grant PAGE 1 OF 7 1, RECIPIENT NAME AND ADDRESS (Including Zip Code) Oakland County • 1200 N Telegraph Road Pontiac, MI 48341-0403 4. AWARD NUMBER: 2014-DJ-I3X-0581 5. PROJECT PERIOD: FROM 10/01/2013 TO 09130/2017 BUDGET PERIOD: FROM 1010112013 TO 09)30/2017 6. AWARD DATE 08/27/2014 7. ACTION Initial 1A. GRANTEE IRS/VENDOR NO. 386004900 8. SUPPLEMENT NUMBER 00 9. PREVIOUS AWARD AMOUNT $ 0 3. PROJECT TITLE 2014 JAG Equipment Project 10, AMOUNT OF THIS AWARD $ 158,331 II. TOTAL AWARD $ 158,331 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13 STATUTORY AUTHORITY FOR ORANT This project is supported under FY14(131A - JAG) 42 USC 3750, et seq. 15. METHOD OF PAYMENT CTRS AGENCY APPROVAL W. --..: 1:747.'zegr,..M. GRANTEE ACCEPTANCE MEREMEN 16, TYPED NAME AND TITLE OF APPROVING OFFICIAL Denise O'Donnell Director 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Michael Gingen Board of Commissioners, Chair 17. SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL I9A. DATE , - - v '----,a.=-7_,'•••-,-, ,' 3-, -r ',i. - ' AGENCY USE ONLY i,, 4..,:roavissEnevi s ; . .stammori 20. ACCOUNTING CLASSIFICATION CODES FISCAL FUND BUD, DIV, YEAR CODE ACT, OFC. REG, SUB, POMS AMOUNT X B DJ 10 00 00 158331 21. NDIUGT0931 OW FORM 400012 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 400012 (REV. 4-81) Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 2 OF 7 PROJECT NUMBER 2014-DJ-BX-0581 AWARD DATE 08127/2014 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OW) Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-133 audits (and any other audits of OW grant funds) are not satisfactorily and promptly addressed, as further described in the current edition of the OW Financial Guide. 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of 0.1P. 5. The recipient must promptly refer to the DOJ GIG any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste, abuse, or misconduct should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e-mail: oig.hotline@usdoj.gov hotline: (contact information in English and Spanish): (800) 869-4499 or hotline fax; (202) 616-9881 Additional information is available from the D0.1 OIG website at www.usdoj.gov/oig. 6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OW, 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high-risk grantee. Cf. 28 C.F.R. parts 66,70. DIP FORM 400012 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 3 OF 7 PROJECT NUMBER 2014-DJ-BX-0581 AWARD DATE 58/27/2014 SPECIAL CONDITIONS S. The recipient agrees to comply with applicable requirements regarding registration with the System for Award Management (SAM) (or with a successor government-wide system officially designated by OMB and OW). The recipient also agrees to comply with applicable restrictions on subawards to first-tier subrecipients that do not acquire and provide a Data Universal Numbering System (DUNS) number. The details of recipient obligations are posted on the Office of Justice Programs web site at littp;//www.ojp.gov/funding/samlitin (Award condition; Registration with the System for Award Management and Universal Identifier Requirements), and are incorporated by reference here. This special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 9. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 10. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is available in the OW Financial Guide Conference Cost Chapter. 11. The recipient understands and agrees that any training or training materials developed or delivered with funding provided under this award must adhere to the OW Training Guiding Principles for Grantees and Subg,rantecs, available at http://www.ojp.usdoj ,gov/funding/ojptrainingguidingprinciples.htm. 12. The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds other than this OW award, and those award funds have been, are being, or are to be used, in whole or in part, for one or more of the identical cost items for which funds are being provided under this OW award, the recipient will promptly notify, in writing, the grant manager for this OW award, and, if so requested by OJP, seek a budget-modification or change-of-project-scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding, 13. The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the religious or moral beliefs of students who participate in programs for which financial assistance is provided from those funds, or of the parents or legal guardians of such students. 14. The recipient understands and agrees that - (a) No award funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography, and (b) Nothing in subsection (a) limits the use of Funds necessary for any Federal, State, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities. 