The URL can be used to link to this page

Home My WebLink AboutResolutions - 2014.10.23 - 21552REPORT (MSC . #14236) October 23, 2014 BY: Human Resources Committee, John Scott, Chairperson IN RE: MR #14236 - PARKS AND RECREATION DEPARTMENT - FOOD AND BEVERAGE SERVICES POSITION CREATIONS AND TRANSFERS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on October 15, 2014, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. HUMAN RESOURCES COMMITTEE Motion carried unanimously on a roll call vote with Runestad and Jackson absent. MISCELLANEOUS RESOLUTION #1.4236 October 8, 2014 BY: PLANNING AND BUILDING — JIM RUN ESTEAD, CHAIRPERSON IN RE: PARKS AND RECREATION COMMISSION - FOOD AND BEVERAGE SERVICES POSITION CREATIONS AND TRANSFERS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Oakland County Parks & Recreation strives to be recognized as a "World Class" park system that provides quality services in all areas; and WHEREAS In the fall of 2013, Oakland County Parks & Recreation received notice that Kosch Catering would be exercising their right to terminate the operations for concessions with the required 365 day notice; and WHEREAS the Parks and Recreation Commission's Food & Beverage Committee decided to prepare and issue an RFP for contracting a food and beverage consultant to assist with the evaluation of all park operations that provide food and beverage service; and. WHEREAS Global Management Amusement Professionals was chosen as that vendor; and WHEREAS Oakland County Parks & Recreation retained Global Management Amusement Professionals to assist in developing a first-class food and beverage operation at the golf courses, campgrounds and waterparks; and WHEREAS consultants and staff spent a number of days visiting, observing, and evaluating the food and beverage operations at all Parks & Recreation locations and have recommended to the Food & Beverage Committee to move to self-operation of the concessions at Groveland Oaks Campground, Red Oaks Waterpark and Waterford Oaks Waterpark; and WHEREAS the BUSINESS reasons for this recommendation are: • Very limited number of bid responses have been received in the past • Previous vendors were not focused on providing the best customer service and food quality, given that their primary focus was on banquet operations, causing damage to the customer experience and image that Parks is left to repair. • Oakland County Parks historically has only received a small amount of commission revenue from this operation and has not been able to cover costs of providing food and beverage; with this plan we believe we can fully cover our costs and help offset some of the expenses from operating the rest of each park. • An investment is needed in each facility to modernize them and allow for a better customer experience, many facilities have not been updated since they were originally built 25-30 years ago. • With the help of experts in the field, Parks will be able to at least break even or return a respectful net of revenue over expenses after getting established while also providing a better experience for the guests and; WHEREAS in order to successfully track the success and transition from a 3rd party operator to self- operations, Oakland County Parks & Recreation is recommending the creation of three (3) new budget centers for all related revenues and expenditures relative to concession operations; and WHEREAS within these new budget centers, positions will be created and transferred to allow for the tracking of labor costs as shown below; and, 5060420 P & R Groveland Oaks Park Concessions GRC 5060431 P & R Red Oaks Waterpark Concessions RWC 5060437 P & R Waterford Waterpark Concessions WWC WHEREAS this reorganization creates and realigns positions to meet the requirements of this new food and beverage services plan; and WHEREAS the Parks Commission has reviewed and approved these changes. PLANNING AND BUILDING COMMITTEE Motion carried unanimously on a roll call vote. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the Parks & Recreation Department position creations and transfers as shown below. 1. To create three (3) new budget centers for all revenues and expenditures related to concession operations including staffing: 5060420 P & R Groveland Oaks Park Concessions GRC 5060431 P & R Red Oaks Waterpark Concessions RWC 5060437 P & R Waterford Waterpark Concessions VVWC 2. a. To create the following new classifications: Classification Title Salary Grade/Range Overtime Exemption Food and Beverage Coordinator 09 Non Exempt Food Service Worker $ 10.50 per hour Base $11.10 per hour 1 Year Non Exempt b. To create the following full-time eligible Proprietary (PR) funded position: Quantity Position Title Location Name (Number) 1 Food and Beverage Coordinator Administrative Services (5060101) 3. To create the following PTNE 1,000 hour per year Proprietary (PR) funded positions: Quantity Position Title Location Name 2 Food Service Worker Waterford Waterpark Concessions (6060437) 3 Food Service Worker Red Oaks Waterpark Concessions (5060431) 2 Food Service Worker Groveland Oaks Park Concessions (5060420) 1 Seasonal Program Specialist Groveland Oaks Park Concessions (5060420) 1 Seasonal Program Specialist Waterford Waterpark Concessions (5060437) 1 Seasonal Program Specialist Red Oaks Waterpark Concessions (5060431) 4, To transfer the following positions within Parks & Recreation: From Pos # Position Title Unit Location * Unit Name Unit Location * Unit Name 04345 Parks & Rec Attendant 5060831 Red Oaks Waterpark 5060431 Red Oaks Waterpark Concessions 04350 Parks & Rec Attendant 5060831 Red Oaks Waterpark 5060431 Red Oaks Waterpark Concessions 04351 Parks & Rec Attendant 5060831 Red Oaks Waterpark 5060431 Red Oaks Waterpark Concessions 04445 Parks & Rec Attendant 5060831 Red Oaks Waterpark 5060431 Red Oaks Waterpark Concessions 05813 Parks & Rec Attendant 5060831 Red Oaks Waterpark 5060431 Red Oaks Waterpark Concessions 04218 Parks & Rec Attendant 5060326 White Lakes Oaks Golf Course 5060431 Red Oaks Waterpark Concessions , 07013 Parks & Rec Attendant 5060327 Glen Oaks Golf Course 5060431 Red Oaks Waterpark Concessions 04233 Parks & Rec Attendant 5060327 Glen Oaks Golf Course 5060431 Red Oaks Waterpark Concessions 04230 Parks & Rec Attendant 5060327 Glen Oaks Golf Course 5060431 Red Oaks Waterpark Concessions 04231 Parks & Rec Attendant 5060327 Glen Oaks Golf Course 5060431 Red Oaks Waterpark Concessions 04232 Parks & Rec Attendant 5060327 Glen Oaks Golf Course 5060431 Red Oaks Waterpark Concessions 04239 Parks & Rec Attendant 5060327 Glen Oaks Golf Course 5060431 Red Oaks Waterpark Concessions 06773 Parks & Rec Attendant 5060327 Glen Oaks Golf Course 5060431 Red Oaks Waterpark Concessions 04229 Parks & Rec Attendant 5060327 Glen Oaks Golf Course 5060431 Red Oaks Waterpark Concessions 09745 Parks & Rec Attendant 5060330 Springfield Oaks Golf Course 5060431 Red Oaks Waterpark Concessions 09743 Parks & Rec Attendant 5060330 Springfield Oaks Golf Course 5060420 Groveland Oaks Park Concessions 09741 Parks & Rec Attendant 5060330 Springfield Oaks Golf Course 5060420 Groveland Oaks Park Concessions 09742 Parks & Rec Attendant 5060330 Springfield Oaks Golf Course 5060420 Groveland Oaks Park Concessions 09744 Parks & Rec Attendant 5060330 Springfield Oaks Golf Course 5060420 Groveland Oaks Park Concessions 09968 Parks & Rec Attendant 5060356 Lyon Oaks Golf Course 5060420 Groveiand Oaks Park Concessions 08164 Parks & Rec Attendant 5060837 Waterford Oaks Waterpark 5060437 Waterford Waterpark Concessions 08165 Parks & Rec Attendant 5060837 Waterford Oaks Waterpark 5060437 Waterford Waterpark Concessions 08166 Parks & Rec Attendant 5060837 Waterford Oaks Waterpark 5060437 Waterford Waterpark Concessions 08167 Parks & Rec Attendant 6060837 Waterford Oaks Waterpark 5060437 Waterford Waterpark Concessions From To Pos # Position Title Unit Location # Unit Name Unit Location # Unit Name 08168 Parks & Rec Attendant 6060837 Waterford Oaks Waterpark 5060437 Waterford Waterpark Concessions 06441 Parks & Rec Attendant 5060715 Addison Oaks Park 5060437 Waterford Waterpark Concessions 06430 Parks & Rec Attendant 5060715 Addison Oaks Park 5060437 Waterford Waterpark Concessions 06429 Parks & Rec Attendant 5060715 Addison Oaks Park 5060437 Waterford Waterpark Concessions 07962 Parks & Rec Attendant 5060755 Lyon Oaks Park 5060437 Waterford Waterpark Concessions 09970 Parks & Rec Attendant 5060356 Lyon Oaks Golf Course 5060437 Waterford Waterpark Concessions 09951 Parks & Rec Attendant 5060735 Waterford Oaks Activity Center & Park 5060437 Waterford Waterpark Concessions 09952 Parks & Rec Attendant 5060735 Waterford Oaks Activity Center & Park 5060437 Waterford Waterpark Concessions BE IT FURTHER RESOLVED that the Parks and Recreation Commission report back to the Planning and Building Committee within two years on this reorganization. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. GRC 5060420 Groveland Oaks Concession REVENUES Account Acct Descr FY2014 Budget P12015 Budget FY 2015 Revised Budget P12016 Revised Budget FY 2017 Revised Budget 630308 CommissIon Food Services 1,500 1,500 $ 1,500 632023 Sales (non-taxable) 20,000 25,000 $ 30,000 632037 Sales Retail (tax) 70,000 80,000 $ 90,000 5060666-665882 Planned Use of Balance 13,925 (1,150) $ (13,725) 105,425 105,350 $ 107,775 EXPENDITURES 702010 722740 730121 730198 730247 730562 730646 730786 730814 731115 731241 731269 731388 731500 731780 731941 732102 750063 750154 750385 750399 750504 750581 761121 774363 774677 775754 Salaries Regular Fringe Benefits Bank Charges Building Maintenance Charges Charge Card Fee Electrical Service Equipment Maintenance Garbage and Rubbish Disposal Grounds Maintenance Licenses and Permits Miscellaneous Natural Gas Printing Public Information Software Support Maintenance Training Water and Sewage Charges Custodial Supplies Expendable Equipment Merchandisse for Resale Office Supplies Small Tools Uniforms Depredation Equipment Info Tech Operations Insurance Fund Maintenance Department Charges 40,000 $ 2,000 $ 25 5,000 250 5,000 500 500 500 - $ 1,000 $ 1,500 $ 2,000 $ 750 $ 2,500 5,000 30,000 SOO 2,500 750 $ 500 $ 3,500 $ 1,500 $ 250 $ 400 $ 105,425 $ 42,500 2,000 50 4,500 500 4,500 SOO SOO 500 750 1,000 1,000 250 2,500 4,500 32,500 400 2,000 750 500 1,500 1,500 250 400 105,350 45,000 2,000 75 4,000 750 4,000 500 500 500 500 SOO 1,000 250 2,500 4,000 35,000 300 1,500 750 500 1,500 1,500 250 400 107,775 778675 Telephone Communications RWC 5060431 Red Oaks Concession REVENUES Account Acct Descr 630308 Commission Food Services 632023 Sales (non-taxable) 632037 Sales Retail (tax) 5060666-665882 Planned Use of Balance FY2014 Budget FY2015 Budget I FY 2015 Revised Budget FY 2016 Revised Budget FY 2017 Revised Budget 500 $ 500 $ 500 45,000 $ 53,000 $ 55,000 180,000 $ 200,000 $ 220,000 (14,800) $ (42,400) $ (66,500) EXPENDITURES 702010 722740 730121 730198 730247 730562 730646 730786 730814 731115 731241 731269 731388 731500 731780 731941 732102 750063 750154 750385 750399 750504 750581 761121 774363 774677 775754 778675 Salaries Regular Fringe Benefits Bank Charges Building Maintenance Charges Charge Card Fee Electrical Service Equipment Maintenance Garbage and Rubbish Disposal Grounds Maintenance Licenses and Permits Miscellaneous Natural Gas Printing Public Information Software Support Maintenance Training Water and Sewage Charges Custodial Supplies Expendable Equipment Merchandisse for Resale Office Supplies Small Tools Uniforms Depreciation Equipment Info Tech Operations Insurance Fund Maintenance Department Charges Telephone Communications 210,700 $ 80,000 4,000 50 7,500 1,000 7,500 500 500 500 1,000 1,500 1,000 1,500 2,500 7,500 80,000 500 5,000 1,000 500 5,000 1,500 250 400 210,700 203,100 $ 82,500 4,125 75 6,500 1,250 6,500 500 500 500 500 1,000 1,000 1,000 2,500 6,500 82,500 500 4,000 1,000 500 2,500 1,500 250 400 208,100 209,000 85,000 4,250 100 6,000 1,500 5,530 500 500 500 500 500 1,003 500 2,500 5,503 85,000 500 3,000 1,000 500 2,500 1,500 250 400 209,000 60,000 $ 3,000 $ 25 $ 5,000 $ 500 $ 5,000 500 $ 500 $ 500 $ - 1,000 $ 1,500 $ 1,000 $ 1,500 $ 2,500 $ 5,000 $ 60,000 $ 500 $ 2,500 $ 1,000 $ SOO $ 5,000 $ 1,500 $ 250 $ 400 $ 159,175 $ 65,000 3,250 75 4,000 1,000 4,000 500 500 500 500 500 1,000 500 2,500 3,000 65,000 250 1,500 1,000 500 2,500 1,500 250 400 159,725 62,500 3,125 SO 4,500 750 4,500 SOO 500 500 750 1,000 1,000 1,000 2,500 4,000 62,500 750 2,000 1,000 500 2,500 1,500 250 400 158,075 WWC 5060437 Waterford Oaks Concession REVENUES Account Acct Descr 630308 Commission Food Services 632023 Sales (non-taxable) 632037 Sales Retail (tax) 5060666-665822 Planned Use of Balance FY2014 Budget F12015 Budget FY 2015 Revised Budget 500 30,000 110,000 18,675 FY 2016 Revised Budget FY 2017 Revised Budget 500 $ SOO 35,000 $ 40,000 125,000 $ 140,000 (2,425) $ (20,775) 159,175 $ 158,075 $ 159,725 EXPENDITURES 702010 Salaries Regular 722740 Fringe Benefits 730121 Bank Charges 730193 Building Maintenance Charges 730247 Charge Card Fee 730562 Electrical Service 730646 Equipment Maintenance 730786 Garbage and Rubbish Disposal 730314 Grounds Maintenance 731115 Licenses and Permits 731241 Miscellaneous 731269 Natural Gas 731328 Printing 731500 Public Information 731780 Software Support Maintenance 731941 Training 732102 Water and Sewage Charges 750063 Custodial Supplies 750154 Expendable Equipment 750335 Merchandisse for Resale 750399 Office Supplies 750504 Small Tools 750581 Uniforms 761121 Depreciation Equipment 774363 Info Tech Operations 774677 Insurance Fund 775754 Maintenance Department Charges 778675 Telephone Communications Resolution #14236 October 8, 2014 The Chairperson referred the resolution to the Human Resources Committee and the Finance Committee. There were no objections. FISCAL NOTE (MISC. #14236) October 23, 2014 BY: Finance Committee, Tom Middleton, Chairperson IN RE: PARKS AND RECREATION COMMISSION — FOOD AND BEVERAGE SERVICES POSITION CREATIONS AND TRANSFERS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. On October 2, 2013 the Oakland County Parks and Recreation Commission received notice that Kosch Catering would be exercising their right to terminate the operations for concessions with the required 365 day notice. 2. The Oakland County Parks and Recreation Commission retained Global Management Amusement Professionals to assist in developing first-class food and beverage operations at the golf courses, campgrounds and waterparks. 3. Based on the consultant's recommendations and business reasons, the Oakland County Parks and Recreation Commission approved a self-operation of the concessions at Groveland Oaks Campground, Red Oaks Waterpark and Waterford Oaks Waterpark. 4. To successfully track the success of self-operations, the Oakland County Parks and Recreation Commission approved the creation of three (3) new budget centers, position creations and position transfers. 5. The Parks and Recreation Commission will report back to the Planning and Building Committee within two years on this reorganization. 6. Funding for this operation is generated by the Parks and Recreation fund in the amount of $475,300 for FY2015, $471,625 for FY2016 and $476,705 for FY2017. 7. The FY2015-FY2017 budget is amended as detailed on Schedule A. e.'3 7.1 40 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Long absent. Resolution #14236 October 23, 2014 Moved by Spisz supported by McGillivray the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Dwyer. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). 5) to/241T HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45,559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 23, 2014, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 23 rd day of October 2014. Lisa Brown, Oakland County