15. The recipient agrees to comply with OW grant monitoring guidelines, protocols, and procedures, and to cooperate with BJA and °CFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide to BJA and °CFO all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents. Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s). OW FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 4 OF 7 PROJECT NITMEIER 2014-D1-DX-0581 AWARE DATE 08/27/2014 SPECIAL CONDITIONS 16. The recipient agrees to comply with applicable requirements to report first-tier subawards of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at http://www,ojp.gov/funding/ffata,htin (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 17. The recipient agrees that all income generated as a direct result of this award shall be deemed program income. All program income earned must be accounted for and used for the purposes of funds provided under this award, including such use being consistent with the conditions of the award, the effective edition of the OW Financial Guide and, as applicable, either (1) 28 C.F.R. Part 66 or (2) 28 C.F.R Part 70 and 2 C.F.R, Part 215 (0Mf3 Circular A-110). Further, the use of program income must be reported on the quarterly Federal Financial Report, SF 425. 18. To avoid duplicating existing networks or IT systems in any initiatives funded by DIA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 19. In order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community, OW requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: http://wwwit.ojp.govigsp_grantcondition. Grantee shall document planned approaches to information sharing and describe compliance to the USE and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. 20. The recipient is required to establish a trust fund account, (The trust fund may or may not be an interest-bearing account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate the grant funds in the trust fund (including any interest earned) during the period of the grant and expend within 90 days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to the Office of Justice Programs at the time of closeout. on' FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2014-DJ-BX-0581 AWARD DATE 08127/2014 PAGE 5 OF 7 SPECIAL CONDMONS 21. The grantee agrees to assist B.TA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition are: a, New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; e. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetarnine laboratory operations, including the identification, seizure, or closure of clandestine methamphetarnine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by I3JA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at http://www.ojp.usdoj.gov/BJA/resource/nepa.html, for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its subgrantees existing programs or activities that will be funded by these grant funds, the grantee, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity, 22, JAG funds may be used to purchase vests for an agency, but they may not be used as the 50% match for purposes of the Bulletproof Vest Partnership (BVP) program. 23. The recipient agrees to submit a signed certification that that all law enforcement agencies receiving vests purchased with JAG funds have a written "mandatory wear" policy in effect. Fiscal agents and state agencies must keep signed certifications on file for any subrecipients planning to utilize JAG funds for ballistic-resistant and stab-resistant body armor purchases. This policy must be in place for at least all uniformed officers before any JAG funding can be used by the agency for body armor. There are no requirements regarding the nature of the policy other than it being a mandatory wear policy for all uniformed officers while on duty. 24. Ballistic-resistant and stab-resistant body armor purchased with JAG funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the vests have been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and are listed on the NII Compliant Body Armor Model List (http://nij.gov). In addition, ballistic-resistant and stab-resistant body armor purchased must be American- made. The latest NIT standard information can be found here: http://www.nii.govitopics/teclmology/body-armor/safety- initiative.htm. 011' FORM 4000/2 (REV. 4-58) Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET Grant PAGE 6 OF 7 PROJECT NUMBER 2014-DJ-BX-0581 AWARD DATE 08/27/2014 SPECIAL CONDITIONS 25. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OW determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OW may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S .C. 3789g(c)-(d). Recipient may not satisfy such a fine with federal funds. 26. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to http://w-ww.it.oi p.gov/default.aspx?area---policyAndPractice&page-1046. 27. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice regulation governing ''Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department ofJustice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion, Notwithstanding any other special condition of this award, faith- based organizations may, in some circumstances, consider religion as a basis for employment. See http://www.ojp.gov/about/ocr/equalibo.htrn. 28. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must conform to thc grant program requirements as stated in BJA program guidance. 29. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 30. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information, Grantee further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section 22,23. 31. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes, regulations, OivlB circulars, and guidelines, including the OW Financial Guide, and to include the applicable conditions of this award in any subaward. The recipient is responsible for oversight of subreciplent spending and monitoring of specific outcomes and benefits attributable to use of JAG funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring of subawards wirier this award. 32. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be used to increase the amounts of such funds that would, in lhe absence of Federal funds, be made available for law enforcement activities. 0.1? FORM 4000/2 (REV. 4-88) Department o f Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PACE 7 OF 7 PROJECT NUMBER 2014-DJ-BX-0581 AWARD DATE 0812712014 SPECIAL CONDITIONS 33, Award recipients must submit quarterly a Federal Financial Report (SF-425) and annual performance reports through GMS (https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must provide data that measure the results of their work, Therefore, quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org ). For more detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 34. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized Representative contact information in GMS, including telephone number and e-mail address. If any information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System (GMS) to document changes. 35. The grantee agrees that within 120 days of award acceptance, each current member of a law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, will complete required online (internet-based) task force training. Additionally, all future task force members are required to complete this training once during the life of this award, or once every four years if multiple awards include this requirement. The training is provided free of charge online through DJA's Center for Task Force Integrity and Leadership (www,ctfli.org). This training addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability. When BJA funding supports a task force, a task force personnel roster should be compiled and maintained, along with course completion certificates, by the grant recipient. Additional information is available regarding this required training and access methods via WA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org). 36. No JAG funds may be expended on the purchase of unmanned aircraft, unmanned aircraft systems or unmanned aerial vehicles (UA/LIAS/IJAV), unless the BIA Director certifies that extraordinary and exigent circumstances exist, matting them essential to the maintenance of public safety and good order, Any state or local jurisdiction receiving BJA approval to utilize JAG funds for this type of purchase must certify to DOS that it received Federal Aviation Administration (FAA) approval to operate a UA/UASAJAV and that it is legal to operate a UA/UAS/UAV in the proposed jurisdiction or geographic area, The recipient must submit a statement on the goals and objectives for the use of a IJA/UASTUAV, the anticipated specific uses, and policy regarding privacy considerations. WA may require additional reporting requirements that will be stipulated post award. 37. BJA strongly encourages the recipient to submit annual (or more frequent) JAG success stories. To submit a success story, sign in to your My WA account at lattps://www.bja,goviLogin.aspx to access the Success Story Submission form, If you do not yet have a My BJA account, please register at https://wwvv.bja.gov/profile.aspx . Once you register, one of the available areas on your My 133A page will be "My Success Stories". Within this box, you will see an option to add a Success Story. Once reviewed and approved by BJA, all success stories will appear on the new BJA Success Story web page at https://www.bja.gov/SuccessStoryListaspx. OW FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance Washington. D.C. 20.531 Memorandum To: Official Grant File From: Orbin Terry, NEPA Coordinator Subject: Incorporates NEPA Compliance in Further Developmental Stages for Oakland County The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of the specified activities, the grantee must first determine if any of the specified activities will be funded by the grant. The specified activities requiring environmental analysis are: a. New construction; Is. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c, A renovation, lease, Or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetarnine laboratories. Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan requirements, please see httplAvww.ojp.usdoj.gov/BJAiresouree/nena.html . Please be sure to carefully review the grant conditions on your award document, as it may contain more specific information about environmental compliance. Department of Justice Office of Justice Programs Bureau of Justice Assistance GRANT MANAGER'S MEMORANDUM, PT. I: PROJECT SUMMARY Grant PROTECT NUMBER PAGE 1 OF 1 20 IA-DJ-DX-0581 This project is supported under FY14(3.1A - JAG) 42 USC 3750, ct seq. 1. STAFF CONTACT (Name & telephone number) Lesley Walker (202) 307-0863 2. PROJECT DIRECTOR (Name, address 8c telephone number) Katie West Grants Administrator 2100 Pontiac Lake Rd. Building 041 West Waterford, MI 48328-0408 (248) 858-2384 3a, TITLE OF THE PROGRAM BSA FY 14 Edward Byrne Memorial Justice Assistance Grant (JAG) Program; Local 3b. POMS CODE (SEE INSTRUCTIONS ON REVERSE) 4, TITLE OF PROJECT 2014 JAG Equipment Project 6, NAME Sc ADRESS OF SUBGRANTEE 5. NAME 8c ADDRESS OF GRANTEE Oakland County 1200 N Telegraph Road Pontiac, MI 43341-0403 7, PROGRAM PERIOD 8. BUDGET PERIOD FROM: 10/0112013 TO: 09/30/2017 FROM: 10/0112013 TO: 09/30/2017 9, AMOUNT OF AWARD $ 158,331 10. DATE OF AWARD 08/27/2014 11_ SECOND YEAR'S BUDGET 14, THIRD YEAR'S BUDGET AMOUNT 13. THIRD YEAR'S BUDGET PERIOD 12. SECOND YEAR'S BUDGET AMOUNT 15. SUMMARY DESCRIPTION OF PROJECT (Sec lust-motion cm reverse) The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and units of local government, including tribes, to support a broad range of activities to prevent and control crime based on their own state and local needs and conditions. Grant funds can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, including for any one Or more of the following program areas: 1) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community corrections programs; 5) drug treatment and enforcement programs; 6) planning, evaluation, and technology improvement programs; and 7) crime victim and witness programs (other than compensation). The disparate jurisdictions will use the JAG award to support the city and county by reducing area crime and violence and meeting unfunded needs. Funds will be used to acquire a security camera monitoring system, Tasers, Taser cameras, gun lockers, security doorbells and evidence presentation equipment. NCAINCE OR FORM 4000/2 (REV. 4-88) OAKLAND COUNTY FY 2014 JAG - Application 2014-111742-MI-DJ Budget and Budget Narrative — Attachment 3 Project: County of Oaldand — Sheriff's Office Corrective Services Court Detention - Security Camera Monitoring System for Prisoner Transport Vans Transporting detainees and offenders is a sensitive operation performed by Sheriff's Corrective Services Court Detention. Safety and security is extremely important to ensure protection for both staff and passengers. This request is for (10) security camera monitoring systems for the prisoner transport vans. Each system will consist of four (4) cameras viewing all angles of the vehicle. Systems will be equipped with and without night vision along with GPS capabilities and SD memory. Our goal is to purchase and have installed (10) camera monitory systems in the inmate transport vans. The request will increase the security for both staff and passengers. Description of Item Unit Cost Quantity Total Dual SD Card MDVR $ 564.00 Kingston 640 SD Card Class 10 80.00 Rectangular 18 LED Night Vision 200.00 Rectangular LED W/O Night Vision 250.00 Project Cable 12.00 Installation 350.00 9 22 18 9 27 9 $ 5,076.00 1,760.00 3,600.00 2,250.00 324.00 3,150.00 SHERIFF COURT DETENTION PROJECT TOTAL $ 16,610.00 Project: County of Oakland — Sheriff's Office Corrective Services Court Detention — Gun Boxes Sheriff's Office Policy requires deputies to remove weapons before entering the secured area of Corrective Services Court Detention. This requires weapons to be placed in gun lock boxes. The boxes currently in this location are original to the construction which was sized for the smaller guns issued in years past. The existing gun lockers are outdated for the current size of department issued weapons and have numerous defects — broken locks/keys and many with unsecure doors. Our goal is to remove and dispose the existing lockers and replace with secure larger gun lock boxes. The request will increase the security and operations for Court Detention. Description of Item Unit Cost Quantity Total Gun Lockers $ 174.50 74 $ 12,913.00 Labor Removal & Installation 1,275.00 SHERIFF COURT DETENTION PROJECT TOTAL $ 14,188.00 Project: County of Oakland - Sheriff's Office Tactical - Tasers The Sheriff's Office inventory of X-26 TASER and X-26 TASER Cameras has been dramatically reduced due to the 5 year shelf life as determined by Taser International. The Sheriff's Office has been replacing the X-26 TASER with the X-2 TASER for the following reasons: o The X2 firing data provides a graph chart noting whether the circuit was connected (whether the person received any electrical current) and exactly how much and for how long, reducing potential litigation claims of excessive exposures. The X-26 does not provide this data. O The X2 smart cartridges are digitally fired and are not subject to an unintended static electricity discharged, reducing the potential for litigation as a result of an unintended deployment. O The X2 has two laser dots (one for the top probe and one for the bottom probe) reducing aiming problems/one probe hits, thus reducing the necessity to fire additional cartridges. • The X2 Camera is in HD color and has much clearer audio and visual, giving a better record of the incident. Description of Item X2, Black, Electronic Control Device X2 Taser Cam, HD X2, Blackhawk, RH, Holster X2, 25' Live Smart Cartridge Unit Cost Quantity $ 1,009.00 1 520.00 2 64.00 4 30.00 2 SHERIFF TACTICAL PROJECT TOTAL Total $ 1,009.00 1,040.00 256.00 60.00 $ 2,365.00 Project: County of Oakland — Circuit Court — Presentation Equipment The Circuit Court would like to equip one of their courtrooms with improved evidence presentation equipment with the purchase of an ELMO. Currently, they only have one working ELMO, which is approximately five years old. The availability of an ELMO creates a more level playing field for all litigants. Description of Item Unit Cost Quantity Evidence Presentation Equipment/Cart $ 2,500.00 1 Total $2,500.00 CIRCUIT COURT PROJECT TOTAL $ 2,500.00 Project: County of Oakland — Circuit Court —Microphone System The Circuit Court would like to equip one of their courtrooms with an enhanced sound system in order to better capture the record. The use of a microphone system reduces inaudible in transcripts and helps to accurately capture the record. CIRCUIT COURT PROJECT TOTAL Description of Item New Microphone system Unit Cost $ 8,000.00 Quantity 1 Total $ 8,000.00 $ 8,000.00 Project: County of Oakland — Circuit Court — Hand Held Dictation Devices The Circuit Court would like to purchase hand held dictation devices for their caseworkers and referees to dictate reports to their word Processing Center. This technology is already being used, but the current devices have become obsolete with the Windows 7 upgrade. The hand held devices are used by juvenile case workers and referees, and have proven to be extremely beneficial. Description of Item Hand Held Dictation Device Unit Cost Quantity $ 70.00 40 Total $2,800.00 CIRCUIT COURT PROJECT TOTAL $ 2,800.00 Project: County of Oakland — Children's Village Doorbells Oakland County Children's Village provides a safe, structured environment for youth that includes secure detention, residential treatment, and shelter care services. In order to facilitate effective treatment, Children's Village encourages family involvement and visitation. Also, important are the collaborative relationships maintained with Oakland County Circuit Court and other community organizations. Both of these initiatives require family members, court officials, and other visitors to participate in a number of on campus activities including, but not limited to, treatment meetings, case conferences, residential screenings, visitation, parent-teacher conferences, and Love and Logic parenting classes. Staff-secure treatment cottages within Children's Village have crash bars on the inside to allow for exit. Doors, however, are locked from the outside to disallow unauthorized visitors from entering the building. Doorbells will create a signaling system to alert staff when visitors have arrived. The installation of doorbells at each of the cottages would enable Oakland County Children's Village to improve efficiency and customer service by acknowledging guests in a timely manner upon arrival. The objective of this project is to improve customer service and efficiency while enhancing campus security. Description of Item Parts & Materials Unit Cost Quantity $ 2,500.00 4 Total $ 10,000.00 CHILDREN'S VILLAGE PROJECT TOTAL $ 10,000.00 COUNTY OF OAKLAND TOTAL BUDGET $56,463.00 Project: City of Pontiac via County of Oakland - Sheriff's Office Pontiac Law Enforcement Contract The Oakland County Sheriffs Office through a contract with the City of Pontiac, Emergency Manager, started providing Police Duties on August 1, 2011. This contract and subsequent contract runs through 12/31/2015 and we anticipate this being renewed for at least 5 years. Since August 2011, the City of Pontiac has seen a reduction in the violent crime rate, which is contributed to the funding of this grant. Our request will provide overtime funding to proactively deter and aggressively investigate violent criminal activity in the City of Pontiac, which will in return continue to lower violent crime. The Sub-station commander will deploy detectives, conduct special investigations, and use directed patrol units to proactively deter violent criminal behavior and aggressively investigate violent criminal activity within the City of Pontiac. Deployment of personnel and target areas will be based upon intelligence lead and data driven deployment decisions to impact violent crime areas within the City. The goal and objective of this project is to lower the violent criminal activity, to improve the quality of life in the community, and to remove the criminal elements in the City of Pontiac. Description of Item Unit Cost Quantity Total Overtime (Sergeant) Overtime (Deputy II) $ 77.99 65.55 240.0 hours 1,268.5 hours $ 18,718.00 83,150.00 $ 101 868.00 CITY OF PONTIAC/SHERIFF PROJECT JAG BUDGET GRAND TOTAL $ 158,331.00 Sheriff /City of Pontiac— Grants Federal Sheriff/Corr. Svcs. Satl — Grants Federal Sheriff/Technical Services — Grants Federal Children's Village — Grants Federal Circuit Court — Grants Federal Sheriff/City of Pontiac — Contracted Services Sheriff/Corr. Svcs. Satl — Equip Sheriff/Technical Services — Equip Transfer Out—Project Work Order Fund Circuit Court — Equip Circuit Court — Equip $101,868 30,798 2,365 10,000 13,300 $158,331 $101,868 30,798 2,365 10,000 8,000 5,300 ilaa,331 FISCAL NOTE (MISC. #14233) October 8, 2014 BY: Finance Committee, Tom Middleton, Chairperson IN RE: MULTIDEPARTMENT: SHERIFF'S OFFICE, CIRCUIT COURT AND CHILDREN'S VILLAGE — 2014 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM - ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The United States Department of Justice has awarded Oakland County and the City of Pontiac grant funding in the amount of $158,331. Oakland County will serve as fiduciary and lead agency for the entire award. Oakland County's share of the award is $56,463. The Sheriff's Office will use $33,163 of the funds to purchase a security camera monitoring system for prisoner transport vans, court detention gun lock boxes and Tasers. The Circuit Court will use $13,300 of the funds to purchase evidence presentation equipment, a microphone system for one courtroom and hand held dictation devices. Children's Village will use $10,000 to purchase and install doorbells on the staff-secure treatment cottages. 2. The remaining grant distribution is based on the Federal allocation of $101,868 to the City of Pontiac pursuant to the Intergovernmental Agreement approved by Miscellaneous Resolution *14138. Pontiac's allocation will be used to fund the Sheriff's Office Law Enforcement contract with Pontiac to help deter and investigate violent crime through the use of overtime. 3. The grant funding period is October 1, 2013 through September 30, 2017. 4. No County match is required. 5. An amendment to the Fiscal Year 2015 budget is recommended as follows: Grant Fund #27369 Grant # GR0000000695 Budget Reference 2015 FY 2015 Revenue 4030601-116080-610313-40420 4030401-112660-610313 4030901-110050-610313 1060501-112090-610313 3010101-121100-610313 Total Grant Fund Revenue Expenditures 4030601-116080-730373-40420 4030401-112660-750154 4030901-110050-750154 1060501-112090-788001-40400 3010101-121100-750170 3010101-121100-750154 Total Grant Fund Expenditures Project Work Order Fund (#40400) Project ID 100000002026 Revenue 1040101-148020-695500-27369 Total Revenue Expenditures 1040101-148020-796500 Total Expenditures Transfer In $ 10,000 $ 10,000 Budgeted Equity Adjustments $ 10,000 $ 10,000 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Crawford absent. Resolution #14233 October 8, 2014 Moved by Dwyer supported by Quarles the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). I HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 8, 2014, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 81h day of October 2014. Lisa Brown, Oakland